City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, June 5, 2017 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. Councilmember James D. Williams II David Young, Deputy Clerk of Council City Council Meeting Minutes June 5, 2017 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. Guests Present: John & Patricia Jenkins, Dave Norvell, Barbara Higgins, Mattie Clay, Wanda Page, Gloria Cooper, John Fecke, Steven Champion, Julia Littlejohn, Waldo Littlejohn, Sandra Johnson, Eva Winton, David Battle, Dawn wojick, Janet Foote, Sister Fran Christopher, Sister Mary Garke, Tom Grady, Janice Chinn Staff Present: City Manager Quincy Pope Sr., Deputy Clerk of Council David Young, Law Director Steve McHugh, Jo Hill, Erik Wilson, Chris Peeples, Jeannie Peyton, Fred Burkhardt, Thomas Barnett, II. Invocation: Daria Dillard Stone III. Pledge of Allegiance IV. Roll Call: Deputy Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember James D. Williams II Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember James D. Williams II V. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice-Mayor Gales, that we approve the agenda as submitted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II VI. VISITORS AND COMMUNICATIONS: To make a comment to City Council please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. VII. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by City of Trotwood Page 1 City Council Meeting Minutes June 5, 2017 Councilmember Hankins, seconded by Vice Mayor Gales, that this be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A. A motion to approve the May 1, 2017 Meeting Minutes Attachments: 05.01.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. A motion to approve the May 15, 2017 Meeting Minutes Attachments: 05.15.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. A Motion to Schedule a Public Hearing and Draft Legislation to Rename Service Road B which connects with Shiloh Springs Road, east of the intersection of State Route 49 Connector and Shiloh Springs Road Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 2 City Council Meeting Minutes June 5, 2017 VIII. Public Hearings/Ordinances IX. Motion to Open the Public Hearing If you wish to make a comment on the Public Hearing Portion of the meeting please stand and be sworn-in. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams, that the public portion of the meeting be opened. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A. AN ORDINANCE BY TROTWOOD CITY COUNCIL REPEALING OLD SECTION 921.15 “CHARGES FOR WATER SERVICE TO BE ASSESSED AND COLLECTED BY COUNCIL” AND ENACTING NEW SECTION 921.15 “CHARGES FOR WATER SERVICE TO BE ASSESSED AND COLLECTED BY COUNCIL; DISCOUNT”. Attachments: OR09-17 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Vice Mayor Gales, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. AN ORDINANCE BY TROTWOOD CITY COUNCIL REPEALING OLD SECTION 923.14 “RATES” AND ENACTING NEW SECTION 923.14 “RATES; DISCOUNT”. Attachments: OR10-17 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Williams II, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 3 City Council Meeting Minutes June 5, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE ELECTORATE AMENDMENTS TO SECTIONS 3-3, 3-4, AND 5-4 OF THE CHARTER OF THE CITY OF TROTWOOD, OHIO, AND TO PLACE THE SAME ON THE BALLOT AT THE GENERAL ELECTION, NOVEMBER 7, 2017. Attachments: OR11-17 OR11-17 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Vaughn, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II D. AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE ELECTORATE AMENDMENTS TO SECTION 3-5 OF THE CHARTER OF THE CITY OF TROTWOOD, OHIO, AND TO PLACE THE SAME ON THE BALLOT AT THE GENERAL ELECTION, NOVEMBER 7, 2017. Attachments: OR12-17 OR12-17 Attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II X. Motion to Close the Public Hearing Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Finley, that we close the public portion of this meeting. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 4 City Council Meeting Minutes June 5, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XI. Resolutions A. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE WAIVER OF PARTIAL RENTAL FEES FOR THE DAYTON SPRINGFIELD SICKLE CELL AFFECTED FAMILIES ASSOCIATION INC. Attachments: R17-59 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Councilmember Hankins, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. A RESOLUTION BY TROTWOOD CITY COUNCIL DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS AND BRIDGES, WHICH LEVY SHALL BE 1.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILLS TO RUN FOR THREE (3) YEARS PURSUANT TO SECTION 5709.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. Attachments: R17-60 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. A RESOLUTION BY TROTWOOD CITY COUNCIL DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX WITH INCREASE IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE City of Trotwood Page 5 City Council Meeting Minutes June 5, 2017 OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS AND BRIDGES, WHICH LEVY SHALL BE 1.25 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILLS PLUS AN INCREASE OF 0.25 MILLS TO RUN FOR THREE (3) YEARS PURSUANT TO SECTION 5709.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. Attachments: R17-61 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II D. A RESOLUTION BY TROTWOOD CITY COUNCIL DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX WITH INCREASE IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS AND BRIDGES, WHICH LEVY SHALL BE 1.50 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILLS PLUS AN INCREASE OF 0.50 MILLS TO RUN FOR THREE (3) YEARS PURSUANT TO SECTION 5709.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. Attachments: R17-62 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact 937.854.7212 between the hours of 8 am - 5 p.m. City of Trotwood Page 6 City Council Meeting Minutes June 5, 2017 b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. c. Council Members XIII. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Councilmember Hankins, that this be adjourned. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 7