City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, February 4, 2019 6:30 PM Trotwood Community & Cultural Arts Center 4000 Lake Center Drive, Trotwood, Oh 45426 City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Jo'el Thomas-Jones, Clerk of Council City Council Meeting Minutes February 4, 2019 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30 p.m. II Invocation, Rev. Herman Branham, Pastor Jerusalem Baptist Church III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Tyna R. Brown and Councilmember Yvette Page V. Motion to Approve Regular Meeting Agenda Mayor McDonald requested a motion, motion approved by Council Member Brown, and second by Council Member Page. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page VI. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. VII. Special Presentations and Recognitions VIII. Motion to Approve Consent Agenda Motion to Approve Consent Agenda. Mayor requested a motion to remove R19-30 from the Consent Agenda. A motion was made by Vice Mayor Gales to approved as requested and seconded by Council Member Vaughn. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 1 City Council Meeting Minutes February 4, 2019 A. SR19-04 A MOTION FOR THE LAW DIRECTOR TO PREPARE THE NECESSARY LEGISLATION TO AMEND THE OFFICIAL ZONING MAP FROM THE “A” AGRICULTURAL ZONING DISTRICT TO THE “R-B” REGIONAL BUSINESS ZONING DISTRICT FOR A 1.831 ACRE SITE LOCATED AT 2909 N. LUTHERN CHURCH ROAD ( PARCEL I.D. S #H33 023102207 0048 AND H33 0022070073) AND FURTHER DIRECTING THE CLERK TO SET A PUBLIC HEARING FOR APPLICANT/OWNER STEVE HECKMAN (PC CASE 19-01) B. SR19-06 A MOTION FOR THE LAW DIRECTOR TO PREPARE THE NECESSARY LEGISLATION TO AMEND: REQUEST TO AMEND TROTWOOD ZONING CODE CHAPTER 1133 CONDITIONAL USES, PRIMARILY RELATED TO BARS/TAVERNS/DRINKING PLACE AND OTHER MINOR MODIFICATIONS, CITY OF TROTWOOD, APPLICANT AND FURTHER DIRECTING THE CLERK TO SET A PUBLIC HEARING FOR APPLICANT CITY OF TROTWOOD, OH (PC CASE 19-02). C. SR19-07 A MOTION FOR THE LAW DIRECTOR TO PREPARE THE NECESSARY LEGISLATION TO AMEND THE TROTWOOD ZONING CODE CHAPTER 1163.04, CONDITIONALLY PERMITTED USES AND FURTHER DIRECTING THE CLERK TO SET A PUBLIC HEARING FOR APPLICANT CITY OF TROTWOOD, OH (PC CASE 19-03) D. SR19-08 A MOTION FOR THE LAW DIRECTOR TO PREPARE THE NECESSARY LEGISLATION TO AMEND THE OFFICIAL TROTWOOD ZONING MAP FROM “R-B” REGIONAL BUSINESS ZONING DISTRICT TO “N-B” NEIGHBORHOOD BUSINESS DISTRICT ON SALEM AVE. FROM THE CITY CORPORATION LINE TO BRENTON DRIVE AND FURTHER DIRECTING THE CLERK TO SET A PUBLIC HEARING FOR APPLICANT CITY OF TROTWOOD, OH (PC CASE 19-04) E. R19-30 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ADOPT CREDIT CARD POLICY REQUIRED BY THE STATE OF OHIO Attachments: R19-30___Credit Card policy resolution (00998101xA06A8) R19-30__FINAL Credit Card policy 2_18_2019 This Resolution R19-30 was recommended for disapproval for further discussion, therefore, will be taken off the consent agenda at this time. IX. ORDINANCES City of Trotwood Page 2 City Council Meeting Minutes February 4, 2019 X. RESOLUTIONS F. R19-24 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH YARD AND COMPANY FOR THE EAST MAIN STREET REDEVELOPMENT PLAN IN THE AMOUNT OF $20,000 Attachments: R19-24 _SERVICE AGREEMT_EAST MAIN ST REVELOPMENT RFP for Main Street Redevelopment Plan Trotwood East Main Street Redevelopment Plan Mayor McDonald requests a motion on this item. A motion was made by Councilmember Brown, seconded by Councilmember Page, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page G. R19-25 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A GOVERNMENT OBLIGATION CONTRACT WITH KS STATE BANK/REPUBLIC FIRST NATIONAL CORPORATION IN ORDER TO FINANCE THE PURCHASE OF A 2019 MEDIX F-450 4X4 MEDIC FOR A TOTAL COST INCLUDING FINANCE CHARGES OF $181,540.35 Attachments: R19-25___Res. Fire Dept. Finance Purchase of 2019 Medix F-450 City of Trotwood Montgomery County Ohio - GOC - 3354788.pdf A Resolution authorizing the City Manager to enter into a government obligation contract with KS State Bank/Republic First National Corporation in Order to finance the purchase of a 2019 Medix F-450 Medic for a total cost including finance charges of $181,540.35. Mayor McDonald requested a motion, the motion was made by Council Member Vaughn and second by Council Member Brown. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 3 City Council Meeting Minutes February 4, 2019 H. R19-27 A RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS, AND BRIDGES WHICH LEVY SHALL BE 1.0 MILL WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILL, TO RUN FOR A CONTINUING PERIOD OF TIME, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE ELECTION TO BE HELD MAY 7, 2019 Attachments: Res to proceed 1 mill streets R19-27 STREETS & BRIDGES Mayor McDonald requested a motion, a motion was made by Council Member Kelley and second by Council Member Page. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page I. R19-28 A RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, BUILDINGS, OR SITES THEREFORE WHICH LEVY SHALL BE 2.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 2.0 MILLS, TO RUN FOR A CONTINUING PERIOD OF TIME, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19(I) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE ELECTION TO BE HELD MAY 7, 2019. Attachments: Res to proceed Fire 2 mill R19-28 Mayor McDonald requested a motion. A motion was made by Vice Mayor Gales to approve, second by Ms. Finley. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 4 City Council Meeting Minutes February 4, 2019 J. R19-29 A RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF THE PROVISION OF AMBULANCE, PARAMEDIC, OR OTHER EMERGENCY MEDICAL SERVICES OPERATED BY A FIRE DEPARTMENT OR FIREFIGHTING COMPANY WHICH LEVY SHALL BE 2.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 2.0 MILLS, TO RUN FOR A CONTINUING PERIOD OF TIME, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19(I) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE ELECTION TO BE HELD MAY 7, 2019. Attachments: Res to proceed EMS 2 mill R19-29 A Resolution determining the necessity of levying a Renewal Tax in excess of the Ten-Mill limitation for the purpose of the provision of ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company which levy shall be 2.0 Mill, which is a renewal of an existing Levy of 2.0 Mills, to run for a continuing period of time, pursuant to Section 57056.19 and Subsection 5707.19(I) as amended of the ORC. The question of the Tax Levy shall be submitted to the electors at the election to be held May 7, 2019. Mayor McDonald requested a motion, a motion was made by Vice Mayor Gales and second by Council Member Brown. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page K. R19-26 A RESOLUTION BY TROTWOOD CITY COUNCIL ACCEPTING THE BID OF J&J SCHLAEGEL, INC. FOR THE WOLF CREEK SANITARY SEWER PROJECT (OPWC No. CD25U) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACT WITH J&J SCHLAEGEL, INC. FOR THE CONSTRUCTION OF THE PROJECT AT A COST OF $544,754.40, PLUS A CONTINGENCY AMOUNT OF TEN PERCENT (10%) OF THE CONTRACT PRICE OR $54,475.44, FOR AN AMOUNT NOT TO EXCEED $599,229.84. Attachments: R19-26___RES WOLF CREEK SANITARY SEWER PROJECT 2.4.2019 OPWC Award Letter (CD25U) 2019-01-28-L_Bid Submittal Review 20190117_Bid Tabulation_Contractors A Resolution by the Trotwood City Council accepting the bid OG J&J Schaegel, INC. for the Olde Town Sanitary Sewer (Project NO.CD256) and authorizing the City Manger to enter into an agreement with J&J Schaegle, INC. for an Olde Town Sanitary Sewer OPWC Prjoect NO. CD256 at a cost of $544,754.40 plus a contingency amount to ten percent (%10) of the contract price or $54,475.44 for an amount not to exceed $599,229.84. Mayor McDonald requested a motion, a motion was made by Council Member Vaughn and second by Council Member Page. Roll Call: City of Trotwood Page 5 City Council Meeting Minutes February 4, 2019 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page XII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact Jo'el Thomas-Jones, 937.854.7203 between the hours of 8 am - 5 p.m. b. Council Members c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. d. Staff Reports XIII. Motion to Adjourn Meeting adjourned 7:42 City of Trotwood Page 6