Regular City Council Meeting

170 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI FEBRUARY 15, 2022 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, February 15, 2022, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Buddy Palmer gave the invocation, followed by the pledge of allegiance led by Council Member Janet Gaston. Council President Buddy Palmer called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Bryan moved, seconded by Council Member Beard, to confirm the agenda and agenda order, as presented. The vote was unanimous in favor. EMPLOYEE RECOGNITION Mayor Todd Jordan recognized the following employees for their employment with the City of Tupelo: Chris Hogan Fire Department 25 years Bret Moyer Police Department 20 years PUBLIC RECOGNITION Council Member Travis Beard welcomed Ms. Jenny Savely as the new City Planner. Council Member Nettie Davis congratulated the Junior Auxiliary on the recent Charity Ball. She also congratulated Mrs. Doyce Deas for being named “Outstanding Citizen of the Year”. MAYOR'S REMARKS Mayor Todd Jordan welcomed Tupelo School Superintendent Rob Picou, School Board Member Joe Babb and his wife Christy Jordan, a TPSD administrator, to the meeting. CITIZEN HEARING Ms. Chris Van Horn, 2416 William Drive, addressed the Council concerning issues in her neighborhood. She requested that speed bumps be placed on the streets to help slow vehicles down. She also raised concerns about the Residential Group Homes in her neighborhood and the traffic they cause due to employees.  171 Mr. Elliott Johnston, owner of a business located at 2301 West Main Street - Suite C, addressed the Council encouraging them to 'opt in' on the issues concerning the law recently passed allowing cannabis. He asked that they make their decision soon so that those who wish to enter this type business can start making plans and arrangements. IN THE MATTER OF APPROVAL OF MINUTES FOR FEBRUARY 1, 2022 COUNCIL MEETING Council Member Davis moved, seconded by Council Member Beard, to approve the minutes of the Regular City Council meeting held on February 1, 2022. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Lynn Bryan, Travis Beard, Buddy Palmer and Chad Mims. Council Member Bryan moved, seconded by Council Member Jones, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX A IN THE MATTER OF BUDGET AMENDMENT #6 FOR FY 2022 Council Member Beard moved, seconded by Council Member Gaston, to approve budget amendment #6 for FY 2022. The vote was unanimous in favor. APPENDIX B IN THE MATTER OF RATIFICATION OF DEPOSITORY AGREEMENT WITH BANCORPSOUTH (CADENCE BANK) At this time, Council Member Janet Gaston recused herself from the meeting. At the January 18, 2022, Council meeting, the Council gave authorization to the mayor and CFO to execute any and all documents, after legal review, concerning the Depository Agreement with Bancorpsouth (Cadence), subject to ratification in final form. Council Member Beard moved, seconded by Council Member Jones to approve the ratification of the depository agreement with Bancorpsouth (Cadence Bank).The vote was, as follows: Chad Mims Aye Lynn Bryan Aye Travis Beard Aye Nettie Davis Aye Buddy Palme Aye Rosie Jones Aye Janet Gaston Recused. APPENDIX C Council Member Janet Gaston rejoined the meeting.  172 IN THE MATTER OF APPOINTMENT OF HOPE HUEY TO TUPELO PUBLIC SCHOOL BOARD Council Member Bryan moved, seconded by Council Member Mims, to appoint Mrs. Hope Huey to the Tupelo Public School Board for a 5-year term beginning March 1, 2022. The vote was unanimous in favor. APPENDIX D IN THE MATTER OF A RESOLUTION DECLARING PROPERTY AS SURPLUS AND ORDERING THE ABANDONMENT OF A PORTION OF RIGHT OF WAY AND ACCEPTING A DONATION OF REAL PROPERTY Council Member Bryan moved, seconded by Council Member Jones, to approve the Resolution Declaring Property as Surplus and Ordering the Abandonment of a Portion of Right Of Way and Accepting a Donation of Real Property. This action will surplus/abandon a portion of Rea Street right- of-way, no longer needed for governmental or related purposes, transferring it to Gary Sparkman. In addition, the City will accept the donation of .14 acres to the South of Tolbert Street adjacent to Gumtree Park from Gary Sparkman. The vote was unanimous in favor. APPENDIX E. IN THE MATTER OF REJECTION OF BID NUMBER 2021-0042PW, ROADWAY SURFACE TREATMENT IMPROVEMENTS City Engineer Dennis Bonds asked that the Council reject bid # 2021-024PW - Roadway Surface Treatment Improvements, due to no bids being received. Council Member Mims moved, seconded by Council Member Beard, to approve the rejection of the bid. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF BID APPROVAL 2022-001PW CITY STREET MICRO- RESURFACING Bids were received by the City of Tupelo for Bid # 2022-0013PW for City Street Micro-Resurfacing. Council Member Bryan moved, seconded by Council Member Beard, to find the sole bid was commercially reasonable and to award the bid to the lowest and best bid of Vance Brothers, Inc. The vote was unanimous in favor. APPENDIX G IN THE MATTER OF MOU WITH US MARSHALS Council Member Davis moved, seconded by Council Member Jones, to approve a Memorandum of Understanding between the Tupelo Police Department and the U.S. Marshall's Service (GCRFTF), in the amount of $9,800.00. This MOU will be for Task Force Overtime Reimbursement FY 2022 Operation, if needed. The vote was unanimous in favor. APPENDIX H IN THE MATTER OF BID 2022-002PW SUPPLY/INSTALLATION THERMOPLASTIC TRAFFIC MARKING AND PAINT MATERIALS Bids were received by the City of Tupelo for Bid # 2022-002PW for Supply/Installation Thermoplastic Traffic Marking and Paint Materials. Council Member Gaston moved, seconded by Council Member  174 CHECK INFORMATION FOR COUNCIL MEETING Feb 15, 2022 FUND CHECK NUMBERS POOL CASH 407887-408218 EFT 50001477-50001498 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX A  175 APPENDIX B  176 APPENDIX B  177 APPENDIX B  178 APPENDIX B  179 APPENDIX B  180 APPENDIX C  181 APPENDIX C  182 APPENDIX C  183 APPENDIX C  184 APPENDIX C  185 APPENDIX C  186 APPENDIX C  187 APPENDIX C  188 APPENDIX C  189 APPENDIX C  190 APPENDIX C  191 APPENDIX C  192 APPENDIX C  193 APPENDIX C  194 APPENDIX C  195 APPENDIX C  196 APPENDIX C  197 APPENDIX C  198 APPENDIX C  199 APPENDIX C  200 APPENDIX C  201 Hope Huey is the proud mother of 3 children. Ashton (THS ’13), Eric (THS ’19), and Elise, a 9th grader at THS. Hope grew up in the Mississippi Delta and is a graduate of Amanda Elzy High School. She went on to graduate from Tougaloo College with a BS degree in Biology and then to the University of Mississippi School of Nursing where she obtained a BS degree in Nursing. Hope worked as a nurse coordinator for the University of Mississippi of Medical Center’s Heart Failure and Cardiac Transplant Program. Hope has always been an advocate for children and the public school system. She has been active in various PTO’s as her children matriculated through TPSD. She has also worked with groups such as A.E.E., Antione Tannehill Good Samaritan Free Clinic and Tupelo Academy of Dance Arts to name a few. Hope is a member of St. James Catholic Church and is married to Dr. Roger Huey. APPENDIX D  202 APPENDIX E  203 APPENDIX E  204 APPENDIX E  205 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE February 4, 2022 SUBJECT: IN THE MATTER OF REJECTION OF BID NUMBER 2021-0042PW, ROADWAY SURFACE TREATMENT IMPROVEMENTS DRB Request: DRB Bids opening was on January 21, 2022. No contractors submitted bids. After the Council rejects this bid, we will reschedule for another bid opening. APPENDIX F  206 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE February 10, 2022 SUBJECT: IN THE MATTER OF BID APPROVAL 2022-001PW CITY STREET MICRO- RESURFACING - DB Request: Request to approve bid 2022-001PW City Street Micro-resurfacing We would like to award the bid to the sole and best bidder – Vance Brothers, Inc. APPENDIX G  207 APPENDIX G  208 APPENDIX G  209 APPENDIX G  210 APPENDIX G  211 APPENDIX G  212 APPENDIX G  213 APPENDIX G  214 APPENDIX G  215 APPENDIX G  216 APPENDIX G  217 APPENDIX G  218 APPENDIX G  219 APPENDIX G  220 APPENDIX G  221 APPENDIX G  222 APPENDIX G  223 APPENDIX G  224 APPENDIX G  225 APPENDIX G  226 APPENDIX G  227 APPENDIX G  228 APPENDIX G  229 APPENDIX G  230 APPENDIX G  231 APPENDIX G  232 APPENDIX G  233 APPENDIX G  234 APPENDIX G  235 APPENDIX G  236 APPENDIX G  237 APPENDIX G  238 APPENDIX G  239 APPENDIX G  240 APPENDIX G  241 APPENDIX G  242 APPENDIX G  243 APPENDIX G  244 APPENDIX G  245 APPENDIX G  246 APPENDIX G  247 APPENDIX G  248 APPENDIX G  249 APPENDIX G  250 APPENDIX G  251 APPENDIX H  252 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Director of Public Works DATE 02/04/2022 SUBJECT: IN THE MATTER OF BID 2022-002PW SUPPLY/INSTALLATION THERMOPLASTIC TRAFFIC MARKING AND PAINT MATERIALS CW Request: Request to approve bid 2022-002PW Supply/Installation Thermoplastic Traffic Marking and Paint Materials We would like to award this to the sole and best bidder – Riverside Traffic Systems, Inc. APPENDIX I  253 LEGAL NOTICE CITY OF TUPELO MAYOR JASON SHELTON Sealed bids will be received in the Purchasing Office, 1st Floor of City Hall, PO Box 1485, Tupelo, MS 38802-1485; 71 East Troy, Tupelo, MS 38804 until 10:00 a.m. Thursday, February 3, 2022, for the following: 2022-002PW Supply/Installation – Thermoplastic Traffic Marking and Paint Traffic Marking Materials - 12 month Official bid documents can be viewed at no charge at www.tupelomsbids.com. Hard Copy or electronic documents can be purchased through the website. Electronic bids can also be submitted at www.tupelomsbids.com. For any questions relating to the website or the electronic bid process, please call Plan House at 662-407-0193. Specifications are on file in the Purchasing Office and will be furnished upon request. CITY OF TUPELO PURCHASING Traci Dillard 662-841-6456 Traci.dillard@tupeloms.gov Please run the legal ad stated above on Tuesday, January 11, 2022, and again on Tuesday, January 18, 2022. APPENDIX I  254 Supply/Installation – Thermoplastic Traffic Marking and Paint Traffic Marking Materials - 12 month 2022-002PW The City of Tupelo Public Works Department is accepting bids for supply and installation of Thermoplastic Traffic Marking materials and Paint Traffic Marking for a twelve month period of time. Sealed bids will be received until 10:00 a.m., Thursday, February 3, 2022, at Tupelo City Hall, 71 East Troy Street, Tupelo, MS 38804. Bids can also be submitted electronically at www.tupelomsbids.com until 10:00 a.m., February 3, 2022. Any questions about the website, bid documents, or electronic bidding should be directed to Plan House at 662-407-0193. Specifications shall conform to the requirements of Sections 626 and 627 of the Mississippi State Highway Department Standards for Road and Bridge Construction, 2017 Edition (Red Book). The Public Works Department will be responsible for preparing streets by sweeping and cleaning. Public Works will remove any temporary tape / markings. The contractor shall provide proper placement of warning devices, necessary for the protection of both parties, meeting and exceeding the regulations of the Manual of Uniform Traffic Control Devices and the Mississippi Standard Road and Bridge Contractor’s Manual. Work to begin within two weeks upon notification by the City with weather permitting. General Bidder Requirements 1. All bids must be submitted on the bid form. The bid form is the signed form with the date, bid number and the vendor address on it. 2. The bidder shall sign and date the bid at the bottom of the form. 3. If the bid is delivered to City Hall, the outside of the envelope shall be clearly marked with the vendor, invitation number, Certificate of Responsibility shall be included with the bid documents. 4. The City of Tupelo reserves the right to reject any and all bids, to waive any informality in the bid, or award the bid to whomever they may choose. General Specifications 1. The successful bidder must provide a Certificate of Insurance of $300,000 minimum per vehicle with submitted bid. 2. The successful bidder must provide a Certificate of Insurance of $1,000,000 minimum general liability with submitted bid. 3. The successful bidder must have current Privilege License with the City of Tupelo or Lee County if local vendor and show proof with submitted bid. 4. The successful bidder must show evidence of Worker’s Compensation insurance submitted with the bid. 5. The City of Tupelo will not accept responsibility for wrecker fees (towing), mechanical breakdowns, or damage to vendor owned equipment which delivers or performs at work sites. City equipment will not be used in conjunction with vendor equipment in any way. 1 APPENDIX I  255 City of Tupelo, MS 2022-002PW Supply/Installation - Thermoplastic Traffic Marking and Paint Traffic Marking Materials - 12 month BID FORM Materials to be priced by the mile, linear foot or square foot. Item # Item Description/Details Unit Price 1. 4” / 40 mil thermoplastic material: linear foot / mile Continuous Yellow Continuous White Skip White Skip Yellow Item # Item Description/Details Unit Price 2. 4” / 90 mil thermoplastic material: linear foot / mile Continuous Yellow Skip White Skip Yellow Detail White Detail Yellow Item # Item Description/Details Unit Price 3. 6” / 90 mil thermoplastic material: linear foot / mile Continuous Yellow Skip White Skip Yellow Detail White Detail Yellow Item # Item Description/Details Unit Price 4. 6” / 60 mil thermoplastic material: linear foot / mile Continuous White Item # Item Description/Details Unit Price Paint 120 Mil Detail Legend - Thermo: paint by the square foot includes arrows, 5. only, railroads, word or symbol markings Item # Item Description/Details Unit Price 6. Paint 4” / 120 mil Thermo: stop bar, crosswalk: linear feet Item # Item Description/Details Unit Price 7. Paint 4” / 360 mil Thermo: rumble strip – linear foot APPENDIX I  256 Item # Item Description/Details Unit Price 8. Raised Pavement Markers 2-Way Yellow Red-Clear Item # Item Description/Details Unit Price 9. 4” / Traffic Stripe Paint – Permanent : linear foot / mile Continuous Yellow Continuous White Skip Yellow Skip White Item # Item Description/Details Unit Price 10. 4” / Traffic Stripe Paint – Temporary : linear foot / mile Continuous Yellow Continuous White Skip Yellow Skip White Item # Item Description/Details Unit Price 11. 6” / Traffic Stripe Paint – Permanent : linear foot / mile Continuous Yellow Continuous White Skip Yellow Skip White Item # Item Description/Details Unit Price 12. 6” / Traffic Stripe Paint – Temporary : linear foot / mile Continuous Yellow Continuous White Skip Yellow Skip White Item # Item Description/Details Unit Price Traffic Paint – Detail Legend: By square foot includes arrows, only, railroads, 13. word or symbol markings Item # Item Description/Details Unit Price 14. Traffic Paint – Stop Bar and Cross Walk: linear foot *Bid will be awarded to overall lowest and best bidder. Date: _____________________________________________________________________ Company: _________________________________________________________________ Contact Name: _____________________________________________________________ Address: ___________________________________________________________________ Phone #: ___________________________________________________________________ Email: _____________________________________________________________________ Authorized Signature: ________________________________________________________ APPENDIX I  257 APPENDIX I  258 APPENDIX I  259 APPENDIX I  260 APPENDIX I  261 APPENDIX I  262 Minute Entry Sign Up Sheet Date: 2/3/2022 Time: 10:00 Bid # 2022-002PW Department: PW ------ Supply/Installation - Thermoplastic Traffic Marking & Paint Traffic Project: Marking Materials APPENDIX I  263 Parks Advisory Board and Sports Council Meeting October 12, 2021 Advisory Members Present Advisory Member Absent Staff Present Robin Faucette, Ward 1 Vacant, Ward 3 Alex Farned, Director Mike Maynard, Ward 2 Boyce Grayson, Ward 4 Deana Carlock, Office Manager Davey Cole, Ward 5 Amy Kennedy, Aquatic Director Leesha Faulkner, Oren Dunn Museum Curator Cheryl Dexter, Ward 6 Leigh Ann Mattox, Recreation Director Mattie Mabry, Ward 7 Chris Edmondson, Sports Director Jim Ingram, President TSC Staff Absent Ben Haas, Sports Director Laura Kramer, Sports Director 1. Robin Faucette called the meeting to order. 2. Davey Cole made the motion to approve the agenda with Jim Ingram making the second. Pass unanimously. 3. Davey Cole made the motion to accept the minutes with Jim Ingram making the second. Pass unanimously. 4. Davey made the motion to accept the treasure report with Mattie Mabry making the second. Pass unanimously. 5. Member Reports a. Tupelo Youth Soccer Association – Report received. b. Tupelo Youth Baseball Association – Report received. c. Tupelo Softball Association – Report received. d. Tupelo Basketball Association – Report received. e. Tupelo Tennis Association – Report received. f. Tupelo Therapeutic Recreation Association – Report received. g. Tupelo Aquatic Club – Report received. h. Tupelo Disc Golf Association – Report received. i. Tupelo Skate Park Association – Report received. j. Tupelo Flag Football Association – Report received. k. Friends of the Park – Report received. l. Tupelo Fourth of July Celebration Association – Report received. m. Veterans Council – Report received. n. Oren Dun Museum Association APPENDIX J  264 6. The Board was updated on the contracts for the Tupelo Sports Council. 7. The Board was updated on the restrooms at Veterans Memorial and Fairpark. 8. The Board was updated on the Cameras in the Park. 9. The Board was updated on the Bel Air Renovations. 10. The Board was updated on the Rob Leake City Park Tennis lights project. 11. The Board was updated on the Skate Park project. 12. The Board was updated on all of the drainage issues at Ballard Park. 13. Davey made a motion to adjourn with Jim making the second. Pass unanimously. Robin Faucette – Chairman of Tupelo Parks Advisory Board Jim Ingram –President of Tupelo Sports Council Alex Farned – Director of Tupelo Parks and Recreation APPENDIX J