City Council

TROY CITY COUNCIL FINANCE MEETING AGENDA NOVEMBER 20th, 2025 6:00 P.M. Pledge of Allegiance Roll Call Public Forum Presentation of Agenda ORDINANCES 58. Ordinance Amending The 2025 General Fund Budget (At The Request Of The Administration) (Council Member Casey) (At The Request Of The Administration) 59. Ordinance Authorizing Settlement Of Claims, To Wit: First Columbia 433 River Street, LLC Vs. The City Of Troy, New York (City Of Troy File Nos. 2025-03 And 2025-15) (Council Member Casey) (At The Request Of The Administration) 60. Ordinance Amending The 2025 General Fund Budget (At The Request Of The Administration) (Council Member Casey) (At The Request Of The Administration) 61. Resolution Authorizing The Mayor To Enter Into An Agreement With Collar City Auctions, Inc., For Auctioneer Services (Council Member Casey) (At The Request Of The Administration) 62. Ordinance Authorizing Settlement Of Claim, To Wit: Seven Troy, LLC Vs. The City Of Troy, New York Et Al., Rensselaer County Supreme Court Index No. Ef2025-279407 (Council Member Casey) (At The Request Of The Administration) RESOLUTIONS 111. Resolution Appointing Commissioners Of Deeds For The City Of Troy (Council President Steele) (At The Request Of The Administration) 112. Resolution Of Troy City Council Approving And Endorsing The Application Of The Troy Community Land Bank To Nys Homes And Community Renewal For Funding Under The Move-In Ny Program.(Council Member Casey, Council Member Brosnan)(At The Request Of The Administration) 1 113. Resolution Accepting A Grant From The New York State Local Government Records Management Improvement Fund For Local Government Records Management And Authorizing The Mayor On Behalf Of The City To Enter Into A Contract With K. Sickler Murphy Records Management Consultants To Review, Analyze, Inventory, And Properly Dispose Of Certain Inactive Records (Council Member Casey) (At The Request Of The Administration) 114. Resolution Accepting The 2024 Financial Statement Audit, Single Audit Of Federal Expenditures, And Single Audit Of New York State Department Of Transportation Expenditures As Prepared By The Bonadio Group (Council Member Casey) (At The Request Of The Administration) 2  ORD58 ORDINANCE AMENDING THE 2025 GENERAL FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2025 budget is hereby amended as set forth in Schedule A entitled: 2025 Budget Transfer(s) – General Fund which is attached herein and made a part hereof Section 2. This Ordinance shall take effect immediately. Approved as to form ____________________, 2025 Richard T. Morrissey, Corporation Counsel  ORD58 Carmella Mantello Michael McNeff Mayor City Comptroller Seamus Donnelly Deputy Mayor Office of the City Comptroller Phone: (518) 279-7103 City Hall Fax: (518) 268-1682 433 River Street Troy, New York 12180 Date: 11/07/2025 To: Troy City Council From: Michael McNeff, City Comptroller Re: 2025 Budget Transfer(s) –2025 City Council Meeting The reasons below are specific to the items as referenced on Schedule A as justification for the budget amendments. The Department of Vital Statistics is receiving grant funding from the Local Records Management Improvement Fund (LGRMIF) to be spent to carry out consulting work and various supplies. Funds will be used towards to do a major inactive record room reorganization project. If you have any questions, please let me know.  Schedule A 2025 Budget Transfer(s) – General Fund ORD58 Original Change Revised Department Account No. Description Reference Budget* (+/-) Budget Revenues 0.00 0.00 0.00 Vital Statistics A.1000.3060.0000 Records Management 0.00 50,056.00 50,056.00 0.00 0.00 0.00 0.00 Total Fund Budget Revenue Increase 50,056.00 Expenditures 0.00 Vital Statistics A.4020.0409.1019 Consultant Serv - LGRMIF 0.00 47,200.00 47,200.00 Vital Statistics A.4020.0301.1019 Office Supplies - LGRMIF 0.00 2,856.00 2,856.00 0.00 0.00 0.00 0.00 0.00 Total Budget Expenditure Increase 50,056.00 Net Impact On Fund 0.00 * Or as previously amended  ORD59 ORDINANCE AUTHORIZING SETTLEMENT OF CLAIMS, TO WIT: FIRST COLUMBIA 433 RIVER STREET, LLC VS. THE CITY OF TROY, NEW YORK (CITY OF TROY FILE NOS. 2025-03 AND 2025-15) The City of Troy, in City Council convened, ordains as follows: Section 1. The claimant First Columbia 433 River Street, LLC, served two Notices of Claim against the City of Troy, alleging: (1) damages arising from the City’s failure to pay outstanding 2024 CAM charges, late fees, and interest in the amount of $184,025.06, and continuing; and (2) damages from an alleged anticipatory breach of lease in the amount of $1,445,432.39. Section 2. The Corporation Counsel is authorized to settle the above claims in a manner that conforms in all material respects with and in the amount identified in the Memorandum in Support and the Executed Settlement Letter dated November 3, 2025, currently held in escrow. Upon satisfaction of the terms of the Settlement, the Corporation Counsel shall obtain a duly executed Stipulation of Withdrawal and Discontinuance of the Notices of Claim and a General Release in full satisfaction of all of the claimant’s claims, to be held in escrow prior to final payment. Section 3. The Comptroller is authorized and directed to make, issue, and countersign the required draft as delineated in the Executed Settlement Letter, said sum to be payable out of the Judgments and Claims Account, or such other account as may be appropriate in the particular circumstances. Section 4. This Ordinance shall take effect immediately. Approved as to form, __________________, 2025 _________________________________________ Richard T. Morrissey, Acting Corporation Counsel  ORD MEMORANDUM IN SUPPORT To: Troy City Council From: Richard T. Morrissey, Acting Corporation Counsel Re: Settlement of Claims of First Columbia 433 River Street, LLC, d/b/a Hedley Park Place against the City of Troy (City of Troy File Nos.: 2025-03 and 2025-15) Date: November 13, 2025 In 2025, claimant served two Notices of Claim against the City of Troy, alleging: (1) damages arising from the City’s failure to pay outstanding 2024 CAM charges, late fees, and interest in the amount of $184,025.06, and continuing; and (2) damages from an alleged anticipatory breach of lease in the amount of $1,445,432.39. After two 50h Hearings and several settlement conferences, the parties have reached an agreement to settle these matters on terms that resolve all of First Columbia’s claims and that are consistent with the City’s interests. The material terms of the Executed Settlement Letter include the following: 1. The claims of First Columbia against the City of Troy as stated in the Notice of Claim dated February 28, 2025 (City of Troy File No.: 2025-03), and the Notice of Claim dated July 24, 2025(City of Troy File No.: 2025-15), will be stayed pending successful conclusion of certain proceedings, including approval of a PILOT amendment for 433 River Street by the Troy IDA and payment by the City of the actual amount due for 2024 CAM charges without interest or penalty, $134,504.42. the claims of First Columbia against the City of Troy as stated in the aforesaid Notices of Claim shall be withdrawn with prejudice. 2. First Columbia’s application to the Troy IDA for an amendment to the current Amended and Restated PILOT Agreement for 433 River Street will seek: a. An extension of the PILOT Agreement through 2039; b. A level PILOT payment of $573,604.46 for the years 2025 through 2032; c. A level PILOT payment of $602,284.68 for the years 2033 through 2035; d. A level PILOT payment of $662,513.15 for the years 2036 through 2038; e. A final PILOT payment of $682,388.55 for the year 2039; f. A reasonable revision and adjustment of the PILOT Agreement’s minimum FTE job requirements, taking into account, among other things, the hardship caused by the termination of the City’s lease effective as of January 1, 2027, as well as the vacancy and loss of many FTE jobs resulting therefrom. 3. The City will use its best efforts to support First Columbia’s application and to help it obtain approval. If TIDA does not approve the Amendment, the parties reserve all of their rights and the Agreement shall be void and of no further effect. 4. If TIDA approves a satisfactory PILOT Amendment and the City pays the 2024 CAM charges, the Notices of Claim shall be withdrawn with prejudice and First Columbia shall execute a General Release of all claims against the City of Troy. Thereafter, neither party shall be bound by the terms of the Lease and First Amendment to Lease except that, if the City notifies First Columbia on or before October 1, 2026, that it intends to holdover after  ORD December 31, 2026, it may do so for the period of January 1, 2027 through April 30, 2027, or as otherwise agreed, but the City shall be liable for the holdover monthly rent at the rate of 125 percent of the rent otherwise payable as provided in Paragraph 12 of the First Amendment to Lease and such other charges as would have been applicable for each month it holds over, as well as a prorated share of any regular lease charges billed other than monthly. This agreement resolves all of the disputes between the parties fully and finally. In addition, the parties agree not to disparage each other and to work harmoniously for the City’s betterment. There is no admission of liability or fault on the part of the City. It is respectfully recommended that the Council approve the settlement. The settlement is fair and equitable. The claim for 2024 CAM charges has been reduced to the actual charges that would have been payable without interest or penalty. Also, the requested PILOT provisions are of a kind that the IDA might entertain normally in due course, especially in light of the importance of the building at 433 River Street and the challenges that owners of commercial real estate are facing. Further, the PILOT Amendment ameliorates any hardship to the landlord caused by the City’s termination of its leasehold. There is also the certainty that the City will not have to expend substantial resources or amounts for the fees of its own attorney in order to litigate these disputes. The settlement is a realistic and reasonable way to manage and resolve the risks and expenses of what would undoubtedly be a protracted litigation. By the terms of the settlement, the claims will be withdrawn and discontinued in their entirety with prejudice. There will be no admission of liability or fault on the part of the City, and the City will be released from all further liability upon payment of the agreed sum and upon approval of the PILOT Amendment. The recommendation to settle this case represents a business judgment made in full consideration of the particular facts and circumstances of the case, the available defenses to the claims, and the potential for an award of damages, as well as the expenditures of future litigation, trial, and appeal. In the circumstances of this case, settlement for the agreed amount on the terms stated – with the certainty and finality it provides – is prudent and reasonable. Claimant understands that the proposed settlement is conditioned upon approval of the City Council as well as the Troy IDA. If the terms of the settlement are not approved, the parties have reserved their rights. ORD59 ORD59  ORD60 ORDINANCE AMENDING THE 2025 GENERAL FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2025 budget is hereby amended as set forth in Schedule A entitled: 2025 Budget Transfer(s) – General Fund which is attached hereto and made a part hereof Section 2. This Ordinance shall take effect immediately. Approved as to form ____________________, 2025 Richard T. Morrissey, Acting Corporation Counsel  ORD60 Carmella R. Mantello Joseph F. Mazzariello Mayor Commissioner of General Services Seamus P. Donnelly Deputy Mayor Office of General Services City Hall 433 River Street Troy, New York 12180 Date: November 14, 2025 To: Troy City Council From: Joseph Mazzariello, Commissioner of General Services Gabrielle Mahoney, Director of Finance & HR Michael McNeff, City Comptroller Re: 2025 Budget Transfer – General Fund Below is the justification for the budget transfer as referenced on Schedule A: Funding is needed to pay in full for the Boys and Girls Club’s contract for staffing at the South Troy Pool. In January 2025, the City of Troy successfully applied for $25,000 in funding under the SWIMS program, administered by the NYS DOS Division of Local Government Services, to support lifeguard services at the South Troy Pool. This transfer will be reimbursed once payment has been made to the Boys and Girls Club.  Schedule A 2025 Budget Transfer(s) – General Fund ORD60 Original Change Revised Department Account No. Description Budget* (+/-) Budget Water Fund OGS - Streets A.5110.0401.0074 Utilities - Street Lights 230,000.00 (23,000.00) 207,000.00 OGS - Youth Bureau A.7310.0409.0000 Youth Agencies 260,000.00 23,000.00 283,000.00 Net Impact On General Fund 0.00 * Or as previously amended  ORD61 RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH COLLAR CITY AUCTIONS, INC., FOR AUCTIONEER SERVICES WHEREAS, the City of Troy has a need for a third party auctioneer for the sale of declared surplus property; and WHEREAS, the selected vendor will perform the marketing services and data research for the City. NOW, THEREFORE, BE IT RESOLVED, that the Troy City Council hereby authorizes the Mayor to enter into an agreement with Collar City Auctions, Inc., to provide auctioneer services for a contract term of two years with the option for one additional two year renewal, subject to review and approval by Corporation Counsel, with such terms, conditions, and provisions as Corporation Counsel may require for the protection of the City and the public. Approved as to form ____________________, 2025 Richard T. Morrissey, Acting Corporation Counsel  ORD61 WM. Carmella Mantello Michael F. McNeff Mayor City Comptroller Seamus Donnelly Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: November 14, 2025 To: Troy City Council From: Gabrielle Mahoney, Director of Finance & HR Re: Collar City Auctions, Inc. This Resolution authorizes the execution of a contract with Collar City Auctions, Inc., under which they will provide auctioneer services for the sale of surplus property of the City of Troy. The City’s contract with Collar City recently expired and an RFP was issued. There were four responses. After a review of each proposal, Collar City was chosen based primarily on their qualifications, municipal experience, continuity of services, cost, and process. Collar City manages the entire auction process from start to finish. This is essential as staff availability to manage the auction process is extremely limited. In the City’s experience, Collar City has proven to be both professional and efficient. We are satisfied with their services. We expect the same level of service to continue throughout the new contract. The City of Troy, New York Request for Proposals Auctioneer Services Proposal Due Date: OCTOBER 2, 2025, 11:00 AM  CITY OF TROY, NEW YORK OFFICE OF THE CITY COMPTROLLER BUREAU OF CONTRACTS & PROCUREMENT CITY HALL 433 River Street, Suite 5001 TROY, NEW YORK 12180 (518) 279-7104 (518) 268-1682 FAX PROPOSAL NAME: Auctioneer Services PROPOSAL OPEN DATE: October 2, 2025 TIME: 11:00 AM EST NOTICE LEGAL PUBLICATIONS FOR BIDS OR PROPOSALS – 2025 PLEASE BE ADVISED THAT FOR THE YEAR 2025 THE CITY OF TROY, NEW YORK, BUREAU OF CONTRACTS & PROCUREMENT WILL PUBLISH ALL PUBLIC BIDS AND PROPOSALS IN THE FOLLOWING: THE RECORD EMPIRE STATE PURCHASING GROUP (www.bidnetdirect.com/new-york) IT IS THE RESPONSIBILITY OF THE PROSPECTIVE PROPOSERS TO READ THESE PUBLICATIONS AND CONTACT THE CITY OF TROY, NEW YORK, BUREAU OF CONTRACTS & PROCUREMENT IF THEY WISH TO RECEIVE A PROPOSAL DOCUMENT. CITY OF TROY, NEW YORK OFFICE OF THE CITY COMPTROLLER BUREAU OF CONTRACTS & PROCUREMENT CITY HALL 433 RIVER STREET, SUITE 5001 TROY, NEW YORK 12180 (518) 279-7104 (518) 268-1682 FAX *****THIS IS A REQUEST FOR PROPOSALS*****  REQUEST FOR PROPOSAL AND NOTICE TO PROPOSERS DATE: September 10, 2025 FROM: Michael McNeff, City Comptroller NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT FOR THE FOLLOWING: PROPOSAL NAME: Auctioneer Services DATE OF OPENING: October 2, 2025 TIME OF OPENING: 11:00 AM EST CONTACT PERSONS: Bureau of Contracts & Procurement, Nancy Piskutz (518) 279-7104 purchasing@troyny.gov VENDORS MUST SUBMIT THREE (3) COPIES OF THE PROPOSAL IN A SEALED ENVELOPE. PLEASE PRINT ON THE OUTSIDE ENVELOPE: 1) NAME & ADDRESS OF PROPOSER 2) PROPOSAL NAME Fax or e-mail submissions will not be accepted. Subject to the right of the City of Troy to reject any and all proposals. It is the proposer’s responsibility to read the attached General Conditions which outline rules of the City of Troy.  Request for Proposal General Conditions INTRODUCTION The City of Troy, New York is seeking proposals for Auctioneer Services. The chosen Auctioneer shall hold auctions that will consist of surplus property located in various City of Troy-owned buildings and locations throughout the City. Proposals must be received no later than 11:00 am on Thursday, October 2, 2025. SCOPE OF WORK o Conduct auctions as needed by the City of Troy throughout the term of the contract that consist of surplus property that will be removed from various locations in the City of Troy. Items can include anything from bicycles, automobiles, police property room contents, miscellaneous office equipment, computer supplies, and copiers, etc. o All items are sold “As Is”. o There shall be no returns or exchanges. o All sales are “final”. SUBMITTAL REQUIREMENTS o A brief description of your firm, including history and areas of particular expertise. o Three (3) project references. Give name, address and phone number of client representatives for at least three (3) projects you have completed which you consider closely related to ours. o Identify proposed sub consultants, if any. Include resumes and project lists for team members for each sub consultant. o Include a copy of general liability insurance for your firm. o Include a detailed auction plan, including advertising method, approximate time frame to prepare for each auction, and a financial proposal that includes all direct expenses, charges to the City and a revenue formula. o Include auction details such as location. Will your firm auction the contents at a City owned site, or do you have off premises locations that will house the items? If so, please propose a chain-of –custody or other guarantee for items passed from the City’s possession to the Auctioneer’s. EXPIRATION OF PROPOSAL By submitting a proposal, the applicant offers to enter into a Contract, the form and content of which shall be agreed upon by both parties. The applicant’s proposal shall not be revocable for ninety (90) days following the response deadline indicated above. The City reserves the right to waive any defects in the offer of any proposer, to reject any or all offers, and to request additional information from any and all proposers. OTHER TERMS AND CONDITIONS The selected firm will be expected to provide all necessary professional services as well as all necessary material, equipment and personnel required to complete the project and all post-project closeout services. The selected firm will be expected to comply with the insurance and indemnification requirements of the City. Proposers shall familiarize themselves with all provisions of this RFP and shall not at any time after submitting a proposal, dispute any of the specifications or assert that there was any misunderstanding regarding the furnishing and delivering of the items called for in the proposal. CONTRACT PERIOD The selected proposer will be required to execute a contract with the City of Troy, NY. The City intends to enter into an initial contract for three (3) years. Upon mutual consent of the vendor and the City of Troy, the contract may be renewed for two (2) additional one (1) year terms at identical prices and conditions. Vendors submitting a proposal must not have had a Contract or Auction Services Contract or Agreement suspended or revoked with cause by any State or government agency in the past. SELECTION PROCESS A committee, selected by the City of Troy Comptroller Office, will review the proposals submitted and select the most qualified vendor in the best interest of the city. The City, at its sole discretion, may award a contract, may reject any or all proposals, or seek additional information on any or all proposals, or choose not to award a contract as a result of this solicitation. INDEMNIFICATION The promises in this section are separate from the insurance requirements of this contract and shall apply whether or not the insurance requirements are fulfilled. Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all subcontractors) who shall agree to perform the Work, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against any and all liability, loss, or other claim for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out of or in consequence of the performance of the Work by the Contractor or any agent, servant, employee, subcontractor, or supplier of the Contractor, or of any failure to perform the Work or this contract, or arising in any way as a result of the Contractor’s activities or omissions, all to the fullest extent allowed by law. Every Contractor shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, and all other elements of litigation (including without limitation reasonable attorney’s fees and other costs of defense), arising out of or in consequence of the Contractor’s Work under this contract, or failure to perform the Work or this contract, or arising in any way as a result of the Contractor’s activities or omissions, all to the fullest extent allowed by law. Every Contractor shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, or subcontractor, and any and all claims made by any person or entity (including without limitation all officers, employees, agents, contractors, subcontractors, suppliers, guests, invitees, uninvited persons, survivors, and distributees), arising out of or in connection with Contractor’s operations and activities, or omissions, on property owned by the City of Troy, all to the fullest extent allowed by law. The parties intend that the promises in this section shall be consistent with New York General Obligations Law Section 5- 322.1, and therefore the promises shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part. MWBE PROMOTION It is the policy of the City of Troy that Minority-Owned Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) are afforded the maximum opportunity to participate in the performance of contracts. It is also the City’s goal to award Procurement Contracts to those procurement contractors who have evidenced compliance with the laws of the State of New York prohibiting discrimination in employment. NON-DISCRIMINATION POLICY In accordance with Article 15 of N.Y. Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor agrees that neither it nor any of its subcontractors shall, by reason of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics or marital status refuse to hire or employ or to bar or to discharge from employment such individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment. INSURANCE The selected bidder/proposer will be required to procure and maintain at their own expense the following insurance coverage: 1. Commercial general liability and contractual liability on an occurrence basis with the following limits of coverage: bodily injury, property damage and personal injury, One Million Dollars ($1,000,000) each occurrence/Two Million Dollars ($2,000,000) general aggregate. a. Liability Insurance policies will not be accepted that: i. Remove or restrict blanket contractual liability located in the “insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or ii. Remove or modify the “insured Contract” exception to the employers liability exclusion; or iii. Do not cover the additional insured for claims involving injury to employees of the named insured or subcontractors. b. Contractor shall require that any subcontractors hired carry insurance with the same limits and provisions provided herein. The contractor will maintain certificates of insurance for all subcontractors hired as part of the contractor’s records. 2. Professional Liability/Errors & Omissions of at least One Million Dollars ($1,000,000) each occurrence/Two Million Dollars ($2,000,000) aggregate (If applicable). 3. Workers compensation insurance as required by law and including employer's liability insurance. Statutory disability benefits insurance as may be required by law. 4. Comprehensive Automobile Liability coverage on owned, hired, leased, or non-owned autos with limits not less than One Million Dollars ($1,000,000) combined for each accident because of bodily injury, sickness, or disease, sustained by any person, caused by accident, and arising out of the ownership, maintenance, or use of any automobile, and for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance or use of any automobile. 5. Commercial umbrella insurance coverage at maximum policy limits with minimum of Five Million Dollars ($5,000,000). 6. All Risk Property Coverage – Contractor shall secure, pay for at its sole cost and maintain whatever All Risk Property Coverage Insurance Contractor may deem necessary to protect Contractor against loss of owned or rental capital equipment and tools. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Contractor’s failure to secure such insurance and/or to maintain adequate levels of coverage shall not obligate the City of Troy, its agents or employees, for any losses. Any such insurance policy shall include a waiver of subrogation clause as follows: “It is agreed that in no event shall this insurance company have any right to recover against the City of Troy and the City of Troy is to be held harmless by the Insured and this Insurance carrier. 7. Pollution/Environmental Coverages as required by Corporation Counsel (If applicable). Each and every policy of insurance required by this contract shall be in form and content satisfactory to the City Corporation Counsel, and shall provide that: 1. Additional Insured. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured including premises operations and completed operations on a primary and non- contributing basis for all policies and coverages, including but not limited to the umbrella insurance coverage. The Additional Insured shall be held harmless and indemnified from any and all claims arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement or in any way arising out of or in consequence of the Contractor’s acts or omissions. 2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis. 3. Waiver of Subrogation. As to every type and form of insurance coverage required from the Contractor, there shall be no right of subrogation against the City of Troy, its officers, agents, or employees. If any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary authorization from its insurance carrier to make this waiver effective. 4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its officers, agents, or employees) to be indemnified for any type of loss that is required by this Agreement to be covered by a policy of insurance, whether or not such loss is insured. 5. The Certificate of Insurance shall be in form and content satisfactory to the City of Troy Corporation Counsel. All referenced forms shall be provided with the Certificate. Additional information, including without limitation complete policies, shall be provided to the Corporation Counsel upon request. 6. The insurance policies shall not be changed or cancelled until the expiration of thirty (30) days after written notice to the City of Troy Corporation Counsel’s Office. 7. The insurance policies shall be renewed upon expiration and continued in force unless the City of Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary. No services, work, operations, or activities shall be commenced under this Agreement until the Contractor has delivered to the City proof of issuance of all policies of insurance required by the Agreement to be procured. If at any time, any of the insurance policies shall be or become unsatisfactory to the City, Contractor shall promptly obtain a satisfactory policy and submit proof of the same to the City for approval. Upon failure of Contractor to furnish, deliver, and maintain satisfactory insurance as provided above, this Agreement may, at the election of the City, be suspended, discontinued, or terminated. Failure of Contractor to procure and maintain any required insurance shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with the obligations of the Contractor concerning defense and indemnification. In the event that any part of the services, work, operations, or activities described in this Agreement is performed by an approved subcontractor of the Contractor, all of the insurance requirements of this Agreement shall be incorporated into the subcontract agreement with no additional exclusions or exceptions from coverage whatsoever. Subcontractor insurance requirements shall include but not be limited to the requirements for Workers’ Compensation, Commercial General Liability, Umbrella Liability, and as applicable, Commercial Auto and/or Professional Liability. Contractor shall require that each and every subcontractor shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City shall be provided to the City before that subcontractor may commence performance. The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement. The City of Troy Corporation Counsel, in his or her sole discretion, may approve in writing a variance from the insurance requirements herein for good and sufficient reason. The City of Troy reserves the right to reject any bid/proposal from any bidder/proposer if their General Liability and/or Auto Liability Insurance has a deductible or Self-Insured retention greater than $10,000.00. NON COLLUSIVE STATEMENT The submission of this statement certifies that the prices in this proposal have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other proposer with any competitor. RIGHT TO REJECT The City of Troy reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any proposal deemed to be for the best interest of the City of Troy. CONFLICT OF INTEREST No director, officer, employee, agent, contractor, or subcontractor of the contractor shall deem to be an agent, servant and/or employee of the City. The contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City, and the two school districts, or any member of their immediate family. The contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City (if interested, copies of the Code of Ethics may be obtained from the City’s Corporation’s Office). The contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City. IRAN DIVESTMENT ACT By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended. During the term of the Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the City of Troy will review such information and offer the person an opportunity to respond. If the violation of the Act within 90 days after the determination of such violation, then the City of Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default. The City of Troy reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award. TERMINATION WITH CAUSE The City of Troy reserves the right to terminate the contract at any time for cause. The violation of any provision or condition contained in the contract, or the refusal, failure, or inability to carry out any provisions of the contract shall constitute sufficient grounds to terminate the contract for cause. Should The City of Troy elect to terminate the contract for cause, The City of Troy will notify the Contractor ten (10) days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by The City of Troy. TERMINATION WITHOUT CAUSE The City of Troy may terminate the contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (30) days prior to the termination date. QUESTIONS All questions will be received no later than 2:00 PM on September 23, 2025. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the Purchasing Office will receive a copy of the Addendum. Questions received after the date will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect. Forward your questions to: Nancy Piskutz City of Troy, New York Office of the City Comptroller Bureau of Contracts & Procurement City Hall 433 River Street, Suite 5001 Troy, NY 12180 Or by e-mail at: purchasing@troyny.gov SUBMISSIONS Provide three (3) hard copies of your proposal. Fax or e-mail submissions will not be accepted. All proposals must be received in the Office of the City Comptroller, Bureau of Contracts & Procurement no later than 11:00 AM EST October 2, 2025. All sealed envelopes should be clearly marked on the outside: “Auctioneer Services” All proposals shall be submitted to: City of Troy, New York Office of the City Comptroller Bureau of Contracts & Procurement City Hall 433 River Street, Suite 5001 Troy, NY 12180 Responses received after the 11:00 AM deadline will be returned, unopened, to the vendor. Those submitting proposals do so entirely at their own expense. There is no express or implied obligation by the City to reimburse any firm or individual for any costs incurred in preparing or submitting proposals, preparing or submitting additional information requested by the City, or participating in any selection interviews. The City reserves the right to accept or reject any and all proposals in whole or in part, to waive any and all informalities, and to disregard all non-conforming, non-responsive or conditional proposals. The City reserves the right to award the work, in whole or in part, to one or more firms and individuals. RESPONDENT INFORMATION Name/Address of Company Submitting Qualifications Authorized Representative Submitting Qualifications Name Title Signature Contact Information Office: Mobile: Fax: Email: Mailing:  NON-COLLUSIVE CERTIFICATION Pursuant to Section 103-D of the General Municipal Law of the State of New York. (a) By submission of this bid or proposal, each bidder or proposer and each person signing on behalf of any bidder or proposer certifies, and in the case of a joint bid or proposal each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid or proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purposes of restricting competition, as to any matter relation to such prices with any other bidder or proposer or with any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid or proposal have not been knowingly disclosed by the bidder or proposer and will not knowingly be disclosed by the bidder or proposer prior to opening, directly or indirectly, to any bidder or proposer or to any competitor; and (3) No attempt has been made or will be made by the bidder or proposer to induce any other persons, partnership or corporation to submit or not to submit a bid or proposal for the purpose of restricting competition. (b) A bid or proposal shall not be considered for award nor shall any award be made where (a) (1) (2) or (3) above have not been complied with; provided however, that if any bidder or proposer cannot make the foregoing certification, the bidder or proposer shall so state and shall furnish with the bid or proposal a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid or proposal shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid or proposal is made or his designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder or proposer (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publications of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid or proposed, does not constitute, without more, a disclosure within the meaning of subparagraph one (1). (c) Any bid or proposal hereafter made to any political subdivision of the state or any public department, agency, or official thereof by a corporation bidder or proposer for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulations, or local law, and where such bid or proposal contains the certification referred to in the sub-division one of this section, shall be deemed to have been authorized by the Board of Directors or the bidder or proposer, and such authorization shall be deemed to include the signing and submission of the bid or proposal and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation. (Signature) (Title)  SEALED PROPOSAL To The City of Troy, NY Bureau of Contracts & Procurement For Auctioneer Services By submission of this bid or proposal, the bidder certifies that; (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be willingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certificate, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of the certificate by the signator of this bid or proposal on behalf of the corporate bidder or proposer. Resolved that ______________________________________________be Name of Corporation authorized to sign and submit the bid or proposal of this corporation for the following project ___________________________________________________________________ Describe Project ___________________________________________________________________ And to include in such bid or proposal the certificates as to non-collusion required by section one hundred three-D of the general municipal law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is a true and correct copy of the resolution adopted by ________________________________________________________________ Corporation at a meeting of its board of directors held on the __________________day of ____________________in the year_______. (SEAL OF CORPORATION) The above form must be completed if the bidder is a corporation.  ORD62 ORDINANCE AUTHORIZING SETTLEMENT OF CLAIM, TO WIT: SEVEN TROY, LLC VS. THE CITY OF TROY, NEW YORK ET AL., RENSSELAER COUNTY SUPREME COURT INDEX NO. EF2025-279407 The City of Troy, in City Council convened, ordains as follows: Section 1. The plaintiff, Seven Troy, LLC, brought this action against the City of Troy and other defendants, essentially to quiet title to a parcel of real property commonly known as 25 113th Street, which adjoins a City owned parcel at 27 113th Street. Section 2. The Corporation Counsel is authorized to settle the above claim in a manner that conforms in all material respects with the Memorandum of Support including delivery of mutual Quitclaim Deeds and no funds to change hands. Upon satisfaction of the terms of the Settlement, the Corporation Counsel shall obtain a duly executed Stipulation of Discontinuance of the action as to the City and a Release of all of the plaintiff’s claims. Section 3. The Comptroller is authorized and directed to make, issue, and countersign any required draft , said sum to be payable out of the Judgments and Claims Account, or such other account as may be appropriate in the particular circumstances. Section 4. This Ordinance shall take effect immediately. Approved as to form, __________________, 2025 _________________________________________ Richard T. Morrissey, Acting Corporation Counsel  ORD62 MEMORANDUM IN SUPPORT To: Troy City Council From: Richard T. Morrissey, Acting Corporation Counsel Re: Authorizing Settlement of Claim, to wit: Seven Troy, LLC vs. The City of Troy, New York et al., Rensselaer County Supreme Court Index No. EF2025-279407 Date: November 17, 2025 After purchasing a rental real property located at 25 113th Street (SBL 80.64-5-14) in June 2024, plaintiff discovered that the description in its deed did not properly describe the premises it purchased and that this also implicated the City’s title to the adjoining premises at 27 113th Street (SBL 80.64-5- 15), a vacant lot the City acquired in 2018 by in rem foreclosure. Apparently, at some point in the 1950s, the deed descriptions were misoriented 90 degrees and the lengths of the lot lines were stated erroneously, so that the two adjoining lots, each with 60 feet of frontage on 113th Street and a depth of 55 feet on a north-south orientation were described as being 27.5 feet wide and 120 feet in length on an east-west orientation. Taken literally, this would mean that the City owned one half of plaintiff’s residential building and that plaintiff owned one half of the City’s vacant lot. The City answered the complaint. But after conferencing with plaintiff’s attorney, the parties have agreed to exchange Quitclaim Deeds to settle both titles. This agreement combined with plaintiff’s other litigation efforts will resolve plaintiff’s claims and is consistent with the City’s interests. The agreement resolves all of the disputes between the parties fully and finally. There is no admission of liability or fault on the part of the City. It is respectfully recommended that the Council approve the settlement. The settlement is fair and equitable and clears title to the lots for each respective party. It makes no sense to litigate this dispute, when we are agreed as to what each party should own. The settlement is a realistic and reasonable way to resolve this litigation. By the terms of the settlement, the action will be discontinued against the City in its entirety with prejudice. There will be no admission of liability or fault on the part of the City, and the City will be released from all further claims and liability for this circumstance. The recommendation to settle this case represents a business judgment made in full consideration of the particular facts and circumstances of the case, the available defenses to the claims, and the potential for an award of damages, as well as the expenditures of future litigation, trial, and appeal. In the circumstances of this case, settlement as the parties have agreed on the terms stated – with the certainty and finality it provides – is prudent and reasonable. Plaintiff understands that the proposed settlement is conditioned upon approval of the City Council. If the terms of the settlement are not approved, the parties have reserved their rights and the case will be returned to the trial calendar.  RES111 RESOLUTION APPOINTING COMMISSIONERS OF DEEDS FOR THE CITY OF TROY BE IT RESOLVED, that the Troy City Council hereby appoints Rosemarie Karame. whose unredacted application is on file with the Troy City Clerk and whose eligibility for appointment under Executive Law § 139 has been confirmed, as Commissioners of Deeds for the City of Troy, for a two-year term beginning on November 20, 2025, and ending on November 19, 2027. Approved as to form, ________________________, 2025 ______________________________________________ Richard T. Morrissey, Acting Corporation Counsel  RES112 RESOLUTION OF TROY CITY COUNCIL APPROVING AND ENDORSING THE APPLICATION OF THE TROY COMMUNITY LAND BANK TO NYS HOMES AND COMMUNITY RENEWAL FOR FUNDING UNDER THE MOVE-IN NY PROGRAM. WHEREAS, the Troy Community Land Bank desires to apply for financial assistance through the MOVE-IN NY Program; and WHEREAS, the application seeks funding to support the purchase and installation of manufactured “CrossMod” homes to be located at various sites throughout the City of Troy; and WHEREAS, the MOVE-IN NY funding will contribute to ongoing affordable housing development efforts; and WHEREAS, the program application requires that the applicant obtain the approval and endorsement of the governing body of the municipality in which the proposed project will be located; and WHEREAS, the program application requires that the governing body of the municipality in which the proposed project will be located affirm both its understanding of the CrossMod manufactured housing typology and its ability to approve siting and installation of HUD Code manufactured housing within the community without special use permits or other administrative approval processes that present an obstacle to permitting. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Troy approves and endorses the application for MOVE-IN NY funding to be prepared and submitted by Troy Community Land Bank and affirms its commitment to approving and expediting the siting and installation of manufactured “CrossMod” homes in the community, subject to regular building permitting processes and applicable area and setback requirements. Approved as to form, ______________________, 2025 _________________________________________ Richard T. Morrissey, Acting Corporation Counsel  RES112 MEMORANDUM OF SUPPORT FROM: Seamus Donnelly , Deputy Mayor TO: City Council RE: Troy Community Land Bank’s Application to NYS Homes and Community Renewal under the MOVE-IN NY Program DATE: November 14, 2025 The Troy Community Land Bank is applying for the MOVE-IN NY Program administered by NYS Homes and Community Renewal. This initiative represents an important opportunity to expand attainable homeownership for working families in the City of Troy by transforming vacant and underutilized parcels into high-quality homes. The program is focused on creating entry-level home ownership opportunities for responsible, credit-ready buyers who are eager to build equity, invest in their futures, and strengthen the neighborhoods they call home. The MOVE-IN NY Program aligns closely with the City of Troy’s housing priorities. Together, the City of Troy and the Troy Community Land Bank share a vision of creating pathways to homeownership that are both attainable and sustainable. By utilizing modern, energy-efficient CrossMod homes, the program will deliver durable, attractive housing that fits seamlessly into Troy’s traditional neighborhoods - bringing new life to vacant lots already served by existing infrastructure and utilities. If implemented at scale, the program’s local impact will be substantial. The construction of ten new homes through MOVE-IN NY would represent approximately $3 million in total investment and generate an estimated $40,000 in annual city property tax revenue, based on an average assessed value of $250,000 per home and a local rate of $16 per thousand. These homes would not only expand Troy’s tax base but also reinforce the stability of its neighborhoods through new owner-occupied housing. The Troy Community Land Bank has a proven record of returning vacant properties to productive use, promoting homeownership, and driving reinvestment in communities that have long awaited renewal. With the Mayor’s leadership, the City Council’s partnership, and continued collaboration among local and state partners, the Land Bank stands ready to help identify suitable sites, coordinate permitting, and ensure each new home meets the highest standards for design, energy efficiency, and long-term ownership success. The Troy Community Land Bank looks forward to continuing its partnership with the City of Troy and NYS Homes and Community Renewal to make MOVE-IN NY a model for how collaboration across all levels of government can expand homeownership, promote economic mobility, and revitalize communities across New York State.  RES112 TCLB - Cross Mod Application potential foreclosures from the City of Troy Tax Map Address Description Lot Size number of houses 90.39-6-38 150 Sixth Ave Res vac land 175x120 4 90.63-1-28 & 29 3244 & 3246 Sixth Ave Res vac land ( To be merged) for the land bank to assemble for later 90.79-1-6 472 Tenth Street Res vac land 25x100 1 tight location 90.79-2-1 29 Eleventh Street Res vac land 25x110 1 tight location 111.52-9-4 50 Tyler St Res vac land 103x103 2 111.84-3-13 45 Stow Ave Res vac land 33x69 1 112.21-5-5 1037 Sixth Ave Res vac land 25x130 merged with below 112.21-5-6 1035 Sixth Ave Res vac land 25x130 1 with trail head 112.22-4-24 15 St Vincents Ave Vac w/Imp 100x75 2 on the side 112.29-2-1 390 Fourth St Res vac land 25x100 1 tight location 112.45-13-5 65 Mann Ave Res vac land 103x8 2 112.61-3-4 12 Erie Street Res vac land 50x70 1 Total homes built 16 tight locations 3  RES112 MOVE-IN NY P R OGR A M & A P P LICA TION OVER VIEW OCTOBER 15, 2025 CROSSMOD PILOT PROGRAM RES112 • HCR selected three Landbanks to site CrossMods in Schenectady, Syracuse and Newcomb NY • Homes are 3 bedroom/2 bath, 1500sqft Total cost including installation was just over $250,000 and homes were purchased, delivered and ready for sale in just over 6 months CROSSMOD & THE GOALS OF THE MOVE-IN NY PROGRAM RES112 What are CrossMod homes? • “CrossMod” homes built to the HUD Manufactured Home Construction and Safety Standards Code that combines the affordability of off-site construction with the features, financing, and appraisal methods of site-built homes. • CrossMods models will meet Fannie Mae/Freddie Mac Manufactured Home Advantage Design Guidelines. Comparable to HCR SF design guidelines • CrossMods are allowed under the NYS building code, as referenced in Appendix E of the 2020 Residential Code and Appendix BA of the 2025 Residential Code. MOVE-IN NY Program Goals: Reduce cost of building affordable homes for low and moderate income NYers Build homes faster Achieve cost savings and efficiency through aggregating purchase demand and minimizing over customization RFA OVERVIEW & REVIEW CRITERIA RES112 Who can apply to the RFA? • Municipalities • New York State authorized Land Banks • Not-for-profit housing and community development organizations • A partnership of any of these entities *Entities that do not meet the application eligibility but would like to talk with HCR about CrossMods should reach out to OCRInfo@hcr.ny.gov RFA OVERVIEW & REVIEW CRITERIA RES112 Site Selection: • Applicants must propose and provide evidence of site control or the ability to imminently obtain site-control of a minimum of 10 build-ready sites within a single municipality. Land Banks serving multiple municipalities may apply to work in multiple jurisdictions. • There is no maximum number of sites, but HCR reserves its sole discretion to fund less than the total request. • Sites may be scattered or a subdivision but should be within an existing residential community (urban, suburban, or rural). • Should be ready-to-build, such that homes could be feasibly delivered and sited within 5 months of award under the RFA. • Sites should be accessible and able to accommodate the delivery of the CrossMod homes by tractor trailer. RFA OVERVIEW & REVIEW CRITERIA RES112 Municipal Resolution Applicants under must provide a formal municipal resolution supporting the application for the program and affirming that: 1) The community has reviewed the HUD Manufactured Housing Code and information related to the Manufactured Home CrossMod typology; 2) No special-use permits or other special administrative processes will be required to permit and install these homes in the municipality. * Applicants serving multiple municipalities must provide a municipal resolution from each municipality in which homes will be sited. RFA OVERVIEW & REVIEW CRITERIA RES112 Threshold Eligibility Review Criteria: Applications that do not meet the eligibility requirements may be deemed ineligible and rejected. • Completeness: All required forms and attachments are submitted. • Programmatic: Application meets general applicant eligibility requirements. Application Review Criteria: • Need & Impact (10 points) • Local Support (30 points) • Readiness (30 points) • Capacity (30 points) APPLICATION SUBMISSION & TIMELINE RES112 Submission of Proposal • Application are available now and will be accepted from November 15, 2025, through January 30, 2026 and reviewed as they are submitted. • Email your complete application to OCRInfo@hcr.ny.gov, including: o An application workbook in excel. o A municipal resolution or resolutions. o A map of the proposed sites. o Supplemental information on the proposed sites, including evidence of site control. • All necessary information is available at https://hcr.ny.gov/moveinny SIMPLIFIED PROCUREMENT RES112 • HCR has issued a procurement to establish a pre-qualified vendor list of CrossMod producers. • These producers will establish a menu of “base-model” homes, which will range a bit in size (i.e. 2 bd/2 bath, walk-up attic space) and design standards (i.e. an all electric model, an ADA compliant mode) • Limited customization will be allowed depending on cost • Localities selected to participate in MOVE-In NY will be able use the State’s procured pre-approved vendors to move quickly on purchasing CrossMod units. • MOVE-In awardees will use mini-bids to the pre-qualified Vendor list to select the portfolio of homes PURCHASE AND SALE OF CROSSMOD HOMES RES112 • With HCR funding, the selected applicants under MOVE-In NY will purchase the portfolio of homes from HCR’s prequalified vendor list of CrossMod producers - Applicants will need to obtain a retailer license from NY Department of State (on-line certification) • Awardees may work with CrossMod producer installation team or use a local GC, but installers must be NYS licensed Manufactured Home Installers • Awardees will sell homes to prospective homebuyers who meet the income eligibility standards outlined in this RFP FINANCING STRUCTURE RES112 • HCR will provide 0% interest, non-amortizing, partially forgivable loan to selected awardees • Where needed portions of loan repayment will be forgiven to accommodate affordability targets and/or appraisal gaps • Loan repayment = Home sale proceeds – Developer Fee (6% of total project cost) For example: $250,000 loan to site home $175,000 sale price -$ 75,000 subsidy -$15,000 Developer fee $160,000 due to HCR post home sale HCR FUNDING RES112 MOVE-IN NY funding will cover costs for: • Home purchase and delivery • Site preparation and clearance to get the sites ready for installation • Prepping and installing the foundation or crawl space • Permitting costs • Utility connections • Final punch list items needed to acquire of Certificate of Occupancy • A 6% developer fee to cover the project management expenses, including staff time • HCR approved subsidy for affordability or to close appraisal gap AFFORDABILITY REQUIREMENTS RES112 • Homes must be sold to households between 70-130% AMI, with an average price across the portfolio of 100% AMI. Case-by-case exceptions for softer markets may be considered. • Subsidy to assist lower-income homebuyers or to overcome an appraisal gap in soft marks will be offered by converting a portion of the loan into a grant recorded on the home. • Homes sited through MOVE-IN NY will be subject to a 10-year resale restriction based on homebuyer income via a restrictive covenant recorded against the property. FINAL OVERVIEW RES112 • Eligible Applicants: Municipalities, land banks, not-for-profit housing organizations. • Sites: 10 or more build-ready lots in existing neighborhoods. • Timeline: Applications accepted on a rolling basis from November 15, 2025, through January 30, 2026, if available funding permits. • Award: No-interest, non-amortizing, partially forgivable loans. • All program information is available at https://hcr.ny.gov/moveinny • Email your complete application to OCRInfo@hcr.ny.gov • Email your questions to OCRInfo@hcr.ny.gov  RES112 Questions: OCRInfo@hcr.ny.gov  RES112 Home Design Q. Will the cross-mod options only be geared toward single family homes? A. Yes, the CrossMod home models available through this funding opportunity will be single-story, single-family homes. Q. Are there concerns or worries about the designs meeting standards for local historic districts? A. The CrossMod home models available will be single story ranch-style homes. We are seeking applications from municipalities, land banks, and not-for-profits that have sites available that will be appropriate for siting these homes. Q. Is there a warranty on these homes? A. Warranty options may vary based on manufacturers selected to build the homes. For reference, the models built in the three pilot communities have a seven year warranty. Q. Are the materials used similar in quality to stick built? A. Yes, the interior and exterior materials are the same as materials used in traditional stick built homes and are built generally to meet the HCR single-family home design guidelines. Q. Are smaller CrossMod models available for seniors? A. The procurement underway for CrossMod manufactures requests models of varying sizes and features, including a fully accessible model. Homes generally can range in size from 1000 to 2000 square feet. Q. I heard about crawl spaces and slabs but what about basements? Will they be covered? A. CrossMod manufactured home models are typically designed for crawl spaces or slab installation. CrossMod homes can also include basements, but would add to the cost. These options will be negotiated between HCR and the awardees based on total development costs and specific market conditions. Q. Is there an option for a garage? A. Pricing for garages has been requested for all models in from the CrossMod Producers who will be included in the pre-qualified vendor list. Q. Will the applicants have the ability to look at the models that the developers will be providing before applying for the program? Page 1 of 9  RES112 A. The CrossMod Producers are currently submitting applications to be included on the HCR pre- qualified vendor List. Details of the models offered by the prequalified producers will be provided to municipalities, land banks, and not-for-profits that are awarded under the RFA, and final home models will be negotiated between the HCR, CrossMod producers, and the awardees selected under this RFA. Q. Given NY States scheduled prohibition against new natural gas hookups for new buildings under 7 stories, why aren't all the models 100% electric? A. Manufactured homes are statutorily exempt from the new all-electric standard (see Subdivision 7(b) of Section 11-104 of the State Energy Conservation Construction Code). However, CrossMods can be all-electric (as was the pilot home built in Newcomb NY) and may be available in the Move- In NY program. Q. Is Energy Efficiency considered in the requirements for the pre-approved house models? For example, applying Passive House standards have the potential to reduce energy cost for the life of the building by up to 80 % - making the buildings really affordable to live in. A. Yes, energy efficiency is considered in the requirements for the pre-approved house models. Respondents to the CrossMod Producers RFP have been asked to provide an all-electric model and upgrade options for enhanced energy efficiency. Q. Do these homes meet NYS Stretch standards? A. Manufactured homes, including CrossMod homes, are built to a federal building code called the Manufactured Home Construction and Safety Standards, which are also included in the New York State building code Sites Q. Can you share more about what "existing residential" means - just zoned residential or with access to municipal infrastructure? A. Existing residential communities will vary across municipalities and regions but generally means in close proximity to other single-family homes. Connection to public water or sewer is not required. Applicants should explain the communities where they are proposing to site the CrossMod homes and describe any significant infrastructure improvements or zoning approvals that will be required. Q. Can you elaborate on what "existing residential" means in rural communities? Page 2 of 9  RES112 A. Existing residential communities will vary across municipalities and regions. Applicants are encouraged to consider and explain their own context when identifying sites, while understanding that this program is not intended for greenfield development. Q. Are multiple municipalities allowed for an LPA that is a county-wide RPC? A. Not-for-profits that serve multiple jurisdictions may apply with sites in multiple municipalities so long as they include a formal municipal resolution from each municipality in which homes will be sited in their application. Q. Can multiple parcels across municipalities be combined in one grant? A. Yes, applicants may propose parcels in multiple municipalities so long as they include a formal municipal resolution from each municipality in which homes will be sited in their application. Q. If you own a vacant piece of land that will accommodate 10 units, will it need to be subdivided prior to applying? A. No, subdivision does not need to be complete prior to submitting your application. However, competitive applications will demonstrate the ability to site homes within roughly five months of being selected under this RFA. Q. If we propose to convert a site that is currently parkland, will it be viewed as park alienation? The park has access to infrastructure, but our alternate site does not. A. HCR cannot comment on specific sites prior to reviewing an application. Applicants should seek appropriate legal counsel as needed. However, please note that proposed sites should be ready to build, and any necessary infrastructure improvements or government approvals should be clearly described in your application narrative. Site work & Infrastructure Q. Does the municipality construct the foundation/pad and do all the site work? A. Awardees will work with either an affiliate construction company of the CrossMod producer or a local general contractor and subcontractors (licensed to install Manufactured Homes under NY State law) to build the foundation or crawlspace and complete other site preparations. Q. Can the program funds cover shared infrastructure like roads, driveways, sidewalks, water main extension, etc. for a new subdivision of CrossMods? Page 3 of 9  RES112 A. Yes, to the extent that shared infrastructure improvements are necessary, associated costs will be considered. However, applicants should be mindful that the aim of the program is to site and sell homes quickly. Applications will be scored, in part, on impact and readiness. Q. Is the cost of site preparation, specifically septic, electricity, water and basement / slab included in the cost to the buyer? A. It depends. HCR will work with awardees to set sale prices, and we will take site costs into consideration. However, home sale prices will be set relative to home values and Area Median Income in your region and not attached directly to site costs. Home sale prices will be affordable to buyers who earn between70% to 130% of the Area Median Income, with a goal across the portfolio of serving an average of 100% AMI. Where the cost of site improvements is more than the cost to the end homebuyer, a portion of HCR’s repayable loan will be converted into a grant to subsidize the affordability for the end homebuyer. Q. What is allowed under the site prep? For example, tree clearing, grading, drainage? Or is there a cost allowed for site prep outside of the $250,000 total cost? A. Sites must have even grading, or be able to achieve even grading, for minimal cost. However, site clearance and preparation, including removing trees and resolving drainage issues, are allowable costs. In general, applicants should consider whether the time and costs associated with preparations at each site align with the RFA’s emphases on speed and cost effectiveness. Q. Will awards help pay for subdivision fees? A. Yes, subdivision fees and other permitting costs are allowable expenses. Q. Will the program support costs for well and septic systems in rural areas without public utilities? A. Yes, the program will support reasonable costs for well and septic systems for sites that cannot access public utilities. However, applicants should seek to propose sites that minimize necessary infrastructure costs to the extent feasible. Financing Structure Q. What is the maximum amount of subsidy allowed? A. The program does not have a maximum per-unit subsidy. HCR will work with each awardee to determine subsidy needs based on local market conditions and the potential to cross subsidize homes across the portfolio. For example, if an awardee is able to sell a CrossMod home for more than what it cost to build, the additional money will be used to cross-subsidize a home that is Page 4 of 9  RES112 being sold for less than building costs in order to get to a deeper affordability and/or to close the affordability gap. Q. What is the funding flow? Do developers need to front costs and then wait for reimbursement? If so, how long will reimbursement take? HCR will provide awardees with a zero-interest non-amortizing loan to support the cost of the CrossMod projects, and awardees will not be expected to front significant costs. Awardees may be expected to contribute to the cost of the site preparation where appropriate. Q. Could you please explain the Loan Repayment structure again please? A. Loans will be repaid in the amount for which each CrossMod home is sold, minus a 6% developer fee. When a home is sold for less than the total development cost, that gap will be converted into a grant and will not have to be repaid to HCR. For example, if a particular home costs $250,000 to build, HCR will make a loan in the full amount to the awardee. If that home is then sold for $200,000 to achieve deeper affordability, the awardee will keep $15,000 as a developer fee (6% of $250,000) and repay HCR $185,000. The remaining $50,000 will be forgiven and converted into a grant to be passed on to the homebuyer. Q. What is the exact timeline from grant award to build start? A. While this will vary by site and awardee, sites should be ready-to-build, such that homes could be feasibly delivered and sited within 5 months of award. Q. Can municipalities, if they are the awardee be entitled to the 6% developer fee for each home- same as non-profits would? A. Yes. Q. Can the funding be stacked with AHC funds? A. No, MOVE-IN NY is not intended to be layered with other HCR subsidy programs. The funding is structured such that AHC and other state subsidy sources should not be necessary. Q. What is the likelihood this grant opportunity will be offered in future years? A. HCR is structuring the MOVE-In program as a repayable or partially repayable loan. HCR anticipates making future rounds of funding available with funds repaid from this first round. Q. Is there an opportunity for a for-profit owner to partner with a not for profit? A. For-profits are not eligible to apply in this round of the MOVE-In program. However, for-profit organizations who are interested in exploring the CrossMod option should reach out to HCR at OCRinfo@hcr.ny.gov. Page 5 of 9  RES112 Q. Will the total development cost be secured by the restrictive covenant or only the purchase price? A. Currently it is envisioned that these properties will be subject to a restrictive covenant, not a note and mortgage, and thus will not have a specific dollar amount associated with the restriction. Subsidy agreements between awardees under this RFA and the homebuyers will also be required. Q. Is it possible that you'll award more than one developer in a particular community? HCR will consider all applications. However, available funding is limited, and intra-municipal collaboration is encouraged. Q. Can these funds be applied to replacement projects – specially “scraping” a dilapidated but occupied existing HUD code home and replacing it with a new CrossMod, ideally using the existing site infrastructure to further reduce cost/subsidy? As long as the partnering organization has binding agreements in place with owner/occupant, would this qualify as control of site? A. The MOVE IN NY program will fund construction of new homes for sale to home buyers. The program is not intended to replace existing occupied housing. There are, however, other sources of funding available through NYS Homes & Community Renewal to support replacement projects. These include the State funded Mobile & Manufactured Home Replacement Program (https://hcr.ny.gov/mobile-manufactured-home-replacement-program- mmhr) and NYS HOME Program where Manufactured Home Replacement is an eligible activity: https://hcr.ny.gov/nys-home-program Environmental Review Q. Is a full Phase I ESA required or is a HUD environmental standards review sufficient? A. The requirements of environmental review will vary site to site. For example, an urban infill lot may have different requirements than a rural subdivision. This program is not supported by federal funds and HUD rules will not apply. Q. Does a vacant parcel need to be tested for asbestos in soil or just lead? A. The requirements of environmental review will vary site to site. Without knowing the site, we cannot comment on the specific testing requirements. Guidance will be provided by HCR’s Environmental team once the sites are selected and finalized. Page 6 of 9  RES112 Q. I'm assuming it would be not federal funds for this program, so for the environmental reviews for these projects on vacant lots, would the reviews just be for SEQRA and not NEPA? A. Correct. Homebuyer & Compliance Requirements Q. What is the affordability target? A. Home sales will target buyers from 70% to 130% of Area Median Income, with an average home sale price of 100% of the AMI across the awardee’s portfolio of homes. Q. Where are you getting the AMI numbers from (HUD)? A. Yes, AMI numbers are released by HUD, but a chart showing current Area Median Incomes by county in New York State is available here on HCR’s website: https://hcr.ny.gov/ahc-income-limits Q. Is there a requirement that the home purchaser must be the one living in the home? A. Yes, the home purchaser must be an owner-occupant. Q. Do we have to go through the FEHO process before selling? A. Awardees will develop appropriate marketing plans in consultation with HCR’s Fair and Equitable Housing Office (FEHO). Q. Can municipalities have a preference for veterans? A. Certain preference policies may be negotiated on a case-by-case basis with HCR’s Fair and Equitable Housing Office. Q. How is lot rent determined? A. The MOVE IN NY program is funding siting of homes on land that will be sold/conveyed to the homebuyer. These will not be homes in parks and there will be no lot rents charged. Exceptions may be made for CrossMod homes that will be placed on a Community Land Trust. Q. Can these be used as ADUs? A. MOVE-IN NY funding is intended to support the siting of new homes available for sale to homeowner occupants. Q. How long can the affordability period for these homes be? If the affordability covenant is only 10 years, and if these homes are sold afterwards with no restrictions, wouldn't the Page 7 of 9  RES112 market again dictate the price of homes and create un-affordability for home buyers in the future? A. HCR is still determining what kind of security instrument it will utilize. A 10-year compliance period is intended to balance affordability with supporting low-to-moderate income homeowners building equity. A longer affordability period may be considered on a case-by-case basis. Q. Are there restrictions on making modifications/additions to the home within the 10-year compliance period? A. No, provided the homes continue to be used as owner-occupied housing. Q. Are additional points awarded to applicants that propose a longer period of affordability (for example, community land trust involvement)? A. No, but as stated above, HCR will work with awardees to consider longer-term affordability periods including those that apply to Community Land Trusts Q. Can we put additional restrictions on it, such as no short-term rentals? A. MOVE-IN NY is intended to produce owner-occupied housing. Additional restrictions may be required in consultation with HCR. Homebuyer Demand Q. Does a Consolidated Plan's Housing Market Analysis meet the requirements of the initial market study or analysis? A. Applicants should use their best judgement in determining the relevance and applicability of existing reports. HCR reserves the right to request additional information from an applicant whose market analysis is out of date or does not adequately document demand. Q. I understand that you require a statement of need - are you looking for formal market study, or no? A. Applicants must provide a market study or an analysis supporting market demand but are not required to undertake third-party reports if existing reports and publicly available data clearly document need and demand for affordable homeownership units. Q. Could an organization provide information on its pre-approved pipeline of potential buyers to meet that statement of need? Page 8 of 9  RES112 A. Applicants are encouraged to provide additional local market context in addition to homeownership waiting lists. Q. If we (a municipality) use the loan funds to buy the CrossMod homes but then we are unable to sell one or more, what happens at that point? If despite demonstrated good faith efforts, an awardee is unable to sell a home, HCR will work closely with you to identify a mutually agreeable solution, including reassessing the proposed purchase price, collaborating with other partners in your region on the sale, or converting the unit to an affordable rental, among other possibilities. Page 9 of 9  RES113 RESOLUTION ACCEPTING A GRANT FROM THE NEW YORK STATE LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND FOR LOCAL GOVERNMENT RECORDS MANAGEMENT AND AUTHORIZING THE MAYOR ON BEHALF OF THE CITY TO ENTER INTO A CONTRACT WITH K. SICKLER MURPHY RECORDS MANAGEMENT CONSULTANTS TO REVIEW, ANALYZE, INVENTORY, AND PROPERLY DISPOSE OF CERTAIN INACTIVE RECORDS WHEREAS, the City of Troy has been awarded a grant from the New York State Local Government Records Management Improvement Fund to hire a records management consultant to review inactive and historical/archival records and to assist the City’s Records Management Officer with their proper disposition, as well as to further develop and improve the City’s records management plan; and WHEREAS, the City has been awarded a total grant of $50,056.00 to be expended by December 31, 2025; and WHEREAS, the City’s previously approved consultant, Gallego Information Services, had to withdraw from its contract with the City due to unexpected illness and death of its principal; and WHEREAS, the grant can still be used to compensate the services of K. Sickler Murphy Records Management Consultants, a professional records management firm that has agreed to perform the requisite grant funded services for $47,200.00, in accordance with the terms and conditions of the grant award; and WHEREAS, in the particular circumstances of this case, the procurement of K. Sickler Murphy Records Management Consultants shall be single source. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Troy hereby accepts the grant of $50,056 from the New York State Local Government Records Management Improvement Fund on behalf of the citizens of Troy and authorizes the Mayor to enter into a contract in substantial conformity with the attached agreement and to execute such other related documents as may be necessary for receipt and administration of the grant, subject to review and approval by Corporation Counsel, with such terms, conditions, and provisions as Corporation Counsel may require for the protection of the City and the public. Approved as to form, ______________________, 2025 _________________________________________ Richard T. Morrissey, Acting Corporation Counsel RES113 RES113 RES113 RES113 RES113 RES113 RES113 RES113 RES113 RES113  RES114 RESOLUTION ACCEPTING THE 2024 FINANCIAL STATEMENT AUDIT, SINGLE AUDIT OF FEDERAL EXPENDITURES, AND SINGLE AUDIT OF NEW YORK STATE DEPARTMENT OF TRANSPORTATION EXPENDITURES AS PREPARED BY THE BONADIO GROUP WHEREAS, on December 28, 2023, the Troy City Council authorized the Mayor to enter into an agreement with The Bonadio Group to provide auditing services for the fiscal years 2023, 2024, and 2025; and WHEREAS, the financial statement audit for the 2024 fiscal year has been completed and draft copies have been provided to the Troy City Council; and WHEREAS, the single audit of federal expenditures for the 2024 fiscal year has been completed and draft copies have been provided to the Troy City Council; and WHEREAS, the single audit of the New York State Department of Transportation expenditures for the 2024 fiscal year has been completed and draft copies have been provided to the Troy City Council; and WHEREAS, the Bonadio Group has audited and certified the results of the 2024 fiscal year; and WHEREAS, the Troy City Council has reviewed all of the draft audits. NOW, THEREFORE, BE IT RESOLVED, the Troy City Council hereby accepts the 2024 audits as prepared by the Bonadio Group. Approved as to form, ____________________, 2025 ______________________________________________ Richard T. Morrissey, Acting Corporation Counsel  RES114 Carmella Mantello Michael McNeff Mayor City Comptroller Seamus Donnelly Deputy Mayor Office of the City Comptroller Phone: (518) 279-7103 City Hall Fax: (518) 268-1682 433 River Street Troy, New York 12180 Date: 11/18/2025 To: Troy City Council From: Michael McNeff, City Comptroller Re: Acceptance of 2024 Audits This resolution accepts the three audits prepared by the Bonadio Group for the City of Troy’s 2024 fiscal year. Each fiscal year, the City is required to have a financial statement audit along with two single audits, one for federal expenditures and the other for New York State Department of Transportation expenditures.