Board of Finance

Approved by the Board of Finance December 17, 2024 MINUTES Vote: Unanimous Vol. 7. Page 439 BOARD OF FINANCE REGULAR MEETING ZOOM November 19, 2024 A REGULAR MEETING of the Board of Finance was held on Tuesday, November 19, 2024. Attendance by Zoom. Present on Zoom were Mayor Elinor Carbone, Comptroller Olivia DeRosa, Manager of Budgets and Planning Erika Johnson, and Board of Finance Members Deboard Iannacito, Wendy Traub, Christopher Anderson, and Jim Wright. Board of Finance Members Chris Beyus and Laurene Pesce were absent. Mayor Carbone called the meeting to order at 6:46 p.m. OPEN TO THE PUBLIC On a motion by Mr. Wright, seconded by Mrs. Iannacito, the Board voted unanimously to open the meeting to the public. No one from the public wished to speak. APPROVE MEETING MINUTES On a motion by Mr. Wright, seconded by Mr. Anderston, the Board voted unanimously to accept the Regular Meeting Minutes from October 15, 2024. SLR INVOICE – APPLICATION SUPPORT: ROUTE 202 COLUMBUS SQUARE REDESIGN On a motion by Mr. Anderson, seconded by Mr. Wright, the Board voted unanimously to authorize the payment of $16,835 to SLR International Corporation using the Contingency Account funds from the FY 24/25 Budget, having been previously approved by City Council, as further explained in the Economic Development Directors memo dated November 18, 2024. Mayor Carbone explained to the Board the Economic Development Director needed to engage SLR to prepare a well-written grant. FY 24-25 BUDGET AMENDMENTS AND TRANSFER REQUESTS On a motion by Mr. Wright, seconded by Mrs. Iannacito, the Board voted unanimously to approve the budget transfer requests for FY 24/25 as further described in the Manager of Budgets letter dated November 6, 2024, pending City Council approval. CITY PERFORMANCE REPORTS On a motion by Mrs. Traub, seconded by Mr. Wright, the Board voted unanimously to accept the Performance Reports for the City. TABLE: BOARD OF EDUCATION REPORTS On a motion by Mr. Anderson, seconded by Mrs. Iannacito, the Board voted unanimously to table the Board of Education Budget Performance Reports. BUSINESS BY DEPARTMENT HEADS On a motion by Mrs. Traub, seconded by Mr. Wright, the Board voted unanimously to consider business by department heads. Comptroller Olivia DeRosa shared with the Board that the Audit is almost complete, just waiting on some legal letters for Health Insurance. There is a new staff member for Accounts Payable. Mayor Carbone added that it has been many years since the City was at a point where the Audit will be completed before December 31st. BUSINESS BY MAYOR & MEMBERS On a motion by Mrs. Traub, seconded by Mr. Wright, the Board voted unanimously to consider business by the Mayor and members of the Board of Finance. Mr. Anderson asked the Mayor to explain to the Board what happened last week with the election. Mayor Carbone told the Board that the combination of the new Registrars, new Registrar Clerk, and Poll Workers led to a few missteps. She told the Board there would be a meeting with the Registrars, the Registrars Clerk, the City Clerk, the Assistant City Clerk, and the heads of the town committees to go over the good, bad, and the ugly to see what could be improved on. She added there was no excuse for finding unopened ballots. There are opportunities to succeed, which will be discussed at the meeting. ADJOURNMENT On a motion by Mr. Anderson, seconded by Mrs. Iannacito, the Board voted unanimously to adjourn at 7:04 p.m. Respectfully submitted by ATTEST: Heather Abraham, Asst. City Clerk CAROL L. ANDERSON, CITY CLERK CAROL L. ANDERSON, CITY CLERK