Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, December 13, 2024 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, President Sarah Kegerreis, Vice- President Hillary Heisel, Secretary JC Jackson, Member Mary Mccoy, Member Matt Oakley, Member Stephanie Holmes-Thomas, Member Patty Yocum, Member Carlton Tidwell, Member City Manager Mike Sims Downtown Project Manager Raylan Smith NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, December 13, 2024, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. 5. ADOPTION OF MINUTES Page 1 of 25 5.1. Discuss and Consider approval of minutes from November 8th, 2024 4-5 Park and Downtown Improvement Corporation - Nov 08 2024 - Minutes 6. NEW BUSINESS 6.1. BFTS Strategic Plan Presentation 6.2. Discuss Park Project Updates 6-7 6.2 - Park Project Updates 6.3. Discuss Financial Report 8 - 13 6.3 - Financial Report 6.4. Discuss CY 2025 Meeting Schedule 14 - 25 6.4 - 2025 Meeting Schedule 7. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 7.1. Section 551.087 Deliberations Regarding Economic Development Negotiations 8. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 9. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, December 6, 2024 at 5 PM. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Page 2 of 25 Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 25 ITEM 5.1. MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, November 8, 2024 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, November 8, 2024 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Member JC Jackson Member Mary Mccoy Member Matt Oakley Member Patty Yocum Mayor Pro-Tem, District 4 Stephanie Holmes-Thomas MEMBERS Secretary Hillary Heisel ABSENT: Carlton Tidwell STAFF PRESENT: Downtown Project Manager Raylan Smith 1 CALL TO ORDER President Tori Lucas called the meeting to order. 2 INVOCATION President Tori Lucas gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. President Tori Lucas led the pledges to the American and Texas flags. 4 HEAR REMARKS FROM VISITORS. No one came forward to speak. 5 ADOPTION OF MINUTES a) Discuss and Consider approval of minutes from October 11th, 2024 Sarah Kegerreis moved to approve the minutes from the meeting on October 11, 2024, with JC Jackson seconding the motion. Carried by the following votes: Ayes: Patty Yocum, Mary McCoy, Tori Lucas, Matt Oakley, and Stephanie Thomas. 6 NEW BUSINESS Park and Downtown Improvement Corporation November 8, 2024 Meeting Page Page41ofof25 2 ITEM 5.1. a) Discuss Financial Report Downtown Project Manager gave the financial report; no action was taken. b) Discuss and Consider Downtown Revitalization Matching Grant Application - 107 N. Virginia St., Terrell Mary Mccoy made a motion to reimburse 20% lease expenses over the next 12 months subject to the 12 month performance agreement and standard agreements that are already in place with other tenants with Stephanie Holmes-Thomas seconding the motion. Carried by the following votes: Ayes: Patty Yocum, Sarah Kegerreis, Matt Oakley, and JC Jackson 7 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation November 8, 2024 Meeting Page Page52ofof25 2 ITEM 6.2. PADIC BOARD MEETING City Hall- Council Chambers 8am 201 E Nash St Terrell, TX 75160 Dora Trejo Page 6 of 25 ITEM 6.2. Public Services Updates for PADIC • Disc Golf o Mach 7 baskets were ordered on November 15th o 4-6 week time period o Should be shipped by the end of 2024 o Mid- January projected installation to begin • Tile Courts o Projected start date is January 20th and should be completed by February 10th • Signage o Fabrication completed on December 6th o Shipping / Delivery will be scheduled for the week of December 23rd- Page 7 of 25 ITEM 6.3. REVENUE (BUDGET BOOK ESTIMATES & VALUES) 2023 FY 2024 2025 ADOPTED 2025 ADOPTED LINE ITEM DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET AUDITED 9800-10-423001-000-1102 SALES TAX ALLOCATED $ 1,151,550.14 $ 1,114,605.00 $ 1,136,898.00 $ 1,136,898.00 9800-10-483706-000-1102 INTEREST INCOME $ 33,871.10 $ 2,400.00 $ 55,492.00 $ 55,492.00 $ 1,185,421.24 $ 1,117,005.00 $ 1,192,390.00 $ 1,192,390.00 EXPENDITURES (ACTUAL) 2023 FY 2025 FY 2025 FY 2024 2025 ADOPTED 2025 BUDGET LINE ITEM DESCRIPTION ACTUAL EXPENSES TO REMAINING ACTUAL BUDGET AMENDED AUDITED DATE BALANCE 9800-80-514447-000-1102 ANDERSON / GRIFFITH BLDG PARTNER $ 398,697.50 $ - $ - $ - $ - 9800-90-514547-000-1102 FASCADE REIMB PROGRAM $ 145,609.00 $ 56,701.99 $ 75,000.00 $ 75,000.00 $ 43,500.00 $ 31,500.00 9800-00-514706-000-1104 DEVELOPMENT PARTNERSHIPS $ 494,662.50 $ 1,500,000.00 $ 500,000.00 $ 141,440.00 $ 358,560.00 9800-80-564553-000-1102 DOWNTOWN CAP IMPROVEMENTS $ 163,888.50 $ 73,549.32 $ 75,000.00 $ 75,000.00 $ 12,337.50 $ 62,662.50 9800-80-564554-000-1102 PARK CAPITAL IMPROVEMENTS $ 75,000.00 $ 42,235.00 $ 400,000.00 $ 600,500.00 $ 215,056.50 $ 385,443.50 9800-00-514550-100-0000 DOWNTOWN PARKING LOT $ 279,487.37 $ - $ - $ - $ - 9800-00-514545-100-0000 DOWNTOWN LANDSCAPE $ 496,852.47 $ - $ - $ - $ - 9800-00-514406-100-0000 ENGINEERING $ 112,945.77 $ 50,000.00 $ 50,000.00 $ - $ 50,000.00 9800-85-534407-000-1102 TRANSFER TO I&S #1 $ 180,000.00 $ 180,000.00 $ 180,000.00 $ 180,000.00 $ - 9800-85-534407-000-1102 TRANSFER TO FUND 015 PPP - MURALS $ - $ - $ - $ - Total Expenditures $ 384,497.50 $ 2,135,131.92 $ 2,280,000.00 $ 1,480,500.00 $ 592,334.00 $ 888,166.00 Excess / (Deficit) $ 800,923.74 $ (1,018,126.92) $ (1,087,610.00) $ (288,110.00) BOY $ 3,275,271.00 $ 2,257,144.08 $ 2,257,144.08 EOY $ 3,275,271.00 $ 2,257,144.08 $ 1,169,534.08 $ 1,969,034.08 AUDITED Balance Report (05.23.2023) $ 876,892.95 00-1101-00 CASH IN BANK $ 750,522.00 00-1102-00 CLEARING FUND (CIB) $ 1,500,000.00 000-1107-03 TEXAS RANGE $ 3,127,414.95 TOTAL Page 8 of 25 ITEM 6.3. LINE ITEM DESCRIPTION NOTES BUDGET BALANCE 9800-90-514547-000-1102 FASCADE REIMB PROGRAM $ 75,000.00 $ 31,500.00 Lula Mae Bistro Outstanding Agreements $ 24,000.00 12-month lease reimbursement Panaderia Abuelito Project $ 14,400.00 12-month lease reimbursement TRANSACTION DATE VENDOR INVOICE DESCRIPTION AMOUNT RECON NOTES $ 43,500.00 $ 38,400.00 Outstanding Agreements SIGN REPLACEMENT 10.22.2024 BH DAVES APPLIANCES $ 3,600.00 APPROVED 05.10.2024 SIGN REPLACEMENT 11.04.2024 EDDIE DEEN COMPANY $ 1,500.00 APPROVED 10.11.2024 Page 9 of 25 ITEM 6.3. LINE ITEM DESCRIPTION NOTES BUDGET BALANCE Original Budget - $1,500,000 LIT - Park Cap - ($250,000) 9800-00-514706-000-1104 DEVELOPMENT PARTNERSHIPS $ 500,000.00 $ 358,560.00 Cancel Pina Agrmet - (750,000) FY 2025 Amended Budget $500,000 Outstanding Agreements BMT Center $ 34,600.00 Lula Mae Bistro (Grant) $ 100,000.00 TRANSACTION DATE VENDOR INVOICE DESCRIPTION AMOUNT RECON NOTES $ 141,440.00 $ 134,600.00 Outstanding Agreements 10.22.2024 BMT CENTER PYMT #2 $ 6,840.00 Page 10 of 25 ITEM 6.3. LINE ITEM DESCRIPTION NOTES BUDGET BALANCE 9800-80-564553-000-1102 DOWNTOWN CAP IMPROVEMENTS $ 75,000.00 $ 62,662.50 TRANSACTION DATE VENDOR INVOICE DESCRIPTION AMOUNT RECON NOTES $ 12,337.50 10.01.2024 MARK THACKER INVOICE 2520060 $ 12,337.50 CK 154 Page 11 of 25 ITEM 6.3. LINE ITEM DESCRIPTION NOTES BUDGET BALANCE Annual Budget - $75,000 Court Renovation - $377,663 9800-80-564554-000-1102 PARK CAPITAL IMPROVEMENTS Irrigation - $100,000 $ 600,500.00 $ 385,443.50 Signage - $22,825 Disc Golf - $25,000 TRANSACTION DATE VENDOR INVOICE DESCRIPTION AMOUNT RECON NOTES $ 215,056.50 10.22.2024 BOBBIE CHANDLER DISC GOLF BASKETS - DRAW #1 - MATERIALS $ 7,100.00 10.23.2024 BRIGHT IDEA SHOPS PARK SIGNAGE $ 19,125.00 11.07.2024 SNAPSPORTS ATHLETIC SURFACES SNPQ24908 $ 188,831.50 Page 12 of 25 ITEM 6.3. LINE ITEM DESCRIPTION NOTES BUDGET BALANCE Breezy Hill Park - parking lot & splash pad 9800-00-514406-100-0000 ENGINEERING $ 50,000.00 $ 50,000.00 Rockwall / Moore - greenspace Adelaide / Moore - greenspace TRANSACTION DATE VENDOR INVOICE DESCRIPTION AMOUNT INVOICE DESCRIPTION $ - Page 13 of 25 ITEM 6.4. JAN 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 PADIC BOARD MEETING 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 9AM - FIRE STATION 3 GROUND- BREAKING Page 14 of 25 ITEM 6.4. FEB 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 PADIC BOARD MEETING 16 17 18 19 20 21 22 23 24 25 26 27 28 Page 15 of 25 ITEM 6.4. MAR 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 PADIC BOARD MEETING 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Page 16 of 25 ITEM 6.4. APR 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 PADIC BOARD MEETING FY 2026 BUDGET 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Page 17 of 25 ITEM 6.4. MAY 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 5:30 JOINT PADIC MEETING - BOARD EDC STRATEGIC MEETING PLAN 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Page 18 of 25 ITEM 6.4. JUN 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 PADIC BOARD MEETING 15 16 17 18 19 20 21 22 23 24 25 27 27 28 29 30 Page 19 of 25 ITEM 6.4. JUL 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 PADIC11 12 BOARD MEETING ADOPT FY 2026 BUDGET 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Page 20 of 25 ITEM 6.4. AUG 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 PADIC BOARD MEETING 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Page 21 of 25 ITEM 6.4. SEP 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 PADIC BOARD MEETING 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Page 22 of 25 ITEM 6.4. OCT 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 PADIC BOARD MEETING 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Page 23 of 25 ITEM 6.4. NOV 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 PADIC BOARD MEETING 16 17 18 19 20 21 22 23 24 25 26 27 29 29 30 Page 24 of 25 ITEM 6.4. DEC 2025 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 PADIC BOARD MEETING 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Page 25 of 25