City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, April 17, 2017 6:00 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember James D. Williams II Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. David Young, Deputy Clerk of Council City Council Workshop Meeting Meeting Minutes April 17, 2017 I. Call to Order: Mayor Mary A. McDonald Guests Present: Tom Grady, Monica Houston, Myles Belyeu Staff Present: City Manager Quincy Pope, Deputy Clerk of Council David Young, Asistant Law Director Jessica Brockman, Deputy City Manager Stephanie Kellum, Chris Peeples, Chief Erik Wilson, Chief Richard Haacke, Eric Baxter, Fred Burkhardt II. Pledge of Allegiance III. Roll Call: Deputy Clerk of Council Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Robert L. Kelley Jr., Councilmember Rap Hankins, Councilmember Charles Ron Vaughn and Councilmember James D. Williams II Excused: 1 - Councilmember Rhonda C. Finley IV. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Kelley, Jr., the agenda be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley V. Motion to Open the Workshop Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Kelley, Jr., that this be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley VI. Presentations A. PRESENTATION TO TROTWOOD CITY COUNCIL REGARDING THE OLDE TOWN WATER MAIN IMPROVEMENTS, PHASE 1A PROJECT No CD40U - 3 minutes City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes April 17, 2017 Attachments: Olde Town Phase 1A Phase 1A Olde Town Water Improvement Vicinity Map PR14-17 attachment B. PRESENTATION TO TROTWOOD CITY COUNCIL REGARDING THE WOLF CREEK SANITARY SEWER REPLACEMENT PROJECT NO: CD25U - 3 minutes Attachments: Wolf Creek San Sewer Replacement PR15-17 C. PRESENTATION TO TROTWOOD CITY COUNCIL REGARDING THE JOHN WOLFE PARK CONCRETE DAM REPLACEMENT - 3 minutes Attachments: John Wolfe Park Topo Dam Cross Sectional Dwg John Wolfe Park_A PR16-17 D. PRESENTATION TO TROTWOOD CITY COUNCIL REGARDING THE JOHN WOLFE PARK SPLASH PAD - 3 minutes Attachments: John Wolfe Park_A Splash Pad Fig_1 Splash Pad Fig_2 Splash Pad Fig_3 Splash Pad Fig_4 E. PRESENTATION TO TROTWOOD CITY COUNCIL REGARDING THE GIS AND LEAD & COPPER MAPPING - 3 minutes Attachments: Trotwood Final Overall Lead and Copper Map Drexel_Phase 1 Salem Consumer Square_Storm Salem Road Center_Storm Salem Road Center_WaterUtilities F. PRESENTATION TO TROTWOOD CITY COUNCIL REGARDING THE PURCHASE OF A NEW MEDIC FOR THE FIRE AND RESCUE DEPARTMENT - 5 minutes Attachments: PR19-17 VII. Motion to Close the Workshop City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes April 17, 2017 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be adjourned. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley VIII. Motion to Open the Special Meeting Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley IX. Motion to Open the Public Hearing If you wish to make a comment on the Public Hearing items please stand and be sworn in to speak. Once you are called upon, proceed to the microphone, state your name and address and begin your comments. You will have three (3) minutes to speak. Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that we open the public portion of this meeting. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley A. AN ORDINANCE BY TROTWOOD CITY COUNCIL PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM PRINCIPAL AMOUNT OF $265,000, FOR THE PURPOSE OF PAYING THE COSTS OF IMPROVING THE PARK AND RECREATIONAL FACILITIES OF THE CITY BY CONSTRUCTING AND EQUIPPING A SPLASH PAD AREA IN JOHN WOLFE PARK, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO. Attachments: OR18-17 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Ordinance be adopted. The motion carried by the following vote: City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes April 17, 2017 Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley B. AN ORDINANCE BY TROTWOOD CITY COUNCIL PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM PRINCIPAL AMOUNT OF $415,000, FOR THE PURPOSE OF PAYING THE COSTS OF IMPROVING, RENOVATING, FURNISHING AND EQUIPPING THE CITY’S COMMUNITY AND CULTURAL ARTS CENTER, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO. Attachments: OR19-17 Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Ordinance be adopted. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley C. AN ORDINANCE BY TROTWOOD CITY COUNCIL PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM PRINCIPAL AMOUNT OF $110,000, FOR THE PURPOSE OF PAYING THE COSTS OF ACQUIRING AN EMERGENCY MEDICAL VEHICLE FOR THE USE OF THE FIRE DEPARTMENT, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO. Attachments: OR20-17 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Kelley, Jr., that this Ordinance be adopted. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley D. AN ORDINANCE BY TROTWOOD CITY COUNCIL IMPLEMENTING SECTIONS 3735.65 THROUGH 3735.70 OF THE OHIO REVISED CODE DISSOLVING THE COMMUNITY REINVESTMENT AREAS ALONG OLDE TOWN AND THIRD STREET WITHIN THE CITY OF TROTWOOD. Attachments: OR21-17 OR21-17 & 22-17 City of Trotwood Page 4 City Council Workshop Meeting Meeting Minutes April 17, 2017 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Ordinance be adopted. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley E. AN ORDINANCE BY TROTWOOD CITY COUNCIL IMPLEMENTING SECTIONS 3735.65 THROUGH 3735.70 OF THE OHIO REVISED CODE AMENDING THE COMMUNITY REINVESTMENT AREA ALONG SALEM AVENUE WITHIN THE CITY OF TROTWOOD, TO INCLUDE ALL PARCELS LOCATED WITHIN THE GEO-POLITICAL BOUNDARIES OF THE CITY OF TROTWOOD AND DESIGNATING A HOUSING OFFICER TO ADMINISTER THE PROGRAM, CREATING A COMMUNITY REINVESTMENT HOUSING COUNCIL, AND A TAX INCENTIVE REVIEW COUNCIL. Attachments: OR22-17 OR21-17 & 22-17 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Ordinance be adopted. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley X. Motion to Close the Public Hearing Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Hankins, that we close the public portion of this meeting. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley XI. Resolutions A. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PENNCARE FOR THE PURCHASE OF ONE (1) 2017 FORD F-450 XLT 4X4 TYPE I MEDIX AMBULANCE IN AN AMOUNT NOT TO EXCEED $190,377.25. City of Trotwood Page 5 City Council Workshop Meeting Meeting Minutes April 17, 2017 Attachments: R17-34 R17-34 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley B. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS NECESSARY TO CHALLENGE SENATE BILL 331. Attachments: R17-42 R17-42 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley XII. Old & New Business a. Mayor: To schedule an appointment with Mayor McDonald, contact David Young at 937.854.7212 between the hours of 8am - 5pm. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. c. Council Members XIII. Executive Session XIV. Motion to Enter into an Executive Session in accordance with City Charter Section 121.22 meeting exceptions to discuss a personnel matter. Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this be adjourn into Executive Session. The motion carried by the following vote: City of Trotwood Page 6 City Council Workshop Meeting Meeting Minutes April 17, 2017 Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley XV. Motion to Adjourn the Executive Session Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that the executive session be adjourned. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley XVI. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be adjourned. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Finley City of Trotwood Page 7