Board of Public Utilities Meeting

Page 2948 ACTION MINUTES OF REGULAR MEETING BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE February 4, 2016 A regular meeting of the Board of Public Utilities Commissioners, City of Tulare, was held on Thursday, February 4, 2016, at 3:00 p.m., in the Tulare Public Library & Council Chambers. BOARD MEMBERS PRESENT: Lee Brehm, Philip Smith, Edward Henry, Dick Johnson BOARD MEMBER ABSENT: Mark Watte STAFF PRESENT: Don Dorman, Martin Koczanowicz Via Telephone (Closed Session Only), Joe Carlini, Michael Miller, Darlene Thompson, Trisha Whitfield, Rob Hunt, Frank Rodriquez, Tim Doyle, Nick Bartsch, Benjamin Siegal, Shonna Oneal I. CALL TO ORDER REGULAR SESSION: President Brehm called the regular session to order at 3:00 p.m. II. PLEDGE OF ALLEGIANCE: President Brehm led the Pledge of Allegiance. III. CITIZEN’S REQUEST OR COMMENTS: This is the time for citizens to comment on items within the jurisdiction of the Board. The Board cannot legally discuss or take official action on citizen comments that are introduced tonight. Each speaker will be allowed three minutes, with a maximum time of 10 minutes per item, unless otherwise extended by the Board. There were no citizen comments presented. IV. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S): President Brehm adjourned to closed session at 3:01 p.m. for items as noted by City Manager Don Dorman. a) 54956.8b Conference with Real Property Negotiators Property: 75+ acre property, parcel APN #174-030-011-000 located at S West Street and Paige Avenue. Under Negotiation: Price, terms, conditions of potential purchase Negotiating Parties: Martin Koczanowicz, Don Dorman, Steve Bonville, Joe Carlini; Craig Smith Realty.  Page 2949 V. RECONVENECE CLOSED SESSION: President Brehm reconvened from closed session discussions at 3:20 p.m. VI. CLOSED SESSION REPORT (if any): President Brehm advised there was no reportable action. VII. COMMUNICATIONS: No action will be taken on matters listed under communications; informational only. However, the Board may direct staff to schedule issues raised during communications for a future agenda. City Manager Don Dorman advised that communication was received from the State Water Resources Control Board regarding a potential order to hook in Matheny/Soults up to the City’s water system and that hearings regarding this potential order will be held on March 3 and 17, 2016. Mr. Dorman also advised that a copy of the notice will be provided to the Board. VIII. CONSENT CALENDAR: It was moved by Board Member Johnson, seconded by Vice President Smith and carried 4 to 0 (Board Member Watte absent) that the items on the consent calendar be approved as presented with the exception of items 3, 5 and 6. (1) Approve minutes of the January 21, 2016 regular/special meeting(s). (2) Accept December Investment Report. (3) Accept Public Works performance reports for December 2015 and semi- annual month analysis of work performance reports from July 2015 through December 2015. Board Member Henry pulled these item for clarification on the performance reports. Staff provided responses thereto. Following discussion, it was moved by Board Member Henry, seconded by Vice President Smith and carried 4 to 0 (Board Member Watte absent) that the item be accepted as presented. (4) Receive State mandated water conservation report for December 2015. (5) Adopt Resolution 16-02 to authorize submittal of application for payment programs and related authorizations. Board Member Henry pulled this item for clarification regarding the funding received from the payment program. Field Services Manager Trisha Whitfield provided a response thereto. With no further discussion, it was moved by Board Member Henry, seconded by Vice President Smith and carried 4 to 0 (Board Member Watte absent) that Resolution 16-02 be approved as presented.  Page 2950 (6) Authorize Community Services & Employment Training (C-SET), an Approved Collector, to act as an Agent for the City of Tulare when conducting recovery activities in the Covered Electronic Waste Recovery and Recycling Payment System and approve the Public Works Director to act as the Designating Authority for the City of Tulare. Board Member Henry pulled this item for clarification regarding the program. Solid Waste Manager Frank Rodriquez provided a response thereto. With no further discussion, it was moved by Board Member Henry, seconded by Board Member Johnson and carried 4 to 0 (Board Member Watte absent) that the item be approved as presented. IX. GENERAL BUSINESS: (1) Review the updated findings of a water system analysis of the Oak Creek multi-family development, and reconsider a request by the Developer, Greg Nunley, to allow 32-multi-family units connections and landscaping of said development to the City water system subject to the conditions as presented. City Engineer Michael Miller provided a report for the Board’s review and consideration. The Board raised questions and staff provided responses thereto. The Board inquired about the status of the report that would reflect the projected demand versus actual demand so the validity of the projections on the comparator tool can be measured. Staff indicated that they would prepare a separate report with the data requested. With no further discussion, it was moved by Vice President Smith, seconded by Board Member Johnson and carried 4 to 0 (Board Member Watte absent) to approve the item as presented. (2) Review the findings of a water system analysis of the Quail Hollow small lot subdivision development, and consider a request by the Developer, Holmes Properties, LLC, to allow 14 new water connections of said development to the City water system subject to the conditions as presented. City Engineer Michael Miller provided a report for the Board’s review and consideration. The Board requested that future water connection requests include a map that reflects the location of the proposed development. Following a brief discussion, it was moved by Board Member Johnson, seconded by Board Member Henry and carried 4 to 0 (Board Member Watte absent) to approve the item as presented. (3) Receive, approve and recommend adoption of the 2015 City of Tulare Urban Water Management Plan (UWMP) to the Tulare City Council. City Manager Don Dorman introduced the item and Management Analyst Benjamin Siegel. Mr. Siegel provided a report for the Board’s review and consideration. Following discussion, it was moved by Vice President Smith, seconded by Board Member Henry and carried 4 to 0 (Board Member Watte absent) to approve the item as presented.  Page 2951 (4) Award the purchase of two roll off refuse trucks with the Spartan style body to E.M. Tharp of Porterville, California in the amount of $322,197.80 including tax and license. Solid Waste Manager Frank Rodriquez provided a report for the Board’s review and consideration. Following discussion, it was moved by Board Member Johnson, seconded by Board Member Henry and carried 4 to 0 (Board Member Watte absent) to approve the item as presented. (5) Information Item Only: Receive an update on the status of the Water and Wastewater Rate Study. Field Services Manager Trisha Whitfield provided an update on the status of the Water and Wastewater Rate Study. Following discussion, it was the consensus of the Board that the water and sewer wastewater rate study be completed as soon as possible with staff targeting an effective date of August 1, 2016. X. ITEMS OF BOARD INTERESTS: Items of Board interest were discussed among the Board and staff. XI. ADJOURN REGULAR MEETING: President Brehm adjourned the regular meeting at 4:15 p.m. __________________________________ President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: __________________________ Secretary of the Board of Public Utilities Commissioners