City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, January 7, 2019 6:30 PM 6:00 PM Executive Session Trotwood Community & Cultural Arts Center, 4000 Lake Center Drive, Trotwood, Ohio 45426 City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Sandy Riege Fuller, Deputy Clerk of Council City Council Meeting Minutes January 7, 2019 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:00 p.m. II. Invocation: Ethan Temple Pastor MacKinzie Kimbizi III. Pledge of Allegiance IV. Roll Call: Clerk of Council This was approved Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Tyna R. Brown and Councilmember Yvette Page Staff & Visitors: Quincy Pope, Stephanie Kellum, Chris Peeples, Rick Haacke, Brandon Barnett, Johnny McCluskey, Jung-Han Chen, Erik Wilson, Steve McHugh, Sandy Riege Fuller, Maurice Rogers, Steven Champion, Cynthia Newcomb, Valerie Croasman, Jerry Schultz, Pastor MacKinzie Kambizi, Tom Grady, David, Cynthia & Michael Newcomb, David Battle, Tamiko Troutman, David Young, Sister Mary Garke, Sister Joan DeChristopher, John Fecke, Erick Walker-Mabry, K. Walker, Barbara Higgins, Mattie Clay, Shan Reddy, Sharron Williams. V. Motion to Approve the Regular Meeting Agenda Mayor McDonald asked for the motion. Motion was made by Vice Mayor Gales and seconded by Mr. Kelley. A. SR19-01 MOTION TO ENTER INTO AN EXECUTIVE SESSION IN ACCORDANCE WITH O.R.C. SECTION 121.22 PUBLIC MEETING EXCEPTIONS TO DISCUSS PERSONNEL RELATED ITEM (30 MINUTES). Attachments: Press Release Executive Session Mayor asked for the motion. Motion was made by Vice Mayor Gales and second by Ms. Brown to enter into the executive session under O.R.C. Section 121.22 Pubic Meeting Exceptions to discuss personnel related item for employment of city personnel. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 1 City Council Meeting Minutes January 7, 2019 B. SR19-02 MOTION TO ADJOURN THE EXECUTIVE SESSION AND RETURN TO THE REGULAR MEETING AGENDA Mayor McDonald requested a motion. A motion was made by Mr. Kelley and seconded by Vice Mayor Gales to adjourn the executive session at 6:39 pm. Roll Call Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page VIII. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Mr. David Battle, 740 Broad Oak Drive, Ward 1 stated there's a sink hole in font of his house, why can't their road get paved it's not helping our property values with bad roads. City Manager Pope will meet with him after the meeting to discuss. IX. Special Presentations and Recognitions A. PR02-19 POLICE OFFICER SWEARING IN CEREMONY Attachments: PR01-20___PD Officer Paul Dapkus Oath of Office PR01-20___PD Officer Fred Newcomb Oath of Office PR01-20___PD Officer Joshua Potter Oath of Office PR01-20___PD Officer Alexander Croasmun Oath of Office Police Chief Erik Wilson introduced new police officers Paul Dapkus, Fred Newcomb Joshua Potter and Alexander Croasmun. Mayor McDonald administered the Oath of Office - Congratulations to all. B. PR01-19 2019 CITY COUNCIL BOARDS AND COMMISSION APPOINTEES Attachments: 2019 Council Board_Commissions Reps_.02 Mayor McDonald asked city council members if anyone would like to change their appointments from last year. There was one request to change T-M School representative to add alternate Mr.Brown instead of Ms. Finley. Otherwise, there were no other adjustment's from the previous year. X. Motion to Approve the Consent Agenda Mayor McDonald requested a motion. A motion was made by Ms. Brown and seconded by Ms. Finley to approve the consent agenda. Roll Call: City of Trotwood Page 2 City Council Meeting Minutes January 7, 2019 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page A. R19-01 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4016 ANNAPOLIS AVE (PARCEL ID H33300913 0242) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 4016 ANNAPOLIS AVE-RESOLUTION Hyperlink B. R19-02 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5020 QUINCY WAY (PARCEL ID H33 01204 0017) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 5020 Quincy way- RESOLUTION Hyperlink C. R19-03 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4625 FREUDENBERGER AVE (PARCEL ID H33 01119 0035) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 4625 FREUDENBERGER AVE- RESOLUTION Hyperlink D. R19-04 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5042 FREE PIKE (PARCEL ID H33 01007 0019) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 5042 FREE PIKE-RESOLUTION Hyperlink City of Trotwood Page 3 City Council Meeting Minutes January 7, 2019 E. R19-05 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1560 GRAHAM PL (PARCEL ID H33 01120 0019) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 1560 GRAHAM PL-RESOLUTION Hyperlink F. R19-06 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1512 GRAHAM PL (PARCEL ID H33 01118 0029) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R19-06___1512 Graham Pl_Resolution Hyperlink G. R19-07 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4651 FREUDENBERGER AVE (PARCEL ID H33 01119 0032) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 4651 FREUDENBERGER AVE- RESOLUTION Hyperlink H. R19-08 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4604 FREUDENBERGER AVE (PARCEL ID H33 01119 0020) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 4604 FREUDENBERGER AVE- RESOLUTION Hyperlink XI. Public Hearings/Ordinances XII. Resolutions City of Trotwood Page 4 City Council Meeting Minutes January 7, 2019 A. R19-09 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PENNCARE FOR THE PURCHASE OF ONE (1) 2019 FORD F-450 XLT 4X4 TYPE I MEDIX AMBULANCE IN AN AMOUNT NOT TO EXCEED $175,230.30. Attachments: R19-09_____Fire_ Resolution Authorizing Purchase Agreement for New Ambulance (00992747xA06A8) Trotwood 2018 Order.pdf Trotwood Letter 19.pdf Chief Haacke stated this purchase will replace for an apparatus is at its end of service life. This purchase will come out of the capital fund with with a 3 year loan for purchase under the State of Ohio bid process. Mayor McDonald requested a motion. A motion was made by Vice Mayor Gales and second by Ms. Finley to approve R19-09. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page B. R19-10 A RESOLUTION BY THE COUNCIL OF THE CITY OF TROTWOOD, OHIO AUTHORIZING THE ASSESSMENT OF DELINQUENT CHARGES FOR THE REMOVAL OR DESTRUCTION OF NOXIOUS VEGETATION TO BE PLACED ON THE MONTGOMERY COUNTY, OHIO PROPERTY TAX DUPLICATE Attachments: R19-10__2010 NOXIOUS VEGETATION_ RESOLUTION R19-10___RES_ 2018 Mowing Assessment Attachment City Manager Pope explained this legislation is for the weeds and grass growing on personal properties that needs to be abated and placed on the Montgomery County Tax duplicate for non payment to recoup the city's mowing expenses. Mayor McDonald requested a motion. A motion was made by Ms. Finley to approve and second by Mr. Vaughn. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 5 City Council Meeting Minutes January 7, 2019 C. R19-11 A RESOLUTION BY THE TROTWOOD CITY COUNCIL APPOINTING MEMBERS TO THE COMMUNITY REINVESTMENT AREA HOUSING COUNCIL AS PROVIDED FOR IN ORDINANCE OR22-17 ADOPTED APRIL 17, 2017. Attachments: R19-11___CRA Appointees 2019_2021 CRA Oath of Office Jay Young CRA _RES 19-11___Oath of Office Lynn Thomasson, jr. CRA _RES 19-11___Oath of Office Rap Hankins CRA _RES 19-11___Oath of Office Fred Conway CRA _RES 19-11___Oath of Office Ernest Curry City Manager Pope stated the CRA is a incentive tax exemption program benefiting property owners who renovate existing or construct new buildings, The Council of the city esatablished the boundaries of this areas pursuant to the Ohio Revised Code to maintain an housing board and appointing four members. Mayor McDonald requested a motion. A motion was made by Ms. Finley to approve and seconded by Ms. Vaughn. Roll Call. Mayor McDonald administered the oath of office to Mr. Curry, Mr. Hankins, Mr. Conway and Mr. Young. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page D. R19-12 SPONSORED BY COUNCIL MEMBER _____________________ ON THE _____ DAY OF ___________, 2019. RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS, AND BRIDGES WHICH LEVY SHALL BE 1.0 MILL WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILL, TO RUN FOR A CONTINUING PERIOD OF TIME, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. Attachments: R19-12___Res__ Street levy to auditor 1 mill continuous (00992393xA06A8) (002) City Manager stated, this levy was first voted in by the electors in 2009-2013, expired in tax year 2018 for collections through calendar year 2019. With this levy it will generate 100% collection or $239,991.00. If passed by the electors, the city will implement their strategic plan on what streets need to be paved. Mayor McDonald asked for a motion. A motion was made by Mr. Vaughn as the sponsor and it was second by Ms. Brown to approve R19-12. Roll Call Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 6 City Council Meeting Minutes January 7, 2019 E. R19-13 SPONSORED BY COUNCIL MEMBER _____________________ ON THE _____ DAY OF ___________, 2019. A RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, BUILDINGS, OR SITES THEREFORE WHICH LEVY SHALL BE 2.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 2.0 MILLS, TO RUN FOR A CONTINUING PERIOD OF TIME, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19(I) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. City Manager Pope stated, this is a Fire & EMS Capital Improvement 2 Mill Levy first voted by the electors in 2009, renewed in 2014, now expiring in November 2019. With this revenue it will generate based on a 100% collection is $482,332 or with 90% collection $434,099.00. If passed by the electors, the Fire & EMS will be able to continue their ongoing operations. Mayor McDonald asked for a motion. A motion was made by Vice-Mayor Gales as the sponsor and it was second by Mr. Kelley to approve R19-13. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page F. R19-14 SPONSORED BY COUNCIL MEMBER _____________________ ON THE _____ DAY OF ___________, 2019. A RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF THE PROVISION OF AMBULANCE, PARAMEDIC, OR OTHER EMERGENCY MEDICAL SERVICES OPERATED BY A FIRE DEPARTMENT OR FIREFIGHTING COMPANY WHICH LEVY SHALL BE 2.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 2.0 MILLS, TO RUN FOR A CONTINUING PERIOD OF TIME, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19(I) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. Attachments: R19-14___RES__ EMS levy to audtior- 2 mill continuous (00992354xA06A8) (002) City Manager Pope stated, this is a EMS Operating 2 Mill Levy first voted by the electors in 1997, renewed in 2014, now expiring in November 2019. With this revenue it will generate based on a 100% collection is $482,332 or with 90% collection $434,099.00. If passed by the electors, the EMS will be able to continue their ongoing operations for emergency medical services. Mayor McDonald asked for a motion. A motion was made by Ms. Finley as the sponsor and it was second by Mr. Kelley to approve R19-14. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 7 City Council Meeting Minutes January 7, 2019 G. R19-15 A RESOLUTION BY TROTWOOD CITY COUNCIL APPOINTING JO”EL THOMAS-JONES AS CLERK OF COUNCIL FOR THE CITY OF TROTWOOD, OHIO. Attachments: r19-15___Resolution appointing Jo'el Thomas-Jones as clerk of council (00991140xA06A8) R19-15___Jo'el Thomas-Jones Clerk of Council Oath of Office Deputy City Manager Kellum introduced the city's newest employee Ms. Jo'el Jones appointed as the Clerk of Council. Mayor McDonald asked for a motion. A motion was made by Mr. Kelley to approve her appointment and it was second by Ms. Brown. Roll Call. Mayor McDonald administered the Oath of Office. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page XIII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact Sandy Riege Fuller at 937.854.7212 between the hours of 8 am - 5 p.m. *****Announcements*****(1) MLK Event, Monday, January 21 at TCCAC, 4000 Lake Center Drive at 6:00 p.m.; (2) Trotwood City Government Offices Closed Monday, January 21st; (3) City Council Special & Workshop Meeting in Council Chambers, Tuesday, January 22nd at 6:00 p.m.; and (4) Workshop Training Session in Council Chambers, Tuesday, January 29 at 6:00 pm. 'Robert's Rules of Order' for all City Council, Boards & Commissions and Committees by Law Director. b. Council Members The city is in process clearing the former mall site ready for development in 2019. Welcome Ms. Jones to the city and Happy New year to all. c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. d. Staff Reports XIV. Motion to Adjourn City of Trotwood Page 8