City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, May 16, 2016 6:00 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting City Council Workshop Meeting Meeting Minutes May 16, 2016 I. Call to Order - Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:00 p.m. II. Pledge of Allegiance III. Roll Call: Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Rap Hankins, Councilmember Charles Ron Vaughn and Councilmember Scotty A. Sly Sr. Staff members present: Quincy E. Pope, Sr. City Manager, Stephanie Kellum Deputy City Manager/Human Resource Manager, Stephen McHugh Law Director, Brenda Blauser, Assistant to the City Manager, Chris Peeples Finance Director, Donna Sue Bowman Income Tax Administrator, Jeannie Peyton Planning and Zoning Administrator, Eric Baxter Public Works Operations Manager and Sandy Riege Fuller Clerk of Council. Visitors present: David Young, Randle Moore, Ralph Kuester, Claude Keeling, Curt & Susan Flora, Regina Kleinhenz, Barbara Higgins, Mattie Clay, Ellsworth Szkudlarek, Tamiko Troutman, Jay Young, Tom Grady, Norman Scearce III, Janice Chinn, Commissioners Judy Dodge and Debbie Lieberman and Representative Jeff Rezabeck of the 43rd District. IV. Motion to Approve the Agenda Mayor McDonald requested a motion to approve the agenda. A motion was made by Mr. Hankins and seconded by Vice Mayor Gales to approve. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Sly Sr. V. VISITORS AND COMMUNICATIONS: To comment on any topic on the agenda, please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, then proceed with your comments. You will have three (3) minutes to speak. None were received at this time. VI. Special Presentations and Recognitions A. Proclamations presented to the Warped Wing Brewing Company, 26 Wyandot Street, Dayton, Ohio celebrating the “Urban Campout and Trotwood Lager Release Day” and to display the 1957 ‘Trotwood Trailer’ from the Trotwood Trailer Manufacturing Company, formerly City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes May 16, 2016 located at 11 N. Broadway Avenue, Trotwood, Ohio Attachments: proclamation warped wing May 15, 2016 WarpedWing Press Release May 16, 2016 Trotwood Press Release Trotwood Poster Senator Portman Mayor Mary McDonald presented a proclamation to Warped Wing Brewery Company from Dayton, Ohio to announce the production of "Trotwood Lager" and the renovation of a 1957 "Trotwood Trailer" from the Trotwood Trailer Manufacturing Company formerly located at 11 N. Broadway Avenue in Trotwood, Ohio. Warped Wing teamed up the the RV Clinic in Franklin, Ohio to search the Midwest for a Trotwood Trailer to renovate and found a 1957 model to recondition it to an event trailer that would live up to the retro era of its time. The Warped Wing Company's Nick Bowman, Co-Owner and Vice-President of Sales and Marketing introduced President Joe Wisman CEO, Mike Stouver CFO, John Haggerty Brewmaster of Operations. The employees of Warped Wing along with the RV Clinic, were in attendance to display the trailer. It was a team effort to create the graphics on the trailer and the beer can. One of their goals was to promote their brewery and the Dayton region when people would travel in these trailers and camp outdoors. On display tonight is the renovated trailer as it would have looked in the 1950's. Also on display, the Trotwood Historical Society member Regina Kleinhentz brought another "Trotwood Trailer" protype from 1929 that was donated to the society in 1962. Restoration was done on it would have looked in the beginning of the Trotwood Trailer Company. The company officially closed in the 1980's. Proclamations were also presented to The Warped WIng Brewing Company from the 43rd District State Representative Jeff Rezabeck, Commissioners Judy Dodge, Debbie Liberman and Dan Foley, as well as State Senator Rob Portman all acknowledging this special occasion for the Warped Wing Company and especially acknowledging the City of Trotwood. .0.VII. Mayor McDonald - 20 Minute Recess Mayor McDonald requested a motion to recess this meeting to view the trailers brought for display tonight. A motion was made by Mr. Vaughn and seconded by Mr. Kelley to adjourn at 6:30 pm. Mayor McDonald requested another motion to resume the Workshop meeting. A motion was made at 7:10 pm to resume the meeting was made by Vice Mayor Gales and seconded by Mr. Sly. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Sly Sr. B. Presentation - Trotwood Community Corporation C.I.C. Contract Update - Stephen M. McHugh, Law Director (15 minutes) Attachments: CIC AGREEMENT_5-16-16 Law Director Steve McHugh said the contract is between the City and the Trotwood CIC. This contract is a one (1) year contract that will continue to roll with a 30 day termination provision prior to the renewal. The scope of the work was adjusted to include the CIC will prepare an annual budget to present to City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes May 16, 2016 the city. This will determine what funding the city can allocate in the next year along with preparation of monthly and quarterly expense reports. City Council appropriated $100,000 in 2016 to assist them with their projects. City Manager explained, we'll have to assess the 2017 budget for the CIC based on our financial analysis. C. Presentation - Tim Kambitsch Dayton Metro Library Update (30 minutes) Attachments: Tim Kambitsch Dayton Metro Library Mr. Tim Kambitsch representing the Dayton Metro Library and spoke about their Strategic Plan for the region and what they have planned for the City of Trotwood. Core programming is important to their success. Part of their plan is to build and renovate facilities throughout the region due to the library levy was passing last year. Eight projects will be added to their site selection plans. The city was informed we were not included in the third segment to build a new library as previously promised. We were included in the fourth construction segment instead. Citizens spoke about their disappointment as to why the Trotwood Library was pushed down their schedule. Mr. Kambitch explained the details of their proposed timeline to build a new Trotwood Library, site selection will take place in 2016, property acquisition March 2017, April-May 2017 public forums, design developed in June 2017, contractor will bid the project in December 2017, start construction in 2018, and finish with a grand opening late in 2018. City Council and several citizens, all expressed their disappointment as to why we have to wait until 2018, are asking for reconsideration. Mr. Kambitsch reports to the Dayton Library Metro Board of Trustees that's appointed by the county commissioners and courts. They meet on the third Wednesday every month. City Council would like to get on their agenda to express our interest to move the project up on the schedule if possible. Mr. Kambitch will forward our request to the trustees as requested. VIII. Motion to Adjourn Mayor McDonald requested a motion to adjourn the meeting. A motion was made by Vice Mayor Gales and seconded by Mr. Sly at 8:21 pm. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Sly Sr. City of Trotwood Page 3