Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, February 9, 2024 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Stephanie Holmes-Thomas, Place 4, Member Patty Yocum, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, February 9, 2024, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. 5. ADOPTION OF MINUTES Page 1 of 45 5.1. Discuss approval of minutes from January 12, 2024. 4-6 Park and Downtown Improvement Corporation - Jan 12 2024 - Minutes - Pdf 6. DISCUSSION ITEMS 6.1. Financial Report 7 - 16 Financial Report 6.2. Receive Downtown Update. 17 - 22 Downtown Update 6.3. Receive Park Update 23 - 45 2024-FEB 9 MTG - PADIC IMPROVEMENTS MODULAR & REMODEL RESTROOM UPDATE - final 7. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 7.1. Section 551.072 - Deliberations Regarding Real Property 7.2. Section 551.087 - Deliberations Regarding Economic Development Negotiations. 8. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 9. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, July 23, 2020 – 5:00 p.m. _______________________________________ Dawn Steil, City Secretary Page 2 of 45 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 45 ITEM 5.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, January 12, 2024 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, January 12, 2024 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley Deputy Mayor Pro-Tem, District 4 Stephanie Holmes-Thomas MEMBERS ABSENT: STAFF PRESENT: Ex-Officio Member Patty Yocum Downtown Project Manager Raylan Smith 1 CALL TO ORDER 2 INVOCATION Hillary Heisel gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. President Tori Lucas led the pledges to the American and Texas flags. 4 HEAR REMARKS FROM VISITORS. No one came forward to speak. 5 ADOPTION OF MINUTES a) Discuss approval of minutes from the November 10, 2023 meeting. Hillary Heisel moved to approve the minutes from the November 10, 2023 meeting, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Park and Downtown Improvement Corporation January 12, 2024 Meeting Page Page41ofof45 3 ITEM 5.1. Mccoy, Matt Oakley, and Stephanie Holmes-Thomas Draft 6 DISCUSSION ITEMS a) Financial Report. Raylan Smith presented the financial report. b) Receive Downtown Update. Raylan Smith gave the Downtown update. 7 NEW BUSINESS a) Discuss and consider facade reimbursement for 105 W. Moore Ave. Hillary Heisel moved to approve the facade reimbursement request for 105 W. Moore Ave., with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Stephanie Holmes-Thomas 8 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.072 -Deliberations Regarding Economic Development Negotiations. 9 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. a) JC Jackson moved to approve the use of PADIC funds as a reimbursement to Pina Holdings, LLC of a portion of renovation and construction expenses not to exceed a total of $400,000 for Anderson Building renovation and recommend to the City Council cancellation of all existing development agreements between the Terrell City Council and Pina Holdings, LLC, with Hillary Heisel seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Stephanie Holmes-Thomas b) Hillary Heisel moved to approve authorizing the use of PADIC funds as a reimbursement to Pina Holdings LLC of a portion of renovation and construction expenses not to exceed a total of $227,700 for Hummingbird, described as TERRELL ORIGINAL BLOCK 78 LOTS 6 & 7, including roof repair, windows, doors, awnings, storefront, sprinkler system, fire system, and elevator reimbursement, payable following 90-days after official lease of the first floor lease space, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Stephanie Holmes-Thomas c) Park and Downtown Improvement Corporation January 12, 2024 Meeting Page Page52ofof45 3 ITEM 5.1. Draft Hillary Heisel moved to request city staff to initiate a PADIC Resolution recommending the City Manager to negotiate a Performance Agreement on behalf of the Park and Downtown Improvement Corporation and the Terrell City Council to authorize funding for future downtown building renovation, with Matt Oakley seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Stephanie Holmes-Thomas 10 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation January 12, 2024 Meeting Page Page63ofof45 3  BUDGET SUMMARY FUND 318 - Park and Downtown Improvement Corp ITEM 6.1. REVNUE (BUDGET BOOK ESTIMATES & VALUES) 2021 2022 2023 YTD 2024 LINE ITEM DESCRIPTION ACTUAL ACTUAL BUDGET Actual BUDGET 318-00-3001-00 SALES TAX $ 982,837.80 $ 1,151,550.00 $ 1,197,443.00 $1,151,550.00 $ 1,114,605.43 318-00-3001-01 STATE GRANT INCOME 318-00-3001-02 FEDERAL GRANT INCOME 318-00-3002-00 CITY CONTRIBUTION 318-00-3601-00 INTEREST INCOME $ 623.82 $ 33,871.00 $ 2,400.00 $31,471.00 $ 2,400.00 318-00-3602-00 TRANSFER IN $ 983,461.62 $ 1,185,421.00 $ 1,199,843.00 $1,183,021.00 $ 1,117,005.43 EXPENDITURES (ACTUAL) FY 2025 - PLANNING FY 204 2021 2022 FY 2023 FY 2024 REMAINING FY 2025 BUDGET FY 2025 BUDGET REQUEST LINE ITEM DESCRIPTION FY 2023 BUDGET FY 2024 BUDGET EXPENSES TO ACTUAL ACTUAL ACTUAL EXPENSES BALANCE REQUEST (DETAIL) DATE 318-11-4402-00 ENGINEERING $ - $ - $ - $0.00 $ 140,000.00 $ 6,600.00 $ 122,350.00 318-11-4440-01 FASCADE REIMBURSEMENT PROGRAM $ - $ 145,609.00 $ 130,000.00 $117,826.75 $ 75,000.00 $ 4,596.81 $ 70,403.19 ANDERSON/GRIFFITH BLDG PARTN 318-11-4440-02 $ - $ - $ 400,000.00 $117,170.50 $ 400,000.00 $ 33,631.30 $ 366,368.70 FY 2023 - PARK & DOWNTOWN CAPITAL IMPROV EXP (LIT) 318-11-4440-03 DEVELOPMENT PARTNERSHIP $ - $ - $ - $0.00 $ 500,000.00 $ - $ 500,000.00 PARK CAPITAL IMPROVEMENTS 318-11-4501-00 $ - $ 75,000.00 $ 75,000.00 $102,782.00 $ 335,000.00 $ - $ 335,000.00 FY 2023 - LIT FROM ANDERSON/GRIFFITH ($27,782) DOWNTOWN CAPITAL IMPROVEMENTS 318-11-4502-00 $ - $ 163,889.00 $ 74,500.00 $163,888.50 $ 75,000.00 $ - $ 75,000.00 FY 2023 - LIT FROM ANDERSON/GRIFFITH (89,388.50) 318-11-4502-01 DOWNTOWN LANDSCAPE $ - $ - $ - $0.00 $ 500,000.00 $ 454,489.95 $ 45,510.05 318-11-4502-02 DOWNTOWN PARKING LOT $ - $ - $ - $0.00 $ 300,000.00 $ 3,600.00 $ 296,400.00 318-90-4495-00 TRANSFER TO I&S NO. 1 $ - $ 179,970.00 $ 179,970.00 $179,970.00 $ 180,000.00 $ - $ 180,000.00 318-90-4496-00 TRANSFER TO FUND 015 PPP $ - $ - $ - $ - Total Expenditures $ - $ 564,468.00 $ 859,470.00 $681,637.75 $ 2,505,000.00 $ 502,918.06 $ 1,991,031.94 $ - Excess / (Deficit) $ 620,953.00 $ 340,373.00 $ 501,383.25 $ (1,387,994.57) Balance Report (05.23.2023) FY 2023 BOY Fund Balance $2,591,816.00 $ 3,093,199.25 FY 2024 BOY Fund Balance 00-1101-00 CASH IN BANK $ 876,892.95 FY 2023 EOY Balance $3,093,199.25 $ 1,705,204.68 FY 2024 EOY Fund Balance (PROJECTED) 00-1102-00 CASH IN BANK - CLEARING FUND $ 750,522.00 000-1107-03 TEXAS RANGE $ 1,500,000.00 $ 3,127,414.95 Page 7 of 45 Pg 1 of  BUDGET SUMMARY FUND 318 - Park and Downtown Improvement Corp ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4402-00 ENGINEERING $ 140,000.00 $ 17,650.00 $ 122,350.00 10.26.2023 KIMLEY-HORN 064495439-0923 $ 6,600.00 11.15.2025 KIMLEY-HORN 064495439-1023 $ 11,050.00 Page 8 of 45 Pg 2 of  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4440-01 FAÇADE REIMBURSEMENT $ 75,000.00 $ 4,596.81 $ 70,403.19 12.04.2023 THE MUSIC FY 2023 GRANT - $ 3,523.30 Approved Agreement(s): 01.16.2024 THE MUSIC INVOICE 00080 $ 1,073.51 $25,000.00 Budget - Imaginery Lines Lease $9,370.00 Dr. Ng - reimbursement costs Page 9 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4440-02 ANDERSON / GRIFFITH PARTNERSHIP $ 400,000.00 $ 33,631.30 $ 366,368.70 12.05.2023 PINA REIMBURSEMENT - $ 33,631.30 Page 10 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4440-03 DEVELOPMENT PARTNERSHIP $ 500,000.00 $ - $ 500,000.00 Page 11 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4501-00 PARK CAPITAL IMPROVEMENTS $ 335,000.00 $ - $ 335,000.00 Approved Agreement(s): $75,000.00 BGP - Wooden Bridge $100,000.00 BGP - 6 tennis courts $85,000.00 BGP - multipurpose court $75,000.00 Annual - Park Capital $335,000.00 Total Page 12 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4502-00 DOWNTOWN CAPITAL IMPROVEMENTS $ 75,000.00 $ - $ 75,000.00 Page 13 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4502-01 DOWNTOWN LANDSCAPE PROJECT $ 500,000.00 $ 454,489.95 $ 45,510.05 11.17.2023 FORM & FIBER 23-100.01 $ 32,826.00 12.19.2023 NORTHROCK BLANKET PO $ 417,000.00 01.19.2024 KIMLEY-HORN 64495439-1223 $ 4,663.95 Page 14 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4502-02 DOWNTOWN PARKING LOT PROJECT $ 300,000.00 $ 3,600.00 $ 296,400.00 10/23/23 KIMLEY HORN VIRGINIA PARKING - SOUTH $ 3,600.00 $ 24,000.00 DESIGN SUBTOTAL $ 20,400.00 PAID TO DATE $ 3,600.00 Page 15 of 45  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4496-00 TRANSFER TO I&S NO 1 $ 180,000.00 $ - $ 180,000.00 Page 16 of 45  ITEM 6.2. FEBRUARY 2024 DOWNTOWN UPDATE Page 17 of 45  ITEM 6.2. LANDSCAPE Irrigation Sawcut paving (Rockwall to Frances) Landscaping Project Completion Estimate - March 1 Planters - ordered Brick planter covers - ordered, installed by City staff (by-block) Page 18 of 45  ITEM 6.2. DOWNTOWN CAPITAL PROJECTS downtown parking complete streets Page 19 of 45 Spur 226  ITEM 6.2. BUSINESS RECRUITMENT Promotion of available storefronts Relocation inquires Downtown event / incubator opportunities Downtown Merchant Events & Promotion Page 20 of 45  ITEM 6.2. UPCOMING February 15 - Texas Downtown Association Assessment EVENTS April 7 - Downtown Event (Moore Ave. Food Trucks & Music) April 8 - Eclipse Event (downtown & community parks) May 4 - Taco Fest Page 21 of 45 ITEM 6.2. BRANDING Page 22 of 45  1 ITEM 6.3. PADIC IMPROVEMENTS Page 23 of 45  2 ITEM 6.3. MODULAR RESTROOMS Page 24 of 45 Page 25 of 45 Ben Gill Modular Restroom No. 1 Exterior 3 ITEM 6.3.  PADIC Improvements Breezy Hill Modular Restroom No. 2 Interior ITEM 6.3. Page 26 of 45 4  ITEM 6.3. PADIC Improvements Ben Gill Baseball Modular Restroom No. 3 Exterior & Interior Page 27 of 45 5  PADIC Improvements ITEM 6.3. Ben Gill Softball Modular Restroom No. 4 Exterior Page 28 of 45 6  ITEM 6.3. PADIC Improvements Ben Gill Softball Modular Restroom No. 4 Interior Page 29 of 45 7  PADIC Improvements Ben Gill Softball Modular Restroom No. 4 Sidewalk Connectivity ITEM 6.3. Page 30 of 45 8  ITEM 6.3. BEN GILL PARK RESTROOM REMODELS Page 31 of 45 9  ITEM 6.3. PADIC Improvements Pavilion Restroom Exterior Page 32 of 45 BEFORE AFTER 10  PADIC Improvements ITEM 6.3. Pavilion Restroom Interior & Exterior Page 33 of 45 11  PADIC Improvements ITEM 6.3. Football Exterior AFTER Page 34 of 45 BEFORE 12  ITEM 6.3. PADIC Improvements Football Concession Interior Page 35 of 45 Before After 13  ITEM 6.3. PADIC Improvements Football Restroom Interior Page 36 of 45 14  ITEM 6.3. PADIC Improvements Soccer Exterior Page 37 of 45 Before After 15  PADIC Improvements Soccer Concession Interior ITEM 6.3. Page 38 of 45 After Before 16  PADIC Improvements Soccer Restroom Interior ITEM 6.3. Page 39 of 45 17  ITEM 6.3. PADIC RESTROOM MODULAR/REMODEL SUMMARY Page 40 of 45 (1) Dollar value includes $1.5 million and a $400,000 Contingency 18  ITEM 6.3. PADIC RESTROOM IMPROVEMENTS SCHEDULE Page 41 of 45 19  History ITEM 6.3. ● Modular Restrooms - manufacturing time frame is approximately 90-120 days and begins with execution of sales order and receipt of approved submittals, color selections and progress payments. Date Description December 8, 2022 Execution of sales agreement December 14, 2022 First progress payment made January 10, 2023 Color selection submitted February 7, 2023 Received Stamped Plans by Texas Department of Licensing and Regulation May / June 2023 Subgrade and utilities (water, sewer, electric) July/August 2023 All modular buildings were delivered and installed Page 42 of 45 December 2023 Project completed 20  History ITEM 6.3. ● Ben Gill Park Public Restroom Remodel/Rehabilitation Date Description January 17, 2023 Remodel started at the Pavillion. Projected completion date is 16-18 weeks from the start date. January 30, 2023 Remodel started at the Football facility. Projected completion date is 16-18 weeks from the start date. March 2023 Remodel for the Soccer facility is scheduled to start mid-March December 2023 Pavilion completed Page 43 of 45 February 2024 Estimated completion date 21  ITEM 6.3. FY 24 PADIC PROJECTS Page 44 of 45 22  FY 2024 PADIC Board Capital Projects ITEM 6.3. Location Item Budgeted Note Ben Gill Park Replace Wooden Bridge $75,000 Demo, Bridge Design & Installation Ben Gill Park Repair & Resurface/ $100,000 6x Tennis Courts Resurface & Tennis Courts with Pickle Ball Spot Repairs & Fence Striping Replacement Ben Gill Park Repair & Resurface $85,000 Resurface/Replace Multipurpose & Multipurpose Court Fence Replacement FY24 Budgeted Total $260,000 * Projects approved by PADIC - JULY 14, 2023 Page 45 of 45 * Obtaining bid pricing for FY 24 projects- IN PROGRESS 23