City Council

TROY CITY COUNCIL FINANCE MEETING AGENDA April 4th, 2024 6:45 P.M. Pledge of Allegiance Roll Call Public Forum Presentation of Agenda ORDINANES 12. Ordinance Transferring Funds Within The 2024 General Fund (Council President Steele) (At The Request Of The Administration) RESOLUTIONS 55. Resolution Confirming The Appointment Of Randal D. Coburn As Commissioner Of Planning And Community Development (Council Member Casey) (At The Request Of The Administration) 56. Resolution Authorizing The Mayor To Enter Into A Memorandum Of Understanding With Unity House To Make An Application For Fiscal Year 2022 Improving Criminal Justice Response Grant (Council President Steele) (At The Request Of The Administration) 57. Resolution Authorizing The City Council To Open Up A Public Comment Period On The City Of Troy’s Annual One Year Action Plan Of The Final Year Of The Five Year Strategic Consolidated Plan (Council President Steele) (At The Request Of The Administration) 1  ORD12 ORDINANCE TRANSFERRING FUNDS WITHIN THE 2024 GENERAL FUND The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2024 budget is herein amended as set forth in Schedule A entitled: 2024 Budget Transfer(s) – March 2024 City Council Meeting which is attached hereto and made a part hereof. Section 2. This Ordinance shall take effect immediately. Approved as to form ____________________, 2024 Dana L. Salazar, Corporation Counsel  ORD12 Carmella Mantello Dylan Spring Mayor City Comptroller Seamus Donnelly Deputy Mayor Office of the City Comptroller Phone: (518) 279-7103 City Hall Fax: (518) 268-1682 433 River Street Troy, New York 12180 Date: March 27, 2024 To: Troy City Council From: Dylan Spring, City Comptroller Re: 2024 Budget Transfer(s) – March 2024 City Council Meeting The reasons below are specific to the items as referenced on Schedule A as justification for the budget amendment(s). 1. A transfer of the Information Systems Dues & Subscriptions and City Clerk Consultant Services to the City Comptroller Consulting Services account in the amount of $120,000.00 The funds are needed to cover the additional work needed by ProNexus until the end of April, and the work done by Fiscal Advisors for the rest of the year.  Schedule A 2024 Budget Transfer(s) – March 2024 City Council Meeting Original Change Revised Department Account No. Description Reference Budget* (+/-) Budget General Fund City Clerk A.1410.0409.0023.0000 Consulting Services 275,000.00 (60,000.00) 215,000.00 1 Information Systems A.1680.0408.0000.0000 Dues & Subscriptions 317,250.00 (60,000.00) 257,250.00 City Comptroller A.1315.0408.0000.0000 Consulting Services 100,000.00 120,000.00 220,000.00 1 Net Impact On General Fund 0.00 * Or as previously amended  RES55 RESOLUTION CONFIRMING THE APPOINTMENT OF RANDAL D. COBURN AS COMMISSIONER OF PLANNING AND COMMUNITY DEVELOPMENT ___________________________________________________________________________ WHEREAS, Troy City Charter § C-56(B) provides that there may be a Commissioner of Planning and Community Development; and WHEREAS, Mayor Mantello has appointed Randal D. Coburn to the position of Commissioner of Planning and Community Development; and WHEREAS, the Mayor’s appointment of Mr. Coburn has been duly made in a writing filed in the office of the City Clerk; and WHEREAS, Mr. Coburn’s appointment is subject to confirmation by the City Council; and WHEREAS, based upon his education, experience, and professional qualifications, Mr. Coburn is well-qualified for the position of Commissioner of Planning and Community Development. NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby confirm the Mayor’s appointment of Randal D. Coburn to the position of Commissioner of Planning and Community Development. Approved as to form, ___________________ , 2024 __________________________________________ Dana L. Salazar, Corporation Counsel  RES55 Randal D. Coburn Home Cell EMPIRE STATE DEVELOPMENT CORPORATION Advisor, Tax Incentives Advised in the development and administration of several temporary COVID relief assistance Programs for small businesses. Senior Vice President & Director, Economic Incentives Oversaw the operations of several major incentive programs for New York State. Responsible for effective and efficient delivery of program services for internal and external clients. NYS DEPARTMENT OF ECONOMIC DEVELOPMENT Deputy Commissioner Oversaw the operations and reform of a longstanding tax incentive program. NEW YORK STATE LEGISLATURE Policy Analyst Conducted research, prepared reports, and analyzed and developed legislation related to energy and environmental policy with a focus on solid waste management issues. OTHER EXPERIENCE • President, Board of Directors, Friends of Five Rivers, a not-for-profit whose mission is to provide environmental education and support the Environmental Center. • Member, Board of Directors: Albany Tennis Club, a community non-profit tennis organization located in the City of Albany. • Chair and Vice-Chair of the Northeast Recycling Council, a professional organization comprised of recycling and economic development officials in 10 states. • College Instructor for the Rochester Institute of Technology (1993-1995) and the State University of New York at Albany (1998). EDUCATION State University of New York Master of Business Administration Master of Public Administration Bachelor of Arts in Economics  RES56 RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH UNITY HOUSE TO MAKE AN APPLICATION FOR FISCAL YEAR 2022 IMPROVING CRIMINAL JUSTICE RESPONSE GRANT WHEREAS, City of Troy, New York, Troy Police Department, Unity House of Troy, Inc., Rensselaer County Probation Department, Rensselaer County District Attorney, Rensselaer County Family Court, and Hoosick Falls Police Department have come together to collaborate and to make an application for FY 2022 Improving Criminal Justice Response (ICJR) grant; and WHEREAS, the partners listed above have agreed to enter into a collaborative agreement in which City of Troy, New York will be the lead agency and named applicant and the other agencies will be partners in this application; and WHEREAS, Mayor Madden previously signed the original Partnership Agreement on April 28, 2022; and WHEREAS, once signed, the attached Memorandum of Understanding will replace the current Partnership Agreement executed by Mayor Madden. NOW, THEREFORE, BE IT RESOLVED, that the Mayor of the City of Troy is hereby authorized to enter into a Memorandum of Understanding with the Unity House for the purpose of replacing a Partnership Agreement for the fiscal year 2022 ICJR grant, the Agreement to conform substantially with the Memorandum of Understanding attached hereto, subject to review and revision by Corporation Counsel with such terms, conditions, and provisions as Corporation Counsel may require for the protection of the City and the public. Approved as to form ____________________, 2024 _____________ Dana L. Salazar, Corporation Counsel  RES56 Memorandum of Understanding WHEREAS, City of Troy, New York, Troy Police Department, Unity House of Troy, Inc., Rensselaer County Police Department, Rensselaer County District Attorney, Rensselear County Family Court, and Hoosick Falls Police Department have come together to collaborate and to make an application for FY 2022 Improving Criminal Justice Response (ICJR) grant; and WHEREAS, the partners listed below have agreed to enter into a collaborative agreement in which City of Troy, New York will be the lead agency and named applicant and the other agencies will be partners in this application; and WHEREAS, the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS, the application prepared and approved by the collaborative through its partners is to be submitted to the Office on Violence Against Women on or before April 28, 2022; I) Description of Partner Agencies 1. The City of Troy, New York - As a past awardee of OVW Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program (GEAP) and partner with Unity House of Troy, Inc. on a current OVW Improving Criminal Justice Responses to Domestic Violence, Dating Violence, Sexual Assault, and Stalking Program (ICJR) award, the City of Troy has a strong history of working to improve criminal justice outcomes for victims and survivors of domestic violence. Outside of grant programs, the City of Troy’s commitment extends to the creation of a domestic violence- specific unit within the Troy Police Department’s Detectives Bureau to investigate domestic violence-related crimes. Additionally, the City of Troy has been a longtime partner with the Unity House Domestic Violence Services (UHDVS) program. In addition to OVW-funded projects, other examples of this partnership include supporting the construction of UHDVS’ 33-bed shelter and currently providing funding to rapidly re-house homeless victims of domestic violence.  RES56 2. Troy Police Department (Troy PD) has a dedicated, specialized unit for the handling of domestic violence cases. Troy PD has been working with Unity House Domestic Violence Services (UHDVS) and Rensselaer County Probation since 2003 as partners in coordinated response services that include cross-referrals, joint case conferences, participating in domestic violence-related trainings, conducting unsolicited follow-up home visits with the Unity House Police Advocate, and more. DV Investigator will serve as co-Project Coordinator with the Unity House Police Advocate. 3. Unity House of Troy, Inc. has been serving victims of domestic violence since it opened its doors in 1971. In 1979, a formal program for victims of domestic violence was established. As part of the coordinated community response approach, Unity House Domestic Violence Services (UHDVS) has co-located staff with Rensselaer County Department of Social Services, Rensselaer County Family Court, and hosts shared space with criminal justice partners in the Survivor Support Sanctuary, located within our non-residential domestic violence services building. UHDVS’ Police Advocate will serve as co-Project Coordinator with the Troy PD DV Investigator. 4. Rensselaer County Probation Department has a dedicated, specialized unit for handling domestic violence cases. Probation has been working with Unity House Domestic Violence Services (UHDVS) and Troy PD since 2003, as partners in coordinated response services that include providing referrals for victim impact statements, assisting with protective order violations, and sharing of information/case coordination. 5. Rensselaer County District Attorney’s Office – Since taking office in early 2019, DA Mary Pat Donnelly has been a committed partner to improving services and outcomes for victims/survivors of domestic violence. 6. Rensselaer County Family Court has a domestic violence component that provides swift, certain, and consistent responses to domestic violence. In addition, the court has partnerships with prosecutors, defense, probation, parole, and other stake holders. 7. Hoosick Falls Police Department – Hoosick Falls, a rural part of Rensselaer County, is committed to improving criminal justice responses to domestic violence and has recently provided UHDVS with satellite office space in order to provide victim services, including legal services and advocacy. II) History of Relationship  RES56 In addition to successfully implementing FY 2011, FY 2013, FY 2016, and FY 2019 awards through the ICJR Grant Program (formerly Grant to Encourage Arrest Policies and Enforce Protection Orders Grant Program), the partners share prior history of collaboration. As recipients of Office of Justice (OJP) Programs funding, all core partners (City of Troy, Troy Police Department, Unity House of Troy, Inc., Rensselaer County Probation Department, and the Rensselaer County District Attorney’s Office) have formerly collaborated since 2003, to thoughtfully and strategically enhance the City of Troy’s Coordinated Community Response (CCR) to the epidemic of domestic violence. Specific developments and examples of partnership within the CCR include: • In 2013, Unity House and the Troy Police Department jointly adopted the Lethality Assessment Protocol (LAP) sponsored by the Maryland Network Against Domestic Violence, to assess the lethality risk of domestic violence victims and to make speedy referrals to crisis services. • In 2013, the Troy Police Department permanently located two Investigators from the Special Victims Unit in a wing of the Unity House non-residential services building. • In 2013, the Troy Police Department and Unity House developed and implemented the follow-up home visit program. The program provides essential follow-up criminal justice and domestic violence services for victims who recently filed domestic incident reports within the city. • Since 2013, all core partners have met monthly to discuss policy, practice, and ways to improve the criminal justice response to victims/survivors of domestic violence, dating violence, sexual assault, and stalking. • Since 2013, the Rensselaer County Probation Department has conducted unannounced home visits and strategic surveillance of probationers sentenced to formal probation for domestic violence crime, in partnership with information provided by Unity House with victim/survivor informed consent and request, the Troy Police and the District Attorney. • During the FY2013, FY2016, and FY2019 award periods, Unity House of Troy provided training to all sworn officers of the Troy Police Department. Topics included working with strangulation survivors, enhancing LGBTQ+ competencies, and advanced nuances of intimate partner violence. • In 2016, all core partners supported the formation of a High-Risk Team serving victims/survivors of intimate partner violence within the City of Troy. Building upon the existing Lethality Assessment Protocol process, the goal of the High-Risk Team is to reduce intimate partner-related homicide through heightened criminal justice interventions and holistic, intensive victim/survivor services. • In 2018, Unity House, Troy Police, and the District Attorney developed a Strangulation Supplement to the Lethality Assessment Protocol. The supplement consists of a series of short answers and check boxes designed to elicit information about the physical manifestations of strangulation and assist in the collection of evidence at the scene. The purpose of the supplement is to identify what level of charge is appropriate, criminal obstruction of breathing and strangulation, to determine if symptoms  RES56 are present that warrant medical intervention, and to promote a comprehensive response from the criminal justice system. • History and experience indicate that each core partner is deeply committed to developing and implementing innovative best practices for elevating victim/survivor safety and perpetrator accountability within the City of Troy and Rensselaer County. Over the many years of collaboration, the applicant/lead agency has rotated from the City of Troy to Unity House, in response to OVC’s priorities and expectations. In response to OVC’s FY22 priorities, the City of Troy agreed to be the applicant/lead agency once again, with Unity House maintaining the required victim services provider/partner role. All partners have worked to make this a seamless transition, and for the purposes of how the project actually operates, most operations have remained the same or similar, especially all programmatic/service delivery pieces. All core partners remain committed to participation, coordination, and collaboration. Additionally, Hoosick Falls Police Department was added as a new partner in FY22, in order to increase and improve criminal justice responses, case coordination, and outreach and availability and access to resources and services in rural jurisdictions of Rensselaer County. This Improving Criminal Justice Responses to Domestic Violence, Dating Violence, Sexual Assault, and Stalking (ICJR) Program will strengthen the community’s coordinated criminal justice response to domestic/dating violence, sexual assault, and stalking. The ICJR Program will be implemented in the City of Troy, in coordination with surrounding jurisdictions within Rensselaer County, both located in the Third Judicial District of the Ney York State Unified Court System. The program will target the following: 1. Strengthen legal advocacy and other service programs, and develop a comprehensive survivor service and support center 2. Increase access to justice for all survivors, including through exploration of survivor-centered criminal justice reform 3. Demonstrate a commitment to strong enforcement of laws, and prosecution of cases, involving domestic/dating violence, sexual assault, or stalking, including the enforcement of protection orders from other jurisdictions.  RES56 During the required planning phase, the Partners will: • Dedicate a Project Coordinator • Attend the OVW required New Grantee Orientation • Review/update the Sanctuary Charter, and policies and procedures • Enhance/expand upon the existing Coordinated Community Response (CCR) • Identify evidence-based practices/tools that may be used • Develop/revise a strategic plan outlining project goals • Review/update policies and procedures. Over 48 months of funding, the UHDVS Police Advocate will: • Meet with 175 survivors in the Survivor Support Sanctuary (Sanctuary) to provide case coordination, safety planning, referral and other services, and assist 75 survivors in filing for temporary orders of protection • Provide case coordination for project participants and arrange appointments for the survivor to meet with project partners and other service providers, at the survivor’s convenience, in the Sanctuary • Accompany survivors to preliminary hearings and other proceedings that cannot be held in the Sanctuary • Follow-up on cases, track, and advocate for the issuance of warrants, advocate for the survivor’s choices and assist survivors with writing a Victim Impact Statement • Provide advocacy and support services to 600 survivors and 10 non-intimate partner sexual assault victims • Offer intensive, on-going safety planning and assistance, in procuring safety measures through the coordination of services such as shelter, medical care, relocation, and/or lock changes to 100% of survivors engaged in the project. Over 48 months of funding, the UHDVS will: • Facilitate four (4) annual trainings for project partners and their staff. Over 48 months of funding, the Specialized DV Investigator will: • Review all domestic Incident Reports (DIR) • Investigate 475 DV cases • Provide survivors with information about their rights, the criminal justice process, available services, and  RES56 take additional DIR’s as appropriate. • Complete 350 unsolicited follow-up visits with the Police Advocate, following the filing of a DIR with Troy PD • Complete 400 Lethality Assessments and referrals to UHDVS Over 48 months of funding, the DV Investigator, Police Advocate, Probation and/or DA will: • Conduct 200 joint case conferences. Over 48 months of funding, Probation will: • Conduct 620 strategic, unannounced visits and surveillance details for domestic violence offenders during off hours III) Development of Application As mentioned previously, City of Troy, Troy Police Department, Unity House of Troy, Rensselaer County Probation, and Rensselaer County DA have a long history of collaboration to improve criminal justice responses in the city and county. This strong, historied collaboration aided in the development of the FY22 application, by providing partners a firm foundation for increased collaboration and capacity, aiding in formation of new goals and areas of enhancement and expansion, and recognizing that the need for these integral services still outweighs the availability in our city, including an increased need in the rural areas of our county. Additionally, COVID-19 played a significant role in affecting resources and services that were able to be provided safely during several years of the FY19 award and created a setback for completing all of the FY19 project objectives and created additional barriers, complications for victims/survivors seeking safety. As such, partners were emboldened to apply for FY22 funding in order to build on previous work and expand and enhance new initiatives, including expanded access and increased responses to rural areas. Troy Police Department and Unity House of Troy worked collaboratively to update the project narrative, goals, and other pieces to be responsive to OVC’s priorities, based on the FY23 solicitation, as well as being responsive to current community needs. Other project partners were included when discussing updated goals, objectives,  RES56 and deliverables and Coordinated Community Response (CCR) participation. All partners reviewed the participation agreement before committing to partnership. Troy Police Department and Unity House of Troy staff met several times to discuss the project application narrative, goals, timeline, and budget and all required processes for application submission. The City of Troy agreed to being the lead applicant and recipient of funds and assigned Troy Police Department staff the credentials within their JustGrants system in order to submit the application and complete all post- award requirements, if awarded. IV) Roles and Responsibilities NOW, THEREFORE, it is hereby agreed by and between the partners as follows: The City of Troy will be the applicant and main recipient of award funds, if awarded. Unity House of Troy and Rensselaer County Probation will be funded subrecipients. Rensselaer County DA, Rensselaer County Family Court, and Hoosick Falls Police Department will be unfunded project partners, contributing their time in-kind. Staffing funded through the grant (salaries and fringe) will include DV Investigators (partial) and Patrol Officers (partial) from Troy Police Department, DV Probation Officers (partial) from Rensselaer County Probation, and Police Advocate (fully funded), Program Director (partial), and Assistant Service Director (partial) from Unity House of Troy. Unity House of Troy’s Police Advocate will act as Project Coordinator and “Point Person,” who will lead the project planning, development, and implementation, coordinating all aspects with the project partners. In addition to staff salaries and fringe, grant funding has been budgeted for costs related to required training/technical assistance, including travel expenses for Unity House, Troy Police Department, and Rensselaer County Probation. Administration funds have been budgeted for Unity House, Troy Police, and Rensselaer County Probation. Additionally, grant funds have been budgeted to increase the accessibility of services, including language translation and interpretation services.  RES56 1) The City of Troy, New York, through the Troy Police Department, will provide the following assistance and services to victims of domestic violence, dating violence, sexual assault, and stalking: Troy PD will provide services/assistance to victims/survivors of domestic violence, dating violence, sexual assault, and/or stalking including: • Meet with victims in the Survivor Support Sanctuary or in the community to provide information about victims’ rights and the criminal justice process • Complete Domestic Incident Reports • Review of all Domestic Incident Reports and investigating cases • Conduct joint case conferences with Unity House and other partners, with survivor consent. • With Unity House Police Advocate, complete unsolicited follow-up visits following the filing of a Domestic Incident Report and complete additional follow-up visits for non-violent and non-emergent DV cases • Complete lethality assessments and referring to Unity House Domestic Violence Services • Participate in annual training from Unity House Domestic Violence Services • Participate in Coordinated Community Response (CCR) Meetings • Provide referrals to Unity House Domestic Violence Services 2) Unity House of Troy, Inc. will provide the following assistance and services to victims of domestic violence, dating violence, sexual assault, and stalking including: • Case coordination and arrangement of appointments with Partners and survivors in the Survivor Services Sanctuary • Coordination of other services such as shelter, medical care, relocation, lock changes, etc. • Provide information about their rights as victims of crime and provide support and advocacy • Provide intensive, ongoing safety planning services • Provide criminal justice advocacy and accompaniment • Assist victims/survivors in filing for Temporary Orders of Protection • Advocate for and track the issuance of warrants • With Troy PD DV Officers, complete unsolicited follow-up visits following the filing of a Domestic Incident Report (DIR) and additional follow-up visits for non-violent, non-emergent cases • Conduct joint case conferences with Troy PD DV Investigator and other Partners, with victim/survivor consent • Provide annual trainings to Partners on best practices and other relevant topics for serving victims/survivors of domestic/dating violence, sexual assault, and stalking to partners • Facilitate Coordinated Community Response (CCR) Team Meetings  RES56 3) Rensselaer County Probation Department will provide the following assistance and services to victims of domestic violence, dating violence, sexual assault, and stalking including: • Meet with victims/survivors at the Survivor Support Sanctuary to discuss safety and probation concerns • Conduct strategic, unannounced visits and surveillance details for domestic violence offenders during off hours • Conduct joint case conferences with Troy PD and Unity House Domestic Violence Services, with survivor consent • Participate in Coordinated Community Response (CCR) Meetings 4) Rensselaer County District Attorney’s Office will provide services/assistance to victims/survivors of domestic violence, dating violence, sexual assault, and assault stalking including: • Meet with survivors in the Survivor Services Sanctuary to discuss and prepare cases for prosecution • Participate in Coordinated Community Response (CCR) Meetings • Provide referrals to UHDVS for services and participate in joint case conferencing with Partners 5) Rensselaer County Family Court will provide services/assistance to victims/survivors of domestic violence, dating violence, sexual assault, and stalking including: • Participate in Coordinated Community Response (CCR) Meetings • Provide referrals to UHDVS for services • Provide support and training in the implementation of E-Share for filing Temporary Orders of Protection remotely 6) Hoosick Falls Police Department will provide services/assistance to victims/survivors of domestic violence, dating violence, sexual assault, and stalking including: • Coordinate with Troy PD on cases and enforcement of protection orders that cross the lines of jurisdiction • Participate in annual trainings provided by Unity House Domestic Violence Services • Participate in Coordinated Community Response (CCR) Meetings All project partners are committed to working together to achieve the stated project goals and to sustain the project if/when grant funds are no longer available.  RES56 V) Timeline The roles and responsibilities described above are contingent on the City of Troy, New York receiving funds requested for the project described in the OVW grant application. Responsibilities under this Memorandum of Understanding would coincide with the grant period, anticipated to be 10/01/2022 through 09/30/2026. VI) Commitment to Partnership 1) The collaboration service area includes the City of Troy, New York, with the coordination of surrounding jurisdictions within Rensselaer County. 2) The partners agree to collaborate and provide services and assistance to victims/survivors of domestic violence, dating violence, sexual assault, and stalking pursuant to the program narrative of the grant application attached to this agreement. 3) Compensation for [non-lead] partners' contribution to this project will be provided as outlined in the OVW budget detail worksheet. 4) We, the undersigned have read and agree with this MOU. Further, we have reviewed the proposed project and approve it.  RES56 By_______________________________ Mayor, City of Troy, NY By_______________________________ Authorized Representative, Chief of Troy Police Department Lead Agency Authorized Representative, Date_____________________________ Partner 1 Date_____________________________ By_______________________________ CEO of Unity House of Troy, Inc., By_______________________________ Authorized Representative, Partner 2/ Director, Rensselaer County Victim Services Provider Probation Department Date_____________________________ Authorized Representative, Partner 3 Date_____________________________ By_______________________________ Rensselaer County District Attorney Authorized Representative, By_______________________________ Partner 4 Rensselaer County IDV & DV Date_____________________________ Courts Resource Coordinator Authorized Representative, Partner 5 By_______________________________ Date_____________________________ Chief of Police, Hoosick Falls Police Authorized Representative, Partner 6 Date_____________________________ cc: Agencies and Interested Parties  RES57 RESOLUTION AUTHORIZING THE CITY COUNCIL TO OPEN UP A PUBLIC COMMENT PERIOD ON THE CITY OF TROY’S ANNUAL ONE YEAR ACTION PLAN OF THE FINAL YEAR OF THE FIVE YEAR STRATEGIC CONSOLIDATED PLAN WHEREAS, the City of Troy has prepared the City’s One Year Action Plan (2024- 2025), which is the final year of the 5 Year Strategic Consolidated Plan for the U.S. Department of Housing and Urban Development for planning and funding purposes, a copy of which is attached hereto and made a part hereof; and WHEREAS, the City Council will take all comments received from the public into consideration before the final City Council approval of the One Year Action Plan (2024-2025) on May 2, 2024, at its regular scheduled City Council Meeting. NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby commence the public comment period this day April 4, 2024, at its regular scheduled City Council meeting, hereby allowing all residents to comment in person or in writing to the City Council on the One Year Annual Action Plan (2024-2025) of the final year of the 5 Year Strategic Consolidated Plan. Approved as to form, ___________________ , 2024 __________________________________________ Dana L. Salazar, Corporation Counsel  RES57 Memo In Support This legislation outlines the current proposed amounts for the July 1, 2024 – June 30, 2025, program year for the CDBG, ESG and HOME Programs. This will be the Final Annual Action Plan of the 5 Year Consolidated Plan. It is required by HUD under the program guidelines that the annual action plan is passed at this time. See Attached Outline  RES57 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NOTICE OF PROPOSED PROJECT FUNDING CITY OF TROY 2024-2025 ANNUAL ACTION PLAN Notice is hereby given that the City of Troy, New York hereby presents its proposed 2024 One Year Action Plan budget (OYAP) for the 2024-2025 Consolidated Planning program year that begins July 1, 2024. The Proposed U.S. Department of Housing and Urban Development funding includes $1,716,668 Community Development Block Grant (CDBG) funding, $151,008 Emergency Solution Grant (ESG) funding and $497,412.40 HOME Investment Partnerships Program funding. Due to Congress not passing the annual allocations yet there could be a +/- 10% difference in the final numbers. If the final numbers are greater that the +/- 10% a new public hearing will be held. A statutory 30-day public comment period will begin on Monday, March 25, 2024, and ends on Wednesday, April 24, 2024. All residents, property owners, and other stakeholders of the City of Troy are encouraged to submit written comments or questions regarding the draft One Year Annual Action Plan to the Department of Housing & Community Development located at City Hall, 433 River Street Troy, NY 12180, or email to carolin.skriptshak@troyny.gov Final public comment and Approval of the proposed 2024 One Year Annual Action Plan is scheduled for Thursday, May 2, 2024, at 7:00 PM at the regularly scheduled Troy City Council meeting. A copy of the Five-Year Strategic Plan of the Consolidated Plan as well as the Annual Action Plan are available for public review weekdays between the hours of 8:30 AM to 4:30 PM at the offices of the Department of Housing and Community Development in Troy City Hall or on troyny.gov website. Planning & Administration (CDBG): $325,000 - CDBG Planning Administration (Troy Housing Department, $325,000): Funding is for staff salaries, and to perform the administrative requirements of the Community Development Block Grant program as required under the regulatory statutes of the United States Department of Housing and Urban Development (U.S. Department of HUD). Neighborhood Livability (CDBG): $275,000 - Code Enforcement (Troy Code Enforcement Department, $ 225,000): funding to conduct code inspections and related program delivery work in low/moderate income census tract areas. Recreation (City of Troy Recreation Department, $50,000- Recreation improvement projects will consist of project-based improvements at various park locations to improve safety conditions, access, and projects that expand recreational opportunities for City residents.  RES57 Lansingburgh Target Area Reinvestment $1,116,668 - Lansingburgh Target Area Reinvestment (City of Troy Housing Department, $1,081,668): Lansingburgh Target Area Phase 2 will consist of targeted infrastructure improvements, and neighborhood quality of life improvements including, sidewalks and curbing replacement, milling & paving, streetscape improvements, public safety, and neighborhood park improvements. Starting in Lansingburgh on 2nd Ave from 101st to 104th Street. This will be the final year of the 5-year consolidated plan. Program Delivery Expense (City of Troy Housing Department, $35,000): Program Delivery expenses related to the South Troy infrastructure project including onsite project management oversight, design and engineering, Davis Bacon compliance and related work and coordination with contractors and homeowners. ESG Homelessness $151,008 - ESG Administration, (CARES of NY, INC., $11,325.60): Administrative and related program expenses associated with the implementation of the Emergency Solutions Homeless Grant Program. Unity House Emergency Shelter Operating Expense, (Unity House, $30,851.93): Emergency shelter operating funds: this service provides emergency shelter and support for domestic violence victims and their children who are faced with homelessness because of domestic violence. Unity House Homeless Prevention, (Unity House, $7,615.70): The Unity House Prevention program provides emergency rental assistance and security deposits for residents that are at risk of becoming homeless. TAUM Furniture Program – Rapid Rehousing (Troy Area United Ministries, $12,045.57): Provides free Furniture to households obtaining permanent housing after homelessness. TAUM Furniture Program – Homeless Prevention (Troy Area United Ministries, $2,252.41): Provides free Furniture to households obtaining permanent housing after homelessness. Roarke Center Connections Homeless Prevention Program (Catholic Charities, $12,645.53): The Roake Center Prevention program provides case management and rental assistance for residents that are at risk of becoming homeless. As a means to keep residents from becoming homeless clients are provided on-going services related to education, rehabilitation, job search, mental health and maintaining permanent housing. Joseph’s House Emergency Shelter Operating Expense (Joseph’s House, $48,574.77): Operating funds: this service provides shelter and support, advocacy and re-housing services to City of Troy homeless residents. YWCA Homeless Prevention (Troy YWCA, $15,696.49): Program serves more than 50  RES57 homeless women and women with children to work towards becoming self sufficient. Homelessness Planning and Assistance Services (CARES of NY, INC., $10,000): Funds to provide updates and maintenance of the Homeless Management Information Services System (HMIS) database required by United States Department of Housing and Urban Development (USDHUD). (HOME) $497,412.40 - HOME Administration Costs (City of Troy, $15,000.00): Perform the administrative requirements of the HOME program as requested by the City of Troy and by the United States Department of Housing and Urban Development (USHUD). CHDO Set-Aside Project (TBD, $332,412.40): A certified CHDO will undertake new construction projects or perform rehabilitation on city owned property that will be sold to low- and moderate-income persons either in the Troy Housing Authority’s Self- Sufficiency program, the City’s Homebuyer Incentive Program, or Habitat for Humanity homebuyers. Homeowners Incentive Program (TRIP, $150,000): Grants for City of Troy first time homebuyers. Grant provides down payments, closing costs, and mortgage reductions for low/moderate-income first-time homebuyers. All Troy residents and taxpayers, as well as neighborhood organizations, businesses, and other stakeholders in Troy are invited to review this spending plan and comment on it in writing, until 4:30 PM on Thursday, April 30, 2024. After receipt of public comments from the March 12, 2024, public hearing, and the 30-day public comment period that ends of April 24th, 2024 the City Council will move to approve the One Year Annual Action Plan at its regular meeting at 7:00 PM on Thursday, May 2, 2024. Thereafter, the City of Troy will submit its formal application for funding to HUD by May 15, 2024. Publication Dates: March 22, 2024