Library Advisory Board Meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA November 15, 2017, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Jane Zikratch Attendees: Lisa Hollingshead; Michelle Lippincott; Donna Schauland; Alejandra Alfaro; Rob Hunt; Heidi Clark; Melissa Emerson; Mollie Roache; and, Jane Zikratch City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Minutes Topic Speaker Time I. CALL TO ORDER Meeting called to order at 4:06 p.m. Lisa Hollingshead 2 II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST Alejandra Alfaro 5 Alexandra Arroyo  Alejandra reported that she had just come from a Teens on Board Meeting. They notice that Anthony has not attended any LAB Anthony Galindo meetings and may replace him.  School will be out all week for Thanksgiving.  There will be a winter formal in December-a masquerade dance! V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – October 18, 2017  Donna motioned to approve; Michelle seconded. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS Lisa Hollingshead 2 VII. GENERAL BUSINESS Lisa Hollingshead 3  Community Services updates Rob Hunt 10 Rob reported that things were status quo lately; not much new. The City is projecting a $3million decrease in revenue. Cuts may occur, but probably Heidi Clark 10 not for Library or Parks & Rec. Our spending and services have been, and will remain, flat with no changes. Library Staff 10 The terms (4 yrs.)of three of the Board members are up soon; Lisa, Ellen and Michelle. They wish to be reinstated so will attend the first City Council meeting in December (12/05/17)to be available when this comes up for discussion. Board Members  Snapshot of Stats & Library Updates, Heidi reported that October was rather quiet. The Halloween Spooktacular stood out with over 150 in attendance.  We have been working on the State Report and plan to revise our spreadsheet of stats to more closely align with the information requested. With revision in mind, Heidi asked the Board what information they would like to see. Rob mentioned that it would be nice to have a dashboard that is more visual with icons; something that he could share at City Council meetings. Include stats that would answer, “How do you measure success”. Rob shared good news about the website. Our current website is difficult to manage and getting dated. It is now possible to be a department on the City website and keep all our colors, logos, information and URL basically for FREE. We had thought it would be around $20,000. Now we will just pay for the domain name. We hope to go live after the MC Solutions contract expires, possibly this summer.  Programs & Outreach (Food 4 Fines; ) F4F council approved. Can= $1, coat=$5, max $10.00. The Library will be attending the TKHCC awards dinner, nominated to receive the Community Involvement award. International Games Day is Tues. Nov. 21@2:00. Molly will do mock interviews at the Chambers “Be Future Ready” at COS Tulare.  Suggestions from the Board Michelle followed up on a previous Paint Nite idea. We continue to pursue this idea. The staff will approach the Friends group at their meeting today to fund this activity. We intend to do this as a regular Library activity alternating monthly with the adult craft on the third Thursdays. Michelle suggested tying this in with the Enjoy Magazine DIY craft. VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2 IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2  December 20, 2017, at 4pm X. ADJOURNMENT Meeting adjourned at 4:43p.m. Lisa Hollingshead 1 53 Snapshot of Stats Library Monthly Report: 2017 September-October 2017 2017 Group Title Activity / Program Sept Oct SNAPSHOT OF STATS General Library Public Services (Door Count; Items Circulated; New cards; Passports; Ref. Queries, etc.) 36,813 30,665 Services Internet Services (Ebook; FB; JobNow; Computer Users; Virtual Visits; etc.) 12,089 11,277 *Open 43 Hours a Week Volunteer Services *Tue.-Fri. 10am-7pm & Sat. 10am- (Book Wranglers; Homework Help; Friends of the Tulare Public Library; Tulare Library Foundation; Sequoia Genealogical 996 991 5pm Society;Teen Advisory Board; Library Advisory Board; Friends; and, Veterans Resource Center; etc.) (Closed for Thanksgiving; Christmas Eve; Christmas; New Year's Eve; and, New Total 49,898 42,933 Year's Day) Programs / Activities 82 160 Adult Services Special Events / Outreach Attendance 1,133 479 Total 1,215 639 Programs / Activities 551 622 Youth Services Special Events / Outreach Attendance 246 288 Total 797 910 Total Library Services 51,910 44,482