Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, November 12, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, November 12, 2021, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. ADOPTION OF MINUTES Page 1 of 11  3.1. Discuss and Consider Approval of the Minutes from the Park and 4 - 5 Downtown Improvement Corporation Board Meeting on September 10, 2021. Park and Downtown Improvement Corporation - Sep 10 2021 - Minutes - Pdf 4. NEW BUSINESS 4.1. Discuss and Consider Resolution No. 2021-6 for Park Improvement 6 - 11 Program. PADIC Resolution 2021-6 Park Presentation 4.2. Discuss and Consider Facade Grant Opportunities. 5. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 5.1. Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 6. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 7. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, November 5, 2021 – 5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please Page 2 of 11 contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 11 ITEM 3.1. MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, September 10, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, September 10, 2021 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Matt Oakley District 3 Mayrani Velazquez MEMBERS Member Mary Mccoy ABSENT: STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Bruce Wood 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION JC Jackson gave the invocation. 3 ADOPTION OF MINUTES a) Discuss and Consider approval of the minutes from the July 9, 2021 Park and Downtown Improvement Corporation meeting. Hillary Heisel moved to approve the minutes from the July 9, 2021 Park and Downtown Improvement Corporation meeting, with JC Jackson seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez 4 NEW BUSINESS a) Discuss and Consider Facade Program Partnerships. Park and Downtown Improvement Corporation September 10, 2021 Meeting Page Page41ofof11 2 ITEM 3.1. Mayrani Velazquez moved to approve Resolution No. 2021-4, A Resolution Of The Board Of Directors Of The Park And Downtown Improvement Corporation Authorizing The Expenditure Of Type B Funds For Facade Improvements To The Property Located At 120 West Moore Avenue, Terrell, Texas; Authorizing The Transfer Of Type B Park And Downtown Improvement Corporation Funds To The City Of Terrell Public/Private Partnership Fund; The City Will Enter Into An Agreement With The Property Owner For Improvements To The Property In Compliance With The Façade Grant Program; Establishing An Effective Date, with Hillary Heisel seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez b) Discuss and Consider Park Improvements. City Manager Mike Sims presented this item to Council for discussion. 5 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 6 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. a) Sarah Kegerreis moved to recommend to Terrell City Council to authorize the City Manager to execute contracts for the restrooms at Ben Gill Park in an amount not to exceed $200,000.00 and the Breezy Hill Ballfield Lighting in an amount not to exceed $219,000.00, with Matt Oakley seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez 7 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation September 10, 2021 Meeting Page Page52ofof11 2 ITEM 4.1. RESOLUTION NO. 2021-6 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION AUTHORIZING THE EXPENDITURE OF TYPE B FUNDS FOR PURCHASE OF A MODULAR RESTROOM FOR BEN GILL PARK AND LIGHTING AT BEN GILL SOCCER FIELD AND FOOTBALL FIELD COMPLEX; ESTABLISHING AN EFFECTIVE DATE WHEREAS, pursuant to the authority granted by the Development Corporation Act, as amended, Chapters 501 and 505 of the Texas Local Government Code (the “Act”), the City Council authorized the creation of the Park And Downtown Improvement Corporation (“PADIC”), a non- profit corporation (the “Corporation”) to act on its behalf by providing capital improvements to parks and the downtown area of the City as authorized under the Act, eligible “projects”; and WHEREAS, such projects are hereby deemed to be for the benefit of the public; and WHEREAS, the Corporation has previously approved an Initial Capital Plan for Park Improvements; and WHEREAS, the Initial Capital Plan identified certain long term Park Improvements. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION THAT: Section 1: That the findings and declarations contained in the preamble of this Resolution are incorporated herein as part of this Resolution. Section 2: That the Board of Directors of the Park And Downtown Improvement Corporation recommends that the City Council authorize the City Manager or his designee make a purchase of a modular restroom from a purchase cooperative and enter into a contract for installation of the modular restroom at the tennis court/pool parking lot at Ben Gill Park in an amount not to exceed $250,000.00. Section 3: That the Board of Directors of the Park And Downtown Improvement Corporation recommends that the City Council authorize the City Manager or his designee to enter into a contract with Musco Sports Lighting LLC in an amount not to exceed $1,000,000.00 for lighting at Ben Gill Park soccer field and football field complex. Section 4: That the Board of Directors of the Park And Downtown Improvement Corporation recommends that the City Council authorize the City Manager or his designee to enter into contracts as necessary for providing power to new lighting at Ben Gill Park soccer field and football field complex as well as other installation contingencies in an amount not to exceed $250,000.00. PASSED AND APPROVED this ____ day of November, 2021. Page 6 of 11 ITEM 4.1. PARK AND DOWNTOWN IMPROVEMENT CORPORATION By:_____________________________________ Tori Lucas, President Attest: __________________________________ Dawn Steil, City Secretary Page 7 of 11  ITEM 4.1. City of Terrell Park and Downtown Improvement Corporation Page 8 of 11 ITEM 4.1. Page 9 of 11  ITEM 4.1. Breezy Hill Park Breezy Hill Ballfield Photometric Design Page 10 of 11  Ben Gill Game Lighting ITEM 4.1. Re Ga Recreational gu me Lighting la tio n Re crea tion Re Ga gu me la tio n Re cr ea tio n Page 11 of 11 Restroom