Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, November 10, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Stephanie Holmes-Thomas, Place 4, Member Patty Yocum, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, November 10, 2023, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. 5. ADOPTION OF MINUTES Page 1 of 13 5.1. Discuss approval of minutes from the October 6, 2023 meeting. 4-5 Park and Downtown Improvement Corporation - Oct 06 2023 - Minutes - Pdf (2) 5.2. Discuss approval of minutes from the September 8, 2023 meeting - 6 - 8 corrections. Park and Downtown Improvement Corporation - Sep 08 2023 - Minutes - Pdf 6. DISCUSSION ITEMS 6.1. Financial Report 7. NEW BUSINESS 7.1. Discuss and consider Site Enhancement Matching Grant Program - 9 - 13 Golden Oaks Investment, LLC NB1 - Golden Oaks Investment, LLC 7.2. Discuss and consider Downtown Landscape Project bid tabulation and recommendation to City Council 8. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 8.1. Section 551.072 Deliberations Regarding Economic Development Negotiations 9. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 10. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Monday, November 6, 2023 –5:00 p.m. _______________________________________ Page 2 of 13  Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 13 ITEM 5.1. MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, October 6, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, October 6, 2023 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member Matt Oakley Ex-Officio Member Patty Yocum MEMBERS Member JC Jackson ABSENT: Member Mary Mccoy Mayor Pro-Tem, District 3 Mayrani Velazquez STAFF PRESENT: 1 CALL TO ORDER President Tori Lucas called the meeting to order. 2 INVOCATION Hillary Heisel gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. President Tori Lucas led the pledges. 4 HEAR REMARKS FROM VISITORS. No one came forward to speak. 5 ADOPTION OF MINUTES Corrections for the September 8, 2023 meeting were recommended. 6 NEW BUSINESS a) Discuss and Consider Design Documents and Bid Specifications for Downtown Landscape Project The design documents and bid specifications were discussed, no action was taken. 7 ADJOURN. Park and Downtown Improvement Corporation October 6, 2023 Meeting Page Page41ofof13 2 ITEM 5.1. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation October 6, 2023 Meeting Page Page52ofof13 2 ITEM 5.2. MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, September 8, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, September 8, 2023 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Matt Oakley Secretary Patty Yocum Mayor Pro-Tem, District 3 Mayrani Velazquez MEMBERS Member Mary Mccoy ABSENT: STAFF PRESENT: 1 CALL TO ORDER President Tori Lucas called the meeting to order. 2 INVOCATION President Tori Lucas gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4 HEAR REMARKS FROM VISITORS. No visitors came forward to speak. 5 ADOPTION OF MINUTES a) Discuss approval of minutes from the August 11, 2023 Parks and Downtown Improvement Corporation Meeting Mayrani Velazquez moved to approve the minutes from the August 11, 2023 meeting, with JC Jackson seconding the motion. Carried by the following votes: Park and Downtown Improvement Corporation September 8, 2023 Meeting Page 6 of 13 ITEM 5.2. Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez 6 NEW BUSINESS a) Introduction of Park Board Ex-Officio Member. Tori Lucas introduced Patty Yocum. b) Discuss and Consider PADIC Site Enhancement Matching Grant Program. Sarah Kegerreis moved to approve the PADIC Site Enhanced Matching Grant with the following changes: add language to clarify the maximum matching amounts, maximum matching amount for windows, doors, paint, and brick be assessed per floor, per side of the building, with Matt Oakley seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez c) Discuss and Consider PADIC Downtown Revitalization - Matching Grant Program. JC Jackson moved to approve the PADIC Downtown Revitalization Matching Grant Program with the following changes: up to $25,000 or up to $50,000 for businesses that will stay open until 8 p.m. at least two (2) nights per week, with Mayrani Velazquez seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez d) Discuss and Consider PADIC Downtown Lease Assistance Program. Hillary Heisel moved to approve the PADIC Downtown Lease Assistance Program, with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez e) Discuss City of Terrell Small Business Guide. No action taken. f) Discuss and Consider PADIC Grant Program - 115 W. Moore Ave. Sarah Kegerreis moved to approve the application presented by Imaginary Lines for the PADIC Downtown Lease Assistance Program, with Hillary Heisel seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, and Matt Oakley Nays: Mayrani Velazquez g) Discuss and Consider FY 2024 PADIC Budget. Hillary Heisel moved to approve the reallocation of the $400,00.00 for the Anderson/Griffith Development Agreement budgeted in FY 2023 to the budget for FY Park and Downtown Improvement Corporation September 8, 2023 Meeting Page 7 of 13 ITEM 5.2. 2024 with contingencies for timelines, with Mayrani Velazquez seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Matt Oakley, and Mayrani Velazquez h) Discuss and Consider Downtown Landscape Project Streetscape Options. No action taken. 7 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.087 Deliberations Regarding Economic Development Negotiations. 8 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 9 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation September 8, 2023 Meeting Page 8 of 13 ITEM 7.1. PHDIC Park and Downtown lmpmvement Corporation SITEENHANCEMENT MATCHING GRANT PROGRAM INCENTIVE APPLICATION NOTE: Application must be submitted and approved before any work is done on your project. Please return completed application with necessary attachments and signatures to the City of Terrell, Downtown Project Office, 201 E. Nash,Terrell, TX75160. lfyou have application questions, please contact city staff at (972)551~6600. Applicant Name: X: ‘:::>CV/i7,¥Ill,.l/3a.. hide; Date: /‘5 ”' :1». LegalBusiness Entity Name:\ Qofgli/1P»m 2% /;'C.—§” Iri?,$"’tlV/rZ.?4I"l“"f;§’ (.14 C I, Tvpe of Business: If?nl/1.62:9-I'”r%‘“mrn.7('“ . MailingAddress: (52919 . X" (M).("'3 5’ C/f-/—(‘l./V ‘?rx l //ANS «:10(:»/\{I%..¥/ V, Phone Number: 5?7 2r Email: It?t/of;/tg‘”1"»’5j?/II &¢ C7/ri/L, BuildingOwner (if different from applicant): §’_@,kjrv’l0wT/ Project Site/Address: 7'93? 75. Wldt? 7fucr.p,// Q«:1» 753 (7~.§w/ N 5?’/\.I". A~ltI,A.[ou:;.lK<2, $—-+~..r~7§am?//, 77¢ “>c§'/my Project Information Description of proposed eligible improvements: WK;§”«{,,e»;e°‘7£T Iéltl‘-Wit SITEENHANCEMENT MATCHING (102023) GRANTPROGRAM 5 Page 9 of 13 _ ITEM 7.1. } <3 away¢(M+r;e M 4 1 ‘(mt/6;? ~u,ou.«am4, 4;~mua,o//<{, we. 4/re, ‘begging/J’ Em/.2[,m $11/5ea1a,Q/~». - »> .9. ma¢a,;.»,[ W ...w_ T. 2 » Page 10 of 13 ITEM 7.1. Project Budget Information: cProjec.tTotal A V > itemi A Ré99‘:‘:gsG7a”t Bid(s) . E‘ A , 32:2 “‘*’i‘w' A’ 'W'”" («mm “pr :76? MJ5(.J:.;%, ) . x #2 e??s 2- E ~ H at of“ #1 J ”§??z>;2;’L S §{‘<*?(1Z, #2 3. s s (J K“ #1 gmck (pat/tie?/~r“§ , W Y , 7a $3» ¢ cg C1: #2 4- $ $ my , I, we #1 E’ M $2, W /3"clam '8 \, ma M #2 _‘__ E,,:;:iTif’;;,: 5. T:$~sa*%‘r M «QM (;\5&.’:'.*i'? NBINN ,.-. ” 9% Q” f3>:;\.\r§?§n‘L(3u7C9{C" «E1 ‘* ‘ :;_;(’f .; ‘(L S I 5 "W #1 ca. _ V ¢§'";3 rggijiind«W9. #2 ToTAL<s) s 4:272, "2725? S 7“7@g"‘”%u General / Main Contractor Name: “*7”/;or'na,4€ Firm: , (9 CC- lQ7y.:’£G""*1-;.§"lL\’VI,(i”*/Z5‘/771,. Phone: "Z1 "’ 7 2-,K'””~—»"Q2;atI Email: 1453'“/.“:;Z7. Lat‘ @ /\;é.‘>“7l’/3’im»°/E Z3>">M» I’ Am Address : '5:; 57$? ' ,. (D Q5’ (Z? — («€51 if Y» “?it” I’),,1 Estimated start date of construction: //*:7Tz>iZ 7% Estimatedcompletion date of construction: ‘/ex"/~za2;; SITEENHANCEMENT (10.2023) MATCHINGRANTPROGRAM Page 11 of 13 ITEM 7.1. Description of other improvements planned to property not eligible for grant funding (if applicable): Source of matching funds: ATTACHMENTS: 0 Photographs of structure showing existing facades, landscaping, drives, parking, etc. gfrlfij 0 Project budget O Written bids for work to be completed (minimum two requested) m“9”j‘ ‘“‘” 0 Drawings or renderings that illustrate improvements (ifapplicable) ((M’(j( )”‘);” fY elf?) (§?,;.(¢l«»j* \ O Other supporting plans or illustrations of improvements (if applicable) 7M L" (K5;-((.«(,l i;")’(.Ji ((2.t;'c"' f§Wvl‘iil:I]7 ““ ‘-.;.. I have met with City staff and have read and fully understand the Site Enhancement Matching Grant ’is(,"- iLjJ Program policies and procedures. I intend to use this grant program for the aforementioned renovation projects to improve my property and business. /have not received, nor willI receive insurance moniesfor if/"iil) this redevelopment project. j“> I understand that if I am awarded this grant, any deviation from the approved project may result in the partial or total withdrawal of the grant. Further, l understand that I will have six (6) months to complete __________________ my project unless an amended project timeline is approved by th§?P,,AD.l—(;Board. ‘I/,...—~*‘ -- ,,,,':':"T.“.’.i.'.'.' ApplicantSignature: / I Applicant Name (printed): 7Pm.mpig_ ix! -- 33...(gd? (‘J63 ‘ ’'''''‘”7:M*’+/~~~~~~~==*'»— “‘ Property Owner Signature (if different): ......;.if‘'” PropertvOwner Name (printed): G[el(.7l&'i'1 ZZ?2v~2%~i~'*i‘>t,a»r»‘-l‘”§?',. £:,»v:"'‘””“"' QR (cc (LC; Date: ('9' “K6”“.Z.c>22_° This section to be completed by City staff City Staff Review: Date: Staff Recommendation: 0 Approve o Deny o More Information needed PADICBoard Action: o Approve o Deny o More information needed Date: Approved Reimbursement Amount S SITEENHANCEMENT (10.2023) MATCHINGRANTPROGRAM 7 Page 12 of 13 ITEM 7.1. Page 13 of 13