City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, May 15, 2017 6:00 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember James D. Williams II Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. David Young, Deputy Clerk of Council City Council Workshop Meeting Meeting Minutes May 15, 2017 I. Call to Order: Mayor Mary A. McDonald Mayor Mary McDonald called the meeting to order at 6pm. Staff Present: City Manager Quincy Pope Sr, Deputy Clerk of Council David Young, Chris Peeples, Fred Burkhardt, Donna Bowman, Chief Erik Wilson, Chief Richard Haacke II. Pledge of Allegiance III. Roll Call: Deputy Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Rap Hankins, Councilmember Charles Ron Vaughn and Councilmember James D. Williams II IV. Motion to Approve the Agenda This was approve the agenda as submitted V. Presentations and Recognitions A. Oath of Office for Jordan Turner Attachments: 05.15.2017 Jordan Turner B. Oath of Office for Sherri Robinson Attachments: 05.15.2017 Sherri Robinson C. Oath of Office for Tyler Murphy Attachments: 05.15.2017 Tyler Murphy D. Oath of Office for Captain Dan Heath Attachments: 05.15.2017 Dan Heath E. 32 year Retirement Presentation for Detective Bill Toney F. Recognition of the Trotwood-Madison High School Basketball Team (5 min) G. A presentation by the Trotwood VFW 4270 to Trotwood City Council in honor of Armed Services Day (5 min) City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes May 15, 2017 H. A presentation by Brunner Literacy Center (5 min) Attachments: PR27-17 Attachment PR27-17 Attachment 2 I. A presentation by Sinclair Community College (5 min) Attachments: PR28-17 Attachment Pr28-17 Attachment 2 J. A presentation on the potential options for our Street Levy (5 min) Attachments: PR29-17 Attachment VI. Motion to Close the Workshop Meeting Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Hankins, that this workshop be adjourned. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II VII. Motion to Open the Special Meeting Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Kelley, Jr., that we return to Regular Meeting Agenda. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II VIII. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that we approve the Consent Agenda. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II A. A motion to Approve the March 6, 2017 Meeting Minutes Attachments: 03.06.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes May 15, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II B. A motion to Approve the March 25, 2017 Meeting Minutes Attachments: 03.25.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II C. A motion to Approve the April 3, 2017 Meeting Minutes Attachments: 04.03.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II D. A motion to Approve the April 17, 2017 Meeting Minutes Attachments: 04.17.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II E. A motion to Schedule a Public Hearing and Draft Legislation for City Charter Amendments to Sections 3-3, 3-4, and 5-4, updating how a council member may be removed and Section 3-5 for the compensation board Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II IX. Resolutions City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes May 15, 2017 A. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GARY L. SNYDER OF ARCHITECTURAL RESOURCES CORPORATION AS ARCHITECT FOR TROTWOOD COMMUNITY AND CULTURAL ARTS CENTER RENOVATIONS Attachments: R17-53 R17-53 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II B. A RESOLUTION BY TROTWOOD CITY COUNCIL ACCEPTING THE BID OF MUHLENKAMP BUILDING CORPORATION FOR THE WORK TO BE COMPLETED FOR THE TROTWOOD COMMUNITY AND CULTURAL ARTS CENTER RENOVATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SAID CONTRACTOR OF THE TROTWOOD COMMUNITY AND CULTURAL ARTS CENTER TO COMPLETE THE PROJECT FOR AN AMOUNT OF $401,099.00 Attachments: R17-54 R17-54 Attachement R17-54 Attachment 2 Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Kelley, Jr., that this Resolution be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins and Councilmember Vaughn Nay: 1- Councilmember Williams II C. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT CDBG (COMMUNITY DEVELOPMENT BLOCK GRANT) FUNDS FOR THE SALEM MALL SITE CLEARANCE AND DEMOLITION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR DELEGATION OF ACTIVITIES WITH THE BOARD OF COUNTY COMMISSIONERS OF MONTGOMERY COUNTY, OHIO Attachments: R17-55 R17-55 Attachment City of Trotwood Page 4 City Council Workshop Meeting Meeting Minutes May 15, 2017 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II D. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT CDBG (COMMUNITY DEVELOPMENT BLOCK GRANT) FUNDS FOR THE TRAIN DEPOT RENOVATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR DELEGATION OF ACTIVITIES WITH THE BOARD OF COUNTY COMMISSIONERS OF MONTGOMERY COUNTY, OHIO Attachments: R17-56 R17-56 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Councilmember Kelley, Jr., that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II E. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT CDBG (COMMUNITY DEVELOPMENT BLOCK GRANT) FUNDS FOR THE TROTWOOD COMMUNITY CENTER RENOVATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR DELEGATION OF ACTIVITIES WITH THE BOARD OF COUNTY COMMISSIONERS OF MONTGOMERY COUNTY, OHIO Attachments: R17-57 R17-57 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II F. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH VORTEX AQUATIC PLAY SOLUTIONS FOR THE PURCHASE OF WATER FEATURE EQUIPMENT IN AN AMOUNT NOT TO EXCEED $70,000.00 City of Trotwood Page 5 City Council Workshop Meeting Meeting Minutes May 15, 2017 Attachments: R17-58 R17-58 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Kelley, Jr., that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II X. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact 937.854.7212. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. c. Council Members XI. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this meeting be adjourned. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Hankins, Councilmember Vaughn and Councilmember Williams II City of Trotwood Page 6