City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Monday, July 21, 2014 6:30 PM WORKSHOP AND SPECIAL MEETING T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting Mayor Joyce Sutton Cameron Vice Mayor Barbara Staggs Councilmember Bruce Kettelle Councilmember Bettye Gales Councilmember Rap Hankins Councilmember Ron Vaughn Councilmember Mary McDonald Sandra L. Riege, CMC Clerk of Council City Council Workshop Meeting Meeting Minutes July 21, 2014 I. Call to Order - Mayor Joyce S. Cameron Mayor Cameron called the meeting to order at 6:30 p.m. II. Pledge of Allegiance and Moment of Silence This was approved III. Roll Call: Clerk of Council This was approved Present: 6 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye Gales, Councilmember Ron Vaughn and Councilmember Mary McDonald Absent: 1 - Councilmember Rap Hankins IV. Motion to Approve the Workshop and Special Meeting Agenda. Mayor Cameron requests a motion on this item. A motion was made by Councilmember Gales, seconded by Councilmember McDonald, that this be approved. The motion carried by the following vote: Aye: 6 - Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald V. Motion to Open the Workshop Meeting. Mayor Cameron requested a motion for open the workshop meeting. The motion passed by the following roll call: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald VI. Presentations - City Manager Michael J. Lucking A. PR032-14 Barbara Brooks’ Retirement Attachments: Barbara Brooks Bio 7-21-14 City Manager Lucking formally announced the retirement of our Human Resource Manager Mrs. Barbara Brooks as of July 31, 2014. Barbara is retiring after 10 1/14 years moving out of state. Trotwood City Council presented her with retirement clock and she'll be missed tremendously. City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes July 21, 2014 B. PR036-14 Introduction of New Human Resources Manager City Manager introduced Barbara's successor, Ms. Stephanie Kellum with 20 years of experience is a member of the Human Resource Manager as a Certified Professional in Human Resources. Her husband and two children live here in Trotwood and presently working on her master's degree. Welcome Ms. Kellum. C. PR035-14 Review and Access of Trotwood Community Calendar Police Captain John Porter explained we have an internal community calendar for them to use until our new community calendar is up and running our new city web site scheduled to be launched in the fall. D. 14-83 Staff Report - Second Appropriation Amendment Attachments: Sched of 2014 Approp Amend 07.07.2014.xls Finance Director Pat Shively presented the semi-annual budgeted appropriations to council for the year 2014. General Fund total is $120,090.00 overall. State highway fund will be increased by $50,000.00 allowed for public works for US 35 resurfacing. Permissive Use Tax increased $253,000.00 for various public works projects. Bank fees continue to grow. Grants Fund increase of $20,730.00 for expenses to the CHAMPS grant received in 2013. Red Light enforcement Fund increased by $28,780.00 for police overtime. Fire Fund increased of $61,690 for increased costs of dispatching and Fire.EMS capital. EMS fund increased of $2,500.00 for miscellaneous state grants. Water Fund increase of $10,000 for refund a water bill payment, Sewer Fund increased by $5,000 to refund a sewer bill payment. The total impact has increased the annual appropriation's of $552,060.00. Mr. Kettelle asked for clarity on the why the dispatch increase. It was determined one city dropped out of the program so the costs had to be realligned overall to all cities. City Manager said there will continue to be increases in the 9-1-1 switching system as the infrastructure costs continues to increase with the required mandatory digital requirements imposed. We are also one of the biggest users of the Montgmoery County dispatch for Police & Fire calls. Will we see more increases in the police budget? Captain Porter said they are adressing and making changes to prevent increased overtime. Mrs. Gales asked what is the net impact of overall reserves - it will be $120,090.00 according to the City Manager. E. PR037-14 Montgomery County Preliminary Statement of 2014 Property Revaluation Results Attachments: -Mont Cty 2014 Revaluation Property results 7-21-14.pdf City Manager handed out a statement from the Montgomery County Auditor's Office announcing the preliminary 2014 revaluation results in the region. This analysis is conducted e very six (6) years and to update the property owners values based upon the real estate market activity during years, 2011, 2012 and 2013. Property tax taxes revenue will be decreased Trotwood about 530,000 from 2013 which council will have to discuss in our 2015 budget cycle. Montgomery County Auditor will be invited to attend the next workshop meeting to explain the county analysis. City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes July 21, 2014 VII. Motion to Close Workshop Meeting Mayor Cameron requested a motion to close the workshop meeting at 7:25 p.m. A motion was made by Mr. Kettelle and seconded by Mr. Vaughn. Roll call resulted in the following vote: Present: 6 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye Gales, Councilmember Ron Vaughn and Councilmember Mary McDonald Absent: 1 - Councilmember Rap Hankins VIII. Motion to Open the Special Meeting Mayor Cameron requested a motion to open the special meeting. A motion was made by Mr. Kettelle and seconded by Mrs. McDonald. Roll call resulted in the following vote: Present: 6 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye Gales, Councilmember Ron Vaughn and Councilmember Mary McDonald Absent: 1 - Councilmember Rap Hankins IX. Call to Order the Special Meeting - Mayor Cameron Mayor Cameron requested a motion to open the special meeting. A motion was made by Mr. Kettlelle and seconded by Mr. Vaughn. Roll call resulted in the following vote: X. Roll Call for Special Meeting - Sandy Riege, Clerk of Council Roll call - Present: 6 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye Gales, Councilmember Ron Vaughn and Councilmember Mary McDonald Absent: 1 - Councilmember Rap Hankins XI. Public Hearings/Ordinances A motion was made to open the Public Hearing portion of this meeting. A motion was made to Mr. Kettelle and seconded by Mrs. Gales. Roll call resulted in the following vote: Present: 6 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye Gales, Councilmember Ron Vaughn and Councilmember Mary McDonald Absent: 1 - Councilmember Rap Hankins City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes July 21, 2014 XII. Public Comments: Mayor will recognize any visitors/citizens who have completed the sign-in sheet prior to the meeting submitted to the Clerk of Council. You will have three (3) minutes for your comments after the Staff Report and the Applicant has been presented. There are no public comments at this time. A. OR13-14 An Ordinance amending Ordinance No. 5-14 the annual re-appropriation for the City of Trotwood and authorizing the adjustment of various expenditures of the City of Trotwood, State of Ohio for Fiscal Year beginning January 1, 2014 through December 31, 2014. Attachments: OR13-14 Reappropriation adjustments.pdf Sched of 2014 Approp Amend 07.21.2014.xls NEWS RELEASE WORKSHOP AND SPECAIL REGULAR MEETING 7-21-14.doc D.D. NEWS P. H. ORD_ APPROPRIATIONS JULY 21st Special mtg..pdf The Clerk read the caption. City Manager said this amends the ordinances increasing the overall 2014 by the amount of $552,060.00. The general fund reserve is about $1.2 million. Mayor Cameron requested a motion to approve OR 13-14. A motion was made by Mr. Kettelle and seconded by Mrs. Gales. Roll call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald B. OR12-14 AN ORDINANCE TO APPROVE CURRENT REPLACEMENT PAGES TO THE TROTWOOD CODE OF ORDINANCES Attachments: OR12-14 TRAFFIC CODE_GENERAL OFFENSES 2013 STATE LAW CODIFICATION 7-21-14.pdf f027ffa5-88af-415a-925d-ae95f663ebca.pdf The clerk read the caption. City Manager said this amends the Trotwood Code of Ordinances as discussed in a previous workshop meeting. Updates are needed according to the O.R.C. Ohio Revised Code as it relates to the traffic codes-general ordinances section. Mayor Cameron requested a motion to approve OR14-14. A motion was made by Mr. Kettelle and seconded by Mrs. Gales. Roll call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 4 City Council Workshop Meeting Meeting Minutes July 21, 2014 C. OR14-14 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO TRANSFER 0.055 ACRES OF RIGHT OF WAY TO THE MONTGOMERY COUNTY BOARD OF COMMISSIONERS FOR THE SUM OF ONE DOLLAR ($1.00) AND GRANTING A TEMPORARY EASEMENT TO 0.060 ACRES TO THE MONTGOMERY COUNTY BOARD OF COMMISSIONERS TO ALLOW FOR THE COMPLETION OF THE DENLINGER ROAD BRIDGE REPLACEMENT PROJECT TRT-105053 PARCEL ID NO. H33-02112-0015 LOCATED AT THE SOUTHWEST CORNER OF DENLINGER ROAD IN TROTWOOD, OHIO. Attachments: OR14-14 Denlinger Road Ordinance 7-21-14 (00692312@xA06A8).pdf Ord 14-14 attachments.pdf The clerk read the caption. City Manager said this land transfer is for a small parcel of land to use as a temporary easement for right-of-way in support of the Denlinger Road bridge Project. Mayor Cameron requested a motion to approved OR14-14. A motion was made by Vice-Mayor Staggs and seconded by Mr. Kettelle. Roll Call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 5 City Council Workshop Meeting Meeting Minutes July 21, 2014 D. OR9-14 AN AMENDMENT TO ORDINANCE NO. 39-08, “THE HIGHLANDS” TO AMEND THE MOSS CREEK SUBDIVISION PLANNED UNIT DEVELOPMENT (PUD) LOCATED ON THE SOUTH SIDE OF WESTBROOK ROAD, PARCEL I.D. NO. H333-02105-00265, LOCATED IN TROTWOOD, OHIO. Attachments: OR09-14 Revised Ordinance Approving Moss Creek PUD (00690086@xA06A8).pdf STAFF REPORT 7-21-14 HIGHLANDS.pdf FINAL HIGHLANDS OF MOSS CREEK PUD AGREEMENT 7-21-14.pdf Moss Creek 300' Public Hearing 7-7-14 OR9-14.pdf PC CASE #14-02 HIGHLANDS DEVELOPMENT LABELS 040914.pdf Notice Public Hearing Amending ORD39-08 Highlands of Mosss Creek PUD _ July 7, 2014.pdf Mr. Carl Daugherty, Planning and Development Director presented the staff recommendations. The 157 lot density of this development remains and is low at 2.10 units per acre which makes the gross density comparable to that in Section and 2 of Moss Creek. The PUD agreement provides the home models be reviewed by the Planning Commission prior to the commencement of construction. Four separate building lot types are proposed: Golf Course lots in Section 1, lots 1-11 (11 total); Transitional 'A' lots (west of golf course lots) Section 1, lots 35-39 or (7 total lots); Transitional 'B' lots located west of Transitional 'A" , lots 13-,34 or (2 total lots); Non-Golf Course lots, Section 1 lots 14-33 or (35 total lots). The builder portfilo allows side loaded garages, extensive use of vinyl for exterior on Transitional 'A" (24) will have natural material on 4 sides, with a minimum of 1,500 square feet for the 1 story and 1,700 square feet for the 2 story homes. Transitional 'B' lots (21 total will maintian the same area requirements providing more flexibility for use of vinyl. The subject of an (HOA) Home Owners Association came up being absent from the 'final proposed draft PUD for the Highlands'. Moss Creek subdivision adjacent to the Highlands requires one. There's a total of 55 lots of 112 homes in Section 1 & 2. Developer David Young representing Signature Sites Development LLC, thanked Trotwood City Council and staff for their support. He's confident that a quality product will be produced by Ryan Homes. Builder Mark Locke representing MVR Ryan Homes made clear that his company requires the developer to establish an (HOA) Home Owners Association in every community. Typically, this HOA is comprised of 3 member panel when a certain amount of homes are sold on the site and turned over to the residents. The 'Highlands ' HOA will have a 100% requirement with all new home owners as established in the covenants & restrictions when the final plat is recorded. The real estate sales market will be determined where the customer builds, with a different price points between the various sections. City Council all agreed that a HOA needs to be a part of this development proposal. Moss Creek homeowner, Ron Watson, 7002 Tamarack said, he would like to see the proposed HOA document to be viewed by City Council with the development plan being compatiable with the homes presently in Moss Creek. He does not agree with the Transitional 'B' lot type or the three sided vinyl material. Moss Creek homeowner, Hugo Diggs, 7010 Camden Circle said, the City of Trotwood Page 6 City Council Workshop Meeting Meeting Minutes July 21, 2014 viability of the Moss Creek Golf Course is key for the survival to the success of Phase 1 and 'The Highlands'. The review of the covenants of the HOA is critical. Mayor Cameron wanted to know what our level of responsibility is for this project to move forward. The City Manager indicated that the proposal has been through the public process with the recommendation for the Planning Commission. He added that this land use approval is a separate issue from anhy potential T.I.F. agreement with the developer. Councilman Vaughn asked, how does the developer control the sale of the homes on the lots and is there a particular ratio involved? The builder does not control the market pricing and it all depends what type of home the customer wants. Mayor Cameron requested a motion to amend the language in Ordinance 09-14, Section to add the following: "The applicant shall create or cause to create an (HOA) Home Owners Association prior to the construction of any homes within the approved PUD. Their terms and conditions of the HOA shall be incorporated into the PUD agreement and shall be reviewed and approved by the city law director prior to the HOA being filed." A motion was made by Mr. Kettelle and seconded by Mrs. McDonald. Roll Call resulted in a vote of 6-0 and the motion passed. Mayor Cameron requested a motion to amend 'The HIghlands PUD Final Proposed Agreement" as exhibit 'A' to read: b) The installation of infrastructure under Section 1, Phase 2 of the development shall NOT commence pending the recording of the plat and build-out of twenty (20) building lots in Section 1, Phase 1, which have been sold by the builder. c) The installation of infrastructure under Section 2 of the development shall NOT commence pending the recording of the plat and build-out of forty-five (45) building lots within Section 1, Phase 1, which have been sold by the builder. d) The installation of infrastructure under Section 3 of the development shall NOT commence pending the recording of the plat and build-out of ninety-nine (99) building lots within Sections 1 & 2 which have been sold by the builder. Mayor Cameron requested a motion to make this change to the Public Improvement's, item 18 as listed above. A motion was made by Mr. kettelle and seconded by mr. Vaughn. Roll call resulted in a vote of 6-0 and the motion passed. Mayor Cameron requested a motion to approve Ordinance 09-14 with the amendment changes listed above. A motion was made by Mr. Kettelle to approve and it was seconded by Mr. Vaughn. Roll call resulted in a vote of 5 yes and 1 no (Staggs) and the motion passed by a majority. Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 7 City Council Workshop Meeting Meeting Minutes July 21, 2014 E. OR10-14 AN ORDINANCE APPROVING AN APPLICATION FOR A PLANNED UNIT DEVELOPMENT PRELIMINARY DEVELOPMENT PLAN TO OCCUPY AN EXISTING 117,000 SQUARE FOOT FACILITY AS LIGHT MANUFACTURING WAREHOUSE AND DISTRIBUTION FACILITY LOCATED AT 5353 SALEM AVENUE (PARCEL I.D. #H33-00807-0001). Attachments: OR10-14 5353 Salem Ave 2nd read Preliminary plan approval Phoenix Tube 7-21-14.pdf ORD_OR 11-14Phoenix PUD Agreement 7-7-14.pdf The clerk read the catpion. Carl Daugherty, Planning and Development Director said this is a second reading of this Preliminary Development PUD plan for light warehousing and distribution facility located at 5353 Salem Avenue for Phoenix Tube according to the PUD agreement as submitted. Mayor Cameron requested a motion to amend the parking requirement as approved by the Planning Commission for the usage of outside storage of vehicles for the whole parking lot. A motion was made by Mr. Kettelle and seconded by Mrs. McDonlad to accept the amendment. Roll Call resulted in the following yes votes to approve 6-0. Mayor Cameron requested a motion to approve the OR10-14 with the amendment language. A motion was made by Mr. Kettelle and seconded by Mrs. McDonald. Roll call resulted in the folllowing votes: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald XIII. Motion to Close the Public Hearing portion of the Special Meeting Mayor Cameron requested a motion to close the public portion of this special meeting. A motion was made by Mr. Kettelle and seconded by Vice-Mayor Staggs. Roll call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald XIV. Resolutions City of Trotwood Page 8 City Council Workshop Meeting Meeting Minutes July 21, 2014 A. R14-68 SPONSORDED BY COUNCIL MEMBER __________________ON THE ______DAY OF __________, 2014. RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS, AND BRIDGES; WHICH LEVY SHALL BE 1.0 MILL, WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILL, TO RUN FOR THREE (3) YEARS, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19 (G) AS AMENDED OF THE OHIO REVISED CODE, AND DECLARING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE GENERAL ELECTION TO BE HELD ON NOVEMBER 4, 2014. Attachments: RES. 14-68 Resolution for New 1 0 Mill 3 year levy to the Board of Elections Streets 7-21-14.pdf RES.14-68 CERTIFICATION MONT CTY STREET LEVY 7-21-14 3 YRS..pdf RES 58 & 59 PAVING LEVIES PUBLIC WORKS 7-7-14.pdf The clerk read the caption. City Manager stated this levy shall be a 1.0 mill to run for three years for the Public Works Department street construction and reconstruction set to expire at the end of 2014. This is the second step in this process is to send this request to the Montgomery County Board of Elections to be placed on the general election ballot in November 2014. Mayor Cameron resuted a motion fo approve R14-68. A motion was made by Bettye Gales and seconded by Vice-Mayor Staggs. Roll call resulted in the following vote; Aye: 5- Mayor Cameron, Vice Mayor Staggs, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald Excused: 1- Councilmember Kettelle City of Trotwood Page 9 City Council Workshop Meeting Meeting Minutes July 21, 2014 B. R14-69 SPONSORED BY COUNCIL MEMBER _____________________ON THE ______DAY OF ____________, 2014. RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCING, RESURFACING, AND REPAIRING STREETS, ROADS, AND BRIDGES; WHICH LEVY SHALL BE 1.0 MIL WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MIL, TO RUN FOR FIVE (5) YEARS, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19 (G) AS AMENDED, OF THE OHIO REVISED CODE, AND DECLARING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE GENERAL ELECTION TO BE HELD ON NOVEMBER 4, 2014. Attachments: R14-69 Resolution Public Works New 1 0 Mill 5 year levy to the Board of Elections (00692200@xA06A8).pdf r14-59 & R14-69 Certificate Mont Cty 7-21-14.pdf The clerk read the caption. City Manager said this Public Works levy will be for a 1.0 mil for five years for the purpose of constructing and reconstructing streets, bridges for the time beginning in the year 2014 to certify to Montgomery County Board of Elections for the general election ballot on November, 2014. Mayor Cameron resulted a motion to approve R14-69. A motion was made by Mrs. McDonald and seconded by Vice-Mayor Staggs. Roll call resulted in the following vote; Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 10 City Council Workshop Meeting Meeting Minutes July 21, 2014 C. R14-70 SPONSORED BY COUNCIL MEMBER ______________________ON THE ______DAY OF _______________,2014. RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, BUILDINGS, OR SITES; THEREFORE WHICH LEVY SHALL BE 2.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 2.0 MILLS, TO RUN FOR FIVE (5) YEARS, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.91 (I) AS AMENDED, OF THE OHIO REVISED CODE, AND DECLARING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED T THE ELECTORS AT THE GENERAL ELECTION TO BE HELD ON NOVEMBER 4, 2014. Attachments: RES 14-70 fire 2 mil 5 year levy to BOE (00692216@xA06A8).pdf R14-65 & R14-70 Certificate Mont. Cty 7-21-14.pdf Capital improvement20141.pptx The clerk read the caption. This 2 mil levy is for five (5) years to maintian fire apparatus, appliances, buildings and sites as operated by the Fire Department to certify to the montgomery County Board of Elections to be placed on the November 2014 general election ballot. Mayor Cameron requested a motion to approve R14-70. A motion was made by Mr. Vaughn and seconded by Mrs. Gales. Roll call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 11 City Council Workshop Meeting Meeting Minutes July 21, 2014 D. R14-71 SPONSORED BY COUNCIL MEMBER ______________________________ON THE __________DAY OF __________, 2014. RESOLUTION DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF TEN-MILL LIMITATION FOR THE PURPOSE OF THE PROVISION OF AMBULANCE, PARAMEDIC, OR OTHER EMERGENCY MEDICAL SERVICES OPERATED BY A FIRE DEPARTMENT OR FIREFIGHTING COMPANY; WHICH LEVY SHALL BE 2.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 2.0 MILLS, TO RUN FOR FIVE (5) YEARS, PURSUANT TO SECTION 5705.19 AND SUBSECTION 5705.19 (I) AS AMENDED, OF THE OHIO REVISED CODE, AND DECLARING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE GENERAL ELECTION TO BE HELD ON NOVEMBER 4, 2014. Attachments: RES. 14-71 FIRE EMS New 2 0 Mill 5 year levy to the Board of Elections 7-21-14.pdf R14-66 & R14-71 Certificate Mont. Cty 7-7-14.pdf history of Actual Revenue EMS.ppx.pptx The clerk read the caption. This 2.0 mil five (5) year is for the purpose of provision of ambulance, paramedic and other EMS emergency medical services operated by the Fire Department to certify to the Montgomery County Board of Elections to be placed on the November 2014 general election ballot. Roll Call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald E. R14-72 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A MODIFIED AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION (“ODOT”) FOR THE CONTINUATION OF MOT-US35-9.66 PID #82453 URBAN PAVING RESURFACING PHASE I UNDER CERTAIN TERMS AND CONDITIONS. Attachments: RES. 14-72 Resolution re modified agreement with ODOT PID US 35 82453 JURGENSON 7-21-14_ (00692178@xA06A8).pdf RES 14-44 ODOT CONTRACT PAVING US 35 TO BRICKER.pdf The clerk read the caption. This is a ODOT modification in the amount of $6,928 is for the resurgfacing of S.R. 35 between S.R. 49 and Bricker Avenue. The city estimated share of the project will be $49,398.00 subject to final adjustments if necessary. Mayor Cameron requested a motion to approve R14-72. A motion was made by Mrs Gales and seconded by Mr. Vaughn. Roll call resulted in the following vote: City of Trotwood Page 12 City Council Workshop Meeting Meeting Minutes July 21, 2014 Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald XV. Old & New Business XVI. Mayor - to schedule an appointment with Mayor Cameron and/or City Councilmembers, please contact Clerk of Council, Sandy Riege, at 854-7212 between the hours between 8:00 a.m. and 5:00 p.m. Monday through Friday. A. Report on Mayor Walk-n-Talk, Ward 2 Shiloh Gardens Mayor Cameron reported on the past two Mayor walks in ward 1 & 2 have been very effective a sure sign that the neighborhoods are thriving. XVII. City Manager Trotwood city Council will be taking the month of August off and return back to their regular schedule on Tuesday, September 2, 2014 XI Council Members - A. Ward Updates B. Announcements Councilmember Kettle - asked the City Manager keep them updated on the Police overtime spent to-date. Councilmember Gales - would like the Finance Department to see details on the budget fund accounts. Councilmember McDonald - David Young from Ginghamsberg Church is with ministerium transformation group will be touring the neighborhoods in Ward 1 & 2 next week and 3 & 4 the week after along with the Sisters of the Precious Blood looking for solutions for their neighborhoods. They will meet on Thursday, July 23, at 6:00 to at the Point Church for those interested. Mayor Cameron met the new Pastor Roz of the POINT this past week who has some great ideas for the city of Trotwood. Councilmember Vaughn - thank you Barbara Brooks for your professionalism over the years as Human Resource Mmanager for the city. XIX. Staff Reports City of Trotwood Page 13 City Council Workshop Meeting Meeting Minutes July 21, 2014 A. 14-81 Motion to approve Ohio Department of Liquor Control New Application of D5I Permit Class for El Cosumel LLC, 5589 Salem Avenue, Trotwood, Ohio 45426. Permit # 2485380 Attachments: El Cosumel council form.pdf Permit Classes from Liquor Control 06-26-14.docx background.pdf Quota ORC.docx Police Captain John Porter reported this liquor permit is for a new D51 license for a full service restaurant located ion the Consumer Square shopping center once occupied by the former China Buffet restaurant. After the review from the police department, they found not significant reason for the denial and request "no hearing' . Mayor Cameron requested a motion to approve this permit application with no comment. A motion was made by Vice-Mayor Staggs and seconded by Mrs. Gales. Roll Call resulted in the following vote: Aye: 6- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Vaughn and Councilmember McDonald XX. Motion to Adjourn the Special Meeting Mayor Cameron requested a motion to adjourn the meeting at 9:16 p.m. A motion was made by Vice-Mayor Staggs and seconded by Mrs. McDonald. roll call resulted in the following vote: City of Trotwood Page 14