Board of Public Utilities Meeting

Page 2952 ACTION MINUTES OF REGULAR MEETING BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE February 18, 2016 A regular meeting of the Board of Public Utilities Commissioners, City of Tulare, was held on Thursday, February 18, 2016, at 3:00 p.m., in the Tulare Public Library & Council Chambers. BOARD MEMBERS PRESENT: Lee Brehm, Philip Smith, Edward Henry, Mark Watte, Dick Johnson STAFF PRESENT: Don Dorman, Joe Carlini, Michael Miller, Darlene Thompson, Trisha Whitfield, Janice Avila, Steve Bonville, Josh Rogers, Nick Bartsch, Benjamin Siegel, Bruno Huerta, Shonna Oneal I. CALL TO ORDER REGULAR SESSION: President Brehm called the regular session to order at 3:00 p.m. II. PLEDGE OF ALLEGIANCE: President Brehm led the Pledge of Allegiance. III. CITIZEN’S REQUEST OR COMMENTS: This is the time for citizens to comment on items within the jurisdiction of the Board. The Board cannot legally discuss or take official action on citizen comments that are introduced tonight. Each speaker will be allowed three minutes, with a maximum time of 10 minutes per item, unless otherwise extended by the Board. There were no citizen comments presented. IV. COMMUNICATIONS: There were no items for this section on the agenda. V. CONSENT CALENDAR: It was moved by Board Member Johnson, seconded by Vice President Smith and unanimously carried that the items on the consent calendar be approved as presented with the exception of item 2. (1) Approve minutes of the February 4, 2016 regular/special meeting(s). (2) Accept Financial Status Report. Board Member Henry pulled this item for clarification regarding the water financial report. Finance Director Darlene Thompson provided a response thereto. Following discussion, it was moved by  Page 2953 Board Member Henry, seconded by Board Member Johnson and unanimously carried to approve the item as presented. VI. GENERAL BUSINESS: (1) Review and authorize the City Manager to approve a contract for WW0019 - Sequencing Batch Reactor (SBR) Inspection and Maintenance Services to Frost Company, Inc. of Huntington Beach in the amount of $222,600.00 for the inspection and repairs to the SBR basins, and authorize the City Manager or Public Works Director to approve contract change orders in amounts up to 10% ($22,260.00) of the contract award. Field Services Manager Trisha Whitfield provided a report for the Board’s review and consideration. Following discussion, it was moved by Board Member Johnson, seconded by Board Member Henry and unanimously carried to approve the item as presented. (2) Receive report on Arc Flash accident and subsequent Cal/OSHA fine. Safety and Regulatory Compliance Analyst Bruno Huerta provided a report to the Board regarding an arc flash accident and subsequent Cal/OSHA fine. The Board raised questions and staff provided responses thereto. (3) Receive and accept Carollo’s Technical Memorandum No. 1 on the Matheny Soultz Water System Improvements, provide feedback on the Water System Development Program, and appropriate $200,000 for the program feasibility development from Water CIP Fund Balance. Field Services Manager Trisha Whitfield provided a report for the Board’s review and consideration. The Board raised questions and staff provided responses thereto. Following discussion, it was moved by Vice President Philip Smith, seconded by Board Member Johnson and unanimously carried to approve the item as presented. (4) Review and accept Public Works Comparator Tool update reflecting projected versus actual data. Public Works Director Joe Carlini provided a report for the Board regarding the Comparator Tool reflecting projected versus actual data. The Board raised questions and staff provided responses thereto. (5) Receive an update on the status of the Water and Wastewater Rate Study and provide direction regarding the 2016/17 budget process. Field Services Manager Trisha Whitfield provided a report for the Board’s review and consideration. City Manager Don Dorman advised the Board based on the current timeline for the rate study, it will be difficult to develop an operational budget until the revenues have been determined. Mr. Dorman further advised the Board that he has directed staff to prepare a provisional budget for 2016/17 and then return to the Board in August or September to adopt a revised 2016/17 budget unless the Board overturns that direction. Following discussion, the Board did not object to the proposed 2016/17 budget process.  Page 2954 (6) Authorize Public Works Director to prepare and submit the 2016 Self- Generation Incentive Program (SGIP) application and appropriate the application fee not to exceed $40,000. Public Works Director Joe Carlini provided a report for the Board’s review and consideration. Following discussion, it was moved by Board Member Johnson, seconded by Vice President Smith and unanimously carried to approve the item as presented. VII. ITEMS OF BOARD INTERESTS: Items of Board interest were discussed among the Board and staff. VIII. ADJOURN REGULAR MEETING: President Brehm adjourned the regular meeting at 4:16 p.m. __________________________________ President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: __________________________ Secretary of the Board of Public Utilities Commissioners