City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, October 1, 2018 6:30 PM Trotwood Community & Cultural Arts Center 4000 Lake Center Drive, Trotwood, Ohio 45426 City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Sandy Riege Fuller, Deputy Clerk of Council City Council Meeting Minutes October 1, 2018 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30 pm II. Invocation: Reverend Normal Scearce III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember Yvette Page Absent: 1 - Councilmember Tyna R. Brown Quincy E. Pope Sr. City Manager, Stephanie Kellum Deputy City Manager, Steve McHugh Law Director, Christ Peeples Finance Director, Donna Sue Bowman Income Tax Administrator, Jeannie Peyton Planning and Zoning Adminsitrator, Police Chief Erik Wilson, Fire Chief Rick Haacke, Deputy Fire Chief Brandon Barnett, Fred Burkhardt CIC Executive Director, Chad Downing CIC Advisor, Johnny McCluskey Public Works Operations Supervisor and Kelly Adams Allen. Visitors: E. Roebuck, Sandra Johnson, ToMGrady, John Fecke, Sister Mary Garke, David Young, Ken Wilkinson, Ida Carson, Joseph J. Smith, Mattie Clay, Steven Champion, Wanda Landa, Angela Battle, Linda Marshall, Mark Romito, Martha Erwin, Lumdell Lawson, Norman Scearce III, Sister Joan Christopher. V. Motion to Approve the Regular Meeting Agenda Mary McDonald requested a motion to approve the meeting agenda. A motion was and by Vice Mayor Gales, second by Ms. Page. Roll Call: Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember Yvette Page Absent: 1 - Councilmember Tyna R. Brown VI. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. City of Trotwood Page 1 City Council Meeting Minutes October 1, 2018 VII. Special Presentations and Recognitions A. PR30-18 HIDDEN HEROES PROCLAMATION IN SUPPORT OF CITY OF TROTWOOD’S MILITARY AND VETERAN CAREGIVERS Attachments: Proclamation Elizabeth Dole Foundation 2018 Ms. Ida Carson from he Elizabeth Dole Foundation Caring for Military Families spoke about this the Hidden Heroes Fund and how it can help in supporting military caregivers in their communities. Through this program, cities can join the foundation and participate with other communities across the nation to streamline and share the best practices for addressing the needs of military and veteran caregivers. VIII. Motion to Approve the Consent Agenda Mayor McDonald requested a motion. A motion was made by Mr. Vaughn to approve consent agenda, second by Ms. Finley. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page A. R18-60 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE PUBLIC ENTITIES POLL OF OHIO FOR THE PURPOSE OF PROVIDING INSURANCE FOR THE CONTRACT YEAR OF 2018/2019. Attachments: R18-60 PUBLIC ENTITES POOL _10-1-2018 R18-60 PUBLIC ENTITES POOL _10-1-2018 B. R18-61 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1345 MAROT DR (PARCEL ID H33 01223 0057) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-61 ___RESOLUTION 1345 MAROT DR- OVERVIEW City of Trotwood Page 2 City Council Meeting Minutes October 1, 2018 C. R18-62 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1374 HONEYBEE DR (PARCEL ID H33 01208 0008) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-62___RESOLUTION 1374 HONEYBEE 1374 HONEYBEE DR- OVERVIEW D. R18-63 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1536 COURTER ST (PARCEL ID H33 01212 0042) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-63___RESOLUTION 1536 COURTER 1536 COURTER ST- OVERVIEW E. R18-64 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1621 AZALEA DR (PARCEL ID H33 01211 0039) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-64___RESOLUTION 16231 AZELA 1621 AZALEA DR- OVERVIEW F. R18-65 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3553 GEIS RD (PARCEL ID H33301009 0005) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-65___RESOLUTION 3553 GEIS 3553 Geis- Overview City of Trotwood Page 3 City Council Meeting Minutes October 1, 2018 G. R18-66 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4485 REDONDA LN (PARCEL ID H33301010 0077) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-66___RESOLUTION 4485 REDONDA 4485 Redonda- Overview H. R18-67 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4632 COVE CT (PARCEL ID H33301009 0099) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-67___RESOLUTION 4632 COVE 4632 Cove- Overview I. R18-68 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4780 KIRBY LANE (PARCEL ID H33 01209 0006) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-68___RESOLUTION 4780 KIRBY 4780 KIRBY LANE- OVERVIEW J. R18-69 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4867 GOODYEAR DR (PARCEL ID H33300820 0007) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-69___RESOLUTION 4867 GOODYEAR 4867 Goodyear- Overview City of Trotwood Page 4 City Council Meeting Minutes October 1, 2018 K. R18-70 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5201 OSCEOLA DR (PARCEL ID H33 01222 0009) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-70___RESOLUTION 5201 OSCEOLA 5201 OSCEOLA DR- Overview L. R18-71 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5372 GARDENDALE AVE (PARCEL ID H33 01223 0022) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-71___RESOLUTION 5372 GARDENDALE 5372 GARDENDALE AVE- OVERVIEW M. R18-72 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF 415.631 ACRES OF LAND OWNED BY STEVEN M BELVO, IN THE AGRICULTURAL TAX DISTRICT SAID PROPERTY ADDRESSES BEING 9770 LITTLE RICHMOND ROAD AND 2351 N SNYDER ROAD, BROOKVILLE, OHIO 45309 (PARCEL NO H33 02306 0002, H33 02209 0004, H33 02209 0010, H33 02306 0015) IN ACCORDANCE WITH O.R.C. CHAPTER 929, THE FARMLAND PRESERVATION ACT. Attachments: R18-72___RESOLUTION 9770 LITTLE RICHMOND FARMLAND R18-72 9770 LITTLE RICHMOND FARMLAND N. R18-73 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF 31.943 ACRES OF LAND OWNED BY KENNETH E ULLERY, IN THE AGRICULTURAL TAX DISTRICT SAID PROPERTY ADDRESS 8150 SNAKE ROAD, DAYTON, OHIO 45426 (PARCEL NO H33 02108 0009) IN ACCORDANCE WITH O.R.C. CHAPTER 929, THE FARMLAND PRESERVATION ACT. Attachments: R18-73___RESOLUTION 8150 SNAKE RD_FARMLAND R18-73___APPLICATION 8150 SNAKE RD_FARMLAND City of Trotwood Page 5 City Council Meeting Minutes October 1, 2018 O. R18-76 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF 49.059 ACRES OF LAND OWNED BY THOMAS L AND DONNA F BROOKS, IN THE AGRICULTURAL TAX DISTRICT SAID PROPERTY ADDRESS 430 NORTH SNYDER ROAD, DAYTON, OHIO 45427 (PARCEL NO H33 02309 0006) IN ACCORDANCE WITH O.R.C. CHAPTER 929, THE FARMLAND PRESERVATION ACT. Attachments: R18-76___RESOLUTION 430 N. SNYDER RD FARMLAND R18-76___APPLICATION 430 N. SNYDER RD FARMLAND P. R18-77 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF 70.778 ACRES OF LAND OWNED BY TERRY C AND DEBORAH K HOHENBRINK, IN THE AGRICULTURAL TAX DISTRICT SAID PROPERTY ADDRESS 720 N SNYDER, DAYTON, OHIO 45427 (PARCEL NO H33 02309 0004 AND H33 02309 0005) IN ACCORDANCE WITH O.R.C. CHAPTER 929, THE FARMLAND PRESERVATION ACT. Attachments: R18-77___RESOLUTION 720 N. SNYDER RD FARMLAND R18-77___APPLICATION 720 N. SNYDER RD FARMLAND Q. R18-78 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF 96.920 ACRES OF LAND OWNED BY HERBERT LEE LENK, IN THE AGRICULTURAL TAX DISTRICT SAID PROPERTY ADDRESS 9445 OLD DAYTON ROAD, DAYTON, OHIO 45427 (PARCEL NO H33 02306 0009) IN ACCORDANCE WITH O.R.C. CHAPTER 929, THE FARMLAND PRESERVATION ACT. Attachments: R18-78___RESOLUTION 9445 OLD DAYTON RD FARMLAND R18-78___APPLICATION 9445 OLD DAYTON RD FARMLAND R. R18-79 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF 14.316 ACRES OF LAND OWNED BY RALPH E AND PHYLLIS L GOINS TRS, IN THE AGRICULTURAL TAX DISTRICT SAID PROPERTY ADDRESS 9255 MILLARD ROAD, DAYTON, OHIO 45426 (PARCEL NO H33 02207 0029 & H33 02207 0030) IN ACCORDANCE WITH O.R.C. CHAPTER 929, THE FARMLAND PRESERVATION ACT. Attachments: R18-79___APPLICATION 9255 MILLARD FARMLAND R18-79___APPLICATION 9255 MILLARD FARMLAND City of Trotwood Page 6 City Council Meeting Minutes October 1, 2018 S. 18-49 A MOTION TO SCHEDULE A PUBLIC HEARING AND REQUEST THE LAW DIRECTOR TO DRAFT LEGISLATION TO AMEND THE OFFICIAL ZONING MAP FROM AN “L-I LIGHT INDUSTRIAL” ZONING DISTRICT TO AN “R-PUD RESIDENTIAL” PLANNED UNIT DEVELOPMENT ZONING DISTRICIT FOR A 7,500 S.F. SITE LOCATED ON TOUCHSTONE AVENUE (PARCEL ID#H33-00919-00236). T. 18-50 A MOTION TO SCHEDULE A PUBLIC HEARING AND REQUEST THE LAW DIRECTOR TO DRAFT LEGISLATION TO APPROVE A SPECIFIC SITE PLAN OF AN R-PUD RESIDENTIAL PLANNED UNIT DEVELOPMENT FOR A 7,500 S.F. SITE LOCATED ON TOUCHSTONE AVENUE (PARCEL #H33-0919-0026). IX. Motion to Open the Public Hearing If you wish to make a comment on the Public Hearing portion of the meeting, please stand and be sworn-in. Proceed to the microphone, state your Name & Address, proceed with your comments. You will have three (3) minutes to speak. Mayor McDoanld requested a motion. A motion was made by Mr. Vaughn, second by Mr. Kelley. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page A. OR22-18 An Ordinance Adopting New Chapter 931 “Small Cell Facilities & Wireless Support Structures” of the City of Trotwood Code of Ordinances Attachments: OR22-18___Trotwood. Small Cell Legislation OR22-18___Notice of Public Hearing Wireless Structures_10-1-2018 City Manager stated this legislation is from the State of Ohio House Bill 478, amending Ohio's right -of-way statue to pave the way fro small cell installations associated with increased demand for high-speed, and high-capacity wireless communication. This H.B. will allow municipality to adopt and apply reasonable written design guidelines that include, review of applications, height of new poles, and permit requirements. Mayor McDonald requested a motion. A Motion was made by Ms. Finley to approve and second by Mr. Vaughn. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 7 City Council Meeting Minutes October 1, 2018 B. OR19-18 AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1123.02 “DEFINITIONS” AND ENACTING NEW SECTION 1123.02 “DEFINITIONS” TO UPDATE DEFINITIONS REGARDING FOOD TRUCKS. Attachments: OR 19-18_Ord amending 1123.02 Food trucks OR 19-18 Exhibit A_Ch 1123 Strikethrough_Food Trucks OR19-18___Notice of Public Hearing 10-1-2018 City Manager said this legislation will revise Chapter 1123.02 definitions in the zoning code to add the food Truck vendors and mobile vendors to add selling of food prepared on site within these units. Mayor McDonald requested a motion. A motion was made by Vice Mayor Gales to approve, second by Mr. Kelley. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page C. OR20-18 AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1189 “SUPPLEMENTAL REGULATIONS” AND ENACTING NEW SECTION 1189.20 “SUPPLEMENTAL REGULATIONS, MOBILE VENDORS” TO UPDATE REGULATIONS REGARDING FOOD TRUCKS Attachments: OR 20-18_Ord amending Chapter 1189 Zoning Text Food Trucks OR 20-18 Exhibit A_Ch 1189 Strikethrough_Food Trucks OR20-18___Notice of Public Hearing 10-1-2018 City Manager explained this will be a new section added to the zoning code Section 1189.20 for Mobile Vendors to be in compliance with the city ordinances. Mayor McDonald requested a motion. A motion was made by Vice Mayor Gales to approve, second by Mr. Vaughn. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 8 City Council Meeting Minutes October 1, 2018 D. OR21-18 AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD APPENDIX B”SCHEDULE OF PERMITTED AND CONDITIONAL USES BY DISTRICT” AND ENACTING NEW APPENDIX ‘B” SCHEDULE OF PERMITTED AND CONDITIONAL USES BY DISTRICT” TO UPDATE REGULATIONS REGARDING FOOD TRUCKS Attachments: OR 21-19_Ord amending Appendix B OR 21-18 Exhibit A_Appendix B Strikethrough_Food Trucks OR21-18___Notice of Public Hearing Schedule B Mobile Food Trucks_10-1-2018 City manger stated this legislation is to revise appendix B and add permitted uses of food trucks vendors and mobile vendors in the city Business zoning district. Mayor McDonald reqeusted a motion. A motion was made by Ms. Finley to approve, second by Ms. Page. Roll call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page E. OR13-18 AN ORDINANCE BY TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1189 “SUPPLEMENTAL REGULATIONS” AND ENACTING NEW SECTION 1189 “SUPPLEMENTAL REGULATIONS” ADDRESSING AGRICULTURAL USES IN RESIDENTAL DISTRICTS (Farm Animals) Attachments: OR13-18_Ord amending 1189 SUPPLEMENTAL REGULATIONS AGRICULTURAL USES IN RESIDENTIAL DISTRICTS OR13-18 SUPPLEMENTAL AGR. USES Ch 1189 StrikethrougH_JULY 16,2018 OR13-18___Notice of Public Hearing Wireless Structures_10-1-2018 City Manager said this legislation will allow some degree of agricultural use for farm animals within the residential zoning district. Mayor McDonald requested a motion to untable OR13-18 from the September 4, 2018 meeting. A motion was made by Mr. Vaughn, second by Mr. Kelley and approved unanimously by a voice vote of 6-0 by all members present. Another Motion was made by Ms. Page to remove OR13-18 from the agenda and it was seconded by Mr. Kelley. Roll call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 9 City Council Meeting Minutes October 1, 2018 F. OR18-18 AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD APPENDIX B “SCHEDULE OF PERMITTED AND CONDITIONAL USES BY DISTRICT” AND ENACTING NEW APPENDIX B “SCHEDULE OF PERMITTED AND CONDITIONAL USES BY DISTRICT” TO REGULATE FARM ANIMALS IN RESIDENTIAL DISTRICTS. Attachments: OR 18-18_Ord amending Appendix B OR 18-18 Exhibit A_Appendix B Strikethrough_Farm Animals Farm Animals_Staff Report_Final for Council 09042018 OR18-18___Notice of Public Hearing Farm Animals_conditional use zoning_10-1-2018 Mayor McDonald requested a motion to untable & remove OR18-18 from the September 4, 2019 meeting agenda. A motion was made by Ms. Page, second by Ms. Finley to remove and it was approved unanimously by voice vote of 6-0 by all members present. Another Motion was made by Ms. Page to remove OR18-18 from this agenda, it was second by Ms. Finley. Roll call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page X. Motion to Close the Public Hearing Mayor McDonald requested a motion to close the public hearing. A motion was made by Ms. Finley, second by Vice Mayor Gales. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page XI. Resolutions G. R18-74 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH VOGELPOHL FIRE EQUIPMENT FOR THE PURCHASE OF 27 SELF CONTAINED BREATHING APPARATUS AND 34 ADDITIONAL FACE PIECES FOR THE TOTAL SUM OF $168,3319.00 WITH A TOTAL CITY CONTRIBUTION OF 10% OR $16,831.90 AND THE REMAINDER TO BE PAID FROM FEDERAL EMERGENCY MANAGEMENT AGENCY FIREFIGHTING ASSISTANCE GRANT. Attachments: R18-74 Vogel Fire Equipment Mayor McDonald reqeusted a motion. A motion was made by Ms. Finley to approve and second by Ms. Page. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 10 City Council Meeting Minutes October 1, 2018 H. R18-75 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH STRYKER/PHYSIO-CONTROL FOR THE PURCHASE OF 7 CARDIAC MONITORS AND 2 AUTOMATED EXTERNAL DEFIBRILLATORS FOR THE TOTAL SUM OF $153,330.25 WITH A TOTAL CITY CONTRIBUTION OF 10% OR $15,333.03 AND THE REMAINDER TO BE PAID FROM FEDERAL EMERGENCY MANAGEMENT AGENCY FIREFIGHTING ASSISTANCE GRANT AND AUTHORIZING THE CITY MANAGER Attachments: R18-75 stryker_physio_control Fire Chief Haacke said this agreement is for the purchase of 7 cardia monitors and 2 automated external defibrillators awarded during 2017 funding cycle. Total award was $203,700 that requires at 10% city match or $15,333.03 from the department and the remainder will be paid from Federal Emergency Management Agency Firefighting Assistance Grant. No further discussion. Mayor McDonald requested a motion. A motion was made by Ms. Finley to approve, second by Ms. Page. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page I. R18-80 AN RESOLUTION APPROVING THE SOLID WASTE MANAGEMENT PLAN OF THE MONTGOMERY COUNTY SOLID WASTE MANAGEMENT DISTRICT Attachments: R18-80___Solid Waste Resolution (00971316xA06A8) R18-80___Plan Ratification Process to Communities 9-12-18 vr 2.0_10-1-2018 City Manager said the Montgomery County Environmental Services manages the Montgomery County Solid Waste District which provides waste disposal services, such as recycling, waste reduction and promote marketing actions for litter prevention programs. The Ohio General Assembly House Bill 592 Solid Waste Plan is required to reduce the solid waste going into our landfill and establish restrictions; establish objectives for solid waste reduction, recycling; criteria for location of solid waste facilities; develop methods for disposal of fly ash and bottom ash; managing a scrap tire strategy; and create a program for proper separation and disposal of household hazardous waste products. No further discussion. Mary McDonald requested a motion. A motion was made by Ms. Finley to approve, second by Ms. Page. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 11 City Council Meeting Minutes October 1, 2018 R18-59 A RESOLUTION BY THE TROTWOOD CITY COUNCIL TO ACCEPT THE RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE MONTGOMERY COUNTY AUDITOR. Attachments: R18-56 Tax Year 2018 Amounts & Rates Resolution.pdf City Manager explained under the ORC Section 5705.281 we must certify an estimated general property tax amount approved by the Montgomery County Budget Commission and the County Auditor's office that's necessary on the election ballot to the citizens. We have four levies - Fire Equipment levy, Fire & EMS levy, Streets Improvement levy, and Ambulance & EMS levy that will expire in December 2018 to be placed on the May 7, 2019 primary election ballot. Mayor McDonald requested a motion. A motion was made by Ms. Finley to approve, second by Vice Mayor Gales. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page XII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact Sandy Riege Fuller 937.854.7212 between the hours of 8 am - 5 p.m. b. Council Members c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. d. Staff Reports A. 18-48 Leaf Pickup Program for 2018 Attachments: 2018 - Leaf Pickup Schedule Streets Routes a-z Leaf Zone Maps 2018 Rodger Mart from Public Works said the city leaf pickup program will begin October 22 divided into 8 different zones and continue until December 10-21st. Citizens may obtain schedules and zone maps at the government center, public works building, our library, and online at www.trotwood.org. No sticks, grass clippings or other debris should be included only leaves. City of Trotwood Page 12 City Council Meeting Minutes October 1, 2018 B. 18-51 A Motion to Enter into an Executive Session according to Section 121.22 of the O.R.C.- Meeting Exceptions for a personnel related matter. Attachments: EXECUTIVE SESSION _FOR IMMEDIATE RELEASE_v.2 A motion was made by Mr. Vaughn and second by Vice Mayor Gales to enter into an executive session. Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page C. 18-52 A motion to Adjourn the Executive Session and return to the Regular Agenda Mayor McDonald requested a motion to adjourn at 9:23 p.m. A motion was made by Mr. Kelley and seconded by Ms. Finley. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page XIII. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made that this be adjourned. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 13