City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, June 19, 2017 6:00 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember James D. Williams II Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. David Young, Deputy Clerk of Council City Council Workshop Meeting Meeting Minutes June 19, 2017 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6pm. Guests Present: Mattie Clay, Marc Raye-Redmond, Karla Clay-Alexander, Bruce Barcelo, Tom Grady, John Fecke, Ginger Officer, Janice Chinn, Jay Young Staff Present: City Manager Quincy Pope Sr., Deputy Clerk of Council David Young, Assistant Law Director Jessica Brockman, Chris Peeples, Erik Wilson, Richard Haacke, Jeannie Peyton, Donna Bowman, Fred Burkhardt, Eric Baxter II. Pledge of Allegiance III. Roll Call: Deputy Clerk of Council Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Charles Ron Vaughn and Councilmember James D. Williams II Excused: 1 - Councilmember Rap Hankins IV. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Finley, that we approve the agenda as submitted. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins V. Presentations A presentation from the Finance and Public Works Departments regarding the progress of the Trotwood Community and Cultural Arts Center - Eric Baxter/Chris Peeples (10 min) Attachments: PR30-17 A presentation from Public Health Dayton and Montgomery County regarding the Youth Tobacco Project - Karla Clay-Alexander (10 min) Attachments: PR31-17 Attachment VI. Motion to Close the Workshop Meeting Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Finley, that we close the workshop meeting. The motion carried by the following vote: City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes June 19, 2017 Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins VII. Motion to Open the Special Meeting Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Vice Mayor Gales, that the special meeting be opened. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins VIII. Resolutions A RESOLUTION BY TROTWOOD CITY COUNCIL DECLARING IT NECESSARY TO LEVY A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS AND BRIDGES, WHICH LEVY SHALL BE 1.0 MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILLS TO RUN FOR THREE (3) YEARS PURSUANT TO SECTION 5709.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND DECLARING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE GENERAL ELECTION TO BE HELD NOVEMBER 7, 2017. Attachments: R17-63 R17-63 Attachment Option 1 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Williams, that this resolution be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins A RESOLUTION BY TROTWOOD CITY COUNCIL DECLARING IT NECESSARY TO LEVY A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, RESURFACING, AND REPAIRING STREETS, ROADS AND BRIDGES, WHICH LEVY SHALL BE 1.___ MILLS WHICH IS A RENEWAL OF AN EXISTING LEVY OF 1.0 MILLS PLUS AN INCREASE OF 0.___ MILLS TO RUN FOR THREE (3) YEARS City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes June 19, 2017 PURSUANT TO SECTION 5709.19 AND SUBSECTION 5705.19(G) AS AMENDED, OF THE OHIO REVISED CODE, AND DECLARING THAT THE QUESTION OF THE TAX LEVY SHALL BE SUBMITTED TO THE ELECTORS AT THE GENERAL ELECTION TO BE HELD NOVEMBER 7, 2017. Attachments: R17-64 R17-64 Attachment Option 2 R17-64 Attachment Option 3 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS FROM MONTGOMERY COUNTY FOR THE PURPOSE OF PURCHASING A TERRORISM WARNING DEVICE. Attachments: R17-65 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams, seconded by Councilmember Vaughn, that this resolution be approved. The motion carried by the following vote: A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE CITIES OF ENGLEWOOD, OHIO AND CLAYTON, OHIO FOR THE PURPOSE OF PURCHASING A TERRORISM WARNING DEVICE. Attachments: R17-66 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins A RESOLUTION BY TROTWOOD CITY COUNCIL TO CANCEL THE CITY COUNCIL MEETING ON MONDAY, JULY 3, 2017 ACCORDING THE CITY CHARTER SECTION 3-8 MEETINGS, AND RESUME THE CITY COUNCIL MEETING ON MONDAY, JULY 17, 2017. Attachments: R17-67 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Kelley, Jr., that this Resolution be approved. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes June 19, 2017 IX. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this meeting be adjourned. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Finley, Councilmember Kelley Jr., Councilmember Vaughn and Councilmember Williams II Excused: 1- Councilmember Hankins City of Trotwood Page 4