City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, November 19, 2018 6:00 PM Trotwood Community & Cultural Arts Center 4000 Lake Center Drive Trotwood, OH 45426 City Council Workshop Meeting Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Sandy Riege Fuller, Deputy Clerk of Council City Council Workshop Meeting Meeting Minutes November 19, 2018 I. Call to Order: Mayor Mary A. McDonald Vice Mayor Gales opened the meeting at 6:00 p.m. II. Pledge of Allegiance III. Roll Call: Clerk of Council Present: 6 - Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Tyna R. Brown and Councilmember Yvette Page Absent: 1 - Mayor Mary A. McDonald Staff members: City Manager Quincy E. Pope, Sr., Deputy City Mgr. Stephanei Kellum, Attorney Jennifer Grewe, Planning & Devm't Director Jung-Han Chen, Fire Marshal Jeffrey Hilvers, CIC Executive Director Fred Burkhardt, Fire Chief Rick Haacke, Deputy Fire Chief Brandon Barnett, Assistant to City Manager Cheryl Wheeler, Police Chief Erik Wilson, Finance Director Chris Peeples and Sandy Riege Fuller, Deputy Clerk of Council. Visitors: Tom Grandy and Jay Young. IV. Motion to Approve Special & Workshop Meeting Agenda Vice Mayor requested a motion. A motion was made by Ms. Brown and second by Mr. Kelley for approval. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page V. Motion to Open the Special Meeting Vice Mayor Gales reqeusted a motion. A motion was made by Mr. Brown and scond by Ms. Finley for approval. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page VI. Motion to Approve the Consent Agenda Vice Mayor Gales asked for a motion. A motion was made by Ms. Brown and second by Mr. Kelley to approve consent agenda. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes November 19, 2018 A. 18-65 Motion for the Law Director to prepare the necessary legislation to amend OR36-17 for 2018 re-appropriation ordinance and further directing the Clerk to set a Public Hearing B. 18-66 Motion for the Law Director to prepare the necessary legislation establishing appropriations for the current expenses for the fiscal year beginning January 1, 2019 through December 31, 2019 and further directing the Clerk to set a Public Hearing. C. 18-67 Motion for the Law Director to prepare the necessary legislation to amend OR38-17 Section 151 Benefits Ordinance and further directing the Clerk to set a Public Hearing D. 18-68 Motion for the Law Director to prepare the necessary legislation to enact a new Chapter1501, Section 1501.13 of the Ohio Fire Code for the “Building Construction Identification Signage” and further directing the Clerk to set a Public Hearing E. 18-70 Motion for the Law Director to prepare the necessary legislation to appropriate land for an easement for a sanitary sewer at 5 Rio Grande Dr. and declare an emergency and further direct the Clerk to set a Public Hearing F. 18-71 Motion for the Law Director to prepare the necessary legislation to amend Chapter 951, Title Five, Other Public Services, Parks & Recreation for Municipal Park Land Facilities for the Trotwood Community Center & Park Pavilion Reservations and further directing the Clerk to set a Public Hearing VII. Resolutions City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes November 19, 2018 A. R18-113 A RESOUTION BY THE TROTWOOD CITY COUNCIL TO DECLARE AND NECESSITY AND INTENT TO ACQUIRE A SANITARY SEWER EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT ON PROPERTY OWNED BY CANDIDA LIZARRAGA RODRIGUEZ, WITH INTEREST IN SAID PROPERTY BY OTHERS, FOR THE PURPOSE OF A SANITARY SEWER LINE REPLACEMENT PROJECT. Attachments: R18-113__Resolution to Declare Necessity and Intent to Acquire Property for Sewer Project (00974317xA06A8) R18-113 _ 5 Rio Grande_Exhibit A R18-113 _ 5 Rio Grande Sanitary Sewer _ Exhibit B City Manager said there's a need to replace a sanitary sewer line in the Olde Town area of Trotwood that will require a temporary and permanent easements from several properties. There is one exception as explained in this legislation. All other property owners have granted the city the easements required to complete the project. The city attorney explained this request is a form of imminent domine for a certain part of a this property. Mayor McDonald asked for a motion. A motion was made by Mr. Vaughn and second by Ms. Finley to approve. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page B. R18-114 A RESOLUTION BY THE COUNCIL OF THE CITY OF TROTWOOD, OHIO AUTHORIZING THE CITY TO ACT AS THE SPONSORING MUNICIPAL ENTITY FOR THE PURPOSE OF THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION (“CIC”) APPLYING FOR THE JP MORGAN ADVANCING CITIES GRANTS AND FURTHER AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS NECESSARY TO SUPPORT THE CIC’S APPLICATION Attachments: R18-114___Res auth CM to support CIC application for JP Morgan grant funds (00983955xA06A8) City Manager said this grant is a five-year initiative that will invest in solutions to bolster the long terms vitality of cities and communities that have not benefited form economic growth. A portion of the is to connect more people to jobs with a career pathway and living with financial security, bring more growth to small business owners with hiring, and helping the neighborhoods with growth. If awarded this funding can be used for housing renovation and infrastructure for our city, therefore, the CIC would like to apply that needs the support of the municipality which is due this month. Mayor McDonald requested a motion. A motion was made by Mr. Kelley and second by Ms. Finley to support and approve this request. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes November 19, 2018 VIII. Motion to Close the Special Meeting Vice Mayor reqeusted a motion. A motion was made by Ms. Brown and second by Ms. Finley. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page IX. Motion to Open the Workshop Session Vice Mayor requested a motion. A motion was made by Mr. Kelley and seocnd by Ms. Finley. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page X. Special Presentations and Recognitions A. PR38-18 Presentation by Fire Marshal Hilvers to enact a new section 1501.13 Building Construction Identification Signage to the Ohio Fire Code for certain fire protection for first responders Attachments: Fire Dept Building sign Placard_attachment Fire Marshal Hilvers representing the Trotwood Fire & Rescue Department spoke about the need for building construction identification placard signage. With this information the firefighter safety will help identity the building components. The signage would be for new buildings for the renovation of an existing structure. Some of the identifiers are: roof construction material, floor material, building construction whether it's combustible or not, HVAC, HAZMAT and high storage items that could be a potential high risk element. With this signage proposal for our city it will reduce the structural collapse and firefighter fatalities and injuries. XI. Old & New Business Mayor: To schedule an appointment with the Mayor, contact Sandy Riege Fuller 937.854.7212 between the hours of 8 am - 5 p.m. A. 18-72 City Council Workshop Meeting, Tuesday, November 27, 2018 at 6:00 pm This Staff Report was read and filed B. 18-73 Mayor & City Council Christmas Tree Lighting Event, Trotwood Government Center, Saturday, December 8 from 4-6 pm Attachments: 18-73 Staff Report Christmas Tree Lighting This Staff Report was read and filed City of Trotwood Page 4 City Council Workshop Meeting Meeting Minutes November 19, 2018 XII. Motion to Adjourn Vice Mayor Gales requested a motion to adjourn the meeting at 6:45 pm. A motion was made by Mr. Vaughn and second by Mr. Finley. Roll Call: Aye: 6- Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 5