City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Monday, December 21, 2015 6:00 PM Special & Workshop Meeting T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting Mayor Joyce Sutton Cameron Vice Mayor Barbara Staggs Councilmember Bruce Kettelle Councilmember Bettye Gales Councilmember Rap Hankins Councilmember Ron Vaughn Councilmember Mary McDonald Sandra L. Riege, CMC Clerk of Council City Council Workshop Meeting Meeting Minutes December 21, 2015 I. Call to Order - Mayor Joyce S. Cameron Mayor Cameron called the meeting to order at 6:00 p.m. II. Pledge of Allegiance & Moment of Silence III. Roll Call: Clerk of Council Staff Members present: Interim City Manager/Public Safety Director Quincy E. Pope, Sr., Law Director Stephen McHugh, Planning and Zoning Administrator Jeannie Peyton, Administrative Assistant to Interim City Manager Brenda Blauser, Human Resource Manager Stephen Kellum, Fire Chief Steve Milliken, Police Captain of Administration John Porter, Finance Director Chris Peeples and Clerk of Council Sandy Riege. Visitors presnet; Mattie Clay, John Fecke, Michael Ecton, Robert Kelley, Wm. Richardson, George Tyler, David Young, Jay Young, Chad Downing, Beverly Tomlinson, Helen Sarsgard, Tom Grady, Dawn Wojck, and Janice Chinn. Present: 7 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn and Councilmember Mary A. McDonald IV. Motion to Approve the Agenda Mayor Cameron requested a motion to approve the agenda. A motion was made by Mr. Kettelle and seconded by Mrs. Gales. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald VI. Presentations and Recognitions The Trotwood City Council and Clerk of Council recognized and presented years of service awards to our outgoing Trotwood elected officials - Mayor Joyce Sutton Cameron for her total years of service of 15 since 2000 to present. During this time she was served as Mayor of the city of Trotwood for six (6) years since 2009 to present. Vice Mayor Barbara J. Staggs for a total of 22 years as an public official since 1994 to present, and Councilman Bruce D. Kettelle who served two (2) for year terms to present. All city officials, department heads and employees would like to thank everyone for your hard work your deciation and leadership over the years representing the citizens of Trotwood, Ohio. City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes December 21, 2015 V. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. None at this time. VII. Motion to Open the Public Hearing Mayor Cameron requested a motion to open thte public hearing. A motion was made by Mr. Kettelle and seconded by Mrs.Gales. Roll calll resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald VIII. Public Hearings/Ordinances A. OR24-15 AN ORDINANCE AMENDING ORDINANCE OR15-15, THE ANNUAL REAPPROPRIATION FOR THE CITY OF TROTWOOD AND AUTHORIZING THE ADJUSTMENT OF VARIOUS EXPENDITURES OF THE CITY OF TROTWOOD, STATE OF OHIO, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. Attachments: OR24-15 AMENDED 15-15 ANNUAL 2015 REAPPROPRIATION 12-7-15.pdf SCHEDULE OF REAPPROPRIATIONS 24ORD15.pdf NEWS RELEASE SPECIAL & WORKSHOP MTG 12-21-15.pdf The Clerk read the caption. Interim City Manager Quincy E. Pope introduced Finance Director Chris Peeples to explain the adjustments made to the 2015 appropriations for the fiiscal year beginning January 1st through December 31, 2015 according to the attached Exhibit 'A' schedule as part of this Ordinance 24-15. Mayor Cameron requested a motion for OR24-15. A motion was made by Mrs. Gales to approve OR24-15 and it was seconded by Mr. Vaughn. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes December 21, 2015 B. OR25-15 AN ORDINANCE ESTABLISHING APPROPRIATIONS FOR CURRENT EXPENSES AND EXPENDITURES OF THE CITY OF TROTWOOD, STATE OF OHIO, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016 AND THROUGH DECEMBER 31, 2016. Attachments: OR25-15 BUDGET FOR YEAR 2016 SPECIAL MTG 12-21-15.pdf 2016 appropriations.pdf The Clerk read the caption. Interim City Manager Quincy E. Pope reported this ordinance is for the current expenses and expenditures of the city of Trotwood for fiscal year 2016 for the overall operating budget that has been balanced with the sums as indicated on the attached Exhibit 'A' . Mayor Cameron requested a motion for OR25-15. A motion was made by Mrs. McDonald and seconded by Mrs. Gales. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald IX. Motion to Open the Workshop Meeting Mayor Cameron requested a motion to open the Workshop meeting. A motion was made by Vice Mayor Staggs and seconded by Mrs. McDonald. Roll call resulted in the following vote: A motion was made by Mr. Vaughn and seconded by Mrs. McDonald to close the public hearing portion of this meeting. Roll call resulted in a unanimous vote. Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald X. Presentations - Interim City Manager/Public Safety Director Quincy E. Pope, Sr. City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes December 21, 2015 A. PR071-15 Presentation - Proposed construction of a Digital Billboard Gateway Sign by Key-Ads Inc. at the SE intersection of Salem Avenue and Westbrook Road (PARCEL NO. H33 02103 0011) - Nick Keyes, Jr. Attachments: Key-Ads_Trotwood Presentation_NKj.pdf Mr. Nick Keys, Jr representing Key-Ads, Inc. located at 50 E. Third Street in Dayton, Ohio made his presentation for the proposed replacement of the existing 12' x 25' static billboard and install a new digital Trotwood billboard gateway sign at the north entrance of the city of Trotwood along the east side of Salem Avenue and Westbrook Road. The new sign will be 49' wide x 37' tall featuring digital lighting display for advertisements on a fixed display every eight (8) seconds. The city will have the opportunity to promote activities, city services and community messages as we desire. The LED precision lighting will be on this message board should not be offensive to home owners in the area as presented in their attached lighting study. Mayor Cameron asked who will oversee what messages goes up on the digital message board? Administrative staff members will coordinate with the Key-Ad company. This will take about 10 months to start the process when the development plan is done. The funding and site for the construction of this sign 100% owned by the family. B. PR057-15 Presentation - Community Improvement Corporation (CIC) Updates, presented by CIC Board Members Jay Young (DP&L) and Bethany Yost (Frontier), and Chad Downing (Projects West, Inc. Interim City Manager Quincy E. Pope introduced Ms. Bethany Yost, Interim Vice President and Mr. Jay Young the 2016 Interim President of the Trotwood CIC, to update City Council on the 2015 activities this corporation. The TCIC was re-organized in 2013 and was re-certified by the IRS as a 501 (c) 3 in 2014 and is tasked by the city to focus on unique issues facing Trotwood such as in housing & neighborhood stabilization and economic development. The focus of this organization has impacted 11 properties through two (2) sales to a developer and three (3) to homeowners. Housing at risk in neighborhoods effect essential services to the city. Their goal is to establish strategies for the neighborhood to redirect enforcement and investment, pursue home maintenance funding for financially challenged homeowners, consider land-banking services, and resolve abandoned residential and commerical properties issues. Citizens may obtain information for potential home buys, the TCIC created a www.TrotwoodNow.com website to provide valuable information such as; financing, fixing credit, and working with the 'unbanked" This is in partnership with County Corp and the TCIC to develop a program to specifically address these barriers facing many residents. The TCIC is in transition starting out in 2016 and will be hiring an Executive Director in the first quarter of 2016. XI. Motion to Adjourn Workshop Meeting Mayor Cameron request a motion to adjourn the meeting. A motion was made by Mr. Vaughn and seconded by Mr. Hankins at 8:05 p.m. Roll call resulted in the following vote: City of Trotwood Page 4 City Council Workshop Meeting Meeting Minutes December 21, 2015 Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald City of Trotwood Page 5