City Council

City of Torrington ) County of Goshen ) State of Wyoming ) The Torrington City Council met in regular session on Tuesday, September 4, 2018 in the City Council Chambers at 436 East 22nd Ave. at 7:00 p.m. Present: Mayor Varney, Council Members Adams, Hill, Kelly and Law. Also Present: Clerk/Treasurer Strecker, Attorney Eddington, Engineer Harkins, Chief of Police Hurd, Building Official Estes, Safety Coordinator Janes and Deputy City Clerk Anaya. Mayor Varney called the meeting to order. Vickie Zimmer led the Pledge of Allegiance. Mayor Varney announced that Scottsbluff Valley Street Rods and the City of Torrington would be hosting the 18th Annual Classic Cars in the Park, 28th Annual Cow Chip Nationals and the 44th Annual S.V.S.R. Rod Run on September 15, 2018. The events are scheduled to commence with registration and a show-n-shine on Main Street and will continue and conclude with arranged events at Pioneer Park. Councilman Law moved and Councilwoman Hill seconded to approve the consent agenda which includes the minutes from the 08-21-18 Council meeting as published and all actions therein be ratified. Motion carried unanimously. Councilman Adams moved and Councilman Kelly seconded to approve the agenda as presented. Motion carried unanimously. Doug Mercer who resides at 402 East 26th Avenue addressed the Mayor and Council. He inquired about Action Item No. 8 (Award Bid – (11) Eleven New RWD 4 Door Sedans) and Action Item No. 10 (Resolution No. 2018-10) on the agenda. In specific, he wanted clarification as to why the Police Department purchase of eleven new police cars increased the FY 2019 Budget and further explanation on the Municipal Lease Purchase financing agreement that will be utilized to fund the project. Clerk/Treasurer Strecker explained that the City of Torrington is required to show in the budget every revenue and every expense coming in and out. She stated that the net budget will not change. The expense will be shown going out of the budget for the lease payment of the cars and then the revenue will be shown coming back into the budget once the municipal lease is procured. Clerk/Treasurer Strecker indicated that she would be going out for financing as soon as the total amount of the purchase was finalized. A request for proposal (RFP) will be disseminated to all banks soliciting proposals for a financing agreement for a lease purchase. Safety Coordinator Janes presented a Stop-Work Authority (SWA) Safety Video to the Mayor and Council. He stated that SWA permits any City employee at any level to halt a job or task when a hazardous situation appears imminent. Attorney Eddington read a proclamation declaring September 2018 as National Recovery Month. It encourages relatives and friends of people with mental and substance use disorders to implement preventative measures, recognize the signs of a problem and guide those in need to appropriate treatment and recovery support services, and urges all citizens of Torrington to observe the month of September with appropriate programs, activities and ceremonies to support this year’s Recovery Month theme, Join the Voices for Recovery: Invest in Health, Home, Purpose and Community. Maggie Loghry, Peak Wellness Center Goshen County Director, introduced fellow co-workers Char Zephier, Bobbi Mullock and Amy Salway to the Mayor and Council. She stated that the proclamation is something that all states are celebrating and that Peak Wellness Center was fortunate enough this year to be given the opportunity to bring local celebration to the community. Ms. Loghry commented that National Recovery Month increases awareness and understanding of mental and substance use disorders, and encourages individuals in need of treatment and recovery services to seek help. It also celebrates individuals living their lives in recovery and recognizes the dedicated workers who provide the prevention, treatment and recovery support services that make it possible. Char Zephier stated that throughout the month of September Peak Wellness Center will be hosting various celebratory activities and invited the Mayor and Council to attend. Councilwoman Hill moved and Councilman Kelly seconded to approve the proclamation as presented. Motion carried unanimously. Deborah Alden with J&B Liquor requested approval of a catering permit for a Home on the Range Third Thursday Event to be held at 2016 Main Street on September 20, 2018 from 4:30 p.m. to 7:30 p.m. Councilwoman Hill moved and Councilman Kelly seconded to approve the catering permit as presented. Motion carried unanimously. Patrick Zimmerer with Table Mountain Vineyards, LLC requested approval of a catering permit for a Goshen County Chamber of Commerce/Economic Development Third Thursday Event to be held at 21st & Main on September 20, 2018 from 4:00 p.m. to 9:00 p.m. Councilman Law moved and Councilwoman Hill seconded to approve the catering permit as presented. Motion carried unanimously. Deborah Alden with J&B Liquor requested approval of a catering permit for a Home on the Range Third Thursday Event to be held at 2016 Main Street on October 18, 2018 from 4:30 p.m. to 7:30 p.m. Councilwoman Hill moved and Councilman Kelly seconded to approve the catering permit as presented. Motion carried unanimously. Page | 1  Deborah Alden with J&B Liquor requested approval of a catering permit for a Goshen County Economic Development Annual Meeting to be held at 21st & Main on October 25, 2018 from 5:00 p.m. to 9:00 p.m. Councilman Law moved and Councilman Kelly seconded to approve the catering permit as presented. Motion carried unanimously. Ashley Harpstreith with Goshen County Economic Development requested approval of special event permits for Third Thursday Events to be held on 09-20-18, 10-18-18, 11-15-18 and 12-20-18 from 3:00 p.m. to 7:00 p.m. Councilman Law moved and Councilman Kelly seconded to approve the special event permits as presented. Motion carried unanimously. Attorney Eddington read by title AN ORDINANCE AMENDING AND RE-ENACTING SECTION 18-16- 020 OF THE TORRINGTON MUNICIPAL CODE, 2018 REVISIONS, RELATING TO THE CITY OF TORRINGTON, WYOMING, AMENDING THE ZONING DISTRICT MAP BY ESTABLISHING “C-S” ZONING FOR A TRACT OF LAND. Councilwoman Hill moved and Councilman Adams seconded to approve the ordinance on second reading as presented. Motion carried unanimously. Clerk/Treasurer Strecker presented the bid results for (11) Eleven New RWD 4 Door Sedans. She stated staff recommended awarding the bid to Brandon Dodge of Littleton, Colorado and indicated that there had been some developments in regards to the warranty portion of the bid. Warranty is not available for 7 years as originally bid by Brandon Dodge, it is only available for 5 years. That is the only bid requirement that Brandon Dodge did not comply with. Due to the warranty issue, Brandon Dodge agreed to reduce their bid amount from $244,018 to an amended total of $228,503. Staff recommends proceeding with Brandon Dodge and awarding the bid in the modified amount of $228,503. At the end of the 5 year warranty period, the City can look into getting an extended warranty. Chief of Police Hurd commented that the reduced bid amount of $228,503 from Brandon Dodge is still significantly lower than the other bids received. Councilman Kelly inquired about the expected delivery time. Chief of Police Hurd responded that the cars would be available on Monday, September 10, 2018. Councilwoman Hill moved and Councilman Kelly seconded to award the bid to Brandon Dodge of Littleton, Colorado in the amount of $228,503 as presented. Motion carried unanimously. Clerk/Treasurer Strecker presented the bid results for (1) One New ¾ Ton Single Cab Pickup. She stated staff recommended awarding the bid to Transwest Ford of Torrington, Wyoming in the amount of $30,346. She indicated that a 1993 Chevrolet Pickup with over 200,000 miles would be disposed of, more than likely at an auction, if the proposed bid award is approved. Councilman Kelly inquired about the projected delivery time. Clerk/Treasurer Strecker replied that the estimated delivery time is 120 days. Councilman Law moved and Councilman Adams seconded to award the bid to Transwest Ford of Torrington, Wyoming in the amount of $30,346 as presented. Motion carried unanimously. Attorney Eddington read Resolution No. 2018-10. Clerk/Treasurer Strecker stated that the resolution will amend the FY 2019 Budget for expenditures in excess of the budgeted amount. The amended amount will account for the following: Police Department - Purchase 11 Police Cars offset by Lease Revenue. She stated that the total amount of the amendment can be decreased from $244,018 to $228,503 as that is the amount that was approved for the Brandon Dodge bid award. Councilwoman Hill moved and Councilman Kelly seconded to approve Resolution No. 2018-10 to amend the FY 2019 Budget in the amount of $228,503 as presented. Motion carried unanimously. The bills from 08-22-18 to 09-04-18 were presented for payment. Councilman Law moved and Councilwoman Hill seconded to approve the bills for payment as presented. Motion carried unanimously. Councilman Adams moved and Councilman Kelly seconded to adjourn to executive session to discuss litigation. Motion carried unanimously. Councilwoman Hill moved and Councilman Law seconded to return the Council to regular session. Motion carried unanimously. Councilwoman Hill moved and Councilman Kelly seconded that there being no further business to come before the Council to adjourn at 8:19 p.m. Motion carried unanimously. The following bills were approved for payment: 63671 ADDISON CONSTRUCTION CO Cold Springs Substation 228204.00;63672 SOUTH TORRINGTON WATER & SEWER DISTRICT museum-water/ sewer 275.28;63673 STANDARD INSURANCE CO premium-long term disability 2070.72;63674 VERIZON WIRELESS cell phones 719.34;63675 WY DEPT OF REVENUE sales/use tax 24929.63;63676 WESTERN SUGAR COOP deposit refund-Pony Express Room 150.00;63677 KNIFE RIVER hydrant meter-deposit refund,bulk water usage,repair damage 1643.67;63678 CHUDHRAY, KUMAR final bill-deposit return 1258.86;63679 DOUGLASS, AMANDA L. final bill-deposit return 67.34;63680 HAWLEY, ED travel reimb- fuel 45.11;63681 LANCE, SCOTT final bill-deposit return 105.73;63682 LOLLEY, JACOB final bill-deposit return 24.94;63683 ACCENT WIRE-TIEs baler-wire tie machine parts 1895.81;63684 ACTIVEDOGS.COM LLC K9 heat alarm pro temp alarm system 821.08;63685 ALLWATER SUPPLY LLC foot valves 383.48; 63686 AFLAC payroll withholding 564.52;63687 GEMPLER'S bait 85.95;63688 BLOEDORN LUMBER CO- TORRINGTON remote,bits,stakes,pvc union,gas can,connector,sealant,sprinkler parts,pvc,cement adhesive,elbow,coupling,adapters,primer,wasp/hornet spray,lawn edging,anchors,bulbs,outlet electrical boxes,outlet,outlet cover 445.43;63689 BLUFFS SANITARY SUPPLY INC. disinfectant,toilet tissue,paper towels,liners,freshener,germicidal 1320.94;63690 BOMGAARS SUPPLY INC. poly sprayer,hand wand, Page | 2 hose barb,strap ratchet,round up sprayer,batteries,sweeping compounds,socket sets,grass shear, pruner,top link,hitch pins,bug stop spray,hand winch,led bulbs,safety vest,ratchet,saw kit,wheels,t- posts,insect killer spray,water hydrant,pipe bushing/nipple,center punch,white lithium grease,brooms, fly ribbon,manure fork,bolt cutter,ant bait,soaker hoses,couplings,kerosene metal container 1023.41; 63691 BOUND TREE MEDICAL go-paps w/ BiTrac ED w/ nebulizer 157.23;63692 BUTLER'S SALVAGE & TOWING back window-1981 Chevrolet Pickup 35.00;63693 CIRCUIT COURT OF GOSHEN CO payroll withholding 348.53;63694 CIRCUIT COURT OF GOSHEN CO payroll withholding 317.53;63695 PRODUCTIVITY PLUS ACCOUNT chain saw repairs 98.84;63696 CITYSERVICEVALCON LLC terminal maint fee 16.00;63697 CITY OF TORRINGTON filing/title fees,usps 81.45;63698 CITY OF TORRINGTON payroll withholding 1565.76;63699 COMMUNITY HOSPITAL rental fee refund-Pony Express Room 195.00;63700 DANA KEPNER CO INC. operating nut/upper stem-hydrant,compression fittings 488.50;63701 DECKER, STEVE dura patch 1656.25;63702 DENT, DAVID A. Golf Pro Payable 1400.03;63703 NORTHERN EXPOSURE COMPUTER CENTER ink cartridges,fuses 644.99;63704 EASTERN WY COLLEGE bus trip to Scottsbluff/Heartland Express Meeting 33.00;63705 ELITE K-9 INC. owens K-9 insert-Ford Interceptor SUV 1966.00;63706 EMERGENCY MEDICAL PRODUCTS INC. ambulance per fit adult adjustable collar,oral zofran 248.74;63707 ENERGY LABORATORIES INC. lab testing 64.00;63708 FAMILY SUPPORT REGISTRY payroll withholding 235.97;63709 FASTENAL CO safety t-shirts/vests,bleach,hand soap,batteries,head screws,mini strobe w/ magnetic mount,lock nuts,vehicle signs 508.01;63710 FLOCKS GLASS INC. window repair 37.51;63711 FLOYD'S TRUCK CENTER INC. A/C hose assy 89.53;63712 FRITZLER, LARRY & DEBORAH pump septic tanks 609.00;63713 G & L CONCRETE cement 1482.50;63714 GENESIS LAMP CORPORATION runway light repairs/materials 529.27;63715 GOSHEN CO TREASURER FY19 equipment 26773.15;63716 GREAT-WEST TRUST CO LLC payroll withholding 1516.00;63717 INBERG-MILLER ENGINEERS New Cell Design/Permit Renewal 8643.00;63718 INSIGHT PRECISION ARMS LLC ammunition 900.00;63719 INSTRUMENT & SUPPLY WEST INC. valve repair 338.08;63720 JERRY'S ELECTRIC transformers 16275.00;63721 KATH BROADCASTING CO LLC tower rent,ads 300.00;63722 KEYHOLE LAND CO appraisal fees 8500.00;63723 MAILFINANCE INC. postage machine lease 375.00;63724 MARTIN MARIETTA MATERIALS red rock 296.00;63725 CHAMP'S EXTERIORS rain gutter repairs 1000.00; 63726 MCKEE, KAREN R. & MARTIN B. shirts 632.19;63727 M.C. SCHAFF & ASSOCIATES INC. Airport Construction/Close out Phase 1542.99;63728 MERIDIAN TRUST FEDERAL CREDIT UNION payroll withholding 2123.00;63729 MOTOROLA SOLUTIONS INC. service contract 5039.49;63730 NAVEX GLOBAL INC. PolicyTech license renewal 3274.42;63731 NELSON, KENT A. seal coat,crack fill,restrip parking lot,repaint handicap 8150.00;63732 NEW YORK LIFE payroll withholding 359.37;63733 NORTHEAST COMMUNITY COLLEGE job training/safety 2833.00;63734 OPEN DOOR COUNSELING LLC professional service 900.00;63735 OXYGEN FORENSICS INC. oxygen forensic-update/upgrade license, discount 3478.05;63736 ENVIRO SERVICES INC. lab analysis 60.00;63737 THE L L JOHNSON DIST CO sprinkler conversion parts,ratcheting tool,blades,clutch fan drive assy,bearings,cross/bearing kit,bearing seals,brake cables 2497.55;63738 RAILROAD MANAGEMENT CO III LLC quarterly lease payment 1187.59; 63739 SAM'S CLUB/SYCHRONY BANK envelopes 46.34;63740 VALLEY MOTOR SUPPLY batteries,oil,spark plugs,air/oil/transmission filters,weatherstrip adhesive,lube,brake pads/rotors/fluid/cleaner,oil pump, patch,buffing solution,cleaner/degreaser,battery terminal,bolts,drill bit,wiper blades,starter rope,door linkage clip,red grease,outer air element,washer fluid,hub bearing assy,wiper pulse board,ball mount, hitch pin,paint markers 1561.46;63741 SIMON EAST REGION NE runway repair-asphalt 206.27;63742 SNELL SERVICES INC. check/assess heat pump,repairs,repl blower assy,discharge temp sensor 3755.00; 63743 STRAIGHT STRIPE PAINTING INC. Airport Paint Markings 13673.16;63744 STUART C IRBY CO transformer box pad,testing gloves 1594.02;63745 SZYMANSKI, DANIEL JAMES Airport Operator Contract 1562.50;63746 SZYMANSKI, DANIEL JAMES air fuel 863.94;63747 TIMBERLINE ELECTRIC & CONTROL CORP SCADA computer updates,travel expenses 1251.00;63748 TITAN MACHINERY INC. chevron belt,belt splice kit,bearing,deflector,hose 2396.40;63749 TORRINGTON OFFICE SUPPLY mini binder clips,label tape,magazine racks,CD pack,perforated paper,black toners,wall planner,label maker cartridge,copy paper,receipt books,chairmat,tape,usb flashdrives,cardstock,3-hole punched paper 912.15;63750 TORRINGTON VISION CLINIC P.C. safety glasses 550.00;63751 TRANSWEST FORD LLC engine control/connector,crankshaft position 3524.60;63752 CENTURYLINK data lines 2516.34;63753 BSN SPORTS LLC rubber swing seats 217.55;63754 VALLEY MERCANTILE CO INC. battery,air filter 75.06; 63755 VERIZON WIRELESS data-tablets/hotspot/EM 400.18;63756 GRAINGER gaskets,safety glasses 44.19;63757 WALTON, JAMES H. Airport Assistant Contract 970.00;63758 WALTON, JAMES H. Airport Labor 1249.50;63759 WEST WINDS TREE SERVICE tree removal/trimming 7687.50;63760 WINSUPPLY SCOTTSBLUFF NE CO water heater/pan 476.89;63761 WORKING PERSON'S STORE safety work boots 1000.00;63762 WY RURAL WATER chapter 5 rule training 170.00;63763 WY CHILD SUPPORT ENFORCEMENT payroll withholding 202.45;63764 WY CHILD SUPPORT ENFORCEMENT payroll withholding 262.61;63765 WY ENGINEERING SOCIETY membership application 60.00;63766 RESPOND FIRST AID SYSTEMS OF WY 1st aid kit supplies 449.24;63767 WY LOCAL GOVERNMENT LIABILITY POOL deductible 1000.00;63768 WY MACHINERY urethane bumpers 203.98;63769 WY RETIREMENT SYSTEMS retirement 58238.50;63770 WY DEPT OF WORKFORCE SERVICES workers compensation 15898.65;63771 YOUNGER, TOD M. museum ground maint 100.00 Page | 3