City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Monday, July 6, 2015 6:30 PM Regular & Special Meeting 3594 N. Snyder Road Trotwood Madison City School Board of Education Meeting Chambers City Council Mayor Joyce Sutton Cameron Vice Mayor Barbara Staggs Councilmember Bruce Kettelle Councilmember Bettye Gales Councilmember Rap Hankins Councilmember Ron Vaughn Councilmember Mary McDonald Sandra L. Riege, CMC, Clerk of Council City Council Meeting Minutes July 6, 2015 I. Call to Order - Mayor Joyce S. Cameron Mayor Cameron called the meeting to order at 6:30 p.m. II. Pledge of Allegiance & Moment of Silence III. Roll Call: Clerk of Council Present: 7 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bettye Gales, Councilmember Rap Hankins, Councilmember Bruce Kettelle, Councilmember Ron Vaughn and Councilmember Mary McDonald Staff members present: Deputy City Manager/Public Safety Director Quincy E. Pope, Sr., Law Director Stephen McHugh, Finance Director Patricia Shively, Police Captain John Porter, Battalion Fire Cheif Brandon Barnett, Human Resource Manager Stephanie Kellum, Planning and Zoning Administrator Jeannie Peyton and Clerk of Council Sandra L. Riege. Visitors present: Robert L. Kelley, Jr., Wanda Page, Hope Kelley, Gloria Cooper, Janet Foote, Mike and Terri Pigman, Richard & Andrew Suess, Mattie M. Clay, Barbara Higgins, Janice Chinn, Octavia Clay, Martha Clerk, Willie Lewis, Tonnette Wright, Ralph Iman, Reggie & Ling Johnson, Waldo Littlejohn, David Young, Henen Sarsgard, Beverly Tomlinson, John T. Fecke, Karen D. Bryant, Claudetter hassel, Cathy Aubre, Robert Mitchell, George Tyler, Jay Young, Tom Grady, Anita Schmaltz, Kelli Wynne and Rhonda Finley. IV. Motion to Approve Regular Meeting Agenda Mayor Cameron requested a motion to approve the regular meeting agenda. A motion was made by Mrs. Gales to approve and seconded by Mr. Hankins. Roll call resulted in the follwing votes: Present: 7 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bettye Gales, Councilmember Rap Hankins, Councilmember Bruce Kettelle, Councilmember Ron Vaughn and Councilmember Mary McDonald City of Trotwood Page 1 City Council Meeting Minutes July 6, 2015 V. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Council Rules for attending a Public Meeting will be followed according to the ORC Section 2917.12 Disturbing a Lawful Meeting and/or ORC Section 2917.11 Disorderly Conduct. Robert Kelly Jr., 720 Broad Oak Drive, Trotwood, Ward 1 - Questioned the Visitors & Communications section on this agenda. Would like to have the opportunity to speak on all items whether on or off the agenda. Wants the city to schedule Town Hall meetings. What the city is doing to bring jobs & businesses in the city. Wanda Page, 601 Chandler Drive, Trotwood, Ward 1 - Noise Ordinance where are the signs. Stores are closing, we need stores to shop. Water bills are too high. Janice Chinn representing Progressive Citizens of Trotwood, Ward 2 - Constituents have grievances about the current management of our city. A letter was presented to City Council for them to respond. VI. Special Presentations and Recognitions A. PR034-15 New Police Officer Oath of Office Sworn-In by Mayor Cameron - Nicholas R. Milner Police Captain John Porter Introduced a new Police Officer Nicholas R. Milner. Attended Trotwood Madison City Schools and pursuing his career in criminal justice. Mayor Cameron administered the Oath of Office to Officer Milner. B. PR035-15 New Police Officer Oath of Office Sworn-in by Mayor Cameron - Matthew J. Hogan Police Captain John Porter introduced new Police Officer Matthew J. Hogan. Graduated from Clark State Police Academy and will continue his career pursuing his collage degree in criminal justice. Mayor Cameron administered the Oath of Office to Officer Hogan. C. PR036-15 Full Retirement of Police Detective Michael Pigman Police Captain John Porter introduced Detective Mike Pigman who retired from the Police Department on Friday, July 3, 2015 with a total of 28 years of public service. In 1986 he began his career with Madison Township Police Department and became a police officer in 1989. After the merger in 1996 he was he was promoted to the Detective Division for the Trotwood Police Department and is highly respected throughout the county utilizing his keen detective skills. City of Trotwood Page 2 City Council Meeting Minutes July 6, 2015 VII. Motion to Approve the Consent Agenda Mayor Cameron requested a motion to approve the consent agenda. A motion was made by Councilwoman Mrs. McDonald to remove items R15-51 through R15-61 from the consent agenda for further discussion and the motion was seconded by Mrs. Gales. Roll call resulted in the following vote: Mr. Kettelle - no, Mr. Hankins - no, Mr. Vaughn - no, Vice Mayor Staggs - no, Mayor Cameron - no. Mrs. McDonald - yes, and Mrs. Gales- yes. The motion failed with a majority vote of 5 Nay, 2 Ayes. Mrs. Gales asked if the surplus property letter from Mr. & Mrs. Hastings was one of the items on this consent agenda - it was not. City Council received a letter from the Hastings indicating they did not want to pursue their request. At the time of their request, City Council could not do a land transfer until we had a policy in place. Mrs. McDonald asked when would she be able to have the opportunity to have discussion on these eleven homes the CIC is going to acquire. Council received a letter from the CIC Executive Director pertaining questions about Resolution R15-51 to R15-61. Mr. Vaughn the CIC Council representative, said in his opinion the letter was satisfactory with full disclosure. Mr. Pope will schedule a workshop session to present a CIC update report to the council and public. Mayor Cameron requested a motion to approve the consent agenda. A Motion was made by Mrs. Gales and seconded by Mr. Hankins to approve the consent agenda. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald A. 15-59 City Council Workshop Meeting Minutes from Monday, May 18, 2015 Attachments: MeetingMinutes18-MAY-2015.pdf This Staff Report was read and filed B. 15-60 City Council Regular Meeting Minutes from Monday, June 1, 2015 Attachments: MeetingMinutes_1-Jun-2015.pdf This Staff Report was read and filed C. 15-61 City Council Workshop Meeting Minutes from Monday, June 15, 2015 Attachments: MeetingMinutes15-June-2015.pdf This Staff Report was read and filed D. 15-57 Motion by the City Council to cancel the regular meeting and workshop meeting in the month of August, 2015. This Staff Report was read and filed City of Trotwood Page 3 City Council Meeting Minutes July 6, 2015 E. 15-54 A Motion to have the Law Director draft legislation to create a new accounting fund No. 802 for the purpose of receipting and paying out of deposits received for fire damaged properties, according to the recommendation for the State of Ohio, Government Auditing Standards for the City of Trotwood, Ohio. This Staff Report was read and filed F. 15-55 A Motion to schedule a Public Hearing to draft legislation for the creation of a new accounting fund No. 251 for Fire/EMS capital purchases. This Staff Report was read and filed G. 15-56 Motion to schedule a Public hearing for the annual re-appropriation for the City of Trotwood, State of Ohio for the fiscal year beginning January 1, 2015 through December 31, 2015. This Staff Report was read and filed H. 15-62 A Motion to schedule a Public Hearing by the Trotwood City Council authorizing the Law Director to draft an Ordinance for the 2015 Replacement Pages to the Code of Ordinances as prepared by Walter H. Drane Company for the City of Trotwood, Ohio. This Staff Report was read and filed I. R15-47 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO PREPARE AND SUBMIT AN APPLICATION FOR THE OHIO PUBLIC WORKS COMMISSION (OPWC) STATE CAPITAL IMPROVEMENT PROGRAM, AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM, ROUND 30 FOR 2016; COMMITTING CITY MATCHING FUNDS IN CONJUNCTION WITH THE OLDE TOWN WATERMAIN IMPROVEMENTS, PHASE 1A (TROTWOOD BOULEVARD AND N. UNION ROAD) PROJECT. Attachments: Res R15-47, OPWC-Olde Town Watermain Ph 1A This Resolution was approved City of Trotwood Page 4 City Council Meeting Minutes July 6, 2015 J. R15-48 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO PREPARE AND SUBMIT AN APPLICATION FOR THE OHIO PUBLIC WORKS COMMISSION (OPWC) STATE CAPITAL IMPROVEMENT PROGRAM, AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM, ROUND 30 FOR 2016: COMMITTING CITY MATCHING FUNDS IN CONJUNCTION WITH THE WOLF CREEK SANITARY SEWER REPLACEMENT PROJECT. Attachments: Res R15-48, OPWC-Wolf Creek Sanitary This Resolution was approved K. R15-50 A RESOLUTION AUTHORIZING THE CITY MANAGER TO IMPLEMENT THE “MUNICIPAL SURPLUS REAL ESTATE PROPERTY POLICY” EFFECTIVE IMMEDIATELY. Attachments: Res R15-50, Municipal Surplus Real Estate Municipal Surplus Real Estate This Resolution was approved L. R15-51 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 6 ELMORE STREET (PARCEL ID H33-00309-0032) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-51, 6 Elmore Street 6 Elmore Property Information 6 Elmore map CIC 7-6-15.pdf This Resolution was approved M. R15-52 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 49 E. SHERRY DRIVE (PARCEL ID H33-00307A-0032) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-52, 49 E Sherry 49 E Sherry Dr Property Information 49 E. Sherry map CIC 7-6-15.pdf This Resolution was approved City of Trotwood Page 5 City Council Meeting Minutes July 6, 2015 N. R15-53 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 110 N. BROADWAY STREET (PARCEL ID H33-00307A-0045) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-53, 110 N Broadway 110 N Broadway St Property Information 110 N. Broadway St. CIC 7-6-15.pdf This Resolution was approved O. R15-54 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 303 W. SHERRY DRIVE (PARCEL ID H33-00309-0024) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-54, 303 W Sherry 303 W Sherry Dr Property Information 303 W Sherry Dr Maps.pdf This Resolution was approved P. R15-55 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 318 GRAND AVENUE (PARCEL ID H33-00311-0010) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-55, 318 Grand 318 Grand Property Information 318 Grand map CIC 7-6-15.pdf This Resolution was approved City of Trotwood Page 6 City Council Meeting Minutes July 6, 2015 Q. R15-56 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 332 S. BROADWAY STREET (PARCEL ID H33-00411-0009) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-56, 332 S Broadway 332 S Broadway St Property Information 332 S Broadway Maps.pdf This Resolution was approved R. R15-57 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 2049 THIMBLE CREEK DRIVE (PARCEL ID H33-01613-0042) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-57, 2049 Thimble Creek 2049 Thimble Creek Dr Property Information 2049 Thimble Creek Maps.pdf This Resolution was approved S. R15-58 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY OF TROTWOOD TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS E. MAIN STREET (PARCEL ID H33-00102-0005) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res 15-58, E Main H33-00102-0005 Weprin Parcels Map.pdf This Resolution was approved City of Trotwood Page 7 City Council Meeting Minutes July 6, 2015 T. R15-59 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY OF TROTWOOD TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS E. MAIN STREET (PARCEL ID H33-00102-0006) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-59, E Main H33-00102-0006 Weprin Parcels Map.pdf This Resolution was approved U. R15-60 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY OF TROTWOOD TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS E. MAIN STREET (PARCEL ID H33-00214-0001) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-60, E Main H33-00214-0001 Weprin Parcels Map.pdf This Resolution was approved V. R15-61 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY OF TROTWOOD TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS E. MAIN STREET (PARCEL ID H33-00214-0002) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: Res R15-61, E Main H33-00214-0002 Weprin Parcels Map.pdf This Resolution was approved VIII. Motion to Open the Public Hearing Mayor Cameron requested a motion to open the public portion of this meeting. A motion was made by Vice Mayor Staggs and seconded by Mr. Hankins. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 8 City Council Meeting Minutes July 6, 2015 IX. Public Hearings/Ordinances - At this time the Mayor will acknowledge any visitors who have completed the Speaker Form who wish to comment on the Public Hearing. Please approach the microphone, state your name, and address before proceeding with your comments. You will have three (3) minutes to speak. Clerk Riege adminstered the oath to those wanting to speak. A. OR10-15 AN ORDINANCE BY THE COUNCIL OF THE CITY OF TROTWOOD, OHIO, TO AMEND THE OFFICIAL ZONING MAP WITH REZONING APPROVAL FROM THE PLANNING COMMISSION CASE PC#15-02, FOR THE SITE FORMERLY KNOWN AS THE ELDER BEERMAN FURNITURE OUTLET, LOCATED AT 5370 SALEM AVENUE (PARCEL I.D. H33-00514-0045) ON 6.6 ACRES FROM THE “R-B” REGIONAL BUSINESS ZONING DISTRICT TO AN “I-PUD” INDUSTRIAL PLANNED UNIT DEVELOPMENT ZONING DISTRICT AS SHOWN ON THE ZONING MAP OF THE CITY OF TROTWOOD, OHIO. Attachments: Ord OR10-15, Zoning Amendment, 5370 Salem Avenue 15-02, 03_5761 5370 Salem_Presentation for Council OR10-15 Notice of Public Hearing 300' OR10-15 & OR10-15 SPECIALITY MACHINING 7-6-15.pdf The Clerk read the caption. Deputy City Manager/Public Safety Director Quincy E. Pope Sr. introduced the Planning and Zoning Administrator Jeannie Peyton to report on this rezoning amendment. Applicant's President Richard Suess and Vice-President Andrew Suess from Suess Enterprises LLL, are requesting the rezoning to accommodate locating a light industrial business in the former retail/warehouse distribution center, formerly know as the Elder-Beerman Furniture Store located at 5370 Salem Avenue, parcel H33-00514-0045, on 6.6 acres of land. the rezoning is from the R-B Regional Business zoning district to the I-PUD Planned Unit Development zoning for the repurpose use of this 124,340 sq. ft. building. Planning Commission voted 4-0 on May 26, 2015 to approve this rezoning for City Council final approval. Four phases of the building renovations will begin in August through December 2015. Hours of operation Monday through Friday 6am to 4 pm., Saturday 6am to 12 pm, will employ 50 jobs for this machining, assembly, warehousing and distribution business. Parking will accommodate 80 spaces on north & east side of building. Parking areas in need of repair will be taken care of between the shared owners of the parcels. Estimated average salary is $50,000.00 or a $2.5 million dollar payroll tax investment to the city. Will hire new people later as they expand and relocate those already employed. Mayor Cameron requested a motion for Ordinance OR10-15. A Motion was made by Mr. Hankins to approve Ordinance OR10-15 and seconded by Mr.Vaughn. Roll Call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 9 City Council Meeting Minutes July 6, 2015 B. OR11-15 AN ORDINANCE BY THE COUNCIL OF THE CITY OF TROTWOOD, OHIO APPROVING A SPECIFIC SITE PLAN TO REPURPOSE AN EXISTING 124,340 SQUARE FOOT FACILITY AS A LIGHT MANUFACTURING, WAREHOUSE AND DISTRIBUTION FACILITY LOCATED AT 5370 SALEM AVENUE (PARCEL I.D. H33-000514-0045). Attachments: Ord OR11-15, Specific Site Plan, 5370 Salem Site Plan, Attachment A, 5370 Salem Avenue OR11-15 Notice of Public Hearing 300' OR10-15 & OR10-15 SPECIALITY MACHINING 7-6-15.pdf The Clerk read the caption. Mr.Pope introduced Planning & Zoning Administrator Jeannie Peyton to explain how Suess Enterprise will utilize their buidling located at 5370 Salem Avenue. Ordinance OR11-15 is for the councils recommendation of the Preliminary Site plan for the Specialty Machines Company to occupy the former retail warehouse & distribution facility. Site plan will address the off-street parking and loading, ingress/egress, and other pertinent conditions as discussed and approved by the Planning and Zoning Commission meeting on May 26, 2015. No citizens came forward to speak on this public hearing. No further discussion by City Council members. Mayor Cameron requested a Motion for OR11-15. A Motion was made by Mrs. McDonald to approve OR11-15 and it was seconded by Mr. Kettelle. Roll Call resulted in the following votes: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald X. Motion to Close the Public Hearing Mayor Cameron requested a motion to close the public portion of this meeting. A Motion was made by Mrs. Gales and seconded by Mr. Hankins to close the public hearing. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald XI. Resolutions City of Trotwood Page 10 City Council Meeting Minutes July 6, 2015 A. R15-45 A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A STEPP MANUFACTURING DUMP STYLE POTHOLE PATCHER AT STATE CONTRACT PRICING IN AN AMOUNT NOT TO EXCEED $29,634.00. Attachments: Res R15-45, Stepp Pothole Patcher Stepp Manufacturing, State Contract Price Guide Stepp Manufacturing, Equipment Specs The Clerk read the caption. Mr. Pope said the city is in need of a pothole patcher for the Public Works Department to be utilized on the roadways, parking lots and bridge decks. Purchase is with Stepp Manufacturing at the state bid price of $29,634. Funding comes from the Motor Vehicle License fund listed as a capital budgeted item in 2015. Mayor Cameron requested a motion for Resolution R15-45. A motion was made by Mr. Vaughn to approve R15-45 and seconded by Vice-Mayor Staggs. Roll Call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald B. R15-49 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT MODIFICATION WITH LOCKWOOD, JONES & BEALS (“LJB”) FOR ADDITIONAL ENGINEERING SERVICES NEEDED FOR THE WOLF CREEK PIKE PROJECT MOT-CR230-9.06 PID #88223 PHASE I UNDER CERTAIN TERMS AND CONDITIONS FOR THE CITY OF TROTWOOD, OHIO. Attachments: Res R15-49, LJB Contract Modification LJB Statement of Work, Wolf Creek Pike The Clerk read the caption. Mr. Pope said this request will assist the city to authorize Lockwood, Jones & Beals for their engineering services for the Wolf Creek Project Bike Path Project. ODOT has determined we have to do environment assessment's costing $40,000.00. Funding will come from the Permissive Use Tax Fund in the 2015 budget to perform five (5) environmental assessments and two (2) road widening assessment's for various parcels affected by this bikeway project. Council asked will the return on our investment be too excessive. Mr. Pope is concerned too and has scheduled a meeting next week on this topic. Mayor Cameron requested a motion for Resolution R15-49. A motion was made by Mrs. Gales to approve Resolution R15-49 and it was seconded by Mr. Hankins. Roll Call resulted in the following votes: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald XII. Old & New Business City of Trotwood Page 11 City Council Meeting Minutes July 6, 2015 a. Mayor: To schedule an appointment with the Mayor Cameron, contact Sandy Riege, Clerk of Council at 937/854-7212 between the hours of 8 am - 5 p.m. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" Icon to sign up to receive information by utilitizing your email address or mobile phone. c. Council Members Mrs. McDonald would like an adjustment to the council agenda "Visitors and Communications" to state anyone can speak on any subject and not limit to items just on the agenda. Mrs. McDonald asked, how does council go about having an opportunity to speak on items going before the CIC? Law Director said at budget time or when the resolution is presented. d. Staff Reports A. 15-64 New Liquor Permit Class D1, D2, and D3 Application# 18802750005 to Halftime Sports Bar and Grille LLC DBA Halftime Sports Bar and Grille 5212 Salem Av Trotwood, Ohio 45426 Attachments: Halftime Transfer.pdf Transfer Canceled .pdf Notice to Legislative Authority.pdf Police Captain John Porter reported their department has concerns issuing a liquor permits at this address. Historically, they continued to operate without a liquor permit. Since the end of March 2015 the business has been shut down. Based on the outstanding compliance issues with the Police, Fire and Zoning Department's, staff recommends City Council to approve this Resolution to formerly request a hearing here in Montgomery County within the next 30 days with the Ohio Department of Liquor Control to oppose the issuance of any liquor permits to this applicant or business. B. R15-62 A RESOLUTION BY THE COUNCIL OF THE CITY OF TROTWOOD, OHIO OBJECTING TO THE ISSUANCE BY THE DIVISION OF LIQUOR CONTROL OF A LIQUOR PERMIT TO HALFTIME SPORTS BAR AND GRILLE LLC, DBA HALFTIME SPORTS BAR AND GRILLE, FOR PREMISES WITHIN TROTWOOD, OHIO, AND DESIGNATING AND AUTHORIZING OFFICIALS OR EMPLOYEES TO ACT IN FURTHERANCE OF SUCH OBJECTIONS. Attachments: Res R15-62, Halftime Sports Mayor Cameron requested a motion for Resolution R15-62. A motion was made by Mr. Kettelle to approve R15-62 and it was seconded by Mr. Hankins. Roll Call resulted in the following vote: City of Trotwood Page 12 City Council Meeting Minutes July 6, 2015 Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald XIII. SPECIAL MEETING - EXECUTIVE SESSION A. 15-63 MOTION TO ADJOURN INTO AN EXECUTIVE SESSION IN ACCORDANCE WITH THE OHIO REVISED CODE §121.122, 3-8 TO DISCUSS A PERSONNEL-RELATED MATTER. Mayor Cameron request a motion to adjourn into the Executive Session in accordance with the Ohio Revised Code Section 121.22, 3-8 to discuss a personnel related matter at 8:25 p.m.. A motion was made by Mr. Kettelle and seconded by Mr. Vaughn. Roll call resulted in the following vote: XIV. Motion to Adjourn Executive Session and Regular Meeting Mayor Cameron requested a motion to adjourn the Executive Session and Regular meeting at 9:20 p.m. A motion was made by Mr. Hankins to approve and it was seconded by Mr. Kettelle. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Hankins, Councilmember Kettelle, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 13