City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Monday, June 6, 2016 6:30 PM Regular Meeting T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. Councilmember Scotty A. Sly, Sr. Sandra L. Riege Fuller CMC, Clerk of Council City Council Meeting Minutes June 6, 2016 I. Call to Order - Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30 pm. Invocation by Elder Norman Scearce III III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember Scotty A. Sly Sr. Staff members present: Quincy E. Pope Sr. City Manager, Stephen M. McHugh Law Director, Chris Peeples Finance Director, Stephanie Kellum Deputy City Manager/Human Resource Manager, Donna Sue Bowman Income Tax Administrator, Fred Burkhardt Trotwood CIC Executive Director, John Porter Deputy Police Chief, Jeannie Peyton Planning and Zoning Administrator, Eric Baxter Public Works Operations Manager and Sandy Riege Fuller Clerk of Council. Visitors present: Peter & Jackie Streusel, Kay Watts, John Fecke, George Tyler, Marie Battle, Steven Champion, Ellsworth Szkudlarek, James Williams, John & Marty Moe , Dawn Wojcik, Davis Roth, Martha Erwin, Kay Watts, Anita Schmoltz, Barbara Higgins, Marquette Colbert, M. Polewin, Elveria Goolsby, Gladys Turner, Tom Grady and Janice Chinn. V. Motion to Approve the Consent Agenda Mayor McDoanld requested a motion to approve the consent agenda. A motion was made by Mr. Hankins and seconded by Vice Mayor Gales. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. A. 16-39 A Motion to Schedule a Public Hearing and Draft Legislation to Rename Service Road A which connects with Shiloh Springs Road, east of the intersection of State Route 49 Connector and Shiloh Springs Road. This Staff Report was read and filed City of Trotwood Page 1 City Council Meeting Minutes June 6, 2016 B. 16-40 Motion by Trotwood City Council authorizing the City Law Director to prepare/draft ordinance legislation on Speed reduction from 50 to 40 mph for Westbound Westbrook Road between State Route 48 and Diamond Mill Road. This Staff Report was read and filed C. 16-42 Motion to approve the Regular Meeting Minutes from the Monday, April 4, 2016 Attachments: MeetingMinutes April 4, 2016 This Staff Report was read and filed D. 16-43 Motion for the approval of the Regular Meeting Minutes for Monday, May 2, 2016 Attachments: MeetingMinutes May 2, 2016 This Staff Report was read and filed E. R16-40 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 314 E. TROTWOOD BLVD. (Parcel ID H33-00212-0029) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-40_314 E. Trtwd Blvd CIC Tax Foreclosure.03 314 E. Trotwood Blvd. Foreclosure.02 This Resolution was approved F. R16-53 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 329 E. TROTWOOD BLVD. (Parcel ID H33-00110 0030) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-53_329 E. Trtwd Blvd CIC Tax Foreclosure 329 E. Trotwood Blvd. Foreclosure.02 This Resolution was approved City of Trotwood Page 2 City Council Meeting Minutes June 6, 2016 G. R16-54 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 424 RENDALE PLACE (Parcel ID H33-00404 0004) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 424 RENDAL PLACE FORECLOSURE This Resolution was approved H. R16-55 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5228 FREE PIKE (Parcel ID H33-01007 0001) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-55_5228 Free Pike CIC Tax Foreclosure 5228 FREE PIKE FORECLOSURE This Resolution was approved I. R16-57 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT MANAGEMENT AGREEMENT BETWEEN THE UNITED THEOLOGICAL SEMINARY AND THE YMCA OF GREATER DAYTON WITH THE CITY OF TROTWOOD FOR THE MANAGEMENT OF THE OUTDOOR SWIMMING POOL ON THE UNITED THEOLOGICAL SEMINARY CAMPUS FOR THE 2016 POOL SEASON. Attachments: R16-57 Swimming Pool Agreement (00821938@xA06A8) YMCA_UTS SWIMMING POOL AGREEMENT 2016 This Resolution was approved VI. VISITORS AND COMMUNICATIONS: To comment on any topic on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Ms. Kay Watts, 7743 Downey Lane asked, what can be done about the dead trees in Sycamore Woods. City Manager explained the ash bore trees need to be identified first to determine of they are diseased. There may be a lot of trees ready to be removed and the city may have to hire a contractor to assist us. We do not have the manpower to do so. City of Trotwood Page 3 City Council Meeting Minutes June 6, 2016 VII. Motion to Open the Public Portion of this meeting. Mayor McDonald requested a motion to open the public portion of this meeting. A motion was made by Mr. Vaughn and seconded by Ms. Finley. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. VIII. Public Hearings/Ordinances A. OR13-16 AN ORDINANCE TO AMEND THE OFFICIAL ZONING MAP WITH THE REZONING APPROVAL FROM THE “RSF-M” RESIDENTIAL SINGLE FAMILY ZONING DISTRICT TO THE “R-TF” RESIDENTIAL TWO FAMILY ZONING DISTRICT FOR A 20 ACRE SITE LOCATED ON BASORE ROAD (Parcel I.D. #H33 02101 0128) Attachments: OR13-16_Ordinance re Zoning Map Amendment w-Changes Tracked (00821364@xA06A8) PC 16-05 Basore_Staff Report Packet City Council PC 16-05 Basore_Presentation City Council Jeannie Peyton Planning and Zoning Administrator said, this ordinance is to amend the official zoning map with the rezoning approval from the 'RSF-M' Residential Single Family zoning district to the 'R-TF' Residential Two Family zoning district for 20 acres site located on Basore Road. This request will allow for a split of parcel into two (2) 10 acre parcels for the construction of one (1) two-family home on the north side of the parcel. The northern most 10 acres will be split into two (2) 5 acre parcels with the lots placed on the market for sale. Trotwood Planning Commission approved this submittal on May 24 that's before City Council tonight for a final determination and approval. Council asked if there are other two family homes in this area. Ms. Peyton did state there are some on Basore Road and along Shiloh Springs in close proximity. Up to five doubles could be built in the future on the total 20 acre lot, but now the request is only for one. City Manager explained, the city cannot make a distinction who lives in these units or we would be subject to litigation in court. Citizen Peter Streusel, 5804 Basore Road who lives across the street asked, can we change all three parcels right now? Why do they have to come back in the future to change the zoning on the rest of the parcel? Real Estate agent Marty Moe said at this time only one double on this 5 acre parcel is proposed to be built with no plans to develop the other acreage. Mayor McDonald requested a motion for OR13-16. A motion was made by Mr. Hankins and seconded by Vice Mayor Gales to approve OR13-16. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. City of Trotwood Page 4 City Council Meeting Minutes June 6, 2016 IX. Motion to Close the Public Portion of this meeting Mayor McDonald requested a motion to close the public hearing. A motion made by Mr. Hankins and seconded by Mr. Sly to close the hearing. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. X. Resolutions A. R16-56 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT CDGB (COMMUNITY BLOCK GRANT) FUNDS FOR THE RESURFACING OF WOLF CREEK PIKE Attachments: R16-56 Res Accepting CDBG Funds for Resurfacing of Wolf Creek Pike (00821535@xA06A8 CDBG Letter Project Area Map City Manager Pope said the city applied for and was awarded $80,000.00 in CDGB funds from Montgomery County to provide funding support for the resurfacing of Wolf Creek Pike. The project area is 98,000 square feet which will span from south of Main Street to the intersection of Olive Road along the southeast leg of Wolf Creek. Project scope includes the milling, resurfacing 1-2 inches of asphalt, and restriping. Mayor McDonald request a motion for R16-56. A motion was made by Mr. Sly and seconded by Mr. Finley to approve R16-56. Roll call resulted in the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. XI. Old & New Business City of Trotwood Page 5 City Council Meeting Minutes June 6, 2016 a. Mayor: To schedule an appointment with the Mayor, contact Sandy Riege Fuller, Clerk of Council at 937/854-7212 between the hours of 8 am - 5 p.m. Mayor McDonald reported around 300 people attended the Town Hall meeting; thank you everyone for participating. If anyone has property maintenance issues, please contact Ruth Birdsong the Code Enforcement Supervisor. Homeowners in need of assistance with home maintenance and repairs, we have 60 volunteers to help, please contact Ms. Birdsong for details. Mr. Hankins invited everyone to attend the annual 1st Tier Suburbs networking session at the Fraze Pavilion on Wednesday, July 6 starting at 5:30 pm for dinner followed by a 7:00 concert of the USAF Band of Flight. Vice Mayor Gales went to the Woman in Government conference in Knoxville, TN. NLC will have an anti -drug resolution forth coming in the fall for us to look at. Mr. Vaughn thanked the Trotwood Boys Baseball club for bringing baseball back to our community, it's been long overdue. Mr. Kelly thanked our Public Works Department for taking care of the high grass in Oak View Estates. Appreciates the information Council received about our library. Mr. Sly helped the Trotwood VFW put out flags on Memorial Day at our cemeteries. Tickets are available for Trotwood Community night at the Dayton Dragons baseball game. Tickets are on sale for $14.00 each. Ticket includes a free hat and a $5.00 food voucher. Everyone is welcome. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilitizing your email address or mobile phone. c. Staff Reports No staff reprots at this time. XII. Motion to Adjourn Mayor McDonald requested a motion to adjourn the meeting. A motion was made by Vice Mayor Gales and seconded by Mr. Hankins to adjourn the meeting at 7:40 p.m. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. City of Trotwood Page 6