City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, May 7, 2018 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page David Young, Clerk of Council City Council Meeting Minutes May 7, 2018 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. Guest Present: William Richard, John Fecke, Duane Plessinger, Norman Scearce, Steven Champion, Wanda Lander, Tom Grady, Angela Battle Staff Present: City Manager Quincy Pope, Deputy Clerk of Council Sandy Fuller, Law Director Steve McHugh, Erik Wilson, Jeannie Peyton, Fred Burkhardt, Stephanie Kellum, Donna Bowman, Brandon Barnett, Rick Haacke, Cheryl Wheeler II. Invocation: Elder Norman J. Scearce III III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 7 - Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Yvette Page, Councilmember Tyna R. Brown, Vice Mayor Bettye L. Gales, Mayor Mary A. McDonald and Councilmember Charles Ron Vaughn V. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Vice Mayor Gales, that this be approve the agenda as submitted. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn VI. Visitors & Communications To make a comment to City Council, please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. VII. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Page, that this be approved on the Consent Agenda. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 1 City Council Meeting Minutes May 7, 2018 A. 18-18 MOTION TO APPROVE THE MEETING MINUTES OF APRIL 2, 2018. Attachments: 04.02.2018 Minutes Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Page, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn B. 18-19 MOTION TO APPROVE THE MEETING MINUTES OF APRIL 16, 2018. Attachments: 04.16.2018 Minutes Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Page, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn C. 18-20 MOTION TO SCHEDULE A PUBLIC HEARING AND REQUEST THE LAW DIRECTOR TO DRAFT LEGISLATION ON PLANNING COMMISSION CASE 18-03, AMENDMENT OF A SPECIFIC SITE PLAN OF AN I-PUD, INDUSTRIAL PLANNED UNIT DEVELOPMENT AT 5331 SALEM AVENUE (PARCEL NO. H33 00805 0005) IN TROTWOOD, OHIO. Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Page, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn D. 18-21 MOTION TO SCHEDULE A PUBLIC HEARING AND REQUEST THE LAW DIRECTOR TO DRAFT LEGISLATION TO AMEND THE FEE SCHEDULE FOR THE CITY OF TROTWOOD, OHIO. Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Page, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 2 City Council Meeting Minutes May 7, 2018 VIII. Motion to Open the Public Hearing If you wish to make a comment on the Public Hearing Portion of the meeting please stand and be sworn-in. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Mayor McDonald requests a motion on this item. A motion was made by Page, seconded by Vaughn, that this be open the public portion of this meeting. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn A. OR07-18 AN ORDINANCE BY TROTWOOD CITY COUNCIL PROHIBITING THE CULTIVATION, PROCESSING, AND DISPENSING OF MEDICAL MARIJUANA WITHIN THE CITY OF TROTWOOD, OHIO. Attachments: OR07-18 Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Vaughn, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn IX. Motion to Close the Public Hearing Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Brown, that this be close the public portion of this meeting. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn X. Resolutions City of Trotwood Page 3 City Council Meeting Minutes May 7, 2018 A. R18-23 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO DECLARE CERTAIN OBSOLETE AND/OR SURPLUS FIRE & RESCUE EQUIPMENT AS NO LONGER NEEDED FOR A PUBLIC PURPOSE AND AUTHORIZING SAID PROPERTY FROM THE TROTWOOD FIRE & RESCUE DEPARTMENT TO BE SOLD ON GOVDEALS.COM Attachments: R18-23 R18-23 Attachment Mayor McDonald requests a motion on this item. A motion was made by Brown, seconded by Councilmember Kelley, Jr., that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn B. R18-24 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MONTGOMERY COUNTY FOR SITE CLEARANCE AND DEMOLITION AT THE FORMER SALEM MALL SITE. Attachments: R18-24 R18-24 Attachment Mayor McDonald requests a motion on this item. A motion was made by Vaughn, seconded by Councilmember Kelley, Jr., that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn C. R18-25 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO APPLY FOR A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR THE MACMILLAN ROAD WATER MAIN PROJECT AND ANOTHER SEPARATE CDBG GRANT FOR PHASE ONE OF THE OLIVE ROAD WATER MAIN PROJECT. Attachments: R18-25 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Brown, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 4 City Council Meeting Minutes May 7, 2018 XI. Council Attended Board & Commission Updates First Tier Suburbs Committee Miami Valley Regional Planning Commission Planning Commission Board of Zoning Appeals Civil Service Commission Parks & Recreation Board T-M City Schools Board Representative T-M Educational Foundation Trustee Trotwood Community Improvement Corporation Public Safety Committee Property Maintenance Appeals Board A. 18-22 BOARD AND COMMISSION REPORTS Attachments: 05.07.2018 Reports XII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact David Young, 937.854.7212 between the hours of 8 am - 5 p.m. b. Council Members c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. City of Trotwood Page 5 City Council Meeting Minutes May 7, 2018 XIII. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Vaughn, that this be adjourned. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 6