Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, September 10, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 5:30 p.m. on Friday, September 10, 2021, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. ADOPTION OF MINUTES 3.1. Discuss and Consider approval of the minutes from the July 9, 2021 Park 3 - 4 and Downtown Improvement Corporation meeting. Park and Downtown Improvement Corporation - Jul 09 2021 - Minutes - Pdf Page 1 of 46  4. NEW BUSINESS 4.1. Discuss and Consider Facade Program Partnerships. 5 - 30 Facade PADIC PADIC Resolution 2021-4 PADIC Resolution 2021-5 4.2. Discuss and Consider Park Improvements. 31 - 46 PADIC Board Presentation 5. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 6. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 7. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Tuesday, September 7, 2021 –8:00 a.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 46 ITEM 3.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, July 9, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, July 9, 2021 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy MEMBERS Vice-President Sarah Kegerreis ABSENT: Member Matt Oakley District 3 Mayrani Velazquez STAFF PRESENT: City Manager Mike Sims Ex-Officio Member Matt Malone Director of Municipal Development Charles Fenner Municipal Development Analyst Omayra Mata 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Ray Dunlap gave the invocation. 3 ADOPTION OF MINUTES a) Discuss and Consider approval of minutes from the Park and Downtown Improvement Corporation Board Meeting on June 25, 2021. Hillary Heisel moved to approve the minutes from the Park and Downtown Improvement Corporation Board Meeting on June 25, 2021, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Hillary Heisel, JC Jackson, and Mary Mccoy 4 NEW BUSINESS a) Discuss and Consider Resolution No. 2021-3 Recommending City Council Action on Proposed Park Lighting and Improvement Construction Projects. Park and Downtown Improvement Corporation July 9, 2021 Meeting Page Page31ofof46 2 ITEM 3.1. Draft Hillary Heisel moved to approve Resolution 2021-3 Recommending City Council Action on Proposed Park Lighting and Improvement Construction Projects, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Hillary Heisel, JC Jackson, and Mary Mccoy b) Discuss and Consider Resolution No. 2021-4 Recommending City Council Action on Facade Reimbursement Projects. Charles Fenner presented this item to the Board. No action taken. c) Discuss Meeting Schedule. City Manager Mike Sims presented this item to the Board for discussion. 5 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.087 Deliberations Regarding Economic Development Negotiations. 6 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. No action taken. 7 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation July 9, 2021 Meeting Page Page42ofof46 2  ITEM 4.1. Façade Improvement Program Initial Capital Plan identifies $150,000 annually for a Proactive Façade Program Staff is already active discussing potential projects with building owners The PADIC Board has options and opportunities to make a real difference for Downtown Terrell Page 5 of 46  ITEM 4.1. Buford Drugs PROPOSED RENOVATION Page 6 of 46  ITEM 4.1. Original Building vs. Now Page 7 of 46 ITEM 4.1. Page 8 of 46 ITEM 4.1. Page 9 of 46 ITEM 4.1. Existing Conditions Page 10 of 46 ITEM 4.1. Proposed Exterior Page 11 of 46 ITEM 4.1. Page 12 of 46  ITEM 4.1. 200 E. Nash Page 13 of 46 Proposed Renovation  Architect Guy Brown Architects Engineer RLG Engineering General Contractor ATI Constructions ITEM 4.1. HISTORICAL DESCRIPTIONS QTY UNIT AMOUNT TOTAL ELEMENTS ADD - SOFT COSTS Abestos Remediation 6,667 6,667 Environmental Reports 1,540 1,540 Survey 1,949 1,949 Plumbing testing 825 825 Forsensic Engineering 2,700 2,700 Architectural plans 8,579 2,000 10,579 Structural Engineering 7,500 2,500 10,000 Contingency 20,000 10,000 30,000 Subtotal Soft Costs 49,760 14,500 64,260 HARD COSTS Foundation Repair 10,566 10,566 Jacking and shoring 6,765 6,765 Exterior wall reconstruction (Adelaide) - Demolish partial wall, saw cut, breakout and concrete removal 19,502 19,502 New concrete beam and slab 500 Sq. Ft 11,820 11,820 Exterior wall reconstruction (Alley wall) - Demo and build CMUstructured wall 24'L x 16'H 19,920 19,920 Exterior façade wall Finish (Adelaide, Nash and alley walls) 2568 Sq. ft - Existing stucco removal and clean up 5,700 5,700 11,400 Framing and structural support of new doors and windows 11,283 12,969 24,252 Stucco Base finish 17,850 17,850 Additional quoins, box trims and banding 14,920 14,920 Masonry /brick veneer base 5' (Crimson Pointe Velour) 772 Sq. Ft 19,534 19,534 Metal cap, scuppers and downsprouts 6,210 6,210 Storefront double-pane doors 4 14,000 9,803 23,803 Windows with extra wide trim to emulate period design 9 17,820 10,736 28,556 Painting - elastomeric paint on stucco in lieu of EFIS system 10,500 10,500 Exterior front wall Metal Studs 6" 2,211 2,211 Interior wall Metal Studs 4" 1,825 1,825 Insulation R11 - Interior partitions 1,130 1,130 Insulation R30- front wall 633 633 Drywall - interior, Adelaide suite 2,307 2,307 Drywall - interior, Nash suites 8,983 8,983 Interior door and Hardware 2,788 2,788 Bathroom FRP (4'H) 763 763 Suspended Ceiling - Adelaide suite 3,093 3,093 Suspended Ceiling - Nash suite 11,608 11,608 Painting - Interior 7,663 7,663 Flooring - vinyl on Adelaide suite and bathroom 4,166 4,166 Electrical - Adelaide 13,830 13,830 Electrical - Nash 2,700 2,700 HVAC - 3 ton - Adelaide 4,050 4,050 Page 14 of 46 Plumbing 6,851 6,851 Plumbing - dig trench and install complete new sewer line & 5 stub outs 20,250 20,250 Demo sidewalk, new 4" thick concrete w interlaced pavers per plan 1302 Sq. Ft 17,155 17,155 Cleaning 541 541 Subtotal Hard Costs 218,978 119,167 338,145 TOTAL : 268,738 133,667 402,405 ITEM 4.1. Page 15 of 46 ITEM 4.1. Page 16 of 46  Proactive Façade Program Recommendation ITEM 4.1. 1.Property falls within CBD or Downtown District 2.Must be rehabbing and targeting preservation or creating historical attributes to the building. 3.Can include removal of inappropriate or non-period construction 4.Review by Mark Thacker for potential elevations meeting the preservation or historical character requirements as presented and recommended by Architect 5.Submit pictures and proposals – Elevations 6.Submit total rehab cost or construction cost 7.Submit amount of request 8.Is the scope of work entirely demolition or does it include renovation? Will demolition include hazardous materials abatement (asbestos)? Page 17 of 46 8.To market, consider sending a letter to all property owners within the defined district as well as posting on the City website. Conduct a public meeting to explain the program and process.  ITEM 4.1. FY21 Opportunities Buford Drug - $63K in historical elements Odd Fellows - $134K in historical elements Page 18 of 46 ITEM 4.1. Page 19 of 46 ITEM 4.1. Page 20 of 46 ITEM 4.1. Page 21 of 46 ITEM 4.1. Page 22 of 46 ITEM 4.1. Page 23 of 46 ITEM 4.1. Page 24 of 46 ITEM 4.1. Page 25 of 46 ITEM 4.1. Page 26 of 46 ITEM 4.1. RESOLUTION NO. 2021-4 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION AUTHORIZING THE EXPENDITURE OF TYPE B FUNDS FOR FACADE IMPROVEMENTS TO THE PROPERTY LOCATED AT 120 WEST MOORE AVENUE, TERRELL, TEXAS; AUTHORIZING THE TRANSFER OF TYPE B PARK AND DOWNTOWN IMPROVEMENT CORPORATION FUNDS TO THE CITY OF TERRELL PUBLIC/PRIVATE PARTNERSHIP FUND; THE CITY WILL ENTER INTO AN AGREEMENT WITH THE PROPERTY OWNER FOR IMPROVEMENTS TO THE PROPERTY IN COMPLIANCE WITH THE FAÇADE GRANT PROGRAM; ESTABLISHING AN EFFECTIVE DATE WHEREAS, pursuant to the authority granted by the Development Corporation Act, as amended, Chapters 501 and 505 of the Texas Local Government Code (the “Act”), the City Council authorized the creation of the Park And Downtown Improvement Corporation (“PADIC”), a non- profit corporation (the “Corporation”) to act on its behalf by providing capital improvements to parks and the downtown area of the City as authorized under the Act, eligible “projects”; and WHEREAS, such projects are hereby deemed to be for the benefit of the public; and WHEREAS, the Corporation has previously approved an Initial Capital Plan for Park and Downtown Improvements; and WHEREAS, the Initial Capital Plan identified certain long term Park and Downtown Improvements; and WHEREAS, the City has adopted a Façade Grant Program for improvements to Downtown buildings which is facilitated by the Terrell City Council; and WHEREAS, the Corporation authorizes the use of certain Type B Park And Downtown Improvement Corporation Funds for downtown building improvements under the terms of the Façade Grant Program. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION THAT: Section 1: That the findings and declarations contained in the preamble of this Resolution are incorporated herein as part of this Resolution. Section 2: That the Board of Directors of the Park And Downtown Improvement Corporation recommends that the City Council approve the expenditure of Type B funds for improvements to the property located at 120 West Moore Avenue, Terrell, Texas; in the amount of $50,000.00 to be used for improvements to the property in accordance with the requirements of the Façade Grant Program. Page 27 of 46 ITEM 4.1. Section 3: That the Board of Directors of the Corporation hereby approves the Downtown Improvements referenced above and authorizes the transfer of the Park And Downtown Improvement Corporation Type B Funds to the City of Terrell Public/Private Partnership Fund. PASSED AND APPROVED this _____ day of September, 2021. PARK AND DOWNTOWN IMPROVEMENT CORPORATION By:_____________________________________ TORI LUCAS, President Attest: By: ____________________________ Dawn Steil, City Secretary Page 28 of 46 ITEM 4.1. RESOLUTION NO. 2021-5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION AUTHORIZING THE EXPENDITURE OF TYPE B FUNDS FOR FACADE IMPROVEMENTS TO THE PROPERTY LOCATED AT 200 EAST MOORE AVENUE, TERRELL, TEXAS; AUTHORIZING THE TRANSFER OF TYPE B PARK AND DOWNTOWN IMPROVEMENT CORPORATION FUNDS TO THE CITY OF TERRELL PUBLIC/PRIVATE PARTNERSHIP FUND; THE CITY WILL ENTER INTO AN AGREEMENT WITH THE PROPERTY OWNER FOR IMPROVEMENTS TO THE PROPERTY IN COMPLIANCE WITH THE FAÇADE GRANT PROGRAM; ESTABLISHING AN EFFECTIVE DATE WHEREAS, pursuant to the authority granted by the Development Corporation Act, as amended, Chapters 501 and 505 of the Texas Local Government Code (the “Act”), the City Council authorized the creation of the Park And Downtown Improvement Corporation (“PADIC”), a non- profit corporation (the “Corporation”) to act on its behalf by providing capital improvements to parks and the downtown area of the City as authorized under the Act, eligible “projects”; and WHEREAS, such projects are hereby deemed to be for the benefit of the public; and WHEREAS, the Corporation has previously approved an Initial Capital Plan for Park and Downtown Improvements; and WHEREAS, the Initial Capital Plan identified certain long term Park and Downtown Improvements; and WHEREAS, the City has adopted a Façade Grant Program for improvements to Downtown buildings which is facilitated by the Terrell City Council; and WHEREAS, the Corporation authorizes the use of certain Type B Park And Downtown Improvement Corporation Funds for downtown building improvements under the terms of the Façade Grant Program. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION THAT: Section 1: That the findings and declarations contained in the preamble of this Resolution are incorporated herein as part of this Resolution. Section 2: That the Board of Directors of the Park And Downtown Improvement Corporation recommends that the City Council approve the expenditure of Type B funds for improvements to the property located at 200 East Moore Avenue, Terrell, Texas; in the amount of $148,369.66 to be used for improvements to the property in accordance with the requirements of the Façade Grant Program. Page 29 of 46 ITEM 4.1. Section 3: That the Board of Directors of the Corporation hereby approves the Downtown Improvements referenced above and authorizes the transfer of the Park And Downtown Improvement Corporation Type B Funds to the City of Terrell Public/Private Partnership Fund. PASSED AND APPROVED this _____ day of September, 2021. PARK AND DOWNTOWN IMPROVEMENT CORPORATION By:_____________________________________ TORI LUCAS, President Attest: By: ______________________________ Dawn Steil, City Secretary Page 30 of 46  ITEM 4.2. City of Terrell Park and Downtown Improvement Corporation Page 31 of 46  ITEM 4.2. Bathroom Renovation ● Potential Bathroom Renovation locations: ○ Ben Gill Pavilion ○ Ben Gill Baseball Complex ○ Ben Gill Softball Complex ○ Ben Gill Soccer Fields ○ Ben Gill Football Field ○ Ben Gill Tennis Courts ○ Breezy Hill Community Center ● Delivering high quality restrooms Use modular option Page 32 of 46 ●  ITEM 4.2. Prefabricated Bathroom Option ● Buildings are built off site with pre-engineered plumbing and electrical. ● Buildings are transported via tractor trailer to jobsite then off loaded by using a crane and set in place. Page 33 of 46 ● The bathrooms can be integrated into existing structures or can be placed as standalone structures. ITEM 4.2. Page 34 of 46  ITEM 4.2. Little Elm, Tx San Angelo, Tx Page 35 of 46  ITEM 4.2. Self Guided Tour of CXT Restrooms City of Ennis Rotary Park (Jaycee Park) 2300 Park Street, Ennis Tx 75119 Kids Square 990 Beltline Road, Lancaster Tx 75146 City Park 211 Beltline Road, Lancaster Tx 75146 Page 36 of 46 ITEM 4.2. Ben Gill Park Page 37 of 46 ITEM 4.2. Page 38 of 46  Proposed Modular Restroom Test Location ITEM 4.2. Modular Restrooms Page 39 of 46  ITEM 4.2. Ben Gill Lighting Locations Game Lighting Recreational Lighting Page 40 of 46  ITEM 4.2. Field Lighting Layout Option Ben Gill Soccer Fields Page 41 of 46  PADIC Capital Projects - Next Steps ITEM 4.2. PADIC Board recommended budget/projects to Council Council consideration of PADIC recommendations were Approved by Resolution No. 1053 Council completed borrowing Staff implements construction Phasing Page 42 of 46  ITEM 4.2. Borrowing Schedule completed June 8, 2021 Vote on Notice of Intent for Series 2021A Certificates of Obligation August 3, 2021 Vote on Ordinance for Issuing Series 2021A Certificate of Obligation August 31, 2021 Closing of Certificates of Obligation September 1, 2021 Funds Available Page 43 of 46  ITEM 4.2. PADIC Improvement (Council Resolution No. 1053) Breezy Hill Ballfield Lighting/Area Lighting $ 250,000 Breezy Hill Land Acquisition/Land Preparation/Drainage $ 250,000 Ben Gill Parking Lot Lighting $ 100,000 Ben Gill Park Field Lighting $1,000,000 Restroom Package $1,500,000 Contingency/Alternative Projects $ 400,000 Page 44 of 46 Total $3,500,000  ITEM 4.2. Breezy Hill Park Breezy Hill Ballfield Photometric Design The red dot signifies location for bathroom renovation Page 45 of 46  ITEM 4.2. BREEZY HILL PARK Page 46 of 46