Public Works Committee

TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING June 6, 2024 Page 1 CONVENE: 8:00 a.m. PRESENT: Chair Eileen Swarthout and Councilmember Michael Althauser. Excused: Councilmember Angela Jefferson. Staff: City Administrator Lisa Parks, Water Resources & Sustainability Director Dan Smith, Transportation & Engineering Director Brandon Hicks, Engineering Services Manager Bill Lindauer, Transportation Engineer I Bernie Gertje, Deputy City Clerk Marnie McGrath, and Administrative Assistant Bonnie Hale. APPROVAL OF MINUTES: PUBLIC WORKS COMMITTEE, MAY 9, 2024: MOTION: Councilmember Althauser moved, seconded by Chair Swarthout, to approve the minutes of May 9, 2024, as published. A voice vote approved the motion. AUTHORITY TO Manager Lindauer reported the request is to approve the solicitation for bids for SOLICIT BIDS the Linwood Avenue Sidewalk, Susitna Lane to 2nd Avenue project. AND RECOMMEND The project was included in the Capital Facilities Plan and listed in the State AWARD FOR Transportation Improvement Program (STIP). Funding was received from the THE LINWOOD Transportation Improvement Board. The main goals are to provide multimodal AVENUE improvements to the area along Linwood Avenue for bike mobility, pedestrian SIDEWALK, mobility, and traffic calming and safety features. A roadway maintenance SUSITNA LANE component is included in the project to upgrade the roadway. TO 2ND AVENUE PROJECT: Manger Lindauer displayed a project illustration identifying the project site. Most of the project is limited to the Linwood corridor with some work along G Street for curb returns and sidewalk improvements to 6th and 7th Avenue to expand pedestrian continuity. The project is adjacent to Michael T. Simmons Elementary School, the Tumwater School District Office, and the North End Fire Station. Councilmember Althauser questioned whether there would be any improvements in the area of Lake Park Drive. Manager Lindauer advised that infill is included in the project scope with new sidewalk added in some locations. That portion of the sidewalk located on the south side and west of Lake Park Drive will include a new portion of sidewalk. Manager Lindauer reported roadway improvements include asphalt grinding and inlay of the entire roadway and repairing distressed areas in the road. The scope also includes sidewalk reconstruction of failing sidewalk or sidewalk not meeting ADA compliance. Some portions of new sidewalk will be added to provide continuity for pedestrians through the project site to benefit the school. Curb bulb- TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING June 6, 2024 Page 2 outs will be installed at several intersections for traffic calming and reduction in vehicle speeds. Lake Park Drive intersection improvements include correcting the alignment to assist drivers as they approach Linwood Avenue to execute a left or right turn safely. The project includes some channelization and curbing to align the approach to some extent. The project also includes minor storm drainage improvements by adding storm drainage enhancements and upgrading any surface grates within the project limits. The scope includes reinstallation of all surface iron with contract collars to prolong the life and pavement markings and select signage throughout the project site. The project site is heavily traveled with close proximity to the elementary school, fire station, and neighborhoods. Traffic control by the contractor includes one lane closure on either the north or south side to accommodate construction activities. One side will be closed but two-way traffic will be maintained with one lane alternating during construction of curb bulb-outs. The paving operation will require one-lane alternating to accommodate paving on each side of the roadway. Councilmember Althauser asked about coordination with the fire department for access to respond to emergency calls. Manager Lindauer explained that all emergency vehicles have full priority during closures of a lane of traffic through the construction site. The project is similar to the Israel Road project that involved close coordination between the fire station and the contractor to ensure emergency vehicle access was maintained. Staff contacted the fire department and the school to review the project scope. The intent is to complete a majority of the work before school opens in September. The school and school district are aware of coordination plans. The project includes a number of adjacent property owners who have placed personal items within the public right-of-way, such as plants, fences, and other improvements installed over time. Those right-of-ways are required for the project. Staff identified all impacts and plans to outreach and coordinate with each property owner to remove items from the right-of-way. The estimated construction cost range is $1,150,000 to $1,450,000. Funding was provided by the Transportation Improvement Board ($371,250 in fuel tax) and another $22,500 for project design. The Tumwater Transportation Benefit District and the Transportation CFP will split remaining costs. The anticipated construction schedule calls for the release of the construction bid in June 2024 with construction beginning in mid-July through October 2024 with the project substantially completed by October 2024. A majority of the work would likely be completed in August. Chair Swarthout questioned the street side selection from the section from Lake Park Drive to Susitna lane. That area is located along the tree side, appears to lack sufficient land, and slopes along the area. Manager Lindauer affirmed the street side includes an existing one-foot asphalt shoulder and several feet of a flat area sloping to a change in elevation. The design team was aware of the conditions TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING June 6, 2024 Page 3 from a design perspective. The area also includes existing older maple trees that might be affected. Staff is working with the Community Development Department on whether removal of trees might be required and the appropriate species of any replacement trees. Chair Swarthout questioned why the opposite side of the street was not selected for the improvements. Manager Lindauer responded that both sides of the street are encumbered by elevational changes. The south side of the street appeared to be a better area for the improvements. Eventually, sidewalks will be completed on both sides of the street. Chair Swarthout reviewed the recommended action by the committee. MOTION: Councilmember Althauser moved, seconded by Chair Swarthout, to authorize staff to: (1) solicit bids for the Linwood Avenue Sidewalk, Susitna Lane to 2nd Avenue project, (2) recommend City Council award and authorize the Mayor to sign a Public Works Contract with the lowest responsible bidder and place on the June 25, 2024, City Council meeting consent calendar with a recommendation to approve and authorize the Mayor to sign. A voice vote approved the motion. GOLF COURSE Director Smith reported the request is an extension of time for the grant received STORMWATER by the City for stormwater facilities as a component of the golf course parking lot RETROFIT reconstruction project. The extension would be from January 31, 2024 to October GRANT 2025 to align the project for the needs of the Parks and Recreation Department and AGREEMENT its construction window for the parking lot improvements over the next WITH DEPT OF construction season. The extension of the grant was previously approved by the ECOLOGY Department of Ecology. AMENDMENT 1: The golf course has a number of catch basins discharging directly to the Deschutes River. The project provides stormwater treatment before discharging to the river. The project also supports the certification of the golf course as a Salmon Safe golf course. The certification is scheduled for renewal later in the year with the committee scheduled to receive a briefing on the recertification of the golf course. Chair Swarthout asked whether the project is currently in design with no bids released at this time. Director Smith affirmed the project has not been released for bidding pending the final design and obtaining permits. The extension enables additional time to complete that work with construction scheduled in summer 2025. Chair Swarthout reviewed the proposed action by the committee. MOTION: Councilmember Althauser moved, seconded by Chair Swarthout, to place the Golf Course Stormwater Retrofit Grant Agreement with Department of Ecology Amendment 1 on the July 2, 2024, City Council meeting consent calendar with a recommendation to approve and authorize the Mayor to sign. A voice vote approved the motion. TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING June 6, 2024 Page 4 ADJOURNMENT: With there being no further business, Chair Swarthout adjourned the meeting at 8:23 a.m. Prepared by Valerie L. Gow, Recording Secretary/President Puget Sound Meeting Services, psmsoly@earthlink.net