Park Board Meeting

AGENDA Park Board Meeting 6:00 PM - Thursday, January 16, 2025 Terrell Service Center, Training Room, 400 Industrial Blvd., Terrell, Texas 75160 Board Members Leonard Lancaster, Chairman Dwight Malone, Vice-Chairman Patty Yocum, Secretary Caroline Brown, Member Sharlet Mitchell, Member Savannah Nordstrom, Member Kelsey Wyble, Member Director of Public Services Glenn Caldwell NOTICE IS HEREBY GIVEN that the Park Board will conduct a meeting at 6:00 p.m. on Thursday, January 16, 2025, at Terrell Service Center, Training Room, 400 Industrial Blvd., Terrell, Texas 75160. The meeting is open to the public. Page 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 3.1. Pledge of Allegiance 4-5 Pledge to the Texas Flag 4. HEAR REMARKS FROM VISITORS Page 1 of 12  This time is set aside to invite any person to address the Board on any matter of City business not subject to a public hearing. Routine administrative matters are best discussed with the appropriate City Staff before bringing them to the Board. Prior to the meeting, please complete a "Citizen Participation Form" and present it to the Administrative Assistant. Please provide your contact information to facilitate follow up. In accordance with the Texas Open Meetings Act, Section 551.042, the Park Board cannot discuss, consider, or take action on matters not listed on the agenda. Speakers should limit their comments to 3 minutes and are asked to speak into the microphone provided, identifying themselves for the record. The total amount of time set aside for this place on the agenda is 15 minutes. Comments of a personal nature directed at the Board or Staff are inappropriate. Please note that the Board members may not respond to any comments or questions but will listen, and as appropriate, staff follow up may occur after the meeting or at a later date. 5. ADOPTION OF MINUTES 5.1. Discuss approval of minutes from the Park Board Meeting on October 6 - 7 10, 2024. Park Board Meeting - Oct 10 2024 - Minutes - Pdf 6. DISCUSSION ITEMS 6.1. Discuss Facilities Fees and Charges. 8 - 12 Facility Rental Fee 2025 7. UPDATES 7.1. Discuss League Tournaments and Events. 7.2. Discuss Pickleball and Tennis Courts. 7.3. Discuss Crossroads Project Expenses. 7.4. Discuss Special Events. 8. MISCELLANEOUS PARKS DISCUSSION This time is set aside to discuss any Public Services related topics not listed on the agenda. Actions on items can not be taken during this time. Page 2 of 12 9. SET NEXT MEETING DATE 9.1. Discuss and Consider Date for February Park Board Meeting. Proposed date: February 13, 2025. 10. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, January 10, 2025 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the Service Center at 972- 551-6614 for further information. Braille is not available. The Park Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 12 ITEM 3.1. Pledge of Allegiance I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Page 4 of 12 ITEM 3.1. Pledge to the Texas Flag Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Page 5 of 12 ITEM 5.1. Page Page61ofof12 ITEM 5.1. a) Discuss Athletic Fields Fees and Charges. Director, Glenn Caldwell presented this item to the Board. 7 BUSINESS ITEMS (ACTION ITEMS) a) Discuss and Consider Kings Creek TPWD Engineering Contract. Dwight Malone moved to approve Kings Creek TPWD Engineering Contract, with Caroline Brown seconding the motion. Carried by the following votes: Ayes: Caroline Brown, Dwight Malone, Leonard Lancaster, and Patty Yocum 8 UPDATES a) Discuss and Consider Trout's Event. Administrative Assistant, Dora Trejo presented this item to the Board. Patty Yocum moved to approve Take Me Fishing at Ben Gill Park Pond event, with Dwight Malone seconding the motion. Carried by the following votes: Ayes: Caroline Brown, Dwight Malone, Leonard Lancaster, Patty Yocum, and Kelsey Wyble b) Crossroads Update. Director, Glenn Caldwell presented this item to the Board. c) Ben Gill Tile Courts. Project Manager, Demeter Turner presented this item to the Board. d) Breezy Hill Scoreboards. Director, Glenn Caldwell presented this item to the Board. 9 SET NEXT MEETING DATE a) November 14, 2024 10 ADJOURN. Attest: Dora Trejo, Administrative Assistant Park Board Meeting Meeting October 10, 2024 Page Page72ofof12  ITEM 6.1. Facility Rental Fees Page 8 of 12 List of local community and facility rental fees  2024 City of Terrell Current Facility Rates ITEM 6.1. Name of Facility Residents Non-Resident Hourly Cleaning/Damage Rate Rental Fee Deposit Breezy Hill Community Center $6.25 per hr. same $50 4-hour min. Weekend Rate N/A Ben Gill Park Pavilion $25 hr. same $100 2-hour min. Weekend Rate N/A Page 9 of 12  ITEM 6.1. Neighboring Rental Fee Comparison 2022-2024 2022 rates 2024 Resident 2022 rates 2024 Non-Resident 2022 rates 2024 Cleaning/ City & Name of Resident Non-Resident Hourly Rate Hourly Rate Cleaning/ Damage Deposit Facility Hourly Rate Hourly Rate Damage Deposit Breezy Hill Community $6.25 hr $6.25 per hour N/A N/A $50 $50 Center 4 hour min ($25 for 4 -hour min) Kaufman - City Lake N/A $30 Hr N/A $60 Hr N/A $125 Pavilion 3-hour min. 3-hour min. Mesquite- Westlake $45 per $75 Hr weekday $80 per hour $105 Hr (4 hour $250 $300 House hour (4 hour min) min) ● Weekend rates Wk $70 hr Wk $120 hr wk $130 per hr wk-$150 hr (4-hour min) Mesquite- City Lake N/A $55 Hr-(6 hour) N/A $90 Hr-6 hour min. N/A $200 residents Page 10 of 12 Pavilion $100 Hr -all day $170 Hr -all day $400 non-residents Add $10-25 hr Add $25 hr more on ● Weekend rates more on weekends weekends (6 hour (6 hour min) min)  ITEM 6.1. Neighboring Rental Fee Comparison 2022-2024 2022 rates 2024 Resident 2022 rates 2024 Non-Resident 2022 rates 2024 Cleaning/ City & Name of Resident Non-Resident Hourly Rate Hourly Rate Cleaning/ Damage Facility Hourly Rate Hourly Rate Damage Deposit Deposit Balch Spring Library N/A $50 Hr N/A $70 Hr N/A $100 room/Pavilion 1-hour min. 1 hour min City of Fate Pavilion N/A $40 per N/A Must be a Rockwall N/A $75 4 hour block County resident City of Fate N/A $125 half-day N/A Must be a Rockwall N/A $75 Community Center (4-hour) County resident $200 all day (8 hours) Rockwall Harry Myers $40 hr $55 Hr-( 6 hour $80 hr $90 Hr-6 hour min. $25 $200 residents 6 hours min min) 6 hours min $170 per Hr - $400 Community Center non-residents $100 per Hr - For all day use Page 11 of 12 For all day use Rockwall Harry Myer N/A $200 per Hr N/A Not available for N/A $200 plus Long Star Room fee 2-hour min. non-residents $300 service fee  ITEM 6.1. Recommendations New Fees for Terrell Facilities The objective of the revised facility fee is to align more closely with rental rates in the neighboring area. Projected new Fees: ● Breezy Hill Community Center- $25 per hour same as the pavilion at Ben Gill Park $100 for 4-hour time block & $200 for 8-hour time block This will included the entire facility (kitchen) - we suggest increasing the deposit to $100 refundable fee ● Ben Gill Park - Fees Remain the same Page 12 of 12 We are in the process of modifying the existing system to distinguish between residents and non-residents.