City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, December 5, 2016 6:30 PM 6:30 Regular Meeting - Special Meeting T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. Councilmember James D. Williams II David Young, Deputy Clerk of Council City Council Meeting Minutes December 5, 2016 I. Call to Order by Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. Staff members in attendance: Quincy E. Pope, Sr. City Manager, Stephanie Kellum, Deputy City Manager/Human Resource Manager, Steve McHugh Law Director, Erik Wilson Police Chief, Steve Milliken Fire Chief, Brenda Blauser Assistant to the City Manager, Jeannie Peyton Planning & Zoning Administrator, Donna Sure Bowman Income Tax Administrator, Chris Peeples Finance Director, Sandy Riege Fuller Clerk of Council, David Young Deputy Clerk of Council Visitors: Paula Williams, Chantel Richardson, Freddie R, Barbara Higgins, Mattie Clay, Bruce Kettelle, George Tyler, Ralph Iman, Dawn Wojcik, Homer Williams, Norman Scearce, Barb Staggs, Anita Schmaltz, Luellen Wilson, Dave Norvell, Scotty Sly, John Fecke, Janice Chinn, Janet Foote, Jay Young, Aaron Lumpkin and Tom Grady II. Invocation by Elder Norman Scearce III III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and James D. Williams II Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and James D. Williams II V. Motion to Approve the Regular Agenda This was approved Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II VI. VISITORS AND COMMUNICATIONS: To comment on any topic on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. City of Trotwood Page 1 City Council Meeting Minutes December 5, 2016 Anita Schmaltz of 24 Pleasant Ave spoke about backyard chickens and asked City Council to consider. Council Member Scotty Sly spoke and congratulated his successor Council Member James Williams and thanked the City Council for his time with them. VII. Motion to Approve the Consent Agenda This was approved Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II A. Approval of the Workshop Meeting Minutes from Monday, September 19, 2016 Attachments: MeetingMinutes Sept 19,2016 B. Approval of the Regular Meeting Minutes from Monday, October 3, 2016 Attachments: MeetingMinutes Oct. 3, 2016 Regular Mtg C. Approval of the Meeting Minutes from Workshop & Special Meeting Monday, October 17, 2016 Attachments: MeetingMinutes Oct. 17, 2016_WORKSHOP _SPECIAL D. Approval of the Regular Meeting Minutes from November 7, 2016 Attachments: MeetingMinutes NOV 7, 2016 Regular Mtg E. A RESOLUTION BY THE TROTWOOD CITY COUNCIL ADOPTING POLICY REGARDING OPENING INVOCATIONS BEFORE MEETINGS OF THE TROTWOOD CITY COUNCIL Attachments: R16-123_Resolution re Policy for Invocation at Council Meetings (00828134xA06A8) F. A Motion to schedule a Public Hearing and Authorize the Law Director to Draft an Ordinance Amending Ordinance OR25-15, the annual reappropriations for the City of Trotwood, Ohio and authorizing the adjustment of various expenditures of the City of Trotwood, State of Ohio, for the Fiscal Year Beginning January 1, 2016 and Ending December 31, 2016 G. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT City of Trotwood Page 2 City Council Meeting Minutes December 5, 2016 CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 6171 FORESTDALE AVE (H33 00818 0033) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-113_6071 FORESTDALE AVE_12-5-2016 R16-113 ATTACHMENT 6171 Forestdale Info RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 6091 FORESTDALE AVE (H33 00818 0037) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE Attachments: R16-114 6091 Foresdale 12-5-2016 R16-114 attachment 6091 Forestdale Info H. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TORTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOW AS 325 STUBBS DRIVE (H33-00312-0021) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-115 _325 STUBBS DRIVE-CIC-12-2-2016 R16-115 ATTACHMENTS 325 Stubbs Info J. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 104 WORLEY AVE (H33 00305 0054)IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-116 Resolution 104 Worley_12-5-2016 R16-116 Attachment 104 worley ave K. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 8 S. SUNRISE AVENUE (H33-00302-0014) IN ACCORDANCE WITH City of Trotwood Page 3 City Council Meeting Minutes December 5, 2016 CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-117_8 S. SUNRISE AVE_12-5-216 R16-117 Attachment 8 S Sunrise Ave Info L. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 7620 TUSCOLA DRIVE (H33 00610 0022) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-118_7620 TUSCOLA_CIC_12-5-2016 R16-118 Attachment 7620 Tuscola Info M. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS GRAY OAK (H33 00803 0010) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-119 GRAY OAK_CIC_12-5-2019 R16-119 Attachment Gary Oak Lot Info N. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4004 SALEM AVE (H33302201 0022) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-120 RESOLUTION 4004 SALEM AVENUE_CIC_12-5-2016 R16-120 ATTACHMENT 4004 Salem Info O. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS SALEM AVE (H33301005 0027) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. City of Trotwood Page 4 City Council Meeting Minutes December 5, 2016 Attachments: R16-121_SALEM AVE LOT_CIC_12-5-2016 R16-121_SALEM AVE LOT ATTACHMENT (0027) salem Ave Info P. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS SALEM AVE (H33301005 0026) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-122_SALEM AVE LOT_CIC_12-5-2016 R16-122 ATTACHMENT (0026) Salem Ave Info VIII. Resolutions A. A RESOLUTION BY THE TROTWOOD CITY COUNCIL REQUESTING AN ADVANCE OF TAXES COLLECTED FOR THE CITY OF TROTWOOD, FOR TAX YEAR 2016 FROM THE MONTGOMERY COUNTY AUDITOR’S OFFICE Attachments: R16-124 Taxes Collected in Advance Tax Year 2016 This Resolution was approved Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II B. A RESOLUTION BY THE CITY COUNCIL TO CANCEL THE CITY COUNCIL REGULAR MEETING ON MONDAY, JANUARY 2, 2017 AND THE WORKSHOP MEETING ON MONDAY, JANUARY 16, 2017, ACCORDING TO THE CITY CHARTER SECTION 3-8 MEETINGS, AND RESUME THE REGULAR CITY COUNCIL MEETING ON MONDAY, JANUARY 9, 2017 AND WORKSHOP MEETING ON TUESDAY, JANUARY 17, 2017. Attachments: R16-125_ City Council Meeting Rescheduled Jan 2017 This Resolution was approved Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II City of Trotwood Page 5 City Council Meeting Minutes December 5, 2016 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II IX. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact Sandy Riege, Clerk of Counicl at 937/854-7212 between the hours of 8 am - 5 p.m. Mayor McDonald invited citizens to call the office to schedule appointments. Mayor McDonald also shared about the Football team and getting first runner up to the state title. She invited everyone to join her at the Tree Lighting Ceremony where the team will light the tree. The Trotwood Madison Historical Society is having the Kris Kringle Shop. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilitizing your email address or mobile phone. c. Council Members Council Member Williams thanked the Council and citizens for the warm welcome. Council Member Vaughn shared that he is proud of Council and Mayor McDonald as well as the staff. Vice-Mayor Gales wished everyone a Merry Christmas and thanked Mayor McDonald for giving us a better year and a unified council. She shared about the great relationship with the staff as well as the new businesses. Mrs. Gales thanked Mayor McDonald for helping build relationships with State Legislators. Council Member Finley congratulated Mr. Williams and thanked the citizens for their support. Council Member Hankins thanked the former Council Members in the audience for their contribution to the community. He thanked Mayor McDonald and staff. He was also very thankful for the Cowbell Mafia who supported Trotwood-Madison at the Football game. He shared that the people of Trotwood are what make him proud. d. Staff Reports X. Executive Session Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be adjourn into Executive Session at 7pm. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II City of Trotwood Page 6 City Council Meeting Minutes December 5, 2016 A. Motion to adjourn to an Executive Session according to the Ohio Revised Code Section 121.22 Public Meetings Exceptions to discuss business strategy. Attachments: NEWS RELEASE DECEMBER 5, 2016 REGULAR & WORKSHOP MTG XI. Motion to Adjourn the Executive Session Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Hankins, that this be adjourned at 8:05pm. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Williams II XII. Motion to Adjourn City of Trotwood Page 7