Library Board

AGENDA Library Board Meeting 6:00 PM - Tuesday, March 25, 2025 88 N. Main Street, Three Rivers, MI 49093 Page 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS 4. APPROVAL OF THE AGENDA 4.A. Approval of the agenda, as presented. to approve the agenda, as presented. 5. APPROVAL OF MINUTES 5.A. Minutes of the meeting held 3-5 Library Board - Feb 25 2025 - Minutes - Pdf 6. FINANCES 6.A. Invoices Payable February 2025 6 Library 2025-02 6.B. Revenues and Expenditures February 2025 7-8 2025-02 TRPL Rev & Exp Report 6.C. Balance Sheet February 2025 9 2025-02 TRPL Balance Sheet 7. BUSINESS 7.A. Emergency Purchase Replacement Doors 10 - 13 Emergency Purchase Replacement Doors\Mar 25 2025 - Pdf 7.B. Election of Board Officers 14 Election of Board Officers\Mar 25 2025 - Pdf 7.C. Fabius Conract 15 - 18 Fabius Township Contract\Mar 25 2025 - Pdf 7.D. FY26 Draft Budget Review and Discussion 19 FY26 Draft Budget Review & Discussion\Mar 25 2025 - Pdf 8. REPORTS AND UPDATES 8.A. Children’s Services Report for February 2025 20 Children’s Services Report for February\Mar 25 2025 - Pdf 8.B. YA Service's Report for February 2025 21 - 22 Page 1 of 29  : Young Adult Librarians Board Report for 01/2025\Feb 25 2025 - Pdf 8.C. Adult Librarian Report: February 2025 23 - 26 Adult Librarian Report: February 2025\Mar 25 2025 - Pdf 8.D. Interim Director's Report 27 - 29 Interim Director Report for February 2025\Mar 25 2025 - Pdf 9. BOARD COMMENTS 10. ADJOURNMENT Page 2 of 29  MINUTES Library Board Meeting 6:00 PM - Tuesday, February 25, 2025 88 N. Main Street, Three Rivers, MI 49093 The Library Board of the City of Three Rivers was called to order on Tuesday, February 25, 2025, at 6:00 PM, in the 88 N. Main Street, Three Rivers, MI 49093, with the following members present: PRESENT: President Linda Munro, Board Member Vicki Wordelman, Secretary Desiree Horrocks, Interim Library Director Erin Zabonick, Library Board Erin Gose, and Library Board Nicole Smith Charlene Zavala and Sarah Van Oss EXCUSED: 1. CALL TO ORDER 6:03 pm 2. ROLL CALL 3. PUBLIC COMMENTS 4. APPROVAL OF THE AGENDA a) Approval of the agenda with the addition of contract negotiations with Fabius Township. to approve the agenda, as presented. b) Library Board Erin Gose made a motion Library Board Nicole Smith seconded the motion. Carried unanimously. 5. APPROVAL OF MINUTES a) Minutes of the meeting held to approve the minutes, as presented. Library Board Nicole Smith made a motion Board Member Vicki Wordelman seconded the motion. Carried unanimously. 6. FINANCES a) Invoices Payable December 2024 b) Invoices Payable January 2025 c) Revenues and Expenditures December 2024 Page 3 1 Page ofof293  d) Revenues and Expenditures January 2025 e) Balance Sheet December 2024 f) Balance Sheet January 2025 to approve the invoices Library Board Nicole Smith made a motion Board Member Vicki Wordelman seconded the motion. Carried unanimously. 7. BUSINESS a) Nomination of Board Officers The board nominates officers as follows: President - Linda Munro Vice President - Nicole Smith Secretary - Desiree Horrocks b) Closed Session for Legal Opinion By roll call, the Library Board went into closed session at 6:23 pm and came back at 6:57pm. No decisions were made. c) Contract negotiations with Fabius Township. Library Board Nicole Smith made a motion moved to retain Foster Swift to facilitate contract negotiations with Fabius Township. Board Member Vicki Wordelman seconded the motion. Carried unanimously. 8. REPORTS AND UPDATES a) Children's Services December Report b) Children’s Services Report for January c) Adult Librarian Board Report for December 2024 d) Adult Librarian Board Report for January 2025 e) Young Adult January Report f) Interim Director's December Report g) Interim Director Report for January 2025 9. BOARD COMMENTS Discussion was had to retain Foster Swift for facilitating contract negotiations with Fabius Township. We suggest keeping as close to the State recommendations as possible. 10. ADJOURNMENT 7:15 pm Page 4 2 Page ofof293 Page 5 3 Page ofof293 03/04/2025 01:49 PM INVOICE APPROVAL BY DEPT FOR CITY OF THREE RIVERS Page: 36/38 User: CATHERINE EXP CHECK RUN DATES 02/01/2025 - 02/28/2025 DB: Three Rivers BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Department: 790 LIBRARY BAKER & TAYLOR COMPANY ADULT BOOKS 295.26 FY25 ADULT BOOK PURCHASES BAKER & TAYLOR COMPANY TEEN BOOKS 279.23 FY25 TEEN BOOKS BAUMAN-BAKER, BETHANY REFUNDS AND REBATES 14.99 REF LOST BOOK PAID CITY OF THREE RIVERS WATER/SEWER 142.20 88 N MAIN ST 11/08/24-01/ ELM USA CONTRACTUAL SERVICES 25.00 MONTHLY DISC REPAIR SERVI GRACON SERVICE, INC. PROFESSIONAL FEES 206.00 DESKTOP TECHNICIAN SUPPOR INGRAM LIBRARY SERVICES LLC CHILDREN'S BOOKS 590.52 FY25 CHILDREN BOOK PURCHA LAKEVIEW SCHOOL DISTRICT REFUNDS AND REBATES 16.00 PAYMENT FOR LOST ILL BOOK MIDWEST TAPE ELECTRONIC DATABASES 685.24 DIGITAL HOOPLA CONTENT MIRACLE'S LAWN SERVICE CONTRACTUAL SERVICES 225.00 MONTHLY LANDSCAPING JUL A MIRACLE'S LAWN SERVICE CONTRACTUAL SERVICES 1,687.50 SNOW PLOWING NET2PHONE TELEPHONE/INTERNET 27.07 951485 02/01/25-02/28/25 WASTE MANAGEMENT INC CONTRACTUAL SERVICES 245.79 23-91354-83006 02/01/25-0 ZABONICK, ERIN TRAINING AND TUITION 500.00 TUITION REIMBURSEMENT FAL Total: 790 LIBRARY 4,939.80 Page 6 of 29 03/20/2025 08:26 AM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 1/2 User: BSCHOON PERIOD ENDING 02/28/2025 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 02/28/2025 02/28/25 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Revenues Dept 000 271-000-403.000 CURRENT PROPERTY TAXES 322,899.00 322,899.00 338,240.29 (472.95) 0.00 (15,341.29) 104.75 271-000-412.000 DELINQUENT PERSONAL PROPERTY 0.00 0.00 78.06 0.00 0.00 (78.06) 100.00 271-000-432.000 PILOT-PYMNTS IN LIEU OF TAXES 0.00 0.00 158.64 0.00 0.00 (158.64) 100.00 271-000-437.000 PROPERTY TAX - IFT 3,770.00 3,770.00 3,658.21 2,501.36 0.00 111.79 97.03 271-000-445.000 PENALTIES - TAXES 0.00 0.00 515.06 153.25 0.00 (515.06) 100.00 271-000-566.000 STATE AID 13,000.00 13,000.00 0.00 0.00 0.00 13,000.00 0.00 271-000-573.000 LOCAL COMMUNITY STABILIZATION SHARE APPR 157,179.00 157,179.00 96,411.06 0.00 0.00 60,767.94 61.34 271-000-582.003 CONTRIBUTION FROM PUBLIC AGEN 86,717.00 86,717.00 21,238.62 21,238.62 0.00 65,478.38 24.49 271-000-583.000 OTHER GRANT SOURCES 3,000.00 3,000.00 3,493.40 0.00 0.00 (493.40) 116.45 271-000-626.000 SERVICES RENDERED 7,000.00 7,000.00 6,666.38 590.86 0.00 333.62 95.23 271-000-658.000 COURT FINES 0.00 0.00 1,739.17 220.62 0.00 (1,739.17) 100.00 271-000-658.001 LIBRARY PENAL FINES 27,355.00 27,355.00 0.00 0.00 0.00 27,355.00 0.00 271-000-665.000 INTEREST ON INVESTMENTS 6,000.00 6,000.00 23,671.68 1,350.38 0.00 (17,671.68) 394.53 271-000-674.300 CONTRIBUTION FROM PRIVATE SOU 1,000.00 1,000.00 54.35 0.95 0.00 945.65 5.44 271-000-675.000 GIFTS & MEMORIALS 2,800.00 2,800.00 2,670.00 0.00 0.00 130.00 95.36 271-000-684.000 MISCELLANEOUS REVENUE 500.00 500.00 207.97 0.00 0.00 292.03 41.59 271-000-684.080 MISC REVENUE - PROGRAM PROCEEDS 0.00 0.00 0.10 0.00 0.00 (0.10) 100.00 271-000-693.000 SALE OF FIXED ASSETS 0.00 0.00 200.00 0.00 0.00 (200.00) 100.00 Total Dept 000 631,220.00 631,220.00 499,002.99 25,583.09 0.00 132,217.01 79.05 TOTAL REVENUES 631,220.00 631,220.00 499,002.99 25,583.09 0.00 132,217.01 79.05 Expenditures Dept 790 - LIBRARY 271-790-702.000 SALARIES/WAGES FULLTIME EMPLO 58,722.00 58,722.00 40,788.93 4,567.08 0.00 17,933.07 69.46 271-790-703.000 SALARIES/WAGES - PART TIME EM 240,255.00 240,255.00 122,380.95 14,547.61 0.00 117,874.05 50.94 271-790-706.000 LEAVE EARNINGS 0.00 0.00 475.39 0.00 0.00 (475.39) 100.00 271-790-715.000 FICA - EMPLOYERS SHARE 22,880.00 22,880.00 12,343.34 1,439.56 0.00 10,536.66 53.95 271-790-716.000 MEDICAL INSURANCE 20,700.00 20,700.00 13,800.00 1,725.00 0.00 6,900.00 66.67 271-790-717.000 LIFE INSURANCE 804.00 804.00 536.00 67.00 0.00 268.00 66.67 271-790-718.000 RETIREMENT 36,005.00 36,005.00 23,379.36 2,873.56 0.00 12,625.64 64.93 271-790-720.000 WORKERS COMPENSATION 800.00 800.00 395.00 395.00 0.00 405.00 49.38 271-790-725.000 PHYSICAL EXAMINATIONS 600.00 600.00 293.62 0.00 0.00 306.38 48.94 271-790-727.000 OFFICE SUPPLIES 4,000.00 4,000.00 2,625.28 545.28 0.00 1,374.72 65.63 271-790-728.000 POSTAGE 500.00 500.00 48.67 38.87 0.00 451.33 9.73 271-790-729.000 PRINTING 150.00 150.00 0.00 0.00 0.00 150.00 0.00 271-790-730.000 PUBLICATIONS/SUBSCRIPTIONS 620.00 620.00 0.00 0.00 0.00 620.00 0.00 271-790-730.210 ADULT BOOKS 13,500.00 13,500.00 6,782.72 433.39 4,264.77 2,452.51 81.83 271-790-730.220 TEEN BOOKS 6,000.00 6,000.00 3,701.89 316.46 2,247.96 50.15 99.16 271-790-730.230 CHILDREN'S BOOKS 10,000.00 10,000.00 4,840.43 630.08 3,370.09 1,789.48 82.11 271-790-730.310 ADULT AUDIO VISUAL DVDS 2,250.00 2,250.00 1,139.43 92.63 0.00 1,110.57 50.64 271-790-730.330 CHILDREN AUDIO VISUAL DVDS 750.00 750.00 145.36 33.60 0.00 604.64 19.38 271-790-730.500 ELECTRONIC DATABASES 11,500.00 11,500.00 8,043.45 685.24 1,600.30 1,856.25 83.86 Page 7 of 29 271-790-730.600 OTHER LIBRARY COLLECTIONS 1,000.00 1,000.00 573.85 0.00 0.00 426.15 57.39 271-790-740.000 GENERAL SUPPLIES & EQUIPMENT 4,500.00 4,500.00 2,683.29 447.63 0.00 1,816.71 59.63 271-790-740.210 ADULT LIBRARY PROGRAMMING 5,000.00 5,000.00 1,319.88 151.88 0.00 3,680.12 26.40 271-790-740.220 TEEN PROGRAMMING 4,000.00 4,000.00 1,052.19 2.72 0.00 2,947.81 26.30 271-790-740.230 CHILDREN LIBRARY PROGRAMMING 4,000.00 4,000.00 1,917.08 158.38 0.00 2,082.92 47.93 271-790-740.240 LIBRARY PROGRAMMING - ANY AGE 15,000.00 30,000.00 3,443.74 2,080.45 0.00 26,556.26 11.48 03/20/2025 08:26 AM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 2/2 User: BSCHOON PERIOD ENDING 02/28/2025 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 02/28/2025 02/28/25 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Expenditures 271-790-753.000 FURNISHINGS & HOUSEHOLD 10,000.00 13,500.00 5,993.11 0.00 0.00 7,506.89 44.39 271-790-780.000 CUSTODIAL SUPPLIES 4,000.00 4,000.00 2,713.20 255.51 0.00 1,286.80 67.83 271-790-781.000 EQUIP MAINT SUPPLIES/PARTS 1,000.00 1,000.00 290.27 67.89 0.00 709.73 29.03 271-790-801.000 PROFESSIONAL FEES 13,670.00 16,319.00 12,747.26 266.98 2,240.25 1,331.49 91.84 271-790-803.000 DUES AND MEMBERSHIPS 600.00 600.00 0.00 0.00 0.00 600.00 0.00 271-790-804.000 CONTRACTUAL SERVICES 23,000.00 24,500.00 9,007.63 2,183.29 7,816.30 7,676.07 68.67 271-790-805.000 TRAINING AND TUITION 3,000.00 3,000.00 1,050.40 500.00 0.00 1,949.60 35.01 271-790-853.000 TELEPHONE/INTERNET 2,485.00 2,485.00 2,716.74 88.44 0.00 (231.74) 109.33 271-790-868.000 LODGING 1,000.00 1,000.00 0.00 0.00 0.00 1,000.00 0.00 271-790-869.000 MEALS 500.00 500.00 0.00 0.00 0.00 500.00 0.00 271-790-870.000 TRAVEL EXPENSE 1,500.00 1,500.00 99.70 0.00 0.00 1,400.30 6.65 271-790-880.000 COMMUNITY PROMOTIONS 2,000.00 2,000.00 1,375.28 (1,406.03) 0.00 624.72 68.76 271-790-901.000 ADVERTISING 900.00 900.00 0.00 0.00 0.00 900.00 0.00 271-790-921.000 ELECTRIC 23,000.00 23,000.00 12,911.59 0.00 0.00 10,088.41 56.14 271-790-923.000 FUEL - NATURAL GAS 4,000.00 4,000.00 1,195.07 0.00 0.00 2,804.93 29.88 271-790-927.000 WATER/SEWER 1,000.00 1,000.00 599.64 142.20 0.00 400.36 59.96 271-790-933.000 BUILDING REPAIRS 7,500.00 7,500.00 849.20 0.00 0.00 6,650.80 11.32 271-790-963.000 CENTRAL SERVICES OVERHEAD 60,514.00 60,514.00 40,344.00 5,043.00 0.00 20,170.00 66.67 271-790-964.000 REFUNDS AND REBATES 400.00 400.00 106.89 30.99 0.00 293.11 26.72 271-790-971.000-LI015 SECURITY CAMERA'S 0.00 11,000.00 9,996.16 0.00 0.00 1,003.84 90.87 271-790-971.000-LI025 MI ROOM MICROFILMING 2,765.00 2,765.00 45.94 45.94 0.00 2,719.06 1.66 271-790-971.000-LI037 BASEMENT REMODEL PROJECT 5,828.00 5,828.00 0.00 0.00 0.00 5,828.00 0.00 Total Dept 790 - LIBRARY 632,198.00 665,847.00 354,751.93 38,449.63 21,539.67 289,555.40 56.51 TOTAL EXPENDITURES 632,198.00 665,847.00 354,751.93 38,449.63 21,539.67 289,555.40 56.51 Fund 271 - LIBRARY OPERATIONS FUND: TOTAL REVENUES 631,220.00 631,220.00 499,002.99 25,583.09 0.00 132,217.01 79.05 TOTAL EXPENDITURES 632,198.00 665,847.00 354,751.93 38,449.63 21,539.67 289,555.40 56.51 NET OF REVENUES & EXPENDITURES (978.00) (34,627.00) 144,251.06 (12,866.54) (21,539.67) (157,338.39) 354.38 Page 8 of 29 03/20/2025 08:27 AM BALANCE SHEET FOR CITY OF THREE RIVERS Page: 1/1 User: BSCHOON Period Ending 02/28/2025 DB: Three Rivers Fund 271 LIBRARY OPERATIONS FUND GL Number Description Balance *** Assets *** 271-000-001.000 CASH 871,146.69 271-000-004.000 PETTY CASH 100.00 271-000-017.000 CASH EQUIVALENT INVESTMENTS 514,709.76 271-000-017.100 UNREALIZED GAIN OR LOSS (8,075.48) 271-000-040.000 ACCOUNTS RECEIVABLE 21,238.62 271-000-056.000 ACCRUED INTEREST RECEIVABLE 71.20 Total Assets 1,399,190.79 *** Liabilities *** 271-000-202.000 ACCOUNTS PAYABLE (628.02) 271-000-339.000 UNEARNED REVENUES 400.00 Total Liabilities (228.02) *** Fund Balance *** 271-000-375.000 RESERVE FOR CAPITAL PROJECTS 50,000.00 271-000-375.271 RESERVE-LIBRARY TASE BEQUEST 14,726.60 271-000-375.272 RESERVE-BUILDING MAINTENANCE 162,262.40 271-000-375.273 RESERVE - LIBRARY EXPANSION 200,000.00 271-000-390.000 Fund Balance 828,178.75 Total Fund Balance 1,255,167.75 Beginning Fund Balance 1,255,167.75 Net of Revenues VS Expenditures 144,251.06 Ending Fund Balance 1,399,418.81 Total Liabilities And Fund Balance 1,399,190.79 Page 9 of 29  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: March 25, 2025 Subject: Emergency Purchase Replacement Doors Background Information: In the last month, the library's main entrance (West side) has been bandaged but is no longer latching properly. Unfortunately, it is no longer able to be bandaged without replacing. It was originally planned to make this capital purchase next fiscal year, but it cannot wait as we need functional locking doors while closed. Base bid was $11,685 and with a 10% contingency=$12,853.50 Financial Impact: Up to $12,853.50 decrease in the fund balance. Recommendation: Approve the purchase for replacement of West side doors for the library with funds from the fund balance. Attachments: Three Rivers Tubelite Page 10 of 29  _____________________________________ Professional Glazing Contractors 8689 Krum Ave ● Galesburg, MI 49053 ● (269) 345-2747 ● (269) 488-8627 Fax PROJECT INFORMATION: Project Name Three Rivers Library Owner Address 88 North Main Architect City, State, Zip Three Rivers , Mi 49093 Addendums BID PACKAGE / SCOPE OF WORK: Removal of existing West entrance frame. Furnish and install Tubelite 4500 Screw Spline Bone white storefront frames and doors. Install new hardware. Caulk as needed. BID AMOUNT Base Bid: $11,685 ALTERNATE PRICING Alternate #1 ADD $0 Alternate #2 ADD $0 Alternate #3 ADD $0 Alternate #4 ADD $0 Alternate #5 ADD $0 Page 1 of 3 Page 11 of 29 INCLUSIONS EXCLUSIONS GENERAL NOTES: Randy Jones 3/6/2025 Submitted by Date Page 2 of 3 Page 12 of 29  Terms and conditions 1. Our proposal is predicated on completion of our work in sequential and logical order. We will perform our work in a punctual fashion after we have received notification and have determined that there is sufficient progress made on the project to ensure a reasonably continuous workflow of our installed product. If there are a high number of stoppages and restarts caused by the contractor, or by other trades, and not by Forman Glass or its manufacturers, additional charges may be incurred. 2. We will not install our product under unfavorable weather conditions as determined by the manufactures specifications, or by standards of acceptable practice recognized in the glass and glazing industry. 3. We do not include as part of our proposal: Temporary enclosures; Protection of our material stored at the jobsite or incorporated into the project (if our materials are damaged or broken and builders risk insurance is utilized, we do not include or will not accept the cost of any deductible). Other items such as wood blocking, rigid insulation, plywood, through wall flashings, hollow metal, field measurements, exterior or interior perimeter caulking unless otherwise noted, glass breakage if caused by others than our own workforce, final cleaning of our installed glass or metal unless specifically included in our proposal, is not included. 4. We are to be provided, at no cost to us, suitable storage space at the jobsite for storage of our materials. Additionally, we will not be liable for payment of any charges for electricity, heat, water, elevators, sanitary facilities, hoists, dumpsters, disposal fees, guards, watchmen, office expenses, general cleaning or any back charge or pro-rated charge specifically billed to us or taken as a deduction against retain age or the contract amount. 5. We will perform extra work only with a written notice to proceed detailing charges to be paid to us. We will not accept field change orders issued by superintendents. 6. We will furnish manufacturers warranties on a pass-through basis to the extent available from the manufacturer according to their terms without further warranty form us. Call backs during the warranty period for covered items include materials only and the purchaser understands and agrees to pay for any and all labor charges incurred by us. 7. All openings receiving our metal construction must be plumb and straight and in exact accordance with working details and specifications prepared by us and approved by the architect. 8. We will make changes, additions, alterations, deviations in our work only if the sizes of glass or metal are changed from those required for opening sizes shown in approved shop drawings; or if requested by the contractor in writing a change, addition, alteration, or deviation of our work. We shall not be required to perform any additional work until and unless a signed agreement is received by us. 9. Forman Glass maintains Insurance coverage for workman’s compensation, public liability, automotive, property damage and State unemployment taxes and will provide documentation if requested. Any loss or damage caused by fire or vandalism to materials delivered to the jobsite, whether installed or not, shall be the responsibility of the contractor or owner or their respective insurance companies. 10. We accept no responsibility for breakage of owner’s glass based on reuse and no exceptions are allowed except at the owner’s expense. 11. We will keep the jobsite and premises clear of debris and rubbish arising from our work. 12. Forman Glass assumes no liability for compliance with any building codes or ordinances or any other Act or Bill governing glass, glazing, or the framing of same if the material or materials and method or methods of installation are per plans and specifications prepared by others. 13. It is understood that our proposal will be made a part of any contractual agreement made between the Contractor and Forman Glass. 14.We are an equal opportunity employer. Terms: Net 30 days, maximum retain age is no greater for us than that withheld by the owner from the General Contractor. We do not accept payment terms stating “when and if” clauses. Any claim on account of defective labor or material or dissatisfaction with the job for any other reason shall be deemed waived, unless we receive notification in writing specifying in detail the terms of the complained of, within ten (10) days from the completion of the project. Page 3 of 3 Page 13 of 29  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: March 25, 2025 Subject: Election of Board Officers Background Information: Our policy requires the annual election of board officers. An overview of the positions and duties follow: 1) The President shall preside at all meetings of the Library Board, enforce all policies of the Board, appoint such committees as may be provided from time to time by Board action, and in general act and serve as the Board's Chief Executive Officer. 2) The Vice-President shall perform the duties of the President in their absence. 3) The Secretary or their designee shall keep a true and correct record of the proceedings of the board meetings. Last month the following nominations were made: President: Linda Munro Vice President: Nicole Smith Secretary: Desiree Horrocks Recommendation: The board should elect officers Page 14 of 29  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: March 25, 2025 Subject: Fabius Township Contract Background Information: Breakdown of their offer: $33,757.52 ($29.56/Cardholder x 1,142 Cardholders) -$6,089.00 (Minus Penal Fines) $27,668.52 + $3,379 (state aid $ Reimbursement) + $2,864 (Children's reading program) $33,911.52 TOTAL OFFER from Fabius *Note - there is nothing in this offer that gives any increase at all in future fiscal years. If your cardholder #'s decrease, this amount will change. In addition, during the year if cardholder #'s increase we are serving patrons that our budget isn't set for. Financial Impact: Dependent on Board decision on next steps. Recommendation: Discussion of next steps of Fabius Twp Contract Attachments: Fabius Contract Response Page 15 of 29 Page 16 of 29 Page 17 of 29 Page 18 of 29  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: March 25, 2025 Subject: FY26 Draft Budget Review & Discussion Background Information: 2 budgets have been prepared and once a vote is taken the correct budget will be presented to board. Recommendation: Review the draft budget for discussion. Page 19 of 29  REPORT REPORT TO: Three Rivers Public Library Board, FROM: Peter Butts, Children's Librarian MEETING DATE: March 25, 2025 Subject: Children’s Services Report for February Background Information: Programs -Storytime with Mr. B (2/4, 2/11, 2/25) Total = 36/23 early learners -Playgroup (2 / 5, 2/12, 2/26) Total= 95 -Chinese New Year (2/5) Total=3 -Take Your Child to the Library )2/8) Total=39 -Leap Into Science (2/22 Total=4 -Chess Club (2 / 3) Total=4 -Wood St./Shippy Preschool (2/3) Total=36 Winter Reading Challenge=2 families 100 Books Before Middle School Registrations= 4 1000 Books Before Kindergarten Registrations =3 Facebook contacts : 25 posts, 3388 reached, 61 engagements. Reference/Readers’ Advisory Questions:0 phone, 40 in person, 0 email. Page 20 of 29  REPORT REPORT TO: Three Rivers Public Library Board, FROM: Brianna Noonkester, Teen Librarian MEETING DATE: February 25, 2025 Subject: : Young Adult Librarians Board Report for 01/2025 Background Information: January consisted of me transitioning from clerk to teen librarian and getting more acquainted with my new role. I planned and implemented a winter reading challenge for the teens during the months of January and February. I am also starting to plan for my first summer reading and have started to outline the programs I want to offer. I learned the book ordering process and am excited to take that over in February. I have been doing the middle school and high school book clubs since September, but have enjoyed continuing that. I am also planning a project to make some changes in the teen area by reorganizing the books in the space. I am also in the process of weeding books in the teen space. Overall, I really like the progress happening and am excited to see where it goes from here. Programs  Teen take home craft (16/16 taken)  Teen drop in video gaming (every Friday, I have anywhere from 1-4 teens)  Teen Oreo tasting 1-4 (0 in attendance)  Teen candle making 1-7 (0 in attendance)  Middle School book club (2 in attendance)  teen movie 1-14 (2 in attendance)  HS book club (2 in attendance)  TAB  Animanga club 1-18 (1 in attendance)  Writer's Workshop 1-21 (1 in attendance)  Teen Open Hour 1-28 (0 in attendance)  Dungeon's and Dragons 1-11 & 1- 25 (3 in attendance 1-25) Misc.  Added 2 new YA book lists to the reader's advisory  Create flyers for my programs and for promotional use on Facebook  Started using the Remind App again to let the teens know what's happening at the library  Create the monthly newsletters and the google slides for the downstairs and upstairs TVs Page 21 of 29 Social media- Facebook 9 posts, 2,031 reach Page 22 of 29  REPORT FROM: Kyle Sharkey, Adult Librarian MEETING DATE: March 25, 2025 Subject: Adult Librarian Report: February 2025 Recommendation: Programing •Cookbook Club: 3 •Winter Reading Challenge: 12 •Winter Reading Challenge Winners: 6 •TRPL Tech Day: 1/1 •Tuesday Night Crafters: 1/00 •Suncatcher Workshop: 3/8 General: 1.Completed Alphabetization signs for Romance for ADA compliance and patron experience of the library. Page 23 of 29 Page 24 of 29 2.Collaborated with Director and staff (Erin O) to rearrange furniture in the first floor to better accommodate staff in access to shelving and, to increase patron experience of the library. 3.Continued research of archival and cost-effective ways of conservation for the Michigan Room at TRPL with Michelle Phelps and Rebecca Kramb-Hubbard. 4.Continued Marketing for FOTL Under the Stairs Bookstore book sales. 5.Continued appointment as board member and liaison for the Downtown District Authority for TRPL 6.Developed programming to further patron and community awareness of the TRPL maker space at TRPL 7.Developed Stickers and signage for Will Eisner Week at TRPL to increase circulation of comic, manga, and graphic novels. Page 25 of 29 8.Developed and collaborated with Director to for a finished design for promotional resources for the TRPL Maker Space. 9.Collaborated with Director and Peter butts to continue development of new TRPL Website, launch date, July 2025. Page 26 of 29  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: March 25, 2025 Subject: Interim Director Report for February 2025 Background Information: Statistics  We checked out 3,210 items. During this time, 93 people got new or replacement cards. Computer usage totaled 344 logins, Wi-Fi usage 348.  Overdrive had 186 unique active users (14 new) that checked out 914 items: 365 audiobooks, 363 e-books, and 186 magazines.  Hoopla had 87 unique users (7 new) that checked out 295 items: 192 audiobooks, 12 comics, 43 TV shows, 4 movies, 0 binge pass, and 44 e-books.  ILL - We loaned out 331 books and our patrons borrowed 261.  We currently have 7,210 patrons with current library cards in our database.  Patrons performed 104 database searches! City 4,165 Fabius 1,168 Lockport 1,230 OSA 434 Temporary Courtesy Cards 96 Teacher Cards 7 Other (Staff and Tech) 17  We were open for services for a total of 179.5 open hours. We closed early for staff training and was a shorter month.  We had 3,116 visitors to our library this month! The staff answered/assisted with 1,301 needs in person, via the phone, or virtually.  Programming: We hosted 5 children's programs (6 for Early Literacy) with 182 kids, 14 YA programs with 22 participants, 6 adult programs with 18 participants, and 0 general programs.  Curbside Service = 1, After Hours Lockers = 17, meeting rooms were used by 75 patrons for a total of 37.25 hours, Discovery Zone = 3 patrons, Notary= 0  Biblica Finding = 22, Guest computer use = 65  Rebecca cataloged 194 new items for the collection and withdrew 271. This brings our collection total to 39,102. Page 27 of 29   Monthly value = $123,178.61 Total value this fiscal year to date = $1,127,379.03 (8 Months) Administrative Update  Feb 3- Supplies order, Ingram stats  Feb 4- book club orders, Librarian link up, meeting with employee, MI director zoom, McNally elevator check in, Commission meeting  Feb 4- managers meeting, budget meeting, Friends meeting  Feb 5- Door quote, staff checkin meeting, financials  Feb 6- Librarian board report approval, Mel stats, book order  Feb 10- Payroll, pcard logs  Feb 11- Librarian link up, door quote  Feb 12-Webiste update, staff meeting  Feb 13- HR meeting, B&T stats, SMLC cyber security, staff check in meeting  Feb 14- MI director meeting, supplies order, teen book order, employee meeting  Feb 18- Librarian link up, employee meeting, Lawyer zoom, HR meeting, commission meeting  Feb 19- Board financials, employee meeting  Feb 20- employee meeting, Library law zoom, adult book club, Andy Egan boiler check  Feb 21- scheduling updates, board report, coverage for short staffed, Andy Egan fan replacement, DVD order, Capital worksheets completed  Feb 24- Payroll, update excel docs for monthly checks  Feb 25- Librarian link up, board meeting  Feb 26- 2 adult programs  Feb 27- B&T financials and forecast  Feb 28- Program calendar check, book order Programs/Services/Collection  Programs: We are spending some time talking about programs to go get more partnerships and beginning to plan summer reading! Author booked for April and May.  Collection: Weeding complete and now on to inventory and shelf reading. Budget  Attached you will find the draft financial reports for February 2025. Marketing/PR  Updating Facebook/Instagram with upcoming events and posts about previous programs  Update outdoor sign with closures and special events  We continue to promote our newsletter and add participants to our mailing list.  Staff are working together to create videos for our social media.  Marketing for events  Displays for month activities and holidays/celebrations  Working on highlighting collections  Continue service highlights  Designing new website  Libby magazines Page 28 of 29   Homebound services with Lakehouse  Makerspace Personnel  Multiple meetings with staff, volunteers, etc.  Checking in with each staff  Staff presentation check-ins  Staff collaboration with library events  Staff appreciation  Re-training for procedures/policies  Interviews concluded and reposting and will conduct more interviews  Yearly reviews underway for staff for their hire date Current Facilities  Planning for organization in staff areas and basement Training - February  Staff meeting- Shelf reading, organization, privacy law recap and other building updates. Continuing Education, Training, and Events:  March 3- Supplies order, Ingram S&H stats  March 4- Overdrive/RLA meeting, Librarian link up, Commission meeting  March 5- Managers meeting, Meeting with employee, Friends meeting, Huss meeting  March 6- IT meeting, Service specialist interviews, Governance training, Attorney update  March 7- MeL eResource reports, book order, check librarian board reports  March 10- Payroll, Library supplies  March 11- Staff meeting prep, awarded MI notable author  March 12- Stats from employees, webinar, staff meeting  March 13- MLA connect webinar, Parliamentary training  March 14- MI director chat, book order  March 17- Author date set, employee review meeting  March 18- Librarian link up, commission meeting  March 19- Managers meeting, employee review, financials  March 20-IT meeting, library budget meeting, adult program, governance  March 21- Contract update, board report, DVD order  March 24- Payroll  March 25- Board meeting  March 26- 2 adult programs  March 27-SMLC meeting and director chat  March 28-April 4 Vacation Next regular board meeting: Tuesday April 22nd, 2025 Page 29 of 29