Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, July 29, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, July 29, 2022, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. ADOPTION OF MINUTES Page 1 of 45 4.1. Discuss and Consider approval of the minutes from the Park and 4 - 5 Downtown Improvement Corporation Board Meeting on May 13, 2022. Park and Downtown Improvement Corporation - May 13 2022 - Minutes - Pdf 5. NEW BUSINESS 5.1. Discuss Financial Report. 5.2. Discuss and Consider Excel Center Soccer Field Crossing. 6 - 15 PADIC Resolution 2022-1 2022 JUL 29 PADIC ExCEL Bridge Project 5.3. Discuss Downtown Projects Update. 16 - 45 Downtown Projects Update 5.4. Discuss FY23 Budget. 5.5. Discuss and Consider City Facilities. 6. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 6.1. Section 551.087 Deliberations Regarding Economic Development Negotiations. 7. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 8. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Monday, July 25, 2022 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary Page 2 of 45 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 45 ITEM 4.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, May 13, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, May 13, 2022 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member Matt Oakley Mayor Pro-Tem, District 3 Mayrani Velazquez MEMBERS Member JC Jackson ABSENT: Member Mary Mccoy STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Hillary Heisel gave the invocation. 3 PLEDGE OF ALLEGIANCE Tori Lucas led the pledge. 4 ADOPTION OF MINUTES a) Discuss and Consider approval of minutes from the Park and Downtown Improvement Corporation Board Meeting on March 25, 2022. Hillary Heisel moved approval of minutes from the Park and Downtown Improvement Corporation Board Meeting on March 25, 2022, with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, Matt Oakley, and Mayrani Velazquez 5 NEW BUSINESS Park and Downtown Improvement Corporation May 13, 2022 Meeting Page Page41ofof45 2 ITEM 4.1. Draft a) Discuss Quality of Life Audit Update. City Manager Mike Sims presented this item to the Board for discussion. b) Discuss and Consider Excel Center Soccer Field Crossing. City Manager Mike Sims presented this item to the Board for discussion. c) Discuss and Consider appointment to Project Review Committee for Complete Streets. Mayrani Velazquez moved to appoint JC Jackson to the Project Review Committee for Complete Streets, with Hillary Heisel seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, Matt Oakley, and Mayrani Velazquez d) Discuss and Consider Resolution for Sesquicentennial Murals. Hillary Heisel moved to approve Resolution No. 2022-2, A Resolution Of The Park And Downtown Improvement Corporation Recommending The City Council Authorize The City Manager To Enter Into Agreements With Artists To Expand The Existing Historic Mural Collection In The City Of Terrell, And Declaring An Effective Date with the addition of the language "not to exceed $250,000", with Mayrani Velazquez seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, Matt Oakley, and Mayrani Velazquez 6 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.087 Deliberations Regarding Economic Development Negotiations. Convened into Executive Session at 9:33 a.m. 7 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. Reconvened into Regular Session at 9:55 a.m. No action taken. 8 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation May 13, 2022 Meeting Page Page52ofof45 2 ITEM 5.2. PADIC RESOLUTION NO. 2022-1 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE PARK AND DOWNTOWN IMPROVEMENT CORPORATION AUTHORIZING THE EXPENDITURE OF TYPE B FUNDS FOR PARK AND DOWNTOWN IMPROVEMENTS; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE AND EXECUTE CONTRACTS FOR CONSTRUCTION OF A BRIDGE IN BEN GILL PARK FROM THE EXCEL CENTER TO THE SOCCER COMPLEX; AUTHORIZING THE TRANSFER OF TYPE B PARK AND DOWNTOWN IMPROVEMENT CORPORATION FUNDS TO THE CITY OF TERRELL INTEREST AND SINKING FUND; AND DECLARING AN EFFECTIVE DATE WHEREAS, the City Council authorized the creation of the Park and Downtown Improvement Corporation (“PADIC”), a non-profit corporation to act on its behalf by providing capital improvements to the parks and downtown area of the City as authorized under state law; and WHEREAS, the PADIC Board of Directors recommend certain projects be funded with Type B Park and Downtown Improvement Corporation funds; and WHEREAS, City Council passed Resolution No. 1053, “Attachment A”. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TERRELL, TEXAS THAT: Section I. The PADIC Board authorizes use of $250,000 of the $400,000 Contingency Fund identified in City Council Resolution No. 1053 for an ExCel Center Bridge Project as shown in “Attachment B”. Section II. The PADIC Board of Directors recommend that City Council authorize the City Manager or his designee to enter into contracts as necessary to design and construct a bridge over the drainage easement in Ben Gill Park between the TISD ExCel Center and the Soccer Complex. Section III. This Resolution shall be effective immediately after its passage. PASSED AND APPROVED this ____ day of _____, 2022. Page 6 of 45 ITEM 5.2. PARK AND DOWNTOWN IMPROVEMENT CORPORATION By:_____________________________________ Tori Lucas, President Attest: __________________________________ Dawn Steil, City Secretary Page 7 of 45 ITEM 5.2. Page 8 of 45 ITEM 5.2. Page 9 of 45 ITEM 5.2. Page 10 of 45  ITEM 5.2. PADIC ExCel Bridge Project Page 11 of 45 ITEM 5.2. Page 12 of 45  ITEM 5.2. ExCel Bridge Project Bridge $112,000 (Includes installation. Does not include abutment) Bridge Abutment $ 7,500 Sidewalk 816 SF @ $18.00 $ 14,688 (Base) Contingency: Sidewalk Extension $ 10,000 Page 13 of 45 Drainage $ 14,250 Total Cost Estimate $158, 438  ITEM 5.2. ExCEL BRIDGE Contractor Description Cost Estimate Bridge Brothers Bridge: Design, manufacturing $111,386 and installation Bedford Manufacture - Bridge only no $53,250 installation Contech Manufacture - Bridge only no $48,700 installation Page 14 of 45 *Estimated cost for installation is $50,000. *This cost does not include bridge abutment which is estimated at $7500 ITEM 5.2. Page 15 of 45  ITEM 5.3. City of Terrell Downtown Projects Overview Mike Sims, City Manager 1 Page 16 of 45  ITEM 5.3. Terrell, Texas 1) Founded 1873, 25 minutes to Downtown Dallas on IH20 or US80 2) First car trip in Texas was by a Terrell resident, received a car in a train shipment and drove to Dallas 3) In the 1920s there was an electric interurban between Dallas and Terrell, furthest east in the system 4) Trained 2,000 British Pilots during WWII 5) Current population 18,500/ 14,000 jobs 6) Retail/employment center of Kaufman County, fastest growing county in the US 7) Home to SWCC and TVCC campus and TVCC Health Science Center nursing school Page 17 of 45 2  ITEM 5.3. Terrell Downtown Plan 2017 With no historic courthouse how do we “anchor” downtown? Can we walk from one side of the railroad tracks to the other and have it look like and feel like we are in the same city? Can we support downtown with a dedicate funding source for capital improvement? Page 18 of 45 3  ITEM 5.3. Downtown Projects and Partnerships • Downtown Plan (TDA, City) • Water / Sewer / Drainage/ Downtown Rezoning/ Pavement (City) • Quiet Zones (County, PADIC, City, TXDOT, RTC, UPRR) • US 80 / Spur 226 Complete Streets (County, PADIC, City, TXDOT, RTC) • Anderson Building and Griffith Building (City, PADIC, TIRZ, Developer) • Lyric Building (City, PADIC, Developer) • British Museum (City, TIRZ, Museum Non-profit) • South Alley/ South Alley Overhead Utility Lines (City, TIRZ, PADIC) • Murals (City, PADIC) • Land assembly for Town Square and Downtown Parking (City/ TIRZ) Page 19 of 45 • Town square Park / Library / Community Center / Senior Center (City, TIRZ, PADIC, Partnerships) 4 ITEM 5.3. 5 Page 20 of 45 ITEM 5.3. 6 Page 21 of 45  ITEM 5.3. Downtown Quiet Zone Study Goal: Evaluate the options for establishing a Quiet Zone in the downtown area FM 148 to S. Burch Street Total Project Costs Preliminary Estimate $12M Page 22 of 45 7 ITEM 5.3. 8 Page 23 of 45  ITEM 5.3. Complete Streets – Considerations Ongoing Projects and Efforts, including South Alley and Quiet Zones Community Engagement and Input Planned Project Review Committee: PADIC, TxDOT, County, UPRR, and NCTCOG Engineering: Survey, Environmental, Utilities, Traffic Analysis, etc. Various Street Options and Considerations (Just US 80 could range from $15M to $25M) 1-way couplet Eliminate left-turn lanes and/or medians Reduce lane widths and/or remove lanes Reduce or eliminate parallel parking Costs, Funding, Grants, etc. Prioritization, Phasing, and Implementation (PADIC $5M could leverage $20M Grant) Page 24 of 45 9  ITEM 5.3. Complete Streets and Quiet Zones Next Steps Kimley Horn Work Scope - $1M / 12 months / County Bond Reimbursable Project Review Committee (PADIC, TXDOT, City, RTC) Community Engagement Data Collection, Survey Environmental Review and Franchise Utilities Traffic Analysis Conceptual Designs, Options and Cost Estimates Page 25 of 45 10  ITEM 5.3. Progress (June/July 2022) • Kicked-off Full Complete Street Study • Evaluating Several Grant Opportunities • Data Collection Underway • Traffic Counts Complete • Survey (Boundary and Topographic) Underway • Preparing for 1st Project Review Committee • Traffic Study Underway. Existing LOS complete. • Developing Proposed Alternatives for US 80 and Spur 226 • Refining Quiet Zone Draft Report for UPRR coordination Page 26 of 45 • Preparing for Community Engagement Meetings  ITEM 5.3. Next Steps (August/September 2022) • Establish and Engage Project Review Committee, Kick-off • Kick-off Community Engagement (including Website) • Continue to Evaluate Several Grant Opportunities • Continue Survey (Boundary and Topographic) • Continue Traffic Studies • Refine Proposed Alternatives for US 80 and Spur 226 • Begin Desktop Environmental Investigation • Continue Quiet Zone Efforts to Begin UPRR coordination Page 27 of 45  ITEM 5.3. Complete Streets – US80 & Spur 226 Page 28 of 45 13  ITEM 5.3. British Museum Museum Preliminary Estimate $5M + Remove Overhead Electrical Preliminary Estimate $3M + May be advantageous to combine the projects to achieve savings and coordination Will require an extensive construction staging area nearby Aiming to be ready to bid in 60-90 days Page 29 of 45 14 ITEM 5.3. 15 . Page 30 of 45  ITEM 5.3. South Alley Electrical Scope • Coordinated electrical equipment replacement with Oncor • Identified locations for new equipment • City contract to install: • Conduit along South Alley roughly between S Frances and S Virginia • Address replacement and new connections for electrical service from new Oncor equipment to each business • Must eliminate overhead electric lines at BFTS Museum for construction Benefit • Eliminating other overhead electric lines will improve the safety and market value of impacted buildings as well as the aesthetics of South Alley and properties, plus provide cleaner entrance to future Town Square Page 31 of 45 16  ITEM 5.3. Façade Improvement Program • Initial Capital Plan identifies $150,000 annually for a Proactive Façade Program • Staff is already active discussing potential projects with building owners • The PADIC Board has options and opportunities to make a real difference for Downtown Terrell Page 32 of 45 17  ITEM 5.3. Partnership Examples - Anderson Building - Griffith Building Page 33 of 45 18 ITEM 5.3. 19 Griffith Building Page 34 of 45 ITEM 5.3. 20 Page 35 of 45  ITEM 5.3. Artist: Ryan Stalsby Cost: $23,556.86 (mural and sealing) Page 36 of 45 21  ITEM 5.3. Artist: Sunny Delipsey Bid to refurbish and seal: $8,500 Start Date: Sept. 1 Is working on bid to refurbish and seal the other murals she has painted as needed Page 37 of 45  ITEM 5.3. Artist: Charlie Bullock Mural: The Approaching Herd (Frank Reaugh)- 2018 Is working on a bid to seal project. Should require little to no touch up due to age and wear in comparison to city’s collection of original murals. Page 38 of 45  ITEM 5.3. Artist: Jeremy Biggers Project: Sesquicentennial Deed Wall- S. Alley @ Adelaide Bid: $29,300 (includes lift rental @ $1,500 for 1 wk (estimated) + $1,800 for sealant and anti graffiti top coat) Projected project start-Oct-Nov. 2022 Page 39 of 45  ITEM 5.3. Proposed stencil design for PADIC funded projects to be placed on mural according to artist’s discretion. Page 40 of 45 25  ITEM 5.3. Town Square Concepts McGovern Centennial Gardens Rice University Sugarland Town Square Page 41 of 45 26  ITEM 5.3. Selected Alternative Proposed Plan • Provides Large Central park of green (approx. 8 city blocks) with Pedestrian Promenade and framed with Civic Buildings. Catherine is spine of development. • Private Redevelopment Opportunities/Mixed Use flanking west and east of Town Square • Virginia Ave flanked with Private Redevelopment Opportunities Page 42 of 45 27  ITEM 5.3. What’s Next? Phase One – Initiation (0-5 Years) • Perform Infrastructure assessment and advance park development schematics • Define needed infrastructure - $150K Next Steps Study • Create standards for Town Square Development • Architectural Styles / Developer guidelines • Identify Funding Options – public, private, partnerships, grants, etc • Program/Schematic Design of Library Community Center Page 43 of 45 • Community outreach and participation 28  ITEM 5.3. TOWN SQUARE LIBRARY NEXT STEPS Develop Concept Design • Site Plan • Furniture Floor Plans • Conceptual Design Create Project Marketing Materials Overall Cost Estimate for Next Steps Study - $90K Page 44 of 45 29  ITEM 5.3. Strategic Plan Downtown Projects Overview FY22/ FY23 Community input, planning, establishing partnerships, and land acquisition FY23/ FY24 Community input, demolition, engineering, securing partnership funding FY24/ FY25+ Community input, refining engineering, securing partnership funding, borrowing and building core Page 45 of 45 infrastructure 30