Regular City Council Meeting

82 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI OCTOBER 05, 2021 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, October 5, 2021, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Nettie Davis introduced Clarence Smith, Assistant Pastor of People's Community Church, who gave the invocation. Council Member Rosie Jones led the Pledge of Allegiance. Council President Buddy Palmer called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Bryan moved, seconded by Council Member Mims, to confirm the agenda and agenda order, as presented. The vote was unanimous in favor. PROCLAMATIONS, RECOGNITIONS AND REPORTS AGENDA PROCLAMATIONS IN THE MATTER OF PROCLAMATION FOR PIOMINKO DAY Mayor Todd Jordan read a proclamation declaring October 11, 2021 as Piominko Day and presented it to Brady Davis. APPENDIX A IN THE MATTER OF PROCLAMATION - FIRE PREVENTION WEEK Mayor Jordan read a proclamation establishing October 3-9, 2021, as Fire Prevention Week, and presented the proclamation to Fire Chief Jimmy Avery. APPENDIX B EMPLOYEE RECOGNITION Mayor Jordan recognized and congratulated Levi Tutor for his service with the Tupelo Fire Department for 10 years. PUBLIC RECOGNITION  83 Council Member Gaston recognized Martin Herman for his hard work toward the Pickle ball tournament last weekend at Robin's Field. There were over 100 participants. Council Member Beard said that October is Domestic Violence month. He congratulated Lucia Randle with her first Down On Main event as the Downtown Director. He said there was a great turnout and it was a huge success. Lastly, he congratulated Council Woman Davis on the birth of her first great grandchild, Dream A'Miracle Davis. Council Member Davis recognized all those attending the meeting concerning the Piominko Day declaration. Council Member Palmer gave rave reviews for the events that were held at the Oren Dunn Museum in the recent past. MAYOR'S REMARKS Mayor Jordan also complimented those who have been recognized for various actions in tonight's meeting. He commented on the busy weekend Tupelo just had with ZZ Top, Down On Main and other events all going on. PUBLIC AGENDA PUBLIC HEARINGS IN THE MATTER OF PUBLIC HEARING REGARDING REZONING FOR GIBSON CORRUGATED A public hearing was held concerning the rezoning of property owned by Gibson Corrugated located on East Main Street. No one appeared for the hearing. IN THE MATTER OF PUBLIC HEARING FOR DEMOLITIONS A public hearing for demolition of the following properties was convened: 115 Lawndale Drive 123 Industrial Drive 506 East Jackson Street 817 Blair Street 1810 South Veterans Boulevard Raul Mendez appeared to speak concerning the property located at 123 Industrial Drive, stating the owners were in touch with the Development Service Department hoping to get the property back up to specifications.  84 IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING A public hearing was held for the following properties concerning lot mowing: Parcel Location 077Q3605299 1307 W MAIN ST 077R3612500 107 LAWNDALE DR 077R3612601 113 LAWNDALE DR 077R3612700 115 LAWNDALE DR 077Q3608100 1400 CENTRAL AVE 077Q3621900 202 ENOCH AVE 089E3001700 816 CLAYTON AVE 112A0413900 705 HILL-N-DALE DR 088T2700300 1505 N HILLSDALE DR 089F3017800 536 N GREEN ST| 077P3500600 2411 DANNY ST 077N3502201 TRACELAND DR 075Q2200200 3793 FAIR OAKS DR No one appeared to speak on any of these properties. ACTION AGENDA ROUTINE AGENDA IN THE MATTER OF APPROVAL OF SEPTEMBER 21, 2021 MINUTES Council Member Beard moved, seconded by Council Member Bryan, to approve the minutes of the Regular City Council meeting held on September 21, 2021. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Travis Beard, Lynn Bryan, Janet Gaston, Nettie Davis and Buddy Palmer and Accounts Payable Clerk, Traci Dillard. Council Member Gaston moved, seconded by Council Member Jones, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS  85 Council Member Bryan moved, seconded by Council Member Beard, to approve the advertising and promotional items, as presented. The vote was unanimous in favor. APPENDIX D Lee County Courier $95 Congratulations to the Tupelo Homecoming Court Ad IN THE MATTER OF 2021 MUNICIPAL COMPLIANCE QUESTIONNAIRE Council Member Beard moved, seconded by Council Member Mims, to approve the Municipal Compliance Questionnaire as submitted by City Clerk Kim Hanna. The period covered by this questionnaire is October 1, 2020 to September 30, 2021. The vote was unanimous in favor. A copy is attached to these minutes as APPENDIX E IN THE MATTER OF MEMORANDUM OF UNDERSTANDING WITH NE MS COMMUNITY SERVICES, INC. Council Member Davis moved, seconded by Council Member Beard, to approve the Memorandum of Understanding (MOU) with Northeast Mississippi Community Services, Inc. for transit services in the amount of $144,900. This MOU will serve from October 1, 2021 through September 30, 2022. The vote was unanimous in favor and a copy of the MOU is attached to these minutes as Appendix F. IN THE MATTER OF SUMMARY CHANGE ORDER AND FINAL PAYMENT FOR EASON BOULEVARD BRIDGE RIP RAP Council Member Beard moved, seconded by Council Member Davis, to find as commercially reasonable and approve the summary change order and final payment for Eason Boulevard bridge rip rap. The summary change reduces the contract amount by $44,352.13 for a final total of $528,000.82. The vote was unanimous in favor. APPENDIX G IN THE MATTER OF PLANNING COMMITTEE MINUTES Council Member Davis moved, seconded by Council Member Beard, to accept the minutes of the September 13, 2021 Planning Committee. The vote was unanimous in favor. APPENDIX H IN THE MATTER OF REZONING APPLICATION OF GIBSON CORRUGATED Council Member Bryan moved, seconded by Council Member Mims, to approve the rezoning application from Gibson Corrugated, located on East Main Street, from Mixed Use Commercial Corridor to Industrial. The vote was unanimous in favor of the change. APPENDIX I IN THE MATTER OF LOT MOWING Council Member Beard moved, seconded by Council Member Gaston, to approve the final lot mowing list, as presented. The vote was unanimous in favor. APPENDIX J  86 IN THE MATTER OF ACTION TO DEMOLISH SUBSTANDARD BUILDINGS Council Member Beard moved, seconded by Council Member Bryan, to adjudicate the recommended properties or parcels of land in their then condition to be a menace to the public health, safety and welfare of the community, and if the owner does not do so himself, proceed to clean the land, by the use of municipal employees or by contract. The vote was unanimous in favor of approval. APPENDIX K IN THE MATTER OF APPOINTMENT OF JOEL A. (TONY) CARROLL TO THE TUPELO LICENSE COMMISSION Council Member Bryan moved, seconded by Council Member Beard, to approve the appointment of Joel A. (Tony) Carroll to the Tupelo License Commission as the representative for general contractors. The vote was unanimous in favor. A copy of his bio is attached as APPENDIX L. IN THE MATTER OF REAPPOINTMENT OF SCOTT ANDERSON DAVIS TO THE TUPELO PLANNING COMMITTEE Council Member Beard moved, seconded by Council Member Davis, to approve the appointment of Scott Anderson Davis to the Tupelo planning committee for a 4 year term beginning October 5, 2021. The vote was unanimous in favor and a copy of his bio is attached to these minutes as APPENDIX M. IN THE MATTER OF REAPPOINTMENT OF PATRICIA (PATTI) THOMPSON TO THE TUPELO PLANNING COMMITTEE Council Member Mims moved, seconded by Council Member Beard, to approve the reappointment of Patti Thompson to the Tupelo planning committee for a 4 year term beginning October 5, 2021. The vote was unanimous in favor and a copy of her bio is attached to these minutes as APPENDIX N. IN THE MATTER OF APPOINTMENT OF TERRY BULLARD TO THE TUPELO MAJOR THOROUGHFARE COMMITTEE Council Member Gaston moved, seconded by Council Member Beard. to approve the appointment of Terry Bullard to the Major Thoroughfare committee for a 4 year term beginning October 5, 2021. The vote was unanimous in favor and a copy of his bio is attached to these minutes as APPENDIX O. IN THE MATTER OF SURPLUSING A PATROL VEHICLE AND DONATING TO BROOKSVILLE POLICE DEPARTMENT IN THE AMOUNT OF $1  Brooksville could not accept. 87 See 12-7-2021 Minutes. Council Member Davis moved, seconded by Council Member Jones, to approve the surplus of a 2007 Ford Crown Victoria police vehicle, VIN 2FAFP71W27X149013, no longer needed for use by the City of Tupelo and to sell the same to the Town of Brooksville in the amount of $1. The vote was unanimous in favor. APPENDIX P IN THE MATTER OF SURPLUS 4 MOTORCYCLES FOR TRADE Council Member Beard moved, seconded by Council Member Gaston, to approve the trade of the following motorcycles for two new 2021 Harley Davidson motorcycles: 2016 Harley Davidson FLHTP Electra Glide Police, VIN1HD1FMM12GB663239 2016 Harley Davidson FLHTP Electra Glide Police, VIN1HD1FMM1XGB662324 2015 Harley Davidson Ultra Motorcycle, VIN 1HD1FMM1XFB629841 2015 Harley Davidson Ultra Motorcycle, VIN 1HD1FMM14FB629656 The vote was unanimous in favor of the surplus and trade. APPENDIX Q IN THE MATTER OF APPROVE/REJECT TUPELO SPORTS COUNCIL CONTRACTS Council Member Davis moved, seconded by Council Member Beard, to approve the following FY 2021-2022 contracts: Friends of the Park Agreements Tupelo Aquatic Group Agreements Tupelo City Museum Association Agreements Tupelo Disc Golf Association Agreements Tupelo Fourth of July Celebration Agreements Tupelo Softball Association Agreements Tupelo Skate park Association Agreements Tupelo Tennis Association Agreements Tupelo Therapeutic Recreation Association Agreements Tupelo Youth Baseball Association Agreements Tupelo Youth Soccer Association Agreements Veterans Council Agreements The vote was unanimous in favor and the contracts are attached as APPENDIX R. IN THE MATTER OF SOLE SOURCE FOR COLORADO TIME SYSTEMS Council Member Beard moved, seconded by Council Member Bryan, to approve the Sole Source request from Alex Farned, Director of Tupelo Parks and Recreation/Tupelo Aquatic Center for the purchase of one full color LED scoreboard for the Tupelo Aquatic Center. The Aquatic Center currently uses Colorado Time Systems for the timing system and the scoreboards must  88 interact with it. The vote was unanimous in favor of the approval of Colorado Time Systems to furnish one LED scoreboard in the amount of $43,500 plus shipping costs. All documentation required for sole source is attached to these minutes as APPENDIX S. IN THE MATTER OF ORDER AWARDING CONTRACT FOR BALLARD PARK/RUTHERFORD ROAD DRAINAGE IMPROVEMENTS (BID NO. 2021-027PW) TO CIG CONTRACTORS IN THE AMOUNT OF $232,214.50 AND ALLOW MAYOR TO SIGN THE CONTRACT TO BE SUBSEQUENTLY RATIFIED BY CITY COUNCIL Council Member Bryan moved, seconded by Council Member Davis, to approve the award of the contract with CIG Contractors in the amount of $232,214.50, for the Ballard Park/Rutherford Road Drainage Improvements (Bid # 2021-027PW), and to allow the Mayor to sign the contract with subsequent ratification. The vote was unanimous in favor. APPENDIX T IN THE MATTER OF ORDER RATIFYING FINAL EMERGENCY PURCHASES CONTRACT ON MCNEESE STREET DRAINAGE PROJECT Council Member Beard moved, seconded by Council Member Jones, to approve the order ratifying final emergency purchases contract on McNeese Street drainage project. The vote was unanimous in favor. APPENDIX U IN THE MATTER OF RESOLUTION APPROVING JOINT MAINTENANCE AGREEMENT BETWEEN CITY OF TUPELO AND LEE COUNTY FOR HEARDTOWN ROAD Council Member Beard moved, seconded by Council Member Bryan, to approve the Joint Maintenance Agreement between the City of Tupelo and Lee County Resolution for Heardtown Road. The vote was unanimous in favor. APPENDIX V IN THE MATTER OF APPROVAL OF BANCORPSOUTH ARENA MINUTES MARCH 15, 2021-AUGUST 16, 2021 Council Member Davis moved, seconded by Council Member Jones, to accept the Coliseum Minutes from March 15, 2021 through August 16, 2021.The vote was unanimous in favor. APPENDIX W IN THE MATTER OF APPROVAL OF AN ORDINANCE TO ENACT A WATER RATE INCREASE Council Member Beard moved, seconded by Council Member Bryan, to approve an Ordinance to Enact a Water Rate Increase, in the amount of $.01/1,000 gallons, effective with the November 2021 billing. The vote was unanimous. APPENDIX X  89 At this time, Council President Palmer recused himself from the meeting and Council Vice President Bryan took over the meeting. IN THE MATTER OF ORDER APPROVING POLE ATTACHMENT AGREEMENT BETWEEN TUPELO WATER AND LIGHT AND TOMBIGBEE FIBER, LLC, AND AUTHORIZING JOHNNY TIMMONS, DIRECTOR OF TUPELO WATER AND LIGHT DEPARTMENT TO EXECUTE POLE ATTACHMENT AGREEMENT DOCUMENTS ON BEHALF OF CITY Council Member Bryan moved, seconded by Council Member Gaston, to approve an Order Approving Pole Attachment Agreement Between Tupelo Water and Light and Tombigbee Fiber, LLC, and Authorizing Johnny Timmons, Director of Tupelo Water and Light Department to Execute Pole Attachment Agreement Documents on Behalf of City. This action will allow attachments by Tombigbee Electric Power Association to city electric poles for the provision of broadband fiber services. The vote was unanimous in favor. APPENDIX Y. Council President Palmer rejoined the meeting and took over leading. EXECUTIVE SESSION IN THE MATTER OF EXECUTIVE SESSION Council Member Bryan moved, seconded by Council Member Jones, to consider the need of an executive session. Attorney Ben Logan said the session will be for the pending litigation under Miss. Code Anno. 25-41-7 (g) -- (1972 as amended). The vote was unanimous in favor at 6:43 p.m. Council Member Davis moved, seconded by Council Member Beard, to close the regular session and enter executive session for discussion of the pending litigation under Miss. Code Anno. 25- 41-7 (g) -- (1972 as amended). The vote was unanimous in favor. After discussion in executive session, Council Member Beard moved, seconded Council Member Jones to return to the regular meeting at 6:53 p.m. The vote was unanimous in favor. ADJOURNMENT There being no further business to come before the Council at this time, Council Member Beard moved, seconded by Council Member Davis to adjourn. The vote was unanimous in favor at 6:54 p.m. This the 5th day of October, 2021.  OFFICE OF THE MAYOR Piominko day PROCLAMATION WHEREAS, Revered Chickasaw leader, Piominko, also known as “Mountain Leader,” was born and resided in the heart of the historic Chickasaw Homeland, located in what is now present day Tupelo, Mississippi, from approximately 1750 to 1798; and WHEREAS, Piominko was the most influential and important Chickasaw ally of the United States during the early formation of the new American republic, and his leadership was critical both for the United States and the Chickasaw Nation. WHEREAS, During the American Revolutionary War, Piominko was given a commission as an officer by President George Washington, and in 1794 he was presented with a peace medal by President Washington both for his service in the Revolution and his invaluable efforts in formalizing peaceful relations between the two nations; and WHEREAS, Piominko and President Washington signed the Treaty between the Chickasaw and United States of 1786, also known as the Treaty of Hopewell which formalized the Chickasaw Nation’s alliance with the fledgling United States government and formally defined the tribal boundaries, and Piominko acted as a Chickasaw diplomat in meetings with southeastern tribes, state governors and President Washington; and WHEREAS, in 2005 the Rotary Club of Tupelo was instrumental in the commissioning and dedication of a 6-foot-tall Piominko statue which now stands prominently in front of City Hall at Fairpark in downtown Tupelo, and to this day, Rotary continues to work to increase public awareness of Piominko’s legacy and historical significance in Tupelo and North Mississippi, and WHEREAS, in 2008 the Chickasaw Nation proclaimed the second Monday in October as Piominko Day which is to be celebrated annually in perpetuity, and Piominko is recognized as a seminal figure in the history of Tupelo and Northeast Mississippi; and WHEREAS, The Chickasaw Inkana Foundation along with the Daughters of the American Revolution and the City of Tupelo will continue to work with the Chickasaw Nation and other regional partners to increase awareness of the importance of Chickasaw culture and history and preserve, protect and interpret Chickasaw culture and history in the historic Chickasaw Homeland; NOW THEREFORE, Todd Jordan, Mayor of Tupelo, Mississippi, does hereby proclaim October 11, 2021 as Piominko day In Tupelo, Mississippi, and encourage all citizens to recognize Piominko for his extraordinary leadership of the Chickasaw people and his dedicated efforts to secure peace between the United States and the Chickasaw Nation. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tupelo to be affixed this the 5th day of October, the year of our Lord two thousand and twenty one. ATTEST: ____________________ ____________________ Brady Davis, CEO, Chickasaw Inkana Foundation Todd Jordan, Mayor ____________________ ____________________ Patricia H. Miller, Regent Mary Stuart Chapter, MSSDAR Kim Hanna, City Clerk ______________________________ Susie Dent, Mary Stuart Chapter MSSDAR Chairperson, Native American-Historical Preservation Committee ______________________________ Audrey Leckie, Senior President. Olde Towne Society Children of the American Revolution APPENDIX A  OFFICE OF THE MAYOR Fire prevention week PROCLAMATION WHEREAS, the City of Tupelo is committed to ensuring the safety and security of all those living in and visiting Tupelo; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed 2,870 people in the United States in 2019, according to the National Fire Protection Association (NFPA), and fire departments in the United States responded to 361,500 home fires; and WHEREAS, the majority of U.S. fire deaths (4 out of 5) occur at home each year; and WHEREAS, when the smoke alarm sounds, Tupelo’s residents may have less than two minutes to escape to safety; and WHEREAS, Tupelo’s residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, Tupelo’s residents should make a home escape plan, drawing a map of each level of the home, showing all doors and windows; and WHEREAS, Tupelo’s residents should practice the home fire escape plan with everyone in the household, including visitors; and WHEREAS, Tupelo’s residents should practice the home fire escape drill at least twice a year, during the day and at night; and WHEREAS, Tupelo’s residents should teach children to escape on their own in case adults can’t help them; and WHEREAS, Tupelo’s residents should make sure everyone in the home knows how to call 9-1-1 or the local emergency number from a cell phone or a neighbor’s phone; and WHEREAS, Tupelo’s residents should practice using different ways out; and WHEREAS, Tupelo’s residents in a real emergency should get low and go under the smoke to get out quickly; and WHEREAS, Tupelo’s residents should get out and stay out, never going back inside the home for people, pets or things; and WHEREAS, Tupelo’s residents are responsive to public education measures and are able to take action to increase their safety from fire, especially in their homes; and WHEREAS, the 2021 National Fire Prevention week theme, “Learn the Sounds of Fire Safety” effectively serves to remind us that we need to take personal steps to increase our safety from fire. NOW, THEREFORE, the City Council, and I, Todd Jordan, Mayor of the City of Tupelo, do hereby proclaim October 3 - 9, 2021, as Fire Prevention Week throughout this city, and I urge all the people of Tupelo to be aware of their surroundings, look for available ways out in the event of a fire or other emergency, respond when the smoke alarm sounds by exiting the building immediately, and to support the many public safety activities and efforts of Tupelo fire and emergency services during Fire Prevention Week 2021. ATTEST: __________________________________ Todd Jordan Mayor ______________________________ Kim Hanna, City Clerk APPENDIX B  CHECK INFORMATION FOR COUNCIL MEETING Oct 05, 2021 FUND CHECK NUMBERS POOL CASH 404876-405271 EFT 50001269-50001297 TWL ADJUSTMENTS Lines 1-87 ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX C  AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE October 5, 2021 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: The proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: Lee County Courier $95 Congratulations to the Tupelo Homecoming Court Ad APPENDIX D APPENDIX E APPENDIX E APPENDIX E APPENDIX E APPENDIX E APPENDIX E APPENDIX E APPENDIX E APPENDIX F APPENDIX F APPENDIX F APPENDIX F APPENDIX F APPENDIX F APPENDIX G APPENDIX G APPENDIX G APPENDIX G  MINUTES OF THE TUPELO PLANNING COMMITTEE September 13, 2021 CALL TO ORDER Chairman Scott Davis called the meeting to order. Ms. Pam Hadley, Mr. Jimmy Swann, Ms. Leslie Mart, Ms. Patti Thompson, Chairman Scott Davis, Mr. Gus Hildebrand and staff members Russ Wilson, Zoning Administrator and Pat Falkner, City Planner, were present. Chairman Davis asked Mr. Swann to open with a prayer and Ms. Pam Hadley to lead the pledge. REVIEW OF AUGUST 3, 2021 MINUTES Chairman Davis asked the group if they had reviewed the minutes of the last meeting. Mr. Hildenbrand said that he had several corrections which he would provide. Ms. Thompson made a motion to approve the minutes with corrections, and Ms. Mart seconded. The motion carried by unanimous vote. REPORT ON COUNCIL ACTIONS Mr. Wilson reported that the actions from August 3 were approved by the City Council, noting that the potential appeal of the Carnathan rezoning action had been dropped by the applicant. OLD BUSINESS FLEX21-03: Request to allow expansion of a non-conforming use at 6481 Chesterville Road. This non- conforming use was grandfathered in when this area was annexed into the City. Applicant wishes to expand this non-conforming use to add RV rental spaces. Applicant Rick Tudor, 148 Dogwood Hills Circle, spoke, explaining that in order to meet the Committee’s concerns expressed in the previous meeting, he had moved the proposed location of the new boar/RV storage sheds toward the center of the property. This will allow existing vegetation along the east side of the property to remain as part of a landscaped buffer between commercial and residential uses. Some additional planting of shrubs will be provided to complete the buffer. Mr. Tudor noted that this revised plan reduced the number of planned bays by two. He mentioned that the owner of the residences to the east had provided a letter indicating no objection. He also described the ornamental iron fence to be placed across the front of the property. Fencing on other sides would be wood or chain link. Ms. Mart asked about the width of the landscaped buffer. Mr. Tudor said that the area measures some 31 feet wide and 100 feet long. She asked if the existing trees would be preserved; Mr. Tudor said that they would. Ms. Mart stated a concern about stormwater runoff and asked if the applicant had considered how that would be managed. Mr. Tudor said the site would be graded to drain toward the street. No one appeared from the public to comment. Ms. Thompson made a motion to approve the application. Ms. Mart seconded and the motion passed with all voting in favor. APPENDIX H NEW BUSINESS REZ21-03: Request to rezone one parcel at 1880 East Main west of the intersection of North Eason and East Main from MUCC (Mixed Use Commercial Corridor) to I (Industrial) in order to allow industrial use of the property for Gibson Corrugated, which owns this parcel and the adjacent parcel to the east which is located in an Industrial zone. Mr. Dale Gibson, 933 Filgo Road, spoke as applicant for the project. He explained that the company wanted to expand its building to add truck bays facing East Main Street, and that the company owned the property where the vacant pawn shop is located. The rezoning is necessary in order to allow the industrial use to expand. Ms. Mart asked if the existing building would be removed; Mr. Gibson said that it would not. He said that the area being rezoned would also have concrete paving added for access to the truck bays. No one appeared to speak about the project. Mr. Swann made the motion to approve the rezoning. Ms. Mart seconded and the motion passed with all in favor. FLEXVAR21-07: Request for a variance to allow the sale of alcoholic beverages in a restaurant located in a MUCC Zone (Mixed Use Commercial Corridor) at 2702 South Gloster, which is located within 65 feet of a residential use at 979 Green Tee Road (also in a MUCC Zone), rather than the required 100 foot building to building distance separation. Mr. Darrien Linton, the applicant, explained that he had opened a new restaurant in November 2020, and would like to be able to serve beer and light wine with the meals. Ms. Mart asked about the hours of operation; Mr. Linton said 11 to 10. Mr. Swann asked about the menu. Staff noted that only one page of the menu had been picked up and copied for the Committee’s packet. Ms. Thompson made a motion to approve the request for one year, with the condition that approval become permanent if no complaints are received. Ms. Hadley seconded and the motion passed unanimously. FLEX21-04 Request to allow the rehabilitation, restoration and adaptive reuse of the old historic Carnation Milk Plant located in an MUR (Mixed Use Residential) District at 520 Carnation Street to be turned into 25 affordable elderly apartments along with a new construction building that will house 25 additional affordable elderly apartments. MSP21-01 Major Site Plan Approval for Old Carnation Building Project Mr. Steve Nail, representing Intervest located in Madison, MS, spoke on both these applications. He explained that the project is financed by a combination of Low Income Housing tax credit and historic preservation tax credits, which made the approval process take a long time due to federal staff shutdowns during the pandemic. Mr. Nail presented the elevation and site drawings, showing the proposed location of the APPENDIX H additional building, parking to be added, fence around the site, and walking track, noting that the project involved over $11 million in construction cost. Mr. Nail also mentioned that he was working with the city engineer and MDOT about the possibility of a quiet zone along the railroad. He explained that the housing units would be made available to residents over 60 whose income is less than 60% of the area median income. The rents would be no more than 1/3 of the tenant’s income. His company has recently completed a similar project in Hattiesburg. Ms. Mart asked if there would be resident management. Mr. Nail said that he hoped to be able to hire someone to manage the property on that basis, but that the property would be secure. He also stated that the project was not assisted living but that his company would bring in service providers from the community. Ms. Doyce Deas, 645 Highland Circle, appeared in support of the project. She discussed the history of the building and its importance in the city’s economic growth, and explained that the city had owned the property for some time before selling it to Mr. Nail’s group for redevelopment. Ms. Mart made a motion to approve the flexible use application for the project, with Mr. Hildenbrand seconding and all voting in favor. Mrs. Thompson moved to approve the major site plan. The motion was seconded by Ms. Hadley and passed with all in favor. FLEXVAR21-08 Request to allow subdivision of a parcel into 6 lots with less than the required area or width in an MDR (Medium Density Residential) district located on the North side of West Jackson Street, directly across from the main entrance to West Jackson Baptist Church. Luke West of 737 North Madison Street spoke as applicant for the project. He explained that the property has one vacant house at this time, which would be demolished in order to redevelop. He stated that he intended to build smaller homes comparable to those in the Cottonwood Estates subdivision. Ms. Mart asked if he had considered developing the site with a cul-de-sac and one entrance off Jackson Street. Mr. West said it had been looked at but the cost as estimated was not feasible for the number of lots. Mr. Hildenbrand asked about the size of houses to be built. Mr. West said that he anticipated that the houses would be in the 1200 square foot range. Mr. Jason Warren appeared as realtor for the project. He noted that the lots in Cottonwood Estates are around 35 feet wide, while the lots proposed in this project would be 38 feet wide. Mr. Hildenbrand stated that he did not think six new driveways accessing West Jackson Street was a good idea. Mr. Davis concurred, noting that the street was on the Major Thoroughfares Project plan for future three-laning. Ms. Mart said that the newest area being redeveloped on West Jackson included a front access lane with only one point of access for nine lots. Mr. Davis said that the new narrow lots would change the character of the neighborhood, and would result in houses dominated by garage doors. APPENDIX H Ms. Lisa Kitchen, of 1107 Marquette Street, appeared to state a concern on behalf of the Bristow Acres neighborhood. She said that most of her neighborhood consists of large lots and that the traffic on West Jackson was already a problem. Mr. Keith Cochran of West Jackson Baptist Church, across the street from the applicant property, was also concerned about traffic in the area. Mr. Hildenbrand noted that the city only has three east-west thoroughfares and that additional congestion of the route would be a long term problem affecting the value of the project. Mr. Davis noted that an earlier application for lot size variance off Lakeshire had been denied based on the width not being consistent with the area around it. Mr. Swann suggested that the application could be tabled to give the applicant and staff an opportunity to discuss a possible redesign. Mr. Warren asked if the committee would be open to a front lane design. He said that this added cost would only be financially possible with six lots. Mr. Davis and Mr. Hildenbrand said they would be open to the possibility of six lots; Ms. Mart did not agree. Ms. Mart moved to table the application. Mr. Hildenbrand seconded the motion which passed unanimously. The committee discussed a request from Tanner Newman, Director of Development Services, to schedule a work session with the mayor. The work session was set for September 27. Mr. Falkner explained that there were no applications for the October meeting date. The meeting was adjourned on a motion by Mrs. Thompson, seconded by Ms. Mart. APPENDIX H APPENDIX I APPENDIX I APPENDIX I  Final Lot Mowing Report for 10/5/2021 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 37553 077Q3605299 1307 W MAIN ANGLIN AMANDA 202 MILFORD ST APT 169 TUPELO, MS 38801 SB ST 2. 37555 077R3612500 107 LAWNDALE MAHRAAN 63490 HWY 25 N SMITHVILLE, MS 38870 SB DR PROPERTIES LLC 3. 37556 077R3612601 113 LAWNDALE MAHRAAN 63490 HWY 25 N SMITHVILLE, MS 38870 SB DR PROPERTIES LLC 4. 37557 077R3612601 113 LAWNDALE MAHRAAN 63490 HWY 25 N SMITHVILLE, MS 38870 SB DR PROPERTIES LLC 5. 37558 077R3612700 115 LAWNDALE POUND RALPH W P O BOX 1531 TUPELO, MS 38802 SB DR & DORIS H 6. 37560 077Q3608100 1400 CENTRAL BOYD DENNIS W 1389 ORLEANS PL TUPELO, MS 38801 SB AVE 7. 37568 077Q3621900 202 ENOCH AVE HILARIO OSCAR 168 MOUNTAIN LEADER TRAIL SALTILLO, MS 38866 SB 8. 37569 089E3001700 816 CLAYTON HENSON SLEEP PO BOX 728 TUPELO, MS 38802 RS AVE RELIEF INC 9. 37583 112A0413900 705 HILL-N- COREY CHUNN 1879 N. COLEY RD. TUPELO, MS 38801 RS DALE DR 10. 38588 088T2700300 1505 N JOHNSON DAWN 1505 HILLSDALE N TUPELO, MS 38804 RS HILLSDALE DR ELIZABETH 11. 38591 089F3017800 536 N GREEN HOSKINS 536 N GREEN STREET TUPELO, MS 38804 SB ST PAULETTE APPENDIX J  Final Lot Mowing Report for 10/5/2021 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 12. 38637 077P3500600 2411 DANNY ST TTLBL LLC 4747 EXECUTIVE DR STE 510 SAN DIEGO, CA 92121 JLS 13. 38640 077N3502201 TRACELAND DR TMC LLC 210 EAST MAIN STREET TUPELO, MS 38804 JLS 14. 38641 075Q2200200 3793 FAIR OAKS BOYLES ELLEN R 3793 FAIR OAKS DR BELDEN, MS 38826 SB DR & CHASE MICHAEL 15. 16. 17. 18. 19. 20. 21. 22. 23. APPENDIX J Demolition List for 10/5/21 City Council Meeting 115 LAWNDALE DR. 123 INDUSTRIAL DR. 506 E. JACKSON ST. 817 BLAIR ST. 1810 S. VETERANS BLVD. APPENDIX K  115 LAWNDALE DR. BASIC INFORMATION  PARCEL: 077R-36-127-00  CASE: 34117  WARD: 4  TAX VALUE: $30,030.  VACANT: YES  REPAIRABLE: POSSIBLY NEARBY PROPERTIES/ TAXES Right side Vacant Land $ Left side 119 Lawndale Dr $ 40610 Rear 114 Highland Dr $ 60540 Across street 110 Lawndale Dr $ 36160 TAXES/LIENS Taxes – current No city liens VISUAL INDICATORS OF BLIGHT  STRUCTURAL DAMAGE OR FAILURE - YES  EXTERIOR MATERIALS IN NEED OF REPLACEMENT OR REPAIR – YES  BROKEN WINDOWS\DAMAGED DOORS – YES  YARD OR GROUNDS POORLY MAINTAINED – YES  ACCUMULATION OF JUNK - YES CODE ENFORCEMENT HISTORY  5 PRIOR VIOLATIONS  CURRENT STATUS –OPEN - CHAP 34  This house is owned by an investor who owns multiple rental properties in Tupelo. A rental inspection was performed in January and based on the condition of the property, the house was referred for demolition. The tenant has moved out and the house is vacant. The owner has made no attempt to repair the dilapidated property. APPENDIX K 115 Lawndale Dr. APPENDIX K APPENDIX K APPENDIX K  123 Industrial Dr. BASIC INFORMATION  PARCEL: 089N-31-006-01  CASE : 32987  WARD: 3  TAX VALUE: $242,320  VACANT: YES  REPAIRABLE: NO NEARBY PROPERTIES/ TAXES Right side 219 Industrial Dr. $ 563,320 Left side Industrial Dr. $ 163180 Rear 129 Rankin Blvd. Ext. A-C Across street 210 Industrial Dr $470,810 TAXES/LIENS - Taxes – CURRENT 2 $800 LOT MOWING LIENS VISUAL INDICATORS OF BLIGHT  STRUCTURAL DAMAGE OR FAILURE - YES  EXTERIOR MATERIALS IN NEED OF REPLACEMENT OR REPAIR – YES  BROKEN WINDOWS\DAMAGED DOORS – YES  YARD OR GROUNDS POORLY MAINTAINED – YES  ACCUMULATION OF JUNK –YES CODE ENFORCEMENT HISTORY  9 PRIOR VIOLATIONS  CURRENT STATUS – OPEN- CHAP 34 CASE APPENDIX K 123 Industrial Dr. APPENDIX K APPENDIX K  506 E. Jackson St. BASIC INFORMATION  PARCEL: 089F-30-120-00  CASE: 32987  WARD: 4  TAX VALUE: $9,940  VACANT: YES  REPAIRABLE: NO NEARBY PROPERTIES/ TAXES  Right side Cemetery  Left side 512 E. Jackson ST $ 60,060  Rear Vacant Land  Across street Church St. School Track TAXES/LIENS - Taxes – Current No city liens VISUAL INDICATORS OF BLIGHT  STRUCTURAL DAMAGE OR FAILURE- YES  EXTERIOR MATERIALS IN NEED OF REPLACEMENT OR REPAIR – YES  BROKEN WINDOWS\DAMAGED DOORS – YES  YARD OR GROUNDS POORLY MAINTAINED – YES  ACCUMULATION OF JUNK - YES CODE ENFORCEMENT HISTORY  7 PRIOR VIOLATIONS  CURRENT STATUS – 1 OPEN CASE- CHAPTER 34  OWNER LIVES ABROAD APPENDIX K 506 E. Jackson St. APPENDIX K APPENDIX K APPENDIX K  817 BLAIR ST. BASIC INFORMATION  PARCEL: 089J-31-172-00  CASE : 25158  WARD: 3  TAX VALUE OF STRUCTURE: $5,340.00  VACANT: YES  REPAIRABLE: POSSIBLY NEARBY STRUCTURES / TAXES Right side 424 Park St. $77,660 Left side 815 Blair St. $64,160 Rear facing alley $ 9210 Across street n/a TAXES/LIENS - Taxes – current VISUAL INDICATORS OF BLIGHT  STRUCTURAL DAMAGE OR FAILURE - YES  EXTERIOR MATERIALS IN NEED OF REPLACEMENT OR REPAIR – YES  BROKEN WINDOWS\DAMAGED DOORS – YES  YARD OR GROUNDS POORLY MAINTAINED – YES  ACCUMULATION OF JUNK – YES CODE ENFORCEMENT HISTORY  7 PRIOR VIOLATIONS  CURRENT STATUS – OPEN- CHAP 34 CASE  Property has been vacant for many years and has not been maintained. The structures are not secure and homeless people are sleeping in the house. This dilapidated house and outbuildings need to be demolished as soon as possible. APPENDIX K APPENDIX K APPENDIX K APPENDIX K APPENDIX K  1810 S. Veterans Blvd.  PARCEL: 112J-09-028-00  CASE : 32981  WARD: 5  TAX VALUE OF STRUCTURE: $14,510  VACANT: YES  REPAIRABLE: NO NEARBY STRUCTURES / TAXES Right side Left side 815 Blair St. $64,160 Rear facing alley $ 9210 Across street n/a TAXES/LIENS - Taxes – current VISUAL INDICATORS OF BLIGHT  STRUCTURAL DAMAGE OR FAILURE - YES  EXTERIOR MATERIALS IN NEED OF REPLACEMENT OR REPAIR – YES  BROKEN WINDOWS\DAMAGED DOORS – YES  YARD OR GROUNDS POORLY MAINTAINED – YES  ACCUMULATION OF JUNK – YES CODE ENFORCEMENT HISTORY  5 PRIOR VIOLATIONS  CURRENT STATUS – OPEN- CHAP 34 CASE  Property has been vacant for many years and has not been maintained. This dilapidated house and outbuildings need to be demolished as soon as possible. APPENDIX K 1810 S. VETERANS BLVD. APPENDIX K APPENDIX K APPENDIX K  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE October 5, 2021 SUBJECT: IN THE MATTER OF REVIEW/APPROVAL OF APPOINTMENT OF JOEL A. (TONY) CARROLL TO THE TUPELO LICENSE COMMISSION TN Request: The administration requests approval of the Mayor’s appointment of Joel A. (Tony) Carroll to serve as the General Contractor representative on the Tupelo License Commission. APPENDIX L Joel A. (Tony) Carroll 3449 Old Town Circle Tupelo, Ms. 38804 Home: 662-842-7928 Office: 662-256-8472 Amory Cell: 662-256-6535 Preferred Office: 662-842-4788 Tupelo tony@sandersonconstruction.com Work History: 2018- Present President Sanderson Construction Co Inc 3004 Cliff Gookin Blvd Tupelo, MS. 38801 Home office, Amory, MS 1994-2018 Vice President/Construction Manager, Sanderson Construction Co. Inc. P.O. Box 393 Amory Ms. 662-256-8472 Responsible day to day operations and management of a commercial construction company, estimating, procuring and handling multiple projects. 1987-1993 Estimator/ Project Manager, Pryor Construction Inc. Cliff Gookin Blvd. Tupelo, Ms. 38801 1983-1986 Residential Contractor/ Developer 1977-1983 Instructor of Mechanical Drawing / Industrial Education Tupelo High School 101 Varsity Drive Tupelo, MS. 38801 1975-1976 Instructor of Industrial Education / Building Trades Moss Point City Schools, Moss Point, MS Education: 1975 Graduate Mississippi State University, BS Industrial Education 1973 Graduate Itawamba Junior College, ASA Industrial Education OSHA 10 hour training Construction Estimating Institute training 1999 APPENDIX L Professional Associations / Development: Mississippi Associated Builders and Contractors Currently: Past President 2006- Mississippi “Construction Man of the Year” 2006- 2010 Chairman of Mississippi Workforce Development Committee 2003 - Chairman of the Board 2001 - 2004 Executive Committee 1991 - 2000 Board of Directors 1994 - 1999 Chairman of Education Committee National Associated Builders and Contractors 2002 - 2004 National Board of Directors Mississippi Construction Education Foundation Member of founding committee Board of directors from founding to 2002 Trustee- Builders & Contractors Associations of Mississippi, Self Insured Fund Trustee- AmFed Insurance Holding Company Member- National Association of State Contractor Licensing Agencies Member American Council for Construction Education Selected in 2015 as Mississippi State University lifetime Fellow State Offices: 2005-2010 State Board of Contractors Member (State of Mississippi) Re-appointed by Governor Barbour 2011 to Board of Contractors Re-appointed by Governor Byrant in 2015 to Board of Contractors Re-appointed by Governor Reeves in 2020 to board of Contractors Currently serve as Chairman of the Board Past and Present Involvement with Construction Education: Skills USA project manager for Teamworks competition state level Advisory Council University of Southern Ms. School of Construction Technology Advisory Council Mississippi State University, College of Architecture Art and Design Advisory Council Northeast Mississippi Community College Construction Technology Organized and participated in MSU/ABC Construction Education Initiative 2000 Worked to organize the Mississippi State Construction Science Program, now an accredited construction education degree in MSU College of Architecture, Art and Design Taught Adult Craft classes in construction at ICC from 1986 - 1993 Advisory Board President, Mississippi State University Building Construction Science Industry Council member Tupelo, Monroe, Amory and Pontotoc public schools Received ABC’s “Friend of Education” recognition in 1999 APPENDIX L Personal Data; Married to Christy Hickman Carroll (Carver elementary school principal) Children: Jay 44, Nicholas 41 and Hillary 34 Six Grandchildren Member Harrisburg Baptist Church (since 1984) Member Gideons International Born in Pontotoc, moved to Moss Point in 1976, moved to Tupelo in 1977. APPENDIX L  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE October 5, 2021 SUBJECT: IN THE MATTER OF REVIEW/APPROVAL OF REAPPOINTMENT OF SCOTT ANDERSON DAVIS TO THE TUPELO PLANNING COMMITTEE TN Request: The administration requests approval of the Mayor’s reappointment of Scott Anderson Davis to a four year term on the Tupelo Planning Committee effective October 5, 2021. APPENDIX M  Scott A. Davis Bio 10/5/21 Scott Anderson Davis has been a member of the Tupelo Planning Committee for over 10 years, serving as Chairman in 2014 and 2021. Scott has been a licensed contractor since 2007 and is the owner of Scott Davis Construction, LLC, a construction firm that specializes in custom home building and remodeling. Scott is a member of First Baptist Church Tupelo and has served on several construction mission trips to Nicaragua and Ecuador. Scott graduated with a business degree from the University of Mississippi in 2005 and from Tupelo High School in 2001. Scott and his wife Emily are both lifelong residents of Tupelo. They have three children, Will (8), Parker (5), and Lucy (2). APPENDIX M  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE October 5, 2021 SUBJECT: IN THE MATTER OF REVIEW/APPROVAL OF REAPPOINTMENT OF PATRICIA (PATTI) THOMPSON TO THE TUPELO PLANNING COMMITTEE TN Request: The administration requests approval of the Mayor’s reappointment of Patricia (Patti) Thompson to a four year term on the Tupelo Planning Committee effective October 5, 2021. APPENDIX N  PATTI THOMPSON BIO 10/5/21 Patricia (Patti) Thompson came to Tupelo in 1979 from Houston, Texas. She was head of customer service for Texas Office Supply for 3 years, moving to Hagerman Electric as an executive secretary as well as assisting in preparing the nonunion electrical apprentice classes. She also earned 750 hours as a volunteer in the emergency & maternity wards of the Texas Memorial Hospital System. Patti came to Way-Fil Jewelry in September 1979 as a secretary and ended up in the apprentice bench jeweler and jewelry appraisal courses becoming a Certified Gemologist Appraiser and a Certified Bench Jeweler. In the late 1980’s Patti enrolled at Liberty University’s distance learning programs to study the Old Testament. She quickly came to use her volunteer hours as a board member at Tupelo Community Theatre, the Mississippi Jewelers Association, the North Mississippi Gem & Mineral Club, the Tupelo-Lee Humane Society and the Southern Heights Neighborhood Association. She assisted in setting the syllabus for the Tupelo Police Academy and was the first female graduate from the Tupelo Police Reserve Unit. Patti purchased Way-Fil Jewelry from the original owners in 1985 and is still there today. She won the International Society of Appraisers “Lamp of Knowledge” award in 2004 for her article on watch appraising and has written several short stories for books, including the “Chicken Soup” books. She and her husband, Stephen Thompson won the Cat Writers Association Muse Medallion Award for their book “Cat Hymns” in 1998. In 2009, she was appointed to the Tupelo Planning Committee and is very proud to be still serving on the committee. APPENDIX N  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE October 5, 2021 SUBJECT: IN THE MATTER OF REVIEW/APPROVAL OF APPOINTMENT OF TERRY BULLARD TO THE TUPELO MAJOR THOROUGHFARE PLAN CITIZENS LOBBYING AND OVERSIGHT COMMITTEE TN Request: The administration requests approval of the Mayor’s appointment of Terry Bullard to a four year term on the Tupelo Major Thoroughfare Plan Citizens Lobbying and Oversight Committee (Major Thoroughfare Committee) effective October 5, 2021. APPENDIX O Terry Bullard 701 Clift Rd., Tupelo, MS 38804 Retired effective 03/31/2021 after 48 of banking and financial services experience. Plans are to continue to be active in business, our community, and church. terryb5068@gmail.com 662-401-1061 Tupelo, MS, USA WORK EXPERIENCE SKILLS Senior Vice President Skill Security Bank 05/1973 - 06/1986, Coriinth, MS VOLUNTEER EXPERIENCE Executive Vice President President Southern Financial Services Rotary Club 06/1986 - 06/2001, Corinth, MS President Senior Vice President and Director of Asset Alliance Economic Development Management Renasant Bank 06/2001 - 03/2021, Tupelo, MS Board Member Mississippi Economic Council Board Member The Troxel Company President 03/2021 - Present, Moscow, TN Good Samaritan Free Clinic Treasurer CERTIFICATES Girl Scouts Heart of the South Certified Financial Planner (09/1988 - Present) Board Member EDUCATION NE Mississippi Financial Planning Associates BS Business Administration/ Accounting Mississippi State University ORGANIZATIONS 05/1970 - 05/1973, Starkville, MS Financial Planning Association School of Banking of the South HONOR AWARDS Louisiana State University 06/1975 - 06/1978, Baton Rouge, LA LANGUAGES Language Full Professional Proficiency SUPPORTED CAUSES Cause INTERESTS I have had interest in the accomplishments of the Major Thoroughfare Committee for many years. APPENDIX O  AGENDA REQUEST TO: Mayor and City Council FROM: Jackie Clayton, Chief DATE September 20, 2021 SUBJECT: IN THE MATTER OF SURPLUSING A PATROL VEHICLE JC Request: Please accept this letter of request to surplus a 2007 Ford Crown Victory Police Vehicle, VIN# 2FAFP71W27X149013, to the City of Brooksville Police Department for $1.00. The Police Chief in Brooksville MS has requested a patrol vehicle to add to their fleet. This vehicle has high miles on it and is no longer being used by the City Of Tupelo. APPENDIX P TO: Chief Jackie Clayton; Deputy Chief Anthony Hill; Mayor Todd Jordan and Councilman/lady FROM: Chief Reginald D. Adams (Brooksville Police Dept.) DATE: September 15th, 2021 SUBJECT: Donation of vehicles I was appointed Chief of Police on September 7, 2021, one of my goals were to determine what could be done to make the department better and provide safety to all citizens. As of now the grant funding for this year is closed until 2022, and our town only have (1) one running vehicle and (2) outdated Crown Vic’s with transmission problem which is used to patrol our town which have a population of 1300 people also which Alternate 45 a major highway travel through our town. We have a staff of 7 officer’s as of now patrolling the town. Although we have some support, due to budget and funds we are unable to complete this task alone. Having better equipment and vehicles, will make a substantial difference in our town. If the City of Tupelo could donate some of your older vehicle would be a great help and asset to our town and police department. If there are any questions or clarifications needed, please do not hesitate to contact me or via information above. Thanks, Chief Reginald D. Adams APPENDIX P TO: Chief Jackie Clayton; Deputy Chief Anthony Hill; Mayor Todd Jordan and Councilman/lady FROM: Chief Reginald D. Adams (Brooksville Police Dept.) DATE: September 15th, 2021 SUBJECT: Donation of vehicles I was appointed Chief of Police on September 7, 2021, one of my goals were to determine what could be done to make the department better and provide safety to all citizens. As of now the grant funding for this year is closed until 2022, and our town only have (1) one running vehicle and (2) outdated Crown Vic’s with transmission problem which is used to patrol our town which have a population of 1300 people also which Alternate 45 a major highway travel through our town. We have a staff of 7 officer’s as of now patrolling the town. Although we have some support, due to budget and funds we are unable to complete this task alone. Having better equipment and vehicles, will make a substantial difference in our town. If the City of Tupelo could donate some of your older vehicle would be a great help and asset to our town and police department. If there are any questions or clarifications needed, please do not hesitate to contact me or via information above. Thanks, Chief Reginald D. Adams APPENDIX P  AGENDA REQUEST TO: Mayor and City Council FROM: Jackie Clayton, Chief DATE September 29, 2021 SUBJECT: IN THE MATTER OF SURPLUS 4 MOTORCYCLES FOR TRADE JC Request: Please accept this letter of request to surplus the following Motorcycles for trade: 2016 Harley Davidson FLHTP Electra Glide Police, VIN#1HD1FMM12GB663239 2016 Harley Davidson FLHTP Electra Glide Police, VIN#1HD1FMM1XGB662324 2015 Harley Davidson Ultra Motorcycle, VIN# 1HD1FMM1XFB629841 2015 Harley Davidson Ultra Motorcycle, VIN# 1HD1FMM14FB629656 APPENDIX Q  AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, Parks and Recreation Director DATE September 16, 2021 SUBJECT: IN THE MATTER OF APPROVE/REJECT TUPELO SPORTS COUNCIL CONTRACTS REJEC T Request: Please approve the following FY2021-2022 contracts: Friends of the Park Agreements Tupelo Aquatic Group Agreements Tupelo City Museum Association Agreements Tupelo Disc Golf Association Agreements Tupelo Fourth of July Celebration Agreements Tupelo Softball Association Agreements Tupelo Skatepark Association Agreements Tupelo Tennis Association Agreements Tupelo Therapeutic Recreation Association Agreements Tupelo Youth Baseball Association Agreements Tupelo Youth Soccer Association Agreements Veterans Council Agreements APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R APPENDIX R  AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, Director DATE September 30, 2021 SUBJECT: IN THE MATTER OF SOLE SOURCE FOR COLORADO TIME SYSTEMS AF Request: I would like to recommend to the Mayor and City Council to approve the following sole source for the Tupelo Aquatic Center. LED Scoreboard – Colorado Time Systems See attached letters and quote. APPENDIX S APPENDIX S APPENDIX S APPENDIX S APPENDIX S APPENDIX S APPENDIX S APPENDIX T APPENDIX T APPENDIX U APPENDIX U APPENDIX V APPENDIX V APPENDIX V APPENDIX V  AGENDA REQUEST TO: Mayor and City Council FROM: Kevan Kirkpatrick, Director Bancorpsouth Arena DATE September 24, 2021 SUBJECT: IN THE MATTER OF APPROVAL OF BANCORPSOUTH ARENA MINUTES MARCH 15, 2021-AUGUST 16, 2021 KK Request: PLEASE REVIEW AND ACCEPT MINUTES OF MARCH 15, 2021-AUGUST 16, 2021 APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX Y APPENDIX Y