City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, May 1, 2017 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. Councilmember James D. Williams II David Young, Deputy Clerk of Council City Council Meeting Minutes May 1, 2017 I. Call to Order: Mayor Mary A. McDonald Mayor Mary McDonald called the meeting to order at 6:30pm. Guests Present: John & Cat Jenkins, George Tyler, Angela & David Battle, Luellen Wilson, Anita Schmaltz, Martha Erwin, Jennille Love-Allen, Mattie Clay, Janet Foote, Boyd Hastings, Karri Marshall, Issac Murray, David Norvell, Tom Grady, Janice Chinn Staff Present: City Manager Quincy Pope Sr, Deputy Clerk of Council David Young, Law Director Steve McHugh, Jeannie Peyton, Chief Erik Wilson, Chief Richard Haacke, Fred Burkhardt, Donna Bowman, Chris Peeples, Eric Baxter II. Invocation: Elder Norman Scearce III III. Pledge of Allegiance IV. Roll Call: Deputy Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember James D. Williams II Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember James D. Williams II V. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Vaughn, that we approve the agenda as submitted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II VI. VISITORS AND COMMUNICATIONS: To make a comment to City Council please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. VII. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that we approve on City of Trotwood Page 1 City Council Meeting Minutes May 1, 2017 the Consent Agenda. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A. A motion to Approve January 9, 2017 Meeting Minutes Attachments: 01.09.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. Attachments: 01.17.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. A motion to Approve January 23, 2017 Meeting Minutes Attachments: 01.23.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II D. A motion to Approve February 6, 2017 Meeting Minutes City of Trotwood Page 2 City Council Meeting Minutes May 1, 2017 Attachments: 02.06.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II E. A motion to Approve February 21, 2017 Meeting Minutes Attachments: 02.21.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II F. A motion to Schedule a Public Hearing and Draft Legislation for water and sewer rate discount for seniors This Staff Report was read and filed G. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3662 RUNYON AVE (PARCEL ID H33301009 0047)IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-45 3662 RUNYON- OVERVIEW This Resolution was approved H. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4339 ANNAPOLIS AVE (H33300912 0071) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. City of Trotwood Page 3 City Council Meeting Minutes May 1, 2017 Attachments: R17-46 4339 ANNAPOLIS- OVERVIEW This Resolution was approved I. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4490 GATEWOOD PL (PARCEL ID H33301009 0080) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-47 4490 GATEWOOD- OVERVIEW This Resolution was approved J. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4311 CATALINA AVE (PARCEL ID H33301010 0043) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE.. Attachments: R17-48 4311 CATALINA- OVERVEW This Resolution was approved K. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3643 MARLIN AVE (PARCEL ID H33301009 0060) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-49 3643 Marlin Ave- OVERVIEW This Resolution was approved L. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4229 CURUNDU AVE (PARCEL ID H33301015 0006) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. City of Trotwood Page 4 City Council Meeting Minutes May 1, 2017 Attachments: R17-50 4229 CURUNDU AVE- OVERVIEW This Resolution was approved M. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4300 NEVADA AVE (PARCEL ID H33301317 0044) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-51 4300 NEVADA AVE- OVERVIEW This Resolution was approved VIII. Public Hearings/Ordinances IX. A Motion to Open the Public Hearing If you wish to make a comment on the Public Hearing Portion of the meeting please stand and be sworn-in. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. A. A PUBLIC HEARING WITH RESPECT TO THE PROPOSED ISSUANCE BY THE CITY OF BONDS IN THE MAXIMUM PRINCIPAL AMOUNT OF $415,000 TO PAY THE COSTS OF IMPROVING, RENOVATING, FURNISHING AND EQUIPPING THE CITY’S COMMUNITY AND CULTURAL ARTS CENTER LOCATED AT 4000 LAKE CENTER DRIVE FOR THE PURPOSE OF SATISFYING SECTION 147(F) OF THE INTERNAL REVENUE CODE AND THE REGULATIONS PROMULGATED THEREUNDER. No vote taken. X. Resolutions A. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO DECLARE CERTAIN OBSOLETE AND/OR SURPLUS FIRE & RESCUE EQUIPMENT AS NO LONGER NEEDED FOR A PUBLIC PURPOSE AND AUTHORIZING SAID PROPERTY FROM THE TROTWOOD FIRE & RESCUE DEPARTMENT TO BE SOLD ON GOVDEALS.COM Attachments: R17-40 R17-40 Attachment City of Trotwood Page 5 City Council Meeting Minutes May 1, 2017 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE OHIO PUBLIC WORKS COMMISSION FOR THE OLDE TOWN WATER MAIN IMPROVEMENTS, PHASE 1A Attachments: R17-43 Project No CD40U Olded Towne Watermain Improvement Letter_2017 Olde Town Water Replacement Map_A Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE OHIO PUBLIC WORKS COMMISSION FOR THE WOLF CREEK SANITARY SEWER REPLACEMENT. Attachments: R17-44 Project No CD25U Wolf Creek Sanitary Sewer OPWC Letter_2017 Wolfe Creek Sanitary Replacement Map_A Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY TROTWOOD CITY COUNCIL IMPOSING A City of Trotwood Page 6 City Council Meeting Minutes May 1, 2017 MORATORIUM OF TWELVE (12) MONTHS ON THE 9% INCREASE TO WATER AND SEWER RATES FOR TROTWOOD CITIZENS RECEIVING WATER AND SEWER SERVICE FROM THE CITY OF TROTWOOD. Attachments: R17-52 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Hankins, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XI. Staff Reports A. APPLICATION FOR TRANSFER OF LIQUOR PERMIT, CHANGE NO. 8200022 - 6101 THIRD STREET FUEL EXPRESS LLC, 6101 W THIRD STREET, TROTWOOD, OHIO 45427 TO LIQUOR PERMIT NO. 9536400 - WESTERN SKY LLC, 6101 W THIRD STREET, TROTWOOD, OH 45427. MOTION IS REQUESTED TO ACCEPT WITHOUT COMMENT. Attachments: 05.01.2017 Liquor Permit Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Hankins, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact 937.854.7212. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilitizing your email address or mobile phone. c. Council Members City of Trotwood Page 7 City Council Meeting Minutes May 1, 2017 XIII. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Hankins, that this meeting be adjourned. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 8