Regular City Council Meeting

102 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI FEBRUARY 01, 2022 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, February 1, 2022, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Buddy Palmer attended the meeting by Zoom. Council Member Travis Beard gave the invocation, followed by the pledge of allegiance led by Council Member Janet Gaston. Acting Council President Lynn Bryan called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Beard moved, seconded by Council Member Gaston, to confirm the agenda and agenda order, with the following changes: Add #1.5: In the Matter of Public Hearing for Demolition Add #19: In the Matter of Review/Approve Property for Demolition The vote was unanimous in favor. EMPLOYEE RECOGNITION Police Chief John Quaka commended Police Officer Jess Carter for 'Outstanding Work Performance and Going Above and Beyond the Call of Duty' and presented her with a certificate. Mayor Todd Jordan recognized the following employees for their employment with the City of Tupelo: John Moses Police Department 25 years Jay Weir Municipal Court 10 years Rhonda Cole Municipal Court 10 years Richard Babb Municipal Court 10 years  103 Mayor Jordan recognized Ms. Jenny Savely for her new position of City Planner, which will begin on February 14, 2022. Tanner Newman, DDS Director, and Ms. Savely both addressed the Council. PUBLIC RECOGNITION Council Member Nettie Davis invited all to attend the Black History Event on Friday. Council Member Travis Beard asked that everyone pray for healing for Council President Buddy Palmer. He also mentioned the Black History exhibit at the Oren Dunn Museum. IN THE MATTER OF PUBLIC HEARING FOR DEMOLITION A public hearing for the possibility of demolition for the following property was conducted: Parcel # 077D-25-157-00 1208 Eugene Street Bobbi Ready, realtor with Gum Tree Realty, addressed the Council on behalf of the property owner asking for more time before the property is demolished. CITIZEN HEARING Mr. Rick Godown, of 278 Huntington Place, addressed the Council asking for the beautification at the intersection of Gloster Street and McCullough Blvd to be addressed. IN THE MATTER OF APPROVAL OF MINUTES FOR JANUARY 18, 2022 COUNCIL MEETING Council Member Jones moved, seconded by Council Member Beard, to approve the minutes of the Regular City Council meeting held on January 18, 2022. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Lynn Bryan, Travis Beard and Janet Gaston. Council Member Beard moved, seconded by Council Member Davis, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX A IN THE MATTER OF SURPLUS FIXED ASSETS AND DISPOSAL ACCORDING TO EXHIBIT  104 Council Member Beard, seconded by Council Member Gaston, to approve the surplus and disposition, as stated on the exhibit, of each of the items, no longer needed for use by the City. The vote was unanimous in favor. APPENDIX B IN THE MATTER OF BUDGET AMENDMENT #5 FOR FY 2022 Council Member Davis moved, seconded by Council Member Mims, to approve budget amendment #5 for FY 2022. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF REAPPOINTMENT OF BILL CLEVELAND TO THE TUPELO MAJOR THOROUGHFARE PLAN CITIZENS LOBBYING AND OVERSIGHT COMMITTEE Council Member Beard moved, seconded by Council Member Gaston, to approve the reappointment of Bill Cleveland to the Major Thoroughfare Committee for a 4-year term effective February 1, 2022 for Ward 6. The vote was unanimous in favor. APPENDIX D IN THE MATTER OF REAPPOINTMENT OF DANNY RILEY TO THE TUPELO MAJOR THOROUGHFARE PLAN CITIZENS LOBBYING AND OVERSIGHT COMMITTEE Council Member Palmer moved, seconded by Council Member Beard, to approve the appointment of Danny Riley to the Major Thoroughfare Committee for a 4-year term effective February 1, 2022 for Ward 5. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF APPOINTMENT OF DELANO RAPHAEL HENRY TO THE TUPELO MAJOR THOROUGHFARE COMMITTEE Council Member Davis moved, seconded by Council Member Jones, to approve the appointment of Delano Raphael Henry to the Major Thoroughfare Committee for a 4-year term effective February 1, 2022 for Ward 7. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF AWARD OF BID NUMBER 2021-039PD, TUPELO POLICE DEPARTMENT ELECTRIC GATE & ACCESS IMPROVEMENTS Sealed bids were received by the City for Bid # 2021-039PD - TPD Electric Gate & Access Improvements. One bid was received from M & N Construction in the amount of $92,492.00.Council Member Beard moved, seconded by Council Member Gaston, to find the single bid commercially reasonable and award the bid to M & N Construction, as requested. The vote was unanimous in favor. APPENDIX G IN THE MATTER OF MOU WITH U S MARSHALL SERVICE  105 Council Member Davis moved, seconded by Council Member Beard, to approve the Memorandum of Understanding between the Tupelo MS Police Department and Gulf Coast Regional Fugitive Task Force (GCRFTF). The vote was unanimous in favor. APPENDIX H IN THE MATTER OF UNMARKED VEHICLE RESOLUTION Police Chief John Quaka submitted a Resolution with a current list of vehicles that the Tupelo Police Department maintain as unmarked. Council Member Mims moved, seconded by Council Member Beard to approve the resolution. The vote was unanimous in favor. APPENDIX I IN THE MATTER OF AGREEMENT WITH VERIPIC Police Chief John Quaka submitted an updated agreement for adjustment of software licenses with Veripic. This agreement will upgrade the keeping of digital evidence for the Tupelo Police Department. The vote was unanimous in favor. APPENDIX J IN THE MATTER OF AGREEMENT WITH GUARDIAN ALLIANCE TECHNOLOGIES Council Member Gaston moved, seconded by Council Member Mims, to approve an agreement with Guardian Alliance Technologies for background investigations for new hires for the Police Department. The vote was unanimous in favor. APPENDIX K IN THE MATTER OF APPROVAL OF BANCORPSOUTH ARENA MINUTES OF DECEMBER 20, 2021 Council Member Beard moved, seconded by Council Member Mims, to accept the minutes of the BancorpSouth Arena held on December 20, 2021. The vote was unanimous in favor. APPENDIX L IN THE MATTER OF RE-APPOINTMENT OF MR. CECIL OVERTON TO THE NORTHEAST MISSISSIPPI REGIONAL WATER SUPPLY DISTRICT BOARD OF COMMISSIONERS Council Member Davis moved, seconded by Council Member Beard, to approve the reappointment of Cecil Overton to the Northeast Mississippi Regional Water Supply District Board of Commissioners for a 5-year term effective April 1, 2022. The vote was unanimous in favor. APPENDIX M IN THE MATTER OF TRA MEETING MINUTES FROM JANUARY 21, 2022 Council member Beard moved, seconded by Council Member Gaston, to approve the TRA minutes from the January 21, 2022 meeting. The vote was unanimous in favor. APPENDIX N IN THE MATTER OF CHANGE ORDER #2 FOR BALLARD PARK DRAINAGE  107 CHECK INFORMATION FOR COUNCIL MEETING Feb 1, 2022 FUND CHECK NUMBERS POOL CASH 407568-407875 EFT 50001457-50001476 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX A  108 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna CFO/City Clerk DATE February 1, 2022 SUBJECT: IN THE MATTER OF SURPLUS FIXED ASSETS AND DISPOSAL ACCORDING TO EXHIBIT KH Request: I am requesting permission to surplus the items as per the attached exhibit. The items are either no longer working or no longer compatible with current hardware/software. The final disposition of each item is listed as to whether the item is to be destroyed, scrapped or auctioned. Thank you for your attention in this matter. APPENDIX B  City of Tupelo Surplus List 2/1/2022 ASSET DESCRIPTION TAG # SERIAL/PARCEL Dept DATE ACQ ACQ COST SURPLUS REASON DISPOSITION 1485 2006 FORD CV 2FAFP71W86X133428 041 3/30/2006 $ 20,957.50 High Miles/Bad Motor Surplus to Auction 3897 GPS TRACKER 041 11/30/2011 $ 1,565.00 No longer in working condition Surplus Destroy 3197 IBM LENOVO 1S0841ADUS5ACGAR 041 5/28/2010 $ 538.43 No longer in working condition Surplus Destroy $ 23,060.93 3023 ID CENTER 12124 P90797 051 9/30/2009 $ 9,060.00 Obsolete Surplus Destroy 2362 APD-2000 DUAL MODE DATA LOGGER MONITOR 11995 1989 051 10/1/2006 $ 8,175.00 Obsolete Surplus Destroy 2363 DRAEGER SAFETY CDS KIT 11996 ARTC-0026 051 10/1/2006 $ 3,657.00 Obsolete Surplus Destroy 6145 COMPUTER-MS SURFACE PRO 16833 032423781553 051 12/6/2017 $ 1,413.36 Damaged Surplus Destroy 2560 COMPUTER, LVO PC 12675 1S9637M1ULKXLWW6 051 11/28/2007 $ 739.00 Obsolete Surplus Destroy 6869 COMPUTERS 19072 008214692851 051 12/30/2019 $ 688.19 Damaged Surplus Destroy 3216 COMPUTER, LVO 14848 1S7522P2UMJTGX15 051 8/31/2010 $ 509.00 Obsolete Surplus Destroy $ 24,241.55 1277 EXCAVATOR CATERPILLAR 304 CAT 11650 NAD03372 061 6/20/2005 $ 39,075.00 Worn Out, Too Costly To Repair Surplus to Auction G06033 TRUCK, 2001 DODGE RAM 10761 1B7HC16Y71S182038 #2 061 12/29/2000 $ 14,750.00 Worn Out Surplus to Auction 2426 CAR, NISSAN VERSA 14442 3N1BC13EX8L362982 061 12/19/2007 $ 12,300.00 Repairs Exceed Value Surplus to Auction G02341 95 FORD RANGER XL P/U 10752 1FTCR10X3SUA73204 061 3/9/1995 $ 10,813.90 Too Costly To Repair Surplus to Auction 5491 MOWER LAZER RED T 52" 16478 316638535 061 5/23/2016 $ 9,661.96 Motor Is Bad Surplus to Auction 5836 EXMARK 60" RIDING MOWER 16722 400669023-C 061 7/14/2017 $ 8,161.23 Motor Is Bad Surplus to Auction G06014 SPRAYER, COUGAR 11010 233 061 11/3/2000 $ 7,185.00 Blown Motor, Worn Out Surplus to Auction 2158 HYDRAULIC THUMB 12729 CAT00304CNAD03372 061 5/10/2007 $ 3,326.62 Goes With Pw72 Surplus to Auction 2157 BUCKET, HEAVY DUTY 24" 12728 AP60500125 061 3/30/2007 $ 1,308.33 Broken Surplus to Auction 109 G06537 TRAILER 40' 13500 42608 061 8/29/2003 $ 1,200.00 Rusted Out Surplus to Scrap 1860 CHAIN SAW 260 STIHL 12737 267471710-1 061 10/30/2006 $ 382.46 Broken Surplus Destroy 1281 RADIO DESKSET REMOTE 13525 GTCCFG0085 061 6/16/2005 $ 380.00 Broken Surplus Destroy APPENDIX B 2144 RADIO, KENWOOD VHF PORTABLE 12633 80800443 061 2/15/2007 $ 358.00 Broken Surplus Destroy 2145 RADIO, KENWOOD VHF PORTABLE 12634 80600510 061 2/15/2007 $ 358.00 Broken Surplus Destroy 2156 RADIO, KENWOOD VHF 12645 90200731 061 7/12/2007 $ 353.00 Broken Surplus Destroy $ 109,613.50 G01691 5 GANG FAIRWAY UNIT 11464 3345730129 076 4/7/1993 $ 14,250.00 Obsolete Surplus to Auction 7102 TORO 5510 REEL MOWER 03680-290000197 076 9/30/2020 $ 12,500.00 Obsolete Surplus to Auction G03372 BUSH HOG FINISH MOWER 11173 12-00087 076 3/20/1997 $ 6,995.00 Nonrepairable Surplus to Scrap 1919 VERTICUTTER, THATCHMSTER 72" 12937 603153 076 5/10/2007 $ 6,700.00 Non Repairable Surplus to Scrap 4716 PORTABLE PA SYSTEM 16082 80558 / 80502 076 9/30/2014 $ 3,769.65 Damaged In The Rain Surplus Destroy G05072 SOD CUTTER 11158 98508097 076 4/5/1999 $ 2,800.00 Obsolete Surplus to Auction $ 47,014.65 4258 CAMERA, AUDIO VIDEO SURVEILLANCE 15861 36384 142 6/30/2013 $ 8,655.00 Obsolete Surplus Destroy G05434 TWO SIX WATT REPEATER 12573 0163 142 9/30/1999 $ 3,850.00 Obsolete Surplus Destroy G05432 BRIEFCASE RECEIVERS 12570 0577 142 9/30/1999 $ 2,695.00 Obsolete Surplus Destroy G03004 2 WATT W/P REPEATER 03525 1293 142 9/30/1995 $ 2,400.00 Obsolete Surplus Destroy G03003 CITATION INTELL KIT 12574 514 142 9/30/1995 $ 2,180.00 Obsolete Surplus Destroy 3311 GPS, STEALTH COVERT TRACK 52 142 9/30/2010 $ 1,520.00 Obsolete Surplus Destroy G05149 TX-915 TRANSMITTER 12566 9969014 142 4/5/1999 $ 1,506.60 Obsolete Surplus Destroy 5106 COMPUTER, HP PRO BOOK 640 16253 1S10B6001TUSMJ02WLJV 142 9/30/2015 $ 1,141.40 Obsolete Surplus Destroy 1220 TRANS - BODY PL CSR/586V 12523 2202 142 1/13/2005 $ 1,095.00 Obsolete Surplus Destroy 3968 LAPTOP LENOVO THINKPAD 15229 R9-F6KTW 142 11/10/2011 $ 720.00 Obsolete Surplus Destroy 3975 LAPTOP ACER 15221 LXPR9021402120933976 142 8/3/2012 $ 596.00 Obsolete Surplus Destroy Page 1 of 2  City of Tupelo Surplus List 2/1/2022 ASSET DESCRIPTION TAG # SERIAL/PARCEL Dept DATE ACQ ACQ COST SURPLUS REASON DISPOSITION G06478 RADIO KENWWOOD MOBILE 05450 31000204 142 8/5/2002 $ 586.95 Obsolete Surplus Destroy 3966 CPU AMD 15227 DT-BU-00221-R08 142 11/10/2011 $ 575.00 Obsolete Surplus Destroy 4748 IPAD, AIR 15757 SDMPM35RVFK11 142 2/28/2014 $ 574.55 Obsolete Surplus Destroy 4377 IPAD, APPLE MINI 4G 15866 SF4KJV0C0F19C 142 2/15/2013 $ 559.00 Obsolete Surplus Destroy 574 RADIO KENWOOD 5720 50501018 142 1/16/2004 $ 559.00 Obsolete Surplus Destroy 585 RADIO KENWOOD 6263 50900029 142 3/11/2004 $ 554.00 Obsolete Surplus Destroy G06093 RADIO, KENWOOD VHF PORTA 12580 20101110 142 4/16/2001 $ 454.00 Obsolete Surplus Destroy 4750 LAPTOP, ASUS 15864 CCNOCX180602502 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4751 LAPTOP, ASUS 15768 CCNOCX181720506 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4752 LAPTOP, ASUS 15761 CCNOCX181696508 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4753 LAPTOP, ASUS 15764 CCNOCX18175050C 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4755 LAPTOP, ASUS 15767 CCNOCX181766503 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4756 LAPTOP, ASUS 15762 CCNOCX17988250D 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4757 LAPTOP, ASUS 15771 CCNOCX18174450D 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4758 LAPTOP, ASUS 15769 CCNOCX18171550A 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 4760 LAPTOP, ASUS 15766 CCNOCX18043450D 142 3/31/2014 $ 450.00 Obsolete Surplus Destroy 1627 RADIO, KENWOOD VHF 12529 71001651 142 4/28/2006 $ 429.00 Obsolete Surplus Destroy 6983 KEY FOB VIDEO RECORDER MEMORY CARD 1BK1265 142 10/14/2019 $ 300.00 Obsolete Surplus Destroy 6984 KEY FOB VIDEO RECORDER MEMORY CARD 1CC1520 142 10/14/2019 $ 300.00 Obsolete Surplus Destroy 6255 KEY FOB AUDIO VIDEO SYSTEM 4AJ4352 142 7/23/2018 $ 295.00 Obsolete Surplus Destroy $ 35,595.50 Surplus Destroy $ 67,541.59 110 Surplus to Auction $ 157,089.54 Surplus to Scrap $ 14,895.00 Total $ 239,526.13 APPENDIX B Not on Fixed Assets * BROTHER PRINTER U63478C4J355408 041 No Value No longer in working condition Surplus Destroy * HP PRINTER MY2A01Q03Q 041 No Value No longer in working condition Surplus Destroy * GARMON 1Q6842741 041 No Value No longer in working condition Surplus Destroy 19025 XEROX SCANNER 68GU770337 041 No Value No longer in working condition Surplus Destroy * HP PRINTER TH77H1N0PR 041 No Value No longer in working condition Surplus Destroy * HP PRINTER TH6CC521K0 041 No Value No longer in working condition Surplus Destroy * HP PRINTER TH7SS1N006 041 No Value No longer in working condition Surplus Destroy * HP PRINTER TH7DD1G007 041 No Value No longer in working condition Surplus Destroy Page 2 of 2  111 APPENDIX C  112 APPENDIX C  113 APPENDIX C  114 APPENDIX C  115 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE February 1, 2022 SUBJECT: IN THE MATTER OF REVIEW/APPROVE REAPPOINTMENT OF BILL CLEVELAND TO THE TUPELO MAJOR THOROUGHFARE PLAN CITIZENS LOBBYING AND OVERSIGHT COMMITTEE TN Request: The administration requests approval of the Mayor’s reappointment of Bill Cleveland to a four year term on the Tupelo Major Thoroughfare Plan Citizens Lobbying and Oversight Committee (Major Thoroughfare Committee) representing Ward 6 effective February 1, 2022. APPENDIX D  116 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE February 1, 2022 SUBJECT: IN THE MATTER OF REVIEW/APPROVE REAPPOINTMENT OF DANNY RILEY TO THE TUPELO MAJOR THOROUGHFARE PLAN CITIZENS LOBBYING AND OVERSIGHT COMMITTEE TN Request: The administration requests approval of the Mayor’s reappointment of Danny Riley to a four year term on the Tupelo Major Thoroughfare Plan Citizens Lobbying and Oversight Committee (Major Thoroughfare Committee) representing Ward 5 effective February 1, 2022. APPENDIX E  117 APPENDIX F  118 APPENDIX F  119 APPENDIX F  120 APPENDIX F  121 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE January 26, 2022 SUBJECT: IN THE MATTER OF APPROVAL OF BID NUMBER 2021-039PD, TUPELO POLICE DEPARTMENT ELECTRIC GATE & ACCESS IMPROVEMENTS DRB Request: DRB Bids were opened on January 18, 2022. Lone bid was by M&N Construction for $92,492.00. This is approximately 10% below the Engineer’s Estimate. APPENDIX G  122 January 24, 2022 Mr. Dennis Bonds, PE City Engineer 71 Troy St. Tupelo, Mississippi 38804 REFERENCE: RECOMMENDATION OF AWARD OF CONTRACT TUPELO POLICE DEPARTMENT – ELECTRIC GATE & ACCESS IMPROVEMENTS BID NO. 2021-039PD Dear Mr. Bonds: I am pleased to submit to you, along with the Mayor and City Council, our conclusions and recommendations regarding the award of the construction contract for the referenced project. Bids were opened at Tupelo City Hall on Tuesday, January 18, 2022 at 10:00 AM local time. This project includes a new custom electric gate at the back parking lot location at the Tupelo Police Department. In addition, the project includes site work, pedestrian related improvements, access control improvements, electrical improvements, etc. as required to facilitate the overall project improvements that are preferred by the City. One bid was received for this project from M&N Construction for the total amount of $92,492.00. Prior to the bid, we provided an estimated price range of $100,000 - $110,000 for the proposed improvements. Thus, the bid was approximately 10% lower than the project estimate. Thus, it is our recommendation that the City award this contract in the amount of $92,492.00 to M&N Construction, LLC and authorize the Mayor to execute said contract for the referenced project. We appreciate the opportunity to be of service to you and to be involved with this project. Please let us know should have any questions or require additional information. Sincerely, DABBS CORPORATION Dustin D. Dabbs, PE President C: Mr. Don Lewis, COO, City of Tupelo Ms. Kim Hanna, CFO, City of Tupelo Mr. Ben Logan, City Attorney, City of Tupelo @dabbscorp OFFICE 662.840.4162 1005 N. Eason Boulevard MOBILE 601.927.4012 Tupelo, MS 38804 APPENDIX G  123 APPENDIX G  124 APPENDIX H  125 APPENDIX I  126 APPENDIX I  127 APPENDIX I  128 APPENDIX I  129 AGENDA REQUEST TO: Mayor and City Council FROM: John Quaka, Chief DATE January 26, 2022 SUBJECT: IN THE MATTER OF AGREEMENT WITH VERIPIC JQ Request: Please accept this letter of request for an updated Agreement for Adjustment of Software Licenses with VeriPic. APPENDIX J  130 APPENDIX J  131 APPENDIX J  132 APPENDIX K  133 APPENDIX K  134 APPENDIX K  135 APPENDIX K  136 APPENDIX K  137 APPENDIX K  138 APPENDIX L  139 APPENDIX L  140 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE January 26, 2022 SUBJECT: IN THE MATTER OF RE-APPOINTMENT OF MR. CECIL OVERTON TO THE NORTHEAST MISSISSIPPI REGIONAL WATER SUPPLY DISTRICT BOARD OF COMMISSIONERS JT Request: I respectfully request your re-appointment of Mr. Cecil Overton to the Northeast Mississippi Regional Water Supply District Board of Commissioners. His current term will expire on March 31, 2022 and this re-appointment will be for an additional term of five (5) years. APPENDIX M  141 AGENDA REQUEST TO: Mayor and City Council FROM: Stephen N. Reed, Assistant City Attorney DATE January 26, 2022 SUBJECT: IN THE MATTER OF TRA MEETING MINUTES FROM JANUARY 21, 2022 SR Request: Approve the minutes from the January 21, 2022 TRA meeting. APPENDIX N  142 Tupelo Redevelopment Agency January 21, 2022 Minutes A meeting of the Tupelo Redevelopment Agency convened at 10:00 am on January 21, 2022 in Conference Room B, Tupelo City Hall. Agency Members participating were Reed Hillen, Chair, Shane Homan, Vice-Chair, and Cheryl Rainey (via telephone); Ben Logan, City Attorney and Stephen Reed, Assistant City Attorney were present representing the City of Tupelo. Finding that a quorum was present, the meeting was called to order by Chair, Reed Hillen. 1. Review/approve minutes of November 10, 2021 meeting. Upon a motion by Shane Homan and a second by Cheryl Rainey, the Agency voted unanimously to ratify the TRA Minutes of November 10, 2021. Exhibit “A” 2. Review/approve payment to Cook Coggin Engineers. Upon a motion by Shane Homan and a second by Cheryl Rainey, the Agency voted unanimously to approve payment of the invoice received from Cook Coggin Engineers. Exhibit “B” Chair Reed Hillen stated that there were items pertaining to potential land sales for the agency to review. Upon a motion by Shane Homan and a second by Cheryl Rainey, the Agency members voted unanimously to determine the need for an Executive Session. The need for an executive session was to discuss the transaction of business regarding prospective purchase, sale or leasing of lands. Stephen Reed advised the committee that this was a proper reason for executive session under Miss. Code Ann. § 25-41-7 (4)(g). A Motion was made by Shane Homan and seconded by Cheryl Rainey to enter into Executive Session. The motion was approved unanimously. During Executive Session, the Agency discussed the following items: I. Prospective sale of Commercial Property A II. Prospective sale of Commercial Property B After items presented were discussed, upon a motion by Shane Homan and a Second by Cheryl Rainey, the Agency voted unanimously to return to Regular Session. Page 1 of 2 APPENDIX N  143 3. Review/approve an option contract submitted by ShortCo, LLC. Upon a motion by Cheryl Rainey and a second by Shane Homan, the Agency voted unanimously to approve the contract submitted by ShortCo, LLC. Exhibit “C” 4. Review/reject counter offer made by Maloney Development concerning the purchase of Fairpark Lot 8B. City Attorney Ben Logan advised the Board that Maloney Development had submitted a counteroffer concerning their potential purchase of Fairpark Lot 8B. In exchange for the purchase of the property, it is the desire of Maloney Development that they have one (1) year from the date of closing to commence construction on the lot. At the conclusion of that one (1) year, TRA would then have one (1) year to repurchase the property at a price equal to the selling price plus “5% per year.” Upon a motion by Shane Homan and seconded by Cheryl Rainey, the Agency voted unanimously to reject the Maloney Development counteroffer. Upon a motion by Shane Homan and seconded by Cheryl Rainey, the Agency resolved unanimously that it would not submit a counteroffer to Maloney Development concerning Lot 8B, TRA would retain ownership of Lot 8B and TRA would release Maloney Development from its obligation to purchase the lot. Being no further business before the Agency, Chair Reed Hillen moved to adjourn the meeting. A second was made by Cheryl Rainey and approved unanimously. __________________________________ Reed Hillen, TRA Chair Minutes Submitted By: ________________________________ Stephen N. Reed Assistant City Attorney Page 2 of 2 APPENDIX N  144 APPENDIX N  145 APPENDIX N  146 APPENDIX N  147 APPENDIX N  148 APPENDIX N  149 APPENDIX N  150 APPENDIX N  151 APPENDIX N  152 APPENDIX N  153 APPENDIX N  154 APPENDIX N  155 AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, PR Director DATE January 28, 2022 SUBJECT: IN THE MATTER OF CHANGE ORDER #2 FOR BALLARD PARK DRAINAGE AF Request: Please approve change order #2 for the Ballard Park Drainage – West Side Pipe and Inlet Replacement Project # 2021-018PR. APPENDIX O  APPENDIX O paldac:y (areo) 07,t47,t, papuauulosou pagdarcy W {arro) ' olareq didde 1p,r,r suorsrnord sq] oi lueujalddns e auro3aq llrm luourncop srql 's{eg (pe6ueqcup) fposer,5soi M ag lllA uotle;dtlo3 rort papl^ord pouad periuoC aql 00'098'6? I $ srelloC aE lll41 sJaplg e6ueq3 snoraard pue slql 6urpn;cu; lelol lceJluo3 aql 00'909'z $ srPlloc :lo urns aql ,iq cssvfucNl ag ll/r^ ]cerlu03 aql io ]unoue aql 00'008'l. $ :]unourv (s)repr6 eDueq3 snol^ard 00'srg'9? r $ :a3ud lceJluo3 leur0ug 'cla 'raqleoM ]o sjoedur pue suorirpLroo pl€,] uo paseq flljalr Aed snoue^ ol Aressocou aJaM 6jualrJl$nlpv 'sluourn006 loerlusJ arl] ul {.1!o} }os sluaruarnbar loaford aLi} r.lllm a3ueprocoe ur lralord eq1 aiaqduoc o1 parrnbar sr leLll salrluenb o1 luaullsnfpe leurl 6i1l eprno.rd ol rapro ur fuessecau sr -rapro a6ueqc stq,1 :slsNVH3 UOJ NOtlVCll[Snr 00'909'z$ 33ll,d J.3WINO3 Nl 3SNVH3 r3N 00'909'z $ $ slvioJ sluufluno to AwNNns / s-(so, Jo Nfioaxvlaa oSHSvuv 3as , ,^lN() TJtdd '43 tNn NOud/u3sf,o wSll )JNN e3Ld ]cE.JlUo3 Ul asud l3P..rluo3 ur (pa!oellV suorteruroods pue sueld leluaualddnS) SSVfU3Nr 3SV3833C sa6ueq3 ;o uorlducsag :suorlEour3adS pue sueld lceJluos aql !i.roJ] sa6ueqc 6urmo|1o1 aql Llll/'r^ dldtuoc ol pelsonbaJ {qajaq sre noA 'ru; '6u11ca1uoO euuEH :uorSvltlNoc otSdnt Jo A1t3 :u3N,t,lO ud8r0-rz0z'oN ctB ;'oN l3Sroud luawa3eldou lelul ? adt6 aprS lsaM - slu€rra^ordurl aoeulerc IJed prelle8 :uol rSvurNo3 (rnoasorc) z 'oN u3<ruo texvFt3 ZZI LZI :arvo ' u3(Iuo 3oNVH3 rcvulNo3 156  157 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE February 1, 2022 SUBJECT: IN THE MATTER OF REVIEW/APPROVE PROPERTY FOR DEMOLITION TN Request: The Department of Development Services requests that the Council approve the demolition of the following property: 1208 EUGENE ST. APPENDIX P  158 1208 EUGENE ST. BASIC INFORMATION  PARCEL: 077D-25-157-00  CASE : 37388  WARD: 2  TAX VALUE: $73990.  VACANT: YES NEARBY PROPERTIES/ TAXES Right side 1501 CLAYTON AVE. $116630. Left side 1210 EUGENE ST. $126790. Rear 1503 CLAYTONE AVE. $289000. Across street New House built but no info on Co. website $145000. (On permit application) TAXES/LIENS - Taxes – CURRENT City Liens-$800. VISUAL INDICATORS OF BLIGHT  STRUCTURAL DAMAGE OR FAILURE - YES  EXTERIOR MATERIALS IN NEED OF REPLACEMENT OR REPAIR – YES  BROKEN WINDOWS\DAMAGED DOORS – NO  YARD OR GROUNDS POORLY MAINTAINED – NO  ACCUMULATION OF JUNK –NO CODE ENFORCEMENT HISTORY  17 PRIOR VIOLATIONS  CURRENT STATUS – OPEN- BLDG MAINTENANCE APPENDIX P  159 APPENDIX P  160 APPENDIX P  161 APPENDIX P  162 APPENDIX P  163 APPENDIX P  164 APPENDIX P  165 APPENDIX P  166 APPENDIX P  167 APPENDIX P  168 APPENDIX P  169 APPENDIX P