Downtown Development Authority

AGENDA Downtown Development Authority Meeting 9:00 AM - Thursday, April 3, 2025 333 W. MIchigan, Three Rivers, MI 49093 Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE MINUTES 4.A. Minutes of the meeting held 4.B. Minutes of the meeting held in March 3-4 2025.3 DDA Board Meeting Minutes 5. GENERAL COMMENTS For general comments, each person will be allowed to address the Board only one time, 5 minutes per person. The purpose of public comment is to allow the public to address concerns to the Board rather than start a public debate or present questions to the Board. 6. ACTION ITEMS 6.A. Approve Economic Vitality Committee recommendation of Facade Grant 5 - 11 reimbursement for 36 N. Main St. – Scott Wilson, in the amount of $750.00 EV Rec- 36 N Main Facade Grant recommendation 36 N. Main Facade Grant app 6.B. Approve Music on Main program to add $3,000 to line item 248-272-783.500- DDAOT 6.C. Adopt a Fee Schedule for the Outdoor Amphitheater 12 Amphtheater Fee Schedule 7. DISCUSSION ITEMS 7.A. The DDA office will remain at it's current location for now due to the cost 13 - 15 of relocating the camera equipment. City of Three Rivers Video Surveillance 3-28-25 7.B. 2025-2026 - FY'26 (Fiscal Year) Board & Committee Meeting Calendar 16 DDA Board & Committee Meeting Calendar 25-26 8. CONSENT 8.A. 2.2025 DDA EV Minutes.docx 17 - 26 2025.3 DDA Design Minutes 2025-02 DDA BAL SHEET 2025-02 DDA_REVEXP Page 1 of 31  DDA promo mintues 03-19 1 2025.3 DDA Board Meeting Minutes 9. DIRECTOR'S REPORT 9.A. 4.2025 Directors Report 27 - 31 Spring Mix & Mingle 2025 TRDDA Soring clean-up 2025 2025 Calendar Of events 10. ADJOURNMENT Page 2 of 31  Three Rivers DDA Board Meeting Minutes City Hall, March 6, 2025 1. CALL TO ORDER: Meeting called to order at 10:02am by acting DDA Board Chairperson J. Wolgamood. 2. ROLL CALL: a. In attendance: Charlie Wolgamood, Vice-Chair; Jason Ballew, Secretary; Joe Bippus, Board Member; Ashley Sauer, Board Member; Daley Broekema, Board Member; Katelyn Thornton, Board Member; Waneta Truckey, Kyle Sharkey, Mary Miholer b. Absent: None 3. APPROVAL OF AGENDA Motion to approve agenda made by W. Truckey , seconded by M. Miholer. Motion passes unanimously. 4. APPROVAL OF THE MINUTES Motion to approve minutes made by M. Miholer, seconded by A. Sauer. Motion passes unanimously. 5. GENERAL COMMENTS 6. ACTION ITEMS 6.A To Adopt and Approve for the RRC Best Practice 4.2, DDA Board Member Prospects' Desired Skillsets: Knowledge and/or experience in Leadership, Community Volunteering, Architecture. Landscape Architecture, Building Construction, Planning, Environmental, Property Management, Land Use Planning, Real Estate. (Source: https://threeriversmi.civicweb.net/document/8781/Downtown%20Development%20Autho rity.doc) Motion to adopt and approve made by W. Truckey, seconded by M. Miholer. Motion passes unanimously. 6.B Approve the application for MEDC Main Street Vibrancy Grant Track One, with a 15% local match of up to $2,250. St Joseph County Historical Society has pledged $1,000 towards the match. Main Street Vibrancy Grant Guide FY 25. Motion to approve application made by M. Miholer, seconded by K. Sharkey. Motion passes unanimously. 6.C The Economic Vitality Committee recommends the board approve the Page 3 of 31  Facade Grant reimbursement for Ron Neale Auto Sales for $455.32. Motion to approve made by M. Miholer, seconded by D. Broekema. Motion passes unanimously. 6.D Nominate and Vote today on Executive Board Seats: Chair, Vice Chair, Secretary and Treasurer. Chair: Charlie Wolgamood; Vice Chair: Waneta Truckey; Treasurer: Ashley Sauer; Secretary: Jason Ballew. Motion to approve Executive Board Seats made by M. Miholer, seconded by K. Sharkey. Motion passes unanimously. 7. DISCUSSION ITEMS 7.A. Discuss a Fee Schedule for the Outdoor Amphitheater. 7.B Baseline assessment from Main Street Assessment 2024 visit. 1) Inclusive Leadership and Organizational Skills 2. Strategy-Driven Programming 7.C Light Pole banner arms and hardware replacement: $1,360 to come from Design line 248-272-783.400. 7.D Head End Camera equipment (monitor & computer), relocation to 53 N. Main. EPS has quoted $2,809.57, we are waiting on a quote from SSD Cabling & Cameras LLC. 7.E Draft Budget Review: 1. Committee FY26 Workplans 2. FY26 248-Proposed Budget 8. CONSENT AGENDA Motion to approve the consent agenda, made by J. Bippus, seconded by J. Ballew. Motion passes unanimously. 9. DIRECTOR'S REPORT Governing Essentials Training, located at the TR Public Library. Michigan Main Street Office Hours for Committee leads to begin again. RRC Joint Meeting/Workshop Wednesday, March 26th. Spring Mix & Mingle April 15th - more information to come. 10. ADJOURNMENT Motion to adjourn made by M. Miholer, seconded by K. Sharkey. Motion passes unanimously. Meeting adjourned at 10:20am. Page 4 of 31 March 8, 2025 TO: DDA Board Chair and Directors FROM: Economic Vitality Committee RE: ​ Facade Grant Application to consider from 36 N Main / Scott Wilson ​ The Economic Vitality committee received the attached application for the Facade Grant program from Scott Wilson for work he has completed within the DDA Downtown District at 36 N Main St. Mr. Wilson replaced and repaired the round windows on the 3rd floor of this building. The total investment from the applicant was $3,000.00, so the grant amount is for the sum of $750.00. (25% of total costs) The EV committee recommends the Board approve of the Facade Grant for 36 N Main St. for $750.00. Attached: Facade Grant Application, pictures of work and invoice of work completed. Page 5 of 31  Three Rivers DDA FacadeGrant Application l 1‘ l Name : £07 Address: 339M M /HZ‘/,6 f 2:].E:\§/6 K3 MAI Lame Address ofthe Project: 3(0 A) (MééAl $7 3 KHz/5&5 Brief Description of project detailing the work. ceasefEe,\Zg:tg.e? w, mam operate, "gaveéc?l my 6 I» MAD, ,. s gamma ,,2s> «AAID,WI V N91229:!TIIEeZ,I<¢z;I,: Léeggp?a off," , Please submit attachments with Application. (Le. HDCApproval (if applicable), drawings or renderings, material list, quote of work to be completed, etc. Name of Contractor(s): X. [m7 BE/SéA/(e erg Estimated Cost of PrOJeC’C {330(30 ob ‘ Estimated timeframe of the project: FLU Léf/E / ) List of attachments: ”wags JAR/9,195 , , Page 6 of 31  ACKNOWLEDGMENTSHEET I hereby acknowledge that copies of the Facade Grant Guidelines and Application have been received and agree to be bound by their terms. Further, i will report no less often than monthly on the progress of the project for which funds are sought and awarded. Reports will be written or verbal. Any problems or issues, changes or goals, or direction that substantially change the intent or timelines of funds will be reported to the Three Rivers DDA Board or the designated representatives thereof in a reasonable and timely fashion. I certify that all information set forth in this application is a true representation of the facts pertaining to the subject property for the purpose of obtaining funding under the Grant. I understand and acknowledge that any willful misrepresentation of the information contained in this application could result in disqualification from the program, requiring any funds already disbursed to be repaid in full to the Three Rivers Downtown Development Authority. i understand that time is of the essence and will strive to have work completed within the 6 months following grant approval. Extensions may be granted on a case by case basis. I will strive to participate or sponsor DDAsponsored Events and I will consider joining one of the DDA committees to help the DDA district flourish and grow. (Examples of participation: Extra hours during DDA events, joining one of the following committees: Design, Promotions, Organization or Economic Vitaiity, having extra staff on hand for events, sponsoring Harmony Fest, Sass in the City, Art on Main, Christmas around Town, etc.) ‘ oat/- « ~ 0« as" APPLICANTSlGNATURE TITLE DATE {Eco’iT WH $94; Please print/type name and title here. Building Owner Signature (if different, than above) Page 7 of 31 2/5/25, 2:29 PM Invoice 0000113 Tim's Handyman Service Tim's Handyman Service 10127 Incas Rd. Three Rivers, M1 4-9093 Scott Wilson lii'ivnivse Iii 0000113 is, 35 N, Main St. i Three. R'Ve'sl MI l' ' - 430)” C ’3 i :nwim mate 02/05/2025 i E300 mm 02/05/2025 § Item Damription ' 3100:0000 leniity _ _ Ambum Service Replace 3 windows on (he facade of the building. 1800.00 1.00 1,800.00 Product: Supply 3 windows. 1200.00 l..00 1,200.00 NOTES: Thank you! W 1 900mm 3,000.00 ' "mm! 3,000.00 Amwun‘t F’aid 0.00 , Eia?zmue 0106 $3,000.00 3 ' \ htIps:I/www.skynova.comlprinllnvoice‘php Page 8 of1/1 31 Page 9 of 31  i 36 N. Main st windows i From Three Rivers DDA <threeriversdda@gmail‘com> Date Mon 2/10/20254:22 PM ‘ To TRDDA <TRDDA@threeriversmLorg> i i 2 ‘ g Page 10 of 31 Page 11 of 31  Inspire . Create . Connect THREE RIVERS DDA OUTDOOR AMPHITHEATER FEE SCHEDULE - DRAFT The following example offers flexible pricing strategies while ensuring the amphitheater remains accessible and financially sustainable. This fee schedule is aligned to support both active community engagement and strategic financial planning for the facility. Resident and Non-Resident Fee Schedule 1. All-Day Use: Flat rate for using the amphitheater from 8am to 10pm ▪ Weekday (Monday to Friday): ▪ Resident*: $100 ▪ Non-Resident: $200 ▪ Weekend (Saturday and Sunday): ▪ Resident*: $200 ▪ Non-Resident: $400 2. Partial-Day (Hourly 8am-ending by 10pm) Use:. ▪ Weekday (Monday to Friday): ▪ Resident*: $50/up to 3 hours ▪ Non-Resident: $100/up to 3 hours ▪ Weekend (Saturday and Sunday): ▪ Resident: $75/up to 3 hours ▪ Non-Resident: $125.00 3. Deposit Fee: o Returnable upon final inspection post-event to cover potential damages or cleaning expenses. o Standard fee irrespective of resident status: $200 *For Three Rivers based Educational, Cultural, Informational, or Government/Civic Activities, Non-Profit 501(c)(3) organizations, or co-sponsored events and DDA programming there will be no charge. Other things to consider: o We will need someone at the beginning of the event rental and at the end of the event for inspection. This could be the DDA Director, or volunteer. o DDA Co-Sponsors event No Fee. o We can adjust this after the first year. Page 12 of 31  COTR Outdoor Amphitheater 57 N Main St. Three Rivers MI 49093 RE: VIDEO RELOCATION/ADDS 3-28-25 Page 13 of 31 The proposed EPS Video Surveillance System will utilize a digital video recording system providing convenient video management. This system will provide to you a flexible solution with remote access at all times when connected to the internet. EPS is providing peace of mind that should anything happen; you have the capability to identify quickly what you would like to see. Some of the highlights to the digital video system include the following: even tagging for easy retrieval, automatic recording only when security events are detected and automatic alert features. Video Surveillance Equipment to be Installed 1 EXACQ A-SERIES 8TB STORAGE 8GB RAM 8 LICENSES 64 CAMERAS 1 Tripp Lite SmartRack 8U 19"x23.5" Wall Mount Rack 1 AXIS Q1809-LE 150 mm 41MP Bullet Camera, 50-150mm Varifocal Lens, 3x Optical Canon Zoom Lens ADI 2 UBIQUITI AIRMAX LITEBEAM 5AC W/POE 2 Ubiquiti Ethernet Surge Protector 2 Ubiquiti Quick Mount Kit 1 Trendnet 10-Port POE Switch 1 Trendnet 5-Port PoE+ Switch 7 Conduit 10' Unit 400 Wire Cat5e One-Time Installation Investment Includes: -Equipment -Labor -Travel -Lift Rental -Customer Training Monthly investment Includes: Monthly Investment Includes: -Complete System Service Agreement Covering 100% of all Travel, Parts, & Labor -Semi-Annual Video Inspections Including Software/Firmware Updates, Camera Lens Cleaning, Camera Re-Focusing, & Full EPS Test Report -SSA Agreement (Annual License Renewal) Video Surveillance System Investment One Time Installation Charge $18,582.28 Plus Tax Tax Exempt (If selected, Plus Tax above is void) Monthly Services $215.00 Service Agreement Inspection Page 14 of 31 Installation and Proposal Terms The installation charges in this proposal all design, wiring, mounting of video equipment, programming, final system testing and user training. If required, additional costs for conduit, wire mold, trenching and man lifts for ceiling heights over 25 feet, will be your responsibility. The video surveillance equipment listed herein is based on our best estimate of protection required. This proposal includes all design, parts, labor and wire for a complete installation, programming, testing and training of the system. Additional equipment to meet insurance requirements or special high risk needs may be added by the subscriber at additional costs. The service agreement covers repair and replacement of any and all equipment that fault due to normal causes. The service agreement also includes (2) preventative maintenance checks to maintain proper and continuous operation of the equipment. This is also a time when an EPS technician can assist in making adjustments to the system if necessary. Pricing is valid for a period of 90 days from date of proposal. Sales tax is not included in the pricing and, if applicable, will be added at the time of invoicing. EPS recommends that all surveillance systems be inspected regularly; please speak with your Security Consultant for additional information. Customer acknowledges and agrees permit fees will be billed direct to customer as a passthrough cost on the final invoice. Additional Notes and Exclusions Customer to provide: -110v Power & Ample Wall Space in New Bldg for Head-End Equipment -Reliable Internet Connection -IP Address, Port Forwarding, & network Configuration as Needed Existing Equipment: If EPS is connecting to existing equipment, the existing equipment will be tested and inspected by an EPS technician. If equipment is discovered to not be in good working order or is not compatible with the new EPS equipment EPS is installing, it will be the responsibility of the customer for the repair or replacement of the equipment. 25% deposit required on COMMERCIAL accounts. EPS will invoice the deposit prior to work commencing. 50% deposit required on RESIDENTIAL accounts. EPS will invoice the deposit prior to work commencing. EPS reserves the right to progress bill the installation based on a % of completion for installation that exceeds 60 days Skyler LaPlante Security Consultant (269) 210-8809 ext. slaplante@epssecurity.com 03/28/2025 Page 15 of 31  FY 26' BOARD & COMMITTEE MEETING CALENDAR DDA Board City DDA Exe Board Design DDA EV DDA 1st Organization Promotions Historic District Hall 1st DDA Last 3rd Tues Thurs 4PM DDA Last DDA 3rd Wed Commision City Thursday 9AM Monday of the 4:30PM Monday of the Hall 2nd Monday month 2:30PM 6:15PM 4:00PM month 3:30PM July '25* 7/3 or 7/10 6/30 or 7/7 15-Jul 10-Jul 6/30 or 7/7 16-Jul 14-Jul Aug '25 7-Aug 7/28 or 8/4 19-Jul 7-Aug 7/28 or 8/4 20-Aug 11-Aug Sept '25 4-Sep 29-Sep 16-Sep 4-Sep 29-Sep 17-Sep 8-Sep Oct '25 2-Oct 27-Oct 21-Oct 2-Oct 27-Oct 15-Oct 13-Oct Nov '25 6-Nov 24-Nov 18-Nov 6-Nov 24-Nov 19-Nov 10-Nov Dec '25 4-Dec 29-Dec 16-Dec 4-Dec 29-Dec 17-Dec 8-Dec Jan '26* 8-Jan 26-Jan 20-Jan 8-Jan 26-Jan 21-Jan 12-Jan Feb '26 5-Feb 23-Feb 17-Feb 5-Feb 23-Feb 18-Feb 9-Feb Mar '26 5-Mar 30-Mar 17-Mar 5-Mar 30-Mar 18-Mar 9-Mar April '26 2-Apr 27-Apr 21-Apr 2-Apr 27-Apr 15-Apr 13-Apr May '26* 7-May 1-Jun 19-May 7-May 1-Jun 21-May 11-May June '25 4-Jun 29-Jun 16-Jun 4-Jun 29-Jun 17-Jun 8-Jun Special Adjustments * Holiday Page 16 of 31  Economic Vitality Committee Minutes February 6, 2025​ ​ 4:00 p.m. ​ HG Real Estate Office – 52 N. Main St. A.​ Call to Order/Roll Call – The meeting wa called to order at 4:08pm a.​ Attendees - J. Koski, J. Beebe, J. Ballew, A. Metty, J. Thompson, A. Sauer, T. Meyer, J. Wolgamood. B.​ Approval of Agenda - approved by unanimous consent as amended. C.​ Approval of Minutes - approved by unanimous consent as presented. D.​ Old Business: a.​ B-3 Prohibited Storage Ordinance 844 Update - J. Beebe gave a few updates to the status of current violations and the progress they are making with contacting business owners for compliance. A. Metty to reach out to 40 N Main building owner to get status of storefront use. b.​ 2025/26 FY Budget requests - J. Koski - the committee is requesting the following budget items for the 25-26 FY i.​ $1000 for business recruitment and retention ii.​ $20,000 for the Facade Grant program. c.​ E.​ New Business: a.​ Master Plan Updates/DDA Specific - J. Beebe i.​ From MP - Implementation item - Foster relationships with local landlords, especially in the Downtown Core, to ensure longevity of rental properties and upper floor residential units. The committee discussed inviting building owners to the Mix & Mingle event in the spring to foster a better working relationship between owners and the DDA. b.​ SW Michigan Economic Development Event - J. Beebe - committee received highlights of this event that John attended. c.​ Main St. Office Hours - J. Koski / A. Metty to work on updating these items in March. i.​ MEDC Building/Business Inventory Excel Sheet ii.​ BOOM tracker d.​ Main St. Conference - J. Koski/A.Metty/J.Ballew all attending April 7-9 e.​ Spring Mix & Mingle - committee discussed holding an after hours networking event to formally introduce the new executive director to the district. We are hoping to incorporate business owners, building owners, and volunteers. Tentative date set for April 15th, time TBD, location at HG Real Estate. Page 17 of 31  F.​ Grants / Funding a.​ R2 / ARPA Grant – J. Koski i.​ Remaining balance in R2 Grant is $1627 b.​ Façade Grant Updates – J. Koski i.​ Ron Neale Auto Sales Application - 103 S Constantine 1.​ The committee is recommending the approval of this application with Finance Director approval. ii.​ remaining funds in Facade Grant is $13,120 G.​ Potential Grants Updates – a.​ Match on Main - Applications open Jan 20, 2025 - DDA Board recommendations - A. Metty / T. Meyer are working with business owners on these applications. b.​ MEDC grant opportunities received by J. Ballew and forwarded to the committee to review and consider. H.​ Downtown Concerns/Inventory Updates a.​ Mr. J. Lyons has sold his buildings at 7,9,11 N Main to Richard Bowser. I.​ 2025 EV Committee Goals a.​ The committee set goals of things they are going to pursue in 2025. i.​ EV CHarging Station in DDA District ii.​ Website updates iii.​ Better communication of grants and incentives to district businesses and buildings iv.​ update inventory of current available properties for rent/lease or for sale. v.​ Master plan updates for DDA specific tasks NEXT MEETING: March 6, 2025 at 4 p.m. – Location: HG Real Estate, 52 N. Main St. Three Rivers Michigan 49093. Page 18 of 31  DDA Design Committee Meeting Minutes March 18, 2025 — Lisa & Mike’s: 30 N. Main St DDA DESIGN MISSION: To Improve the physical appearance of the commercial district through beautification and historic preservation efforts. Design Committee Chair: Jason Ballew Design Committee Members: Mary Miholer, Lisa Devine, Mike Curtis, Julie Hoffman, Michal Dobyns, Tara Adams, Colin Monroe, Sara Blank, Angi Metty, Britney Wendzel, Charlie Wolgamood, Raven Suelosse 1. Welcome / Roll Call / Additions to Agenda a) In attendance: Jason, Lisa, Mike, Angi, Julie, Charlie, Sara, Mary, Britney, Colin b) Absent:, Tara, Raven, Michal, Jessica 2. Vibrancy Grant 2024 (Awarded) — Finalized a. Pole-mounted decorations received b. Garland received c. Additional stretch-net lights received 3. Vibrancy Grant 2025 Application a. DDA Board approved moving forward with application of St. Joseph County Historical Society (SJCHS) for MEDC Main Street Vibrancy Grant, with a 15% local match of up to $2,250. St Joseph County Historical Society has pledged $1,000 towards the match. b. Project Snapshot: i. Three-part interactive education project to encourage public engagement ii. Creation of downtown walking tour of marked historical buildings iii. Visual storytelling product (StoryMaps.com) iv. Public database for tracking existing building stock and past/future changes c. Next steps: i. Follow-up meeting with Historical Society scheduled for Wednesday, March 26th ii. Finalize and submit application iii. Deadline April 25th 4. Beautification of Downtown — Spring/Summer a. Hanging Baskets / Sidewalk Containers i. Jason took all 36 baskets to Dussel’s Farm Market ii. Dussel’s to plant with specified plants & grow in greenhouse iii. Dussel’s to deliver baskets around mid-May, when requested iv. Dussel’s to also deliver plants for sidewalk containers (at same time) b. Pollinator Garden clean-up, part 1 — either April 14 or 28 — TBD — Women’s Club c. Downtown Clean-Up — Scheduled for May 3 — 9am-12pm d. Maintenance: Page 1 of 2 Page 19 of 31  i. DDA Board approved maintenance worker & hours ii. Greg from DPS (Zosha is his manager): D. Would work 10 hours a week, would be Mon/Wed/Fri — 12:30pm start on Mondays and Fridays; Wednesday 9am-12pm E. Immediate needs: Cigarette butts, trash, leaf blow (DPS has one to use?) iii. Tractor: Mike & Charlie took tractor to Warner’s Repair Shop in Centreville to get fixed — thank you!!! 5. Dog Park 1-Year Anniversary — Scheduled for Saturday, May 24th a. Sub-committee created to plan event: i. Chair / Team Lead: Raven ii. Members: Charlie, Jason, Angi iii. Need to recruit more help b. Budget — $250 i. Committed Sponsors: Daly Dope ii. Potential Sponsors: Sub-committee to secure c. Schedule of Events: i. Parade ii. Food trucks — Weenie King? iii. Other? d. Schedule (cadence) of meetings leading up to the event e. Sub-committee to present to Design Committee at next month’s meeting 6. Other Items / Topics a) Groundbreaking Wednesday March 26 at 11am — Representative from Gov. Whitmer’s office will be there b) RRC Joint Meeting — Wednesday March 26, 5pm-6:30pm *** NEXT MEETING IS TUESDAY, APRIL 15TH @ 4:30PM AT DDA OFFICE **** Page 2 of 2 Page 20 of 31 03/20/2025 08:27 AM BALANCE SHEET FOR CITY OF THREE RIVERS Page: 1/1 User: BSCHOON Period Ending 02/28/2025 DB: Three Rivers Fund 248 DOWNTOWN DEVELOPMENT AUTHORITY GL Number Description Balance *** Assets *** 248-000-001.000 CASH 247,723.29 248-000-001.010 CASH-DDA SQUARE ACCOUNT 26,078.75 248-000-017.000 CASH EQUIVALENT INVESTMENTS 41,398.57 248-000-017.100 UNREALIZED GAIN OR LOSS (4,444.58) 248-000-040.070 ACCOUNTS RECEIVABLE-REV LOAN 2,030.00 248-000-056.000 ACCRUED INTEREST RECEIVABLE 71.07 Total Assets 312,857.10 *** Liabilities *** 248-000-207.000 NOTES PAYABLE 195,345.00 248-000-339.000 UNEARNED REVENUES 1,627.88 248-000-339.001 DEFERRED REVENUE 2,030.00 Total Liabilities 199,002.88 *** Fund Balance *** 248-000-375.090 RESERVE-REVOLVING LOAN 42,309.48 248-000-390.000 Fund Balance 73,781.60 Total Fund Balance 116,091.08 Beginning Fund Balance 116,091.08 Net of Revenues VS Expenditures (2,236.86) Ending Fund Balance 113,854.22 Total Liabilities And Fund Balance 312,857.10 Page 21 of 31 03/20/2025 08:26 AM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 1/2 User: BSCHOON PERIOD ENDING 02/28/2025 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 02/28/2025 02/28/25 YEAR-TO-DATE BALANCE USED Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY Revenues Dept 000 248-000-403.000 CURRENT PROPERTY TAXES 23,521.00 23,521.00 23,047.90 51.44 0.00 473.10 97.99 248-000-403.020 TAX INCREMENT FINANCING-Plan 116,691.00 116,691.00 129,791.40 38,812.25 0.00 (13,100.40) 111.23 248-000-445.000 PENALTIES - TAXES 0.00 0.00 29.40 3.28 0.00 (29.40) 100.00 248-000-502.000-GT029 FEDERAL-SJC ARPA-DDA SML BUS GRT 0.00 15,000.00 15,000.00 0.00 0.00 0.00 100.00 248-000-573.000 LOCAL COMMUNITY STABILIZATION SHARE APPR 11,519.00 11,519.00 10,255.27 0.00 0.00 1,263.73 89.03 248-000-665.000 INTEREST ON INVESTMENTS 1,500.00 1,500.00 4,627.24 0.00 0.00 (3,127.24) 308.48 248-000-674.300 CONTRIBUTION FROM PRIVATE SOU 0.00 0.00 500.00 500.00 0.00 (500.00) 100.00 248-000-678.000 OTHER REVENUES 0.00 0.00 11,975.31 10,951.35 0.00 (11,975.31) 100.00 248-000-684.050 MISC REVENUE - FUNDRAISING 0.00 0.00 300.00 0.00 0.00 (300.00) 100.00 248-000-684.050-DDAAM MISC REV - FUNDRAISING -ART ON MAIN 1,250.00 1,250.00 310.00 0.00 0.00 940.00 24.80 248-000-684.050-DDACH MISC REV-FUNDRAISING-CHRISTMAS AROUND TO 6,250.00 6,250.00 8,160.00 0.00 0.00 (1,910.00) 130.56 248-000-684.050-DDADS MISC REV- FUNDRAISING-DESIGN COMMITTEE 1,425.00 1,425.00 0.00 0.00 0.00 1,425.00 0.00 248-000-684.050-DDAHF MISC REV-FUNDRAISING-HARMONY FEST 12,750.00 12,750.00 19,746.50 0.00 0.00 (6,996.50) 154.87 248-000-684.050-DDAMM MISC REV-FUNDRAISING-MIDNIGHT ON MAIN 625.00 625.00 400.00 0.00 0.00 225.00 64.00 248-000-684.050-DDASA MISC REV-FUNDRAISING-SASS IN CITY 3,750.00 3,750.00 1,757.37 0.00 0.00 1,992.63 46.86 Total Dept 000 179,281.00 194,281.00 225,900.39 50,318.32 0.00 (31,619.39) 116.28 TOTAL REVENUES 179,281.00 194,281.00 225,900.39 50,318.32 0.00 (31,619.39) 116.28 Expenditures Dept 272 - GENERAL ADMINISTRATIVE 248-272-702.000 SALARIES/WAGES FULLTIME EMPLO 43,888.00 43,888.00 13,624.80 3,376.00 0.00 30,263.20 31.04 248-272-703.000 SALARIES/WAGES - PART TIME EM 15,266.00 15,266.00 8,603.71 0.00 0.00 6,662.29 56.36 248-272-706.000 LEAVE EARNINGS 0.00 0.00 4,313.40 0.00 0.00 (4,313.40) 100.00 248-272-715.000 FICA - EMPLOYERS SHARE 4,526.00 4,526.00 1,986.50 235.56 0.00 2,539.50 43.89 248-272-716.000 MEDICAL INSURANCE 22,572.00 22,572.00 5,487.00 1,725.00 0.00 17,085.00 24.31 248-272-717.000 LIFE INSURANCE 601.00 601.00 400.00 50.00 0.00 201.00 66.56 248-272-718.000 RETIREMENT 4,775.00 4,775.00 1,737.71 251.17 0.00 3,037.29 36.39 248-272-720.000 WORKERS COMPENSATION 606.00 606.00 299.00 299.00 0.00 307.00 49.34 248-272-725.000 PHYSICAL EXAMINATIONS 100.00 100.00 60.31 0.00 0.00 39.69 60.31 248-272-727.000 OFFICE SUPPLIES 700.00 700.00 175.05 0.00 0.00 524.95 25.01 248-272-728.000 POSTAGE 200.00 200.00 73.00 0.00 0.00 127.00 36.50 248-272-729.000 PRINTING 200.00 200.00 162.42 62.23 0.00 37.58 81.21 248-272-740.000 GENERAL SUPPLIES & EQUIPMENT 650.00 650.00 134.17 0.00 0.00 515.83 20.64 248-272-783.400 DESIGN COMMITTEE 5,000.00 5,000.00 671.00 0.00 0.00 4,329.00 13.42 248-272-783.500 PROMOTIONS COMMITTEE 0.00 0.00 0.00 (194.00) 0.00 0.00 0.00 248-272-783.500-DDAAM ART ON MAIN 1,000.00 1,000.00 795.18 0.00 0.00 204.82 79.52 248-272-783.500-DDACH PROMOTIONS COMMITTEE-CHRISTMAS AROUND TO 5,000.00 5,000.00 6,074.51 194.00 0.00 (1,074.51) 121.49 248-272-783.500-DDAHF PROMOTIONS COMMITTEE-HARMONY FEST 10,200.00 10,200.00 11,188.61 0.00 0.00 (988.61) 109.69 248-272-783.500-DDAMM PROMOTIONS COMMITTEE-MIDNIGHT ON MAIN 500.00 500.00 400.00 0.00 0.00 100.00 80.00 248-272-783.500-DDAOT PROMOTIONS COMMITTEE-OTHER 500.00 500.00 0.00 0.00 0.00 500.00 0.00 248-272-783.500-DDASA PROMOTIONS COMMITTEE-SASS IN CITY 3,000.00 3,000.00 1,528.38 0.00 0.00 1,471.62 50.95 Page 22 of 31 248-272-783.600 ECONOMIC RESTRUCTURING COMMITTEE 1,000.00 1,000.00 0.00 0.00 0.00 1,000.00 0.00 248-272-783.700 ORGANIZATION COMMITTEE 2,050.00 2,050.00 76.00 76.00 0.00 1,974.00 3.71 248-272-801.000 PROFESSIONAL FEES 300.00 300.00 89.97 0.00 0.00 210.03 29.99 248-272-803.000 DUES AND MEMBERSHIPS 850.00 850.00 625.00 375.00 0.00 225.00 73.53 248-272-804.000 CONTRACTUAL SERVICES 1,475.00 7,475.00 7,417.91 750.00 152.67 (95.58) 101.28 248-272-805.000 TRAINING AND TUITION 2,100.00 2,100.00 1,140.00 675.00 0.00 960.00 54.29 248-272-853.000 TELEPHONE/INTERNET 660.00 660.00 354.72 50.69 0.00 305.28 53.75 03/20/2025 08:26 AM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 2/2 User: BSCHOON PERIOD ENDING 02/28/2025 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 02/28/2025 02/28/25 YEAR-TO-DATE BALANCE USED Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY Expenditures 248-272-868.000 LODGING 3,000.00 3,000.00 0.00 0.00 0.00 3,000.00 0.00 248-272-869.000 MEALS 0.00 0.00 282.78 151.41 0.00 (282.78) 100.00 248-272-870.000 TRAVEL EXPENSE 900.00 900.00 532.97 0.00 0.00 367.03 59.22 248-272-901.000 ADVERTISING 2,000.00 2,000.00 1,673.28 615.15 0.00 326.72 83.66 248-272-921.000 ELECTRIC 500.00 500.00 298.54 178.67 0.00 201.46 59.71 248-272-940.000 LEASE OF PROPERTY/BUILDINGS 6,000.00 6,000.00 4,275.00 0.00 0.00 1,725.00 71.25 248-272-963.000 CENTRAL SERVICES OVERHEAD 4,443.00 4,443.00 2,960.00 370.00 0.00 1,483.00 66.62 248-272-964.000 REFUNDS AND REBATES 4,500.00 4,500.00 2,872.12 0.00 0.00 1,627.88 63.82 248-272-964.000-DDALF DDA LOCAL FACADE PROGRAM 20,000.00 20,000.00 6,879.89 0.00 0.00 13,120.11 34.40 248-272-971.000-DDADG DDA DOG PARK 0.00 0.00 0.00 (220.15) 0.00 0.00 0.00 248-272-971.000-GT021 MAIN ST VIBRANCY GRANT 0.00 0.00 26,969.32 4,423.00 1,422.00 (28,391.32) 100.00 248-272-971.000-GT029 SJC ARPA GRAT-DDA SML BUS GRANT 0.00 15,000.00 15,000.00 0.00 0.00 0.00 100.00 248-272-971.000-GT036 CDGB GRANT CAPITAL OUTLAY 0.00 27,700.00 98,975.00 8,350.00 36,975.00 (108,250.00) 490.79 Total Dept 272 - GENERAL ADMINISTRATIVE 169,062.00 217,762.00 228,137.25 21,793.73 38,549.67 (48,924.92) 122.47 TOTAL EXPENDITURES 169,062.00 217,762.00 228,137.25 21,793.73 38,549.67 (48,924.92) 122.47 Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY: TOTAL REVENUES 179,281.00 194,281.00 225,900.39 50,318.32 0.00 (31,619.39) 116.28 TOTAL EXPENDITURES 169,062.00 217,762.00 228,137.25 21,793.73 38,549.67 (48,924.92) 122.47 NET OF REVENUES & EXPENDITURES 10,219.00 (23,481.00) (2,236.86) 28,524.59 (38,549.67) 17,305.53 173.70 Page 23 of 31  Next Promotions meeting April 16—6:15 PM PROMOTIONS 03/19/2025--- 18:15—The Riv Attendance: Steven O., Lisa, Danielle, Angi, Charlie, Riley, Warren, Betty 1) Music on Main--- focus on first two (may 15,June 19-- logistics, work plan, permit, food trucks, car show/hang-out, social district, move money, budget, other entertainment. June 19—Juneteenth May 15--- Music on Main (MOM)--- East Alley--book band (Sporkfight), car Cruise, food trucks, other entertainment. Angi will check on food trucks, Charlie will look at entertainment and report back, Charlie will do initial work plan. June 19—MOM—look at emphasizing Juneteenth (Angi contacted Carver Center) 2) Business spotlight interview questions Suggested interview questions handed out, purpose is to highlight Downtown businesses. Angi—Sutra, Charlie--- Lynn’s garage, Lisa—Useless. Start with April 3) HarmonyFest Look at setting up a meeting soon—(10 days) to go over HF specific stuff 4) Art on Main Lisa working on is...(will do it again on Portage avenue) 5) SASS Betty and Daley ... handed out financial info from last year 6) Promotion ads Went over ad stuff (Angi)---- showed us the ad that was placed in Shoreline Magazine. 7) Fundraising Need to start getting out there. Will send more letters out this week, Steve to hit downtown business and some area factories and will report back. 8) QR code placements Talked about QR codes, sign and banner placements (steve will get us prices on banners locally. 9) Community event April 15 Reminder. 10) Misc Page 24 of 31  Three Rivers DDA Board Meeting Minutes City Hall, March 6, 2025 1. CALL TO ORDER: Meeting called to order at 10:02am by acting DDA Board Chairperson J. Wolgamood. 2. ROLL CALL: a. In attendance: Charlie Wolgamood, Vice-Chair; Jason Ballew, Secretary; Joe Bippus, Board Member; Ashley Sauer, Board Member; Daley Broekema, Board Member; Katelyn Thornton, Board Member; Waneta Truckey, Kyle Sharkey, Mary Miholer b. Absent: None 3. APPROVAL OF AGENDA Motion to approve agenda made by W. Truckey , seconded by M. Miholer. Motion passes unanimously. 4. APPROVAL OF THE MINUTES Motion to approve minutes made by M. Miholer, seconded by A. Sauer. Motion passes unanimously. 5. GENERAL COMMENTS 6. ACTION ITEMS 6.A To Adopt and Approve for the RRC Best Practice 4.2, DDA Board Member Prospects' Desired Skillsets: Knowledge and/or experience in Leadership, Community Volunteering, Architecture. Landscape Architecture, Building Construction, Planning, Environmental, Property Management, Land Use Planning, Real Estate. (Source: https://threeriversmi.civicweb.net/document/8781/Downtown%20Development%20Autho rity.doc) Motion to adopt and approve made by W. Truckey, seconded by M. Miholer. Motion passes unanimously. 6.B Approve the application for MEDC Main Street Vibrancy Grant Track One, with a 15% local match of up to $2,250. St Joseph County Historical Society has pledged $1,000 towards the match. Main Street Vibrancy Grant Guide FY 25. Motion to approve application made by M. Miholer, seconded by K. Sharkey. Motion passes unanimously. 6.C The Economic Vitality Committee recommends the board approve the Page 25 of 31  Facade Grant reimbursement for Ron Neale Auto Sales for $455.32. Motion to approve made by M. Miholer, seconded by D. Broekema. Motion passes unanimously. 6.D Nominate and Vote today on Executive Board Seats: Chair, Vice Chair, Secretary and Treasurer. Chair: Charlie Wolgamood; Vice Chair: Waneta Truckey; Treasurer: Ashley Sauer; Secretary: Jason Ballew. Motion to approve Executive Board Seats made by M. Miholer, seconded by K. Sharkey. Motion passes unanimously. 7. DISCUSSION ITEMS 7.A. Discuss a Fee Schedule for the Outdoor Amphitheater. 7.B Baseline assessment from Main Street Assessment 2024 visit. 1) Inclusive Leadership and Organizational Skills 2. Strategy-Driven Programming 7.C Light Pole banner arms and hardware replacement: $1,360 to come from Design line 248-272-783.400. 7.D Head End Camera equipment (monitor & computer), relocation to 53 N. Main. EPS has quoted $2,809.57, we are waiting on a quote from SSD Cabling & Cameras LLC. 7.E Draft Budget Review: 1. Committee FY26 Workplans 2. FY26 248-Proposed Budget 8. CONSENT AGENDA Motion to approve the consent agenda, made by J. Bippus, seconded by J. Ballew. Motion passes unanimously. 9. DIRECTOR'S REPORT Governing Essentials Training, located at the TR Public Library. Michigan Main Street Office Hours for Committee leads to begin again. RRC Joint Meeting/Workshop Wednesday, March 26th. Spring Mix & Mingle April 15th - more information to come. 10. ADJOURNMENT Motion to adjourn made by M. Miholer, seconded by K. Sharkey. Motion passes unanimously. Meeting adjourned at 10:20am. Page 26 of 31  Directors Report April 3, 2025 Submitted by Angela Metty Administrative Updates  At last month’s board meeting, we met with the finance department to go over our 2026 fiscal year budget. It will go to the City Commission for approval.  I’ve been working with the City Grant Writer on submitting the T-Mobile Hometown Grant to help fund Music On Main programing for musical performers, stage lighting and sound system for the outdoor amphitheater.  Vibrancy grant is tentatively to be submitted this Friday. This grant would fund the wayfinding signage for the Historical District walk. Upcoming Events April 15th – Spring Mix & Mingle – 5pm – 6:30pm. Business & Stakeholder networking event to be held at HG Real Estate. I have asked some of the DDA businesses to donate appetizers and beverages. May 3rd - Spring Clean-Up 8:30 am - 12:30 pm. I will be contacting local businesses to invite them and a group of their employees to come out and help. May 15th – Music ON Main 4 pm – 8 pm, East Alley. We have a band set to perform and a Car and Motorcycle Cruise-in.. May 24th – 1st Year Dog Park Anniversary time TBD. There is a planning sub-committee of 3. Business & Economic Development Many of the DDA board members, along with the Planning Commission and DDA Committee members and City officials attended the RRC Joint Meeting/Workshop on March 26th. A presentation from John Beebe was given about our Downtown City and Master Plans, planning requirements and remaining implementations. Looking ahead, we should organize a team of 3-4 people to review the both plans and identify any changing needs to the Planning Commission. Also the City is finally a Certified RRC government Main Street Now Conference is in Philadelphia, April 6th – 9th. Jeni Koski, Jason Ballew, and I will be attending and will be bringing back lots of useful information as well as inspiration! I’m still working with the City and the Historic District Commission on obtaining our CLG certification, we are only a couple of steps away from this certification. Re-visited the MLLC for the expansion of the Social District to encompass the Amphitheater area. Page 27 of 31  YOU’RE INVITED Celebrate 10 years of Michigan Main Street with us, meet the new DDA Director, and hear about exciting plans for Downtown Three Rivers! 5:01 Downtown Mix & Mingle April 15th | 5:01 pm to 6:30 pm HG Real Estate | 52 N. Main St. RSVP by April 8th TRDDA@threeriversmi.org Light refreshments & beverages will be served Page 28 of 31 Page 29 of 31 CLEAN-UP DAY Dear Community Members, Join us on Saturday, May 3th, 2025, for the Three Rivers Downtown Community Clean-Up Day! The Three Rivers DDA/Main Street invites you to help us in the tradition of “washing down” our downtown. This year’s goal is to have 150+ volunteers all working together to improve our community. We'll start at the Three Rivers DDA/Main Street office at 57 N. Main St., at 8:30 am. Volunteers will be assigned to different locations. Projects will include planting flowers, pulling weeds, and picking up litter. Most tasks will take 2-3 hours, but any time you can contribute is appreciated. Following the projects, the DDA will be hosting a vounteer appreciation reception at 12:30 pm in the Mural Mall walkthrough. If you are interested in volunteering, complete the form below and send it to Three Rivers DDA/Main Street, 57 N Main St., Three Rivers, MI 49093. If you have any questions, please contact us at threeriversdda@gmail.com or (269) 535-5145 Three Rivers Community Clean-Up Day Volunteer Commitment Form NAME FORM OF COMMITMENT PHONE □ Volunteer Hours: E-MAIL □ Monetary Donation: SUPPORTING ORGANIZATION # OF VOLUNTEERS □ Provide Supplies: PREFERRED TYPE OF WORK Page 30 of 31 Page 31 of 31