Public Works Committee

MEETING MINUTES TUMWATER PUBLIC WORKS COMMITTEE NOVEMBER 6, 2025 CONVENE: 8:00 a.m. PRESENT: Chair Eileen Swarthout and Councilmember Angela Jefferson Excused: Councilmember Michael Althauser Staff: Transportation & Engineering Deputy Director Jeff Cook, Water Resources Specialist Grant Gilmore, Transportation & Engineering Director Brandon Hicks, Water Resources & Sustainability Deputy Director Tyle Zuchowski, Parks & Recreation Director Chuck Denney, City Attorney Karen Kirkpatrick, Water Resources & Sustainability Program Manager Patrick Soderberg, Finance Director Troy Niemeyer, Senior Engineer Joseph Norman, Engineer III Ryan Blaser, City Administrator Lisa Parks, Community Engagement Specialist Marnie McGrathand Administrative Assistant Kelly Quiroz APPROVAL OF Councilmember Swarthout moved, seconded by MINUTES: Councilmember Jefferson, to approve the minutes of October 23, 2025 as presented. A voice vote approved the motion. LAND LICENSE WITH Director Denney gave a brief overview of our land license with EARTHSCOPE EarthScope Consortium, Inc. He explained that after the 2007 CONSORTIUM, INC earthquake in Washington State, the City was approached by the FOR GPS STATION AT U.S. Geological Survey to install a monitoring station on TUMWATER HILL Tumwater Hill to monitor ground shifts over time. This lease PARK: expires at the end of 2025 and needs to be renewed. MOTION: Councilmember Swarthout moved, seconded by Councilmember Jefferson, to place the Land License with EarthScope Consortium, Inc for GPS Station at Tumwater Hill TUMWATER PUBLIC WORKS COMMITTEE—NOVEMBER 6, 2025 1  Park on the November 18, 2025, City Council consent calendar with a recommendation to approve and authorize the Mayor to sign. A voice vote approved the motion unanimously. SUPPLEMENTAL Deputy Director Cook presented a supplemental agreement AGREEMENT WITH amendment number one with SCJ Alliance for the I-5 and SR 121 SCJ ALLIANCE FOR – 93rd Avenue SE Interchange improvements study. He explained THE 1-5 & SR 121- that the subject matter expert for the study no longer works for 93RD AVE SE SCJ Alliance, so to retain him the amendment is required. There INTERCHANGE are no added costs to the amendment. IMPROVEMENTS STUDY PROJECT AMENDMENT NO. 1: MOTION: Councilmember Jefferson moved, seconded by Councilmember Swarthout, to place the Supplemental Agreement No. 1 with SCJ Alliance for the 1-5 & SR 121-93rd Ave SE Interchange Improvements Study project on the November 18, 2025 City Council consent calendar with a recommendation to approve and authorize the Mayor to sign. A voice vote approved the motion unanimously. SERVICE PROVIDER Engineer Blaser explained that the purpose of this amendment is AGREEMENT WITH to extend the on-call contract with Sargent Engineers until SARGENT ENGINEERS December 31, 2026, and increase the not-to-exceed amount to FOR ON-CALL $140,000. This agreement provides bridge maintenance for ENGINEERING projects throughout the City. SERVICES AMENDMENT NO. 1: MOTION: Councilmember Jefferson moved, seconded by Councilmember Swarthout, to place the Service Provider Agreement with Sargent Engineers for On-Call Engineering Services Amendment No. 1 on the City Council consent calendar on November 18, 2025, with a recommendation for the Mayor to sign. A voice vote approved the motion unanimously. SERVICE PROVIDER Program Manager Gilmore explained that the purpose of this AGREEMENT WITH project is to reduce sediment load from the Deschutes River. This STANTEC FOR THE amendment allocates existing funds, within the Phase 1 project PIONEER PARK budget cycle, to include two additional tasks that were not RESTORATION included in the original scope of work. This fourth amendment TUMWATER PUBLIC WORKS COMMITTEE—NOVEMBER 6, 2025 2  PROJECT adds $48,417.00 to the existing contract, bringing the project AMENDMENT 4: total to $442,401.00. MOTION: Councilmember Swarthout moved, seconded by Councilmember Jefferson, to place the Amendment 4 of the Service Provider Agreement with Stantec for the Pioneer Park Restoration Project on the Nov 18, 2025 City Council consent calendar with a recommendation to approve and authorize the Mayor to sign. A voice vote approved the motion unanimously. ADDITIONAL ITEMS: Administrator Parks let the Committee know that the December 16, 2025, meeting will not be cancelled. ADJOURNMENT: With there being no further business, Chair Swarthout adjourned the meeting at 8:25 a.m. Prepared by Kelly Quiroz, Administrative Assistant TUMWATER PUBLIC WORKS COMMITTEE—NOVEMBER 6, 2025 3