Regular City Council Meeting

42 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI JANUARY 18, 2022 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, January 18, 2022, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Travis Beard, Buddy Palmer, Janet Gaston and Rosie Jones; and Ben Logan, City Attorney. Missy Shelton, Clerk of the Council, attended the meeting by Zoom. Council Member Lynn Bryan was absent. Council Member Chad Mims gave the invocation, followed by the pledge of allegiance led by Council Member Travis Beard. Council President Buddy Palmer called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Beard moved, seconded by Council Member Gaston, to confirm the agenda and agenda order, as presented. Of those present, the vote was unanimous in favor. PUBLIC RECOGNITION Council Member Nettie Davis congratulated Leesha Faulkner on receiving the Drum Major award from the Martin Luther King Committee. Council Member Travis Beard asked for prayers for the family and friends of Coach James ‘Booty’ Sloan, who passed away last weekend. He also gave recognition to Allen Pegues and his staff, who do such a great job with the Council productions. MAYOR'S REMARKS Mayor Todd Jordan discussed the MML Mid-Winter Conference held last week. The Council members and the City's Administration were able to meet with the State's elected officials to discuss the wants and needs of the City of Tupelo. CITIZEN HEARING Mr. Mack Turner, with the United Brothers and Sisters Organization, talked with the Council about violence and safety in our communities.  43 Mr. Charles Moore, President of the Lee County/Tupelo NAACP, spoke with the Council concerning their desire to extend their availability and outreach to the City of Tupelo to promote equality and to ensure best practices within City government. IN THE MATTER OF APPROVAL OF MINUTES FOR JANUARY 4, 2022 COUNCIL MEETING Council Member Beard moved, seconded by Council Member Davis, to approve the minutes of the Regular City Council meeting held on January 4, 2022. Of those present, the vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Chad Mims, Travis Beard and Buddy Palmer, along with Traci Dillard and Johnny Timmons. Council Member Davis moved, seconded by Council Member Jones, to approve the payment of the checks, bills, claims and utility adjustments. Of those present, the vote was unanimous in favor. APPENDIX A IN THE MATTER OF BUDGET AMENDMENT #4 FOR FY 2022 Council Member Beard moved, seconded by Council Member Gaston, to accept donations and approve budget amendment #4 for FY 2022. Of those present, the vote was unanimous in favor. APPENDIX B IN THE MATTER OF CLOSING VARIOUS BANK ACCOUNTS CFO/City Clerk Kim Hanna requested that the Council allow the closing of various bank accounts no longer needed for keeping funds separate. Council Member Beard moved, seconded by Council Member Mims, to approve the closing of the accounts, as presented. Of those present, the vote was unanimous in favor. APPENDIX C IN THE MATTER OF RESOLUTION ACKNOWLEDGING SELECTION BY MISSISSIPPI STATE TREASURER OF BANCORPSOUTH BANK AS MUNICIPAL DEPOSITORY FOR THE CITY OF TUPELO AND SPREADING SAME UPON THE MINUTES At this time, Council Member Janet Gaston recused herself from the meeting. The City opted to utilize statutory provisions requesting the State Treasurer to select the municipal depository from February 1, 2022 until February 1, 2024. After reviewing all bid documents received by the City, the State Treasurer selected BancorpSouth to be the depository for the City of Tupelo for the two year period of February 1, 2022 until February 1, 2024. Council Member Davis moved, seconded by Council Member Beard, to approve the Resolution Acknowledging Selection by Mississippi State Treasurer of Bancorpsouth Bank as Municipal Depository for the City of Tupelo. The vote was, as follows:  44 Chad Mims Aye Lynn Bryan Absent Travis Beard Aye Nettie Davis Aye Buddy Palme Aye Rosie Jones Aye Janet Gaston Recused The Resolution and letters from the City of Tupelo and State Treasurer, David Mcrae, are attached to these Minutes as APPENDIX D. IN THE MATTER OF RESOLUTION AUTHORIZING MAYOR AND CHIEF FINANCIAL OFFICER TO ENTER A DEPOSITORY AGREEMENT WITH BANCORPSOUTH SUBJECT TO RATIFICATION IN FINAL FORM Council Member Beard moved, seconded by Council Member Davis, to approve the form of the Depository Agreement, as submitted, and authorize the mayor and CFO to execute any and all documents after legal review, subject to ratification in final form. The vote was, as follows: Chad Mims Aye Lynn Bryan Absent Travis Beard Aye Nettie Davis Aye Buddy Palme Aye Rosie Jones Aye Janet Gaston Recused. APPENDIX E IN THE MATTER OF RESOLUTION AUTHORIZING MAYOR AND CHIEF FINANCIAL OFFICER TO ENTER A CREDIT CARD SERVICES AGREEMENT WITH FISERV, FORMERLY FIRST DATA CORPORATION, SUBJECT TO RATIFICATION IN FINAL FORM Council Member Davis moved, seconded by Council Member Beard, to approve the Credit Card Services Agreements with Fiserv, formerly First Data, as submitted, and authorize the mayor and CFO to execute any and all documents after legal review, subject to ratification in final form. The vote was, as follows: Chad Mims Aye Lynn Bryan Absent  45 Travis Beard Aye Nettie Davis Aye Buddy Palme Aye Rosie Jones Aye Janet Gaston Recused. APPENDIX F IN THE MATTER OF RESOLUTION AUTHORIZING MAYOR AND CHIEF FINANCIAL OFFICER TO ENTER A CARRYOVER DEPOSITORY AGREEMENT WITH TRUSTMARK SUBJECT TO RATIFICATION IN FINAL FORM Council Member Mims moved, seconded by Council Member Beard, to approve the Resolution Mayor and Chief Financial Officer to Enter a Carryover Depository Agreement with Trustmark Subject to Ratification in Final Form. The vote was, as follows: Chad Mims Aye Lynn Bryan Absent Travis Beard Aye Nettie Davis Aye Buddy Palme Aye Rosie Jones Aye Janet Gaston Recused. APPENDIX G Council Member Janet Gaston rejoined the meeting. IN THE MATTER OF PLANNING COMMITTEE MINUTES OF JANUARY 3, 2022 Council Member Beard moved, seconded by Council Member Gaston, to approve the minutes of the Planning Committee meeting of January 3, 2021. Of those present, the vote was unanimous in favor. APPENDIX H IN THE MATTER OF DEVELOPMENT AGREEMENT FOR CLUBSIDE SUBDIVISION DDS Director Tanner Newman requested that a Real Estate Development Agreement for the Clubside Subdivision be accepted. This is the commercial/residential development located off West Jackson Extended behind the Market Center on Coley Road. The agreement meets the requirements of the Development Code and will authorize the Development Services Department to issue the permit for construction. Council Member Davis moved, seconded by  46 Council Member Beard, to accept the development agreement for Clubside Subdivision. Of those present, the vote was unanimous in favor. APPENDIX I IN THE MATTER OF APPOINTMENT OF DANIEL RUPERT TO MAJOR THOROUGHFARE COMMITTEE Council Member Beard moved, seconded by Council Member Gaston, to approve the appointment of Daniel Rupert to the Major Thoroughfare Committee for a 4-year term beginning January 18, 2022. Of those present, the vote was unanimous in favor. APPENDIX J IN THE MATTER OF RATIFICATION OF CONTRACT FOR PROJECT NO. T16- 305 GUN CLUB ROAD IMPROVEMENTS On December 7, 2021, the Council approved the award of the low bid for Project No. T16- 305 Gun Club Road Improvements to James A Hodges Construction Inc. in the amount of $1,131,541.31. Council Member Davis moved, seconded by Council member Mims, to ratify the contract with James A. Hodges Construction Inc. Of those present, the vote was unanimous in favor. APPENDIX K IN THE MATTER OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES DECEMBER 13, 2021 Council Member Gaston moved, seconded by Council Member Mims, to approve the minutes of the Major thoroughfare Committee meting of December 13, 2021. Of those present, the vote was unanimous in favor. APPENDIX L IN THE MATTER OF BID FOR TUPELO AQUATIC CENTER CHEMICAL - BID #2021-041PR Sealed bids were received by the City for Bid # 2021-041PR - Aquatic Center Chemicals. One bid was received from Memphis Pool for the Accu-Tabs in the amount of $172.00/bucket. Council Member Beard moved, seconded by Council Member Davis, to find the single bid commercially reasonable and award the bid to Memphis Pool, as requested. Of those present, the vote was unanimous in favor. APPENDIX M IN THE MATTER OF APPROVAL OF 2022 MS MAIN STREET MOA Council Member Davis moved, seconded by Council Member Beard, to approve a 2022 Memorandum of Agreement for continuation in the Mississippi Main Street Association Main Street Program. This agreement is entered into and executed by the Mississippi Main Street Association, the City of Tupelo and sponsoring organization, Downtown Tupelo Main Street, for the purpose of continued participation in the Mississippi Main Street Program. Of those present, the vote was unanimous in favor. A copy of the Agreement is attached to these minutes as APPENDIX N.  48 CHECK INFORMATION FOR COUNCIL MEETING Jan 18, 2022 FUND CHECK NUMBERS POOL CASH 407282-407567 EFT 50001433-50001456 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX A  49 APPENDIX B  50 APPENDIX B  51 APPENDIX B  52 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE January 18, 2021 SUBJECT: IN THE MATTER OF CLOSING VARIOUS BANK ACCOUNTS KH Request: To close the Escrow Bond Account (8900175884), the Haven Acres Rental Account (8900175927), the Tree Mitigation Account (8900175950), the Art Committee Fund Account (8900177543) and the TIF Bond Account (8900251678). Each of the accounts have a zero balance and are no longer needed for holding and separating funds. All five of the accounts to be closed are currently held with Trustmark National Bank. ITEMS: No Attachments APPENDIX C  53 APPENDIX D  54 APPENDIX D  55 APPENDIX D  56 APPENDIX D  57 APPENDIX D  58 APPENDIX D  59 APPENDIX D  60 APPENDIX E  61 APPENDIX E  62 APPENDIX F  63 APPENDIX F  64 APPENDIX G  65 APPENDIX G  66 APPENDIX G  67 MINUTES OF THE TUPELO PLANNING COMMITTEE REGULAR MEETING January 3, 2022 CALL TO ORDER Chairman Scott Davis called the meeting to order. Mr. Gus Hildenbrand, Ms. Patti Thompson, Chairman Scott Davis, Mr. Lindsey Leake, Ms. Leslie Mart, new member Mark Williams, Bentley Nolan, and Ms. Pam Hadley were present. Staff members Russ Wilson, Zoning Administrator and Pat Falkner, City Planner, were also present. Chairman Davis asked Mr. Nolan to open with a prayer and Mr. Leake to lead the pledge. REVIEW OF MINUTES Minutes for the December 6 regular meeting were presented. Ms. Mart made a motion to accept the minutes with correction of the date. Mrs. Hadley seconded and the motion was passed unanimously. Mr. Falkner reported that the December minutes had been accepted by the City Council at their December 21 meeting, with approval of the Clubside subdivision. AGENDA APPROVAL Mr. Falkner reported that the applicant for FLEX 21-07 had asked to postpone presentation of the application until February. OLD BUSINESS Mr. Hildenbrand made a motion to take FLEXVAR 21-08 off the table. Ms. Mart seconded the motion which was passed unanimously. Mr. Hildenbrand then made a motion to deny the application which was seconded by Mr. Nolan, with all members voting for the motion. NEW BUSINESS FLEX 21-06: Request from Tupelo Children’s Mansion to allow replacement of two existing manufactured homes with new units. Chad Parker, Executive Vice President of Tupelo Children’s Mansion, spoke on behalf of the application. He said that the manufactured homes had been used for at least thirty years for staff housing, and need to be replaced. The homes were located in the interior of the campus and were not highly visible from the street. He also explained that the homes were not rental units but were provided to employees as a benefit. Mr. Williams asked if the replacement units would be of comparable size. Mr. Parker said that they would be, and that they would be new homes. Mr. Davis asked if anyone from the public had comments. No one appeared or had communicated to staff with any comments. APPENDIX H  68 Mr. Falkner reported that the replacement of existing manufactured homes with new units, in a non- commercial context and with limited visibility, would be appropriate. He also asked if the committee would consider extending the decision to cover future replacement of the third home. Committee members asked about the age of that unit and whether it would be advisable to approve something with an indefinite time window. Mr. Parker reported that the third unit was twelve or thirteen years old but was in good shape. Mr. Hildenbrand made a motion to approve the application with approval of replacement of the third unit if that happens within ten years. Ms. Hadley seconded the motion which passed unanimously. TA 22-01: Changes to zoning status of crematory facilities. Mr. Falkner reported that a developer had asked about a potential location for a crematory, at which time it was noticed that these facilities were allowable in three zoning districts, Mixed Use Residential, Medium Density Residential, and Mixed Use Commercial Corridor. This was apparently based on the locations of existing funeral homes. Mr. Falkner felt that since that original determination, the need for new crematory facilities had grown and that they no longer had to be on the site of a funeral home. He recommended that they be allowed in Mixed Use Employment districts where there would be less possibility of impacts on residential or higher value commercial uses. Ms. Mart moved to approve the amendment. Mr. Nolan seconded and the motion was passed unanimously. Staff reported that there would be at least two applications for the February meeting. The work session was set for 31 and the meeting for February 7. The meeting was adjourned on a motion by Mrs. Thompson, seconded by Ms. Hadley. APPENDIX H  69 APPENDIX I  70 APPENDIX I  71 APPENDIX I  72 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, DDS Director DATE January 13, 2022 SUBJECT: IN THE MATTER OF APPOINTMENT OF DANIEL RUPERT TO MAJOR THOROUGHFARE COMMITTEE TN Request: For your approval. APPENDIX J  73 APPENDIX J  74 APPENDIX J  75 APPENDIX J  76 APPENDIX K  77 APPENDIX K  78 APPENDIX L  79 APPENDIX L  80 Item # 17. AGENDA REQUEST TO: Mayor and City Council FROM: Alex Famed DATE January 7, 2022 IN THE MATTER OF BID FOR TUPELO AQUATIC CENTER CHEMICAL SUBJECT: BID #2021-041PR AF Request: Please review and approve the lowest and best bid from Memphis Pool for the Accu-Tabs for the Tupelo Aquatic Centers in the amount of $172 per bucket. Note: Bid is scheduled to be open on January 18, 2022 so will have everything attached on the ] 8th_ Attached to this request are the following; • Letter of Recommendation from • Copy of Bid • Bid Tab Sheet APPENDIX M  81 Item # 17. City of Tupelo Department of Parks and Recreation Alex Farned, Director Mayor January I 8, 2022 Todd Jordan COUNCIL Ms. Kim Hanna City ofTupelo Chad Mims PO Box 1485 Ward One Tupelo, MS 38802 Lynn Bryan RE: Accu-Tab Cal-Hypo Bid for Aquatic Center Ward Two Dear Ms. Hanna: Travis Beard Ward Three The above bid opening was held January 18, 2022. The apparent low bidder was Memphis Pool Supply, Inc. with a bid of $172.00 per bucket of Accu-Tab Cal­ Nettie Y. Davis Hypo. Therefore I would like to recommend the above referenced project be Ward Four awarded to Memphis Pool Supply, Inc. Buddy Palmer �-f� Ward Five Janet Gaston Ward Six Alex Famed'M.S. Rosezlia (Rosie) Jones Director, Tupelo Parks and Recreation Department Ward Seven 655 Rutherford Road• P. 0. Box 3608• Tupelo. Mississippi 38803 - 3608• 662-841-6440• Fax 662-841-6580 APPENDIX M  82 Item # 17. BID FORM This Bid is submitted for: Accu-Tab Cal-Hypo Tablets- 9 Month Supplv "' 1' or the Tupelo Aquatic Center This bid is submitted to: City of Tupelo, 71 East Troy Street, Tupelo, MS 38804 (Owner) The undersigned, in compliance with the request for bids hereby proposes to furnish Accu-Tab Cal-Hypo Tablets- 9 Month Supply For the Tupelo Aquatic Center for the City of Tupelo in accordance with the specifications provided for the following BUCKET PRICE amount: Item· Description Qty. Unit Unit Price Exten�tc:m Item 1: 1 Bucket of Accu-Tab Cal- I Bucket $172.00 Hypo Tablets $172.00 Bidder acknowledges that estimated quantities arc not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities, determined as provided in the Contract Documents. BIDDER ACKNOWLEDGES receipt of the following ADDENDA: NUMBER: ----------- DATE: -------------- NUMBER: DATE: -------------- NUMBER: DATE: -------------- NU l\1 BER: DATE: -------------- BIDDER lNFORMAT.ION Company Name: MEMPHIS POOL SUPPLY, INC. Company Representative: ------------------------ ROBERT P. SMITH Title: COMMERCIAL SALES MANAGER 5 APPENDIX M  83 Item # 17. Business Address: Street: 2762 GETWELL RD. City: __M_E_M_P_H_I_S ________ State: TN Zip: 38118 Phone: 901-383-6080 Email: -------------- rsmith@memphispool.com �� 1w I;;�:Nr Signature of Bidder: · Date: / I I 6 APPENDIX M  84 Item # 17. Minute Entry Sign Up Sheet Date: 1/18/2022 Time: 10:00 Bid# 2021-041PR Department: ----- PR Project: Accu-Tab Cal-Hvoo Tablets- 9 APPENDIX M  85 Item # 17. 1999 Accu-Tab Cal-Hypo Tablets- 9 Month Supply For the Tupelo Aquatic Center BID# 2021-041PR CITY OF TUPELO, MS 1 APPENDIX M  86 APPENDIX N  87 APPENDIX N  88 APPENDIX N  89 APPENDIX N  90 APPENDIX N  91 APPENDIX N  92 APPENDIX O  93 APPENDIX O  94 APPENDIX O  95 APPENDIX O  96 APPENDIX O  97 APPENDIX O  98 APPENDIX O  99 APPENDIX O  100 APPENDIX P  101 APPENDIX P