Regular City Council Meeting

271 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI JULY 18, 2023 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, July 18, 2023, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Stephen Reed, Assistant City Attorney, and Missy Shelton, Clerk of the Council. Council Member Lynn Bryan was absent. Council Member Davis introduced Rev. Chris Traylor, who led the invocation. Council Member Buddy Palmer led the pledge of allegiance. Council President Travis Beard called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Davis moved, seconded by Council Member Palmer, to confirm the agenda and agenda order, as presented. Of those present, the vote was unanimous in favor. EMPLOYEE RECOGNITION Mayor Todd Jordan recognized Cadence Bank Arena Director Kevan Kirkpatrick for 20 years of service with the City of Tupelo. PUBLIC RECOGNITION Council Member Davis told everyone about the upcoming grand opening of the Mayfield Dynasty establishment to be held on July 28 at 6:00 PM. and invited all to attend. She also asked for prayers for Bridgett Wilson who recently lost her father. Council Member Palmer congratulated Kevan Kirkpatrick on a job well done with the Cadence Bank Arena and Conference Center. He stated that Kevan is a real asset to the City of Tupelo. Council Member Jones gave congratulations to Jonathan Rogers, a recent graduate of Tupelo High School, who has recently been drafted to play pro baseball. Council Member Gaston said the Aquatic Center and Shockwave did a great job hosting the MS State swim meet. MAYOR'S REMARKS Mayor Todd Jordan said the Southeast Swim Meet will be held in Tupelo in a couple of weeks, and we'll have a big crowd visiting in Tupelo.  272 PUBLIC AGENDA IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING No one appeared to address the lot mowing on the following properties: Parcel Location 078D2704700 WINCHESTER CIR 088Q3400800 1815 MARTIN HILL DR 089F3017800 536 N GREEN ST 089F3018600 590-592 N GREEN ST 089F3018500 588 N GREEN ST 089F3004700 505 W BARNES ST 105D1505100 3091 MOORE AVE 078D2703300 1526 GUN CLUB RD 077F2617900 709 LAR-ELI-DO DR 077Q3605800 120 S HIGHLAND DR 079V3213100 25 HARVESTER'S SQ 079V3211200 5475 TURNING LEAF CV 075S1600102 3424 WALSH RD ACTION AGENDA IN THE MATTER OF AMENDMENTS TO THE ANIMAL CONTROL ORDINANCE (TABLED AT MAY 2, 2023 MEETING) Council Member Davis moved, seconded by Council Member Palmer, to bring the matter of amendments to the animal control ordinance, tabled at the May 2, 2023, meeting, off the table. Of those present, the vote was unanimous in favor. Council member Davis moved, seconded by Council Member Gaston, to approve the Ordinance Amending Chapter 6 - Animals and Fowl - Article I - In General, and Article IV – Dogs, of the Code of Ordinances of the City of Tupelo, Mississippi. After a brief explanation of the amendments by Asst. City Attorney Stephen Reed, of those present, the vote was unanimous in favor. APPENDIX A ROUTINE AGENDA IN THE MATTER OF MINUTES OF JULY 5, 2023 COUNCIL MEETING Council Member Palmer moved, seconded by Council Member Mims, to approve the minutes of the Regular Council meeting of July 5, 2023. Of those present, the vote was unanimous in favor. IN THE MATTER OF BILL PAY  273 Bills were reviewed at 4:30 p.m. by Council Members Beard, Davis, Gaston and Palmer. Council Member Palmer moved, seconded by Council Member Gaston, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX B IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Davis moved, seconded by Council Member Gaston, to approve the advertising and promotional items, as presented. After a brief explanation by CFO/City Clerk Kim Hanna, of those present, the vote was unanimous in favor. APPENDIX C IN THE MATTER OF BUDGET AMENDMENT #8 FOR FY 2023 Council Member Palmer moved, seconded by Council Member Gaston, to approve Budget Amendment #8 for FY 2023. Of those present, the vote was unanimous in favor. APPENDIX D IN THE MATTER OF PROPERTIES FOR LOT MOWING Council Member Davis moved, seconded by Council Member Palmer, to adjudicate the properties on the final lot mowing list as menaces to the public health, safety and welfare of the community and in need of cleaning and to approve their cleaning in accordance with Mississippi Code Annotated 21-19- 11. Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF OF PLANNING COMMITTEE MEETING MINUTES JUNE 5, 2023 Council Member Palmer moved, seconded by Council Member Davis, to approve the Planning Committee minutes of the June 5, 2023, meeting. Of those present, the vote was unanimous in favor. APPENDIX F IN THE MATTER OF LIENS FOR LOT MOWING Council Member Davis moved, seconded by Council Member Palmer, to approve Resolutions Assessing Judgment Liens Against Real Property for the Costs Associated with Lot Mowing in Accordance with Miss. Code Annotated § 21-19-11 , for the following properties: Parcel Location 078D2704700 WINCHESTER CIR 088Q3400800 1815 MARTIN HILL DR 089F3017800 536 N GREEN ST 089F3018600 590-592 N GREEN ST 089F3018500 588 N GREEN ST 089F3004700 505 W BARNES ST 105D1505100 3091 MOORE AVE 078D2703300 1526 GUN CLUB RD 077F2617900 709 LAR-ELI-DO DR 077Q3605800 120 S HIGHLAND DR 079V3213100 25 HARVESTER'S SQ 079V3211200 5475 TURNING LEAF CV 075S1600102 3424 WALSH RD  274 Such properties had been previously 1) adjudicated menaces to the public health, safety and welfare of the community and in need of cleaning and 2) cleaned pursuant to Miss. Code Ann. 21-19-11 (1972 as amended).The vote was unanimous in favor. APPENDIX G IN THE MATTER OF DEMOLITIONS LOCATED AT 117 & 117 ½ HIGHLAND DRIVE (PARCEL 077Q-36-085-00) (TABLED AT JUNE 20, 2023 MEETING) Council Member Palmer moved, seconded by Council Member Davis, to take off the able the demolition of the structures located at 117 and 117 ½ Highland Drive previously tabled at the June 20, 2023 meeting. Of those present, the vote was unanimous in favor. Council Member Gaston moved, seconded by Council Member Mims, to approve the demolition of structures located at 117 and 117 ½ Highland Drive for being a menace to the public health, safety and welfare in accordance with Mississippi Code Annotated 21-19-11. Of those present, the vote was unanimous in favor. APPENDIX H IN THE MATTER OF UNMARKED VEHICLE RESOLUTION Police Chief John Quaka submitted a Resolution with a current list of vehicles that the Tupelo Police Department maintain as unmarked. Council Member Davis moved, seconded by Council Member Palmer to approve the resolution. Of those present, the vote was unanimous in favor. APPENDIX I IN THE MATTER OF UNMARKED POLICE SURVEILLANCE VEHICLE Police Chief John Quaka submitted a Resolution to approve a seized vehicle for use with the North MS Narcotics Unit as unmarked. Council Member Gaston moved, seconded by Council Member Palmer to approve the resolution. Of those present, the vote was unanimous in favor. APPENDIX J IN THE MATTER OF BID REJECTION FOR THE PACKAGE GENERATOR SYSTEM INSTALLATION AND LABOR & MATERIAL FOR TUPELO CITY HALL 2023-018PW Council Member Palmer moved, seconded by Council Member Davis, to reject bids for Bid # 2023- 018WL - Package Generator System Installation and Labor and Material for Tupelo City Hall, because all bids received exceeded the construction cost estimate by greater than ten percent (10%). Miss. Code Anno. §31-5-39 (1972 as amended.) Of those present, the vote was unanimous in favor. APPENDIX K IN THE MATTER OF BID APPROVAL FOR CITY PARK IMPROVEMENTS / ARPA DRAINAGE PROJECT BID NO. 2023-028PW The City advertised and accepted bids for Bid #2023-28PW – City Park Improvements/ARPA Drainage Project. Multiple bids were received with the lowest and best bid being Hodges Construction in the amount of $317,693.75. Council Member Gaston moved, seconded by Council Member Davis, to award the bid to Hodges Construction. Of those present, the vote was unanimous in favor. APPENDIX L IN THE MATTER OF CVB BOARD MINUTES OF JULY 11, 2023  275 Council Member Palmer moved, seconded by Council Member Davis, to approve the CVB minutes of the July 11, 2023 meeting. Of those present, the vote was unanimous in favor. APPENDIX M IN THE MATTER OF CVB INTERNATIONAL TRAVEL OCTOBER 20-23, 2023 Council Member Davis moved, seconded by Council Member Mims, to approve a request for international travel for Jennie Bradford Curlee to travel to Brussels and Mechelen, Belgium, for the Joker Travel Event consumer show and blues concert for the time period of October 20-23, 2023, and set the maximum daily per diem rate at $134/day. Of those present, the vote was unanimous in favor. A copy of the letter of request is attached to these minutes as APPENDIX N IN THE MATTER OF BAD DEBT WRITE-OFF JANUARY 2022 – JUNE 2022 Council Member Davis moved, seconded by Council Member Palmer, to approve writing off to the bad debt file the list of Water and Light Collections accounts. The total bad debt amount represents 0.07% of the total revenue for the period of January 2022 thru June 2022. Efforts will continue to be made to collect these accounts even though they have been transferred to this accounting classification. Of those present, the vote was unanimous in favor. APPENDIX O IN THE MATTER OF AN ORDER AUTHORIZING THE PURCHASE OF REAL PROPERTY LOCATED AT 1226 BOGGAN DRIVE AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE A PURCHASE AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY TO EFFECTUATE THE PURCHASE OF SAID PROPERTY Council Member Davis moved, seconded by Council Member Palmer to approve an order authorizing the purchase of real property located at 1226 Boggan Drive and to authorize the Mayor and City Clerk to execute a purchase agreement and all other documents necessary to effectuate the purchase of said property. Of those present, the vote was unanimous in favor. APPENDIX P IN THE MATTER OF A BROADCAST RIGHTS AGREEMENT WITH 5GTV FOR THE PUBLIC BROADCASTING OF CITY COUNCIL MEETINGS AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT Council Member Gaston moved, seconded by Council Member Mims, to approve a broadcast rights agreement with 5GTV for the public broadcasting City Council meetings and to authorize the Mayor and City Clerk to execute all documents. Of those present, the vote was unanimous in favor. APPENDIX Q EXECUTIVE SESSION Council Member Davis moved, seconded by Council Member Palmer, to determine the need for an executive session. Assistant City Attorney Stephen Reed said the session will be the possible acquisition of real property under Miss. Code Anno. 25-41-7(g) (1972 as amended). Of those present, the vote was unanimous in favor. Council Member Palmer moved, seconded by Council Member Gaston, to close the regular session and enter executive session for discussion of possible acquisition of real property under Miss. Code Anno. 276  277 APPENDIX A  278 APPENDIX A  279 APPENDIX A  280 APPENDIX A  281 APPENDIX A  282 APPENDIX A  283 APPENDIX A  284 CHECK INFORMATION FOR COUNCIL MEETING JULY 18, 2023 FUND CHECK NUMBERS POOL CASH ID-419153-419159;419160-419442 EFT 50002305-50002326 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX B  285 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE July 18, 2023 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: Create $10,000.00 To provide sponsorship funds for the Community Forward Festival APPENDIX C  286 APPENDIX D  287 APPENDIX D  288 APPENDIX D  289 APPENDIX D  290 APPENDIX D  Final Lot Mowing Report for 07/18/23 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 44318 078D2704700 WINCHESTER FAULKNER LLOYD P O BOX 100 HOUSTON, MS 38851 DS CIR 2. 44343 088Q3400800 1815 MARTIN SEARCY MELVIN 1815 MARTIN HILL DR TUPELO, MS 38804 RS HILL DR & MICKIE 3. 44351 089F3017800 536 N GREEN HOSKINS 536 N GREEN STREET TUPELO, MS 38804 SB ST PAULETTE 4. 44352 089F3018600 590-592 N ABSOLUTE AUTO 964 S EASON TUPELO, MS 38804 SB GREEN ST ACCEPTANCE 5. 44354 089F3018500 588 N GREEN CHURCH BAPTIST TUPELO TUPELO, MS 38802 SB ST SPRINGHILL MISSIONARY 6. 44356 089F3004700 505 W BARNES HILL JIMMY & 505 BARNES ST TUPELO, MS 38804 SB ST TONI 7. 44368 105D1505100 3091 MOORE DANCER MCCOY 1103 FILLMORE DR TUPELO, MS 38801 RS AVE 8. 44407 078D2703300 1526 GUN CLUB HIGDON CALEB 1526 GUN CLUB ROAD TUPELO, MS 38801 TP 291 RD 9. 44408 077F2617900 709 LAR-ELI-DO PAYNE THOMAS 113 WAYSIDE TUPELO, MS 38804 DS DR JR 10. 44414 077Q3605800 120 S WEST 120 S HIGHLAND DR TUPELO, MS 38801 SB HIGHLAND DR CHARLOTTE & ANTWAN TURNER 11. 44427 079V3213100 25 WWD LLC P O BOX 3171 TUPELO, MS 38804 TP HARVESTER'S SQ APPENDIX E  Preliminary Lot Mowing Report for Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 12. 44429 079V3211200 5475 TURNING WWD LLC P O BOX 3171 TUPELO, MS 38804 TP LEAF CV 13. 44440 075S1600102 3424 WALSH WILLIAMS P O BOX 184 BELDEN, MS 38826 DS RD JIMMIE ESTATE 14. 15. 16. 17. 18. 19. 292 20. 21. 22. 23. APPENDIX E  293 MINUTES OF THE TUPELO PLANNING COMMITTEE JUNE REGULAR MEETING Monday, June 5, 2023 6:00 PM Council Chambers CALL TO ORDER Chair Lindsey Leake called the meeting to order. Other committee members present included Mark Williams, Bentley Nolan, Pam Hadley, Leslie Mart, Patti Thompson, Gus Hildenbrand and Scott Davis. Staff members present included City Planner Jenny Savely and Zoning Administrator Russ Wilson. Committee member Victor Fleitas and Interim Director of Development Services Dennis Bonds were not present. Chair Leake asked Mark Williams to open with a prayer and Scott Davis to lead the pledge. Chair Leake then presented an opening statement of the committee purpose and reviewed how the committee would conduct its business. The Staff and Committee were then asked to introduce themselves and did so. REVIEW OF MINUTES Chair Leake asked if there were any corrections to the minutes. City Planner Savely offered an addition to the minutes which stated that Leslie Mart had been reappointed to the Committee. Scott Davis moved to approve with that addition, Seconded by Bentley Nolan and passed unanimously. Leake then opened the regular session of the meeting asking for a report on Council Actions. REPORT ON COUNCIL ACTIONS City Planner Jenny Savely said that the minutes of the May meeting would be considered at the June 6th City Council meeting which will include the Committee’s approval of the Rezoning from last month. there was nothing to report at this time. OLD BUSINESS Planner Savely mentioned old business TA-22-02 remains in legal review. NEW BUSINESS Leake announced the first item on the agenda, FLEX23-04, Verizon Wireless Tower at Belden, Flexible Use Review for a 170’ Telecommunications Tower. Leake asked for the staff analysis. City Planner Savely stated that this was for a tower to be located off the eastbound 1-22 exit at McCullough Boulevard. Verizon Communications is requesting to place a 170 foot tall cell tower to serve that area to address numerous dropped calls. This is in a Mixed Use Employment Zone. A cell tower is a Use by Right in this zone. All towers above 75 feet in height require Flexible Use approval by the Planning Committee. The applicant has met all the special use requirements including landscape buffer requirements in this primarily commercially developed location except for 9 residential properties that are uphill from this location near Belden Baptist Church and up the road is the Lee County District 3 storage and supply facility. No negative impact is anticipated from this. Based on the Committee’s request for information on other towers located in the area, Savely said she planned to do a deeper analysis on this. The applicant provided information on nearby towers but Savely said that 11 towers have been approved by the Planning Committee since 2003 that she estimated are over 150 feet tall. The applicant has received approval from the FAA at the proposed APPENDIX F  294 location which is included in the packet along with the layout of what the tower will look like. As much of the existing vegetation will be kept as possible. Hadley asked for confirmation on the number of towers since 2003. Savely confirmed the number at 11 but stated that the records were sporadic but she would clean that up and report back. Chair Leake asked the applicant to come forward to present their case to the committee. Patton Caan from Birmingham, Al, representing the law firm Baker Donelson, who represents Verizon Communications who wishes to site the tower at Belden. Caan said he did not have much to add, but that the main purpose of the project is to improve coverage at this location near I-22, but would be happy to answer any questions. Leslie Mart asked how they plan to apply the landscaping to the site once the tower is up. Savely mentioned that L-1 in the packet shows the landscape plan as well as C-2. Caan mentioned that on C- 3 there is a zoomed in view. Wilson stated that the files were available on screen if Savely wishes to bring them up for closer viewing. Hildenbrand asked if they were using what was there and Caan said yes, they wanted to preserve as much as possible. Mart asked what type fencing would be used, chain link? Caan said yes, chain link with slats. Wilson added that the landscaping buffer was located outside the fence so you really don’t see the fence. Savely brought up the details on screen but mentioned that an opaque buffer was not required. Wilson asked if the fence was primarily for security. Caan stated yes, to keep people out of the compound. Caan verified that there would be a 6ft solid board fence with 2 ft of wire on top. With no further questions from the committee, Chair Leake opened the meeting for input from the public and requested any who wanted to speak to come to the podium. Keith Kennedy, 3820 Belden Pike came forward. As the closest resident to this tower, he asked if others would want a tower close to their house. He spends a lot of time is his back yard in his garden, loves being outside, but doesn’t want to look at a cell phone tower. He’s sorry there’s not good service there, he has AT&T, but doesn’t have good service at work at Guntown, but he wouldn’t want someone to live by a cell tower. His 85 year old mother in law lives at 3837 Belden Pike for 45 years right across the road and she doesn’t want it. If she was healthy enough to attend he said the committee would get an earful. They don’t want it, there’s enough of an eyesore at the end of the street (District 3 storage), come out and see for yourself. Sammy Green, 149 Patterson Circle, Saltillo came to the podium. He also owns property at 3820 Belden Pike, and 3570 Belden Pike, and is also a member of Belden Baptist Church and is on the property and grounds committee there. The back side of the church property goes all the way to Belden Pike. Green said he strongly opposes this cell tower for several reasons. The notice and concern that went out with regard to the proximity of the cell tower went out to surrounding residents was 500 feet. Research from the American Cancer Society says cell phone towers are considered dangerous and emit cancerous rays for up to a quarter of a mile. The majority of these residents fall within that quarter of a mile including Belden Baptist Church. It also emits noises that come off that. There’s been several ranges that goes from noise levels off cell phone towers. It just depends on the strength of the tower itself. So we really don’t know what strength they are going to be putting out db levels for this tower here. APPENDIX F  295 That is well within the 500 feet. The other issue is what is the degradation of the value of our property for a cell tower within 500 feet? These are things that we have to consider. These are properties we have made investments in here in Tupelo. Green said he appreciated the committee’s time and strongly recommends that the committee ask Verizon to relocate this tower as most towers are located in excess of a quarter of a mile from residential dwellings. He said most towers you see are located out if fields away from residents, away from children and grandchildren. He thanked the committee again for their consideration. Seeing no one else that wanted to speak to this issue, Chair Leake closed the public input portion of the application and opened it up for committee discussion. Mark Williams stated that he’s like to hear from the Mr. Caan with Baker Donelson respond to what he had just heard. Caan came back to the podium. He said he certainly respects Mr. Kennedy and Mr. Green’s opinions. Caan said that they build cell towers today closer and closer to people because that’s who they serve. There has been a massive expansion in wireless demand over the last two decades and exponentially over the last five years and they have to build the infrastructure to meet that demand. On the cancer issues, this facility will comply with all FCC requirements. The FCC (Federal Communications Commission) sets those requirements for public health and safety. This facility will not emit any noise, and it won’t degrade property values. Caan stated that Verizon selected this site based on ordinances, and we met the terms of your ordinance - I’ll be happy to answer any questions. Mart asked for clarification on the 500 feet from the tower to the nearest residence. City Planner Savely clarified that the 500 feet is the distance to send notifications for Flexible Use Applications. We do not have a distance requirement from residents for cell towers. Scott Davis asked if this was any closer than any of the other towers we have approved. This has come up before where nearby residents complain, but is this unusually close. Savely said this has come up often, we have cell towers among us with so many easily disguised where you are not even aware they are there, but there is nothing unusual about this one’s proximity. Mart asked about some black 30 foot towers she has seen. There’s a big difference in those 30 feet tall and those 170 feet tall. Savely said that this is why the under 75 feet tall towers can be reviewed by compatibility but does require planning committee review at this height (170’). Mart asked if there is an increased output. Caan stated that how far the signal travels is partly a function of height. There are some in more rural areas that are even taller than 170 feet. He said that if they installed a 30 foot tower at this location, then they would have to install many more 30 foot towers even closer to people’s homes in order to cover the same area. Mart asked about the frequency of the waves, is the intensity increased because it’s a bigger tower? Caan clarified that the frequency is not a function of the height of the tower. The frequency is what the FCC licenses Verizon to use. That’s affected by lots of things, but not topography. Mart asked about radiation and the studies cited by one of the residents. Caan stated that they comply with FCC requirements established to determine what is safe and what is not. Verizon has to follow these requirements as a condition of its license, operate within those guidelines. The Telecommunications Act states that local governments don’t decide siting applications based on radio frequency emissions. Gus Hildenbrand asked if the cell phone in your pocket was more dangerous than the cell phone tower. Caan said he thought both were safe. Mart asked about looking at the report and whether it referred to residential areas. Savely mentioned that this was the FAA report that said it was safe for APPENDIX F  296 air traffic relevant to the location and height of the tower. There is no FCC report included and was not required. Mart stated she would like more FCC information. Patti Thompson said she has an E911 tower in her back yard which has been there for years. Hildenbrand asked how tall that tower was. Thompson guessed 60-70 feet tall. Chair Leake asked if the committee was ready to vote, or asking for more information? Savely recapped the voting options for the committee. Mart asked again if anyone had any concerns like hers. Hadley stated she also had concerns. Patti Thompson said she thought the committee should table it until they have more information. Davis asked how many similar towers like these have been issued. Bentley Nolan stated that if all the requirements have been met, he had no issue with making a motion to approve. Davis said we have done this numerous times. Mart said she hadn’t had the health concerns come up before. Nolan said that the health concerns are not really within our purview. Savely stated that the FCC sets the health and safety guidelines and FAA sets the height of the tower guidelines by location. Davis said that all that federal stuff has been approved and if they’ve met all those requirements, who are we to say they are wrong? An FCC report was not submitted to us because it was not required by our code. Caan said he could provide that to us. Wilson stated that when we request that, when we get that, it will probably be hundreds of pages of information that won’t make sense to any of us except the engineer. He said that the FCC protects us from those things that we don’t know about, the FCC goes over that on the front end. The height of the tower is a product of the intended coverage area. Bentley Nolan made a motion to approve the application as presented. Seconded by Gus Hildenbrand. All present voted in favor, except Patti Thompson who voted against the motion. The motion passed 7-1. Savely explained the appeal process and next steps for the applicant. The next application on the agenda was FLEX23-04, PECAN ROW DUPLEX ADDITON, FLEXIBLE USE REVIEW AND PRELIMINARY MAJOR SITE PLAN REVIEW ADDING 9 DUPLEXES TO THE PECAN ROW DUPLEX COMMUNITY. Chair Leake requested the staff analysis from City Planner Savely. Savely explained that this unique development takes up an entire block between Green Street, Mitchell Road and Lawndale Drive. There are currently 12 duplexes, largely vacant in the center, with a proposal to add 9 duplexes for a total of 42 dwelling units on the 6 acre parcel. There is a Flexible Use Review for building duplexes in a Medium Density Residential zoning district and as a multifamily development, there is a major site plan review required by this committee and by City Council. You have in the packet, an updated site plan that has a dumpster enclosure, plus there are a few other items that need to go through Plan Review such as storm water and drainage. This is a preliminary major site plan so we anticipate minor amendments to the overall plan, but in general what you have is the site plan that is being proposed. Parking and landscaping will be reviewed in detail later in the construction phase. Savely mentioned that this is a lollipop loop through the center with access off of South Green. Chair Leake asked the applicant to come forward to state their case. Jeremy Butler from Falkner came forward to explain that they own the other duplexes and would like to fill out the land that is vacant in the same use and design as the ones that are there already. Mark Williams asked Savely to pull up the map from the packet on screen. Williams asked about access to the dumpster as well as APPENDIX F  297 landscaping to buffer the view of the dumpster. Butler said they were working on that with Waste Management. Savely explained that the street would have to built to City Standards for WM to service the newly added individual homes. After much discussion among the committee members about the pros and cons of a central dumpster versus roll out carts, the committee agreed to placement of a dumpster inside an enclosure with landscaping around it. This will be approved by staff during final review. Bentley Nolan asked about the separation of the proposed new structures. Savely mentioned that there would be a minimum of 10 feet separating each building from the adjacent building. Mart asked for clarification on the 10-foot distance which Savely said met our code. Davis added that these are at their narrowest point and that at some points they are further than the minimum. Chair Leake asked about maintenance of the green space. Butler said that they would hire a maintenance company and that landscaping would meet city code for open space and trees. Bentley Nolan asked if the streets would meet code. Savely said it would after final review in house. Patti Thompson asked if there would be any fences between any of the properties. Butler said no, there are no fences now, and that they did not plan any. Savely added that there would be a requirement for commercial landscape buffer requirement. That will be included during the commercial development phase. Savely said that multifamily is treated as commercial for the landscaping but the 25% maximum paved front yard limit would still be used. Savely added that there is more parking shown than is required by code. Chair Leake asked if anyone wanted to speak to the issue, hearing none Leake closed the public input portion and opened the meeting for discussion between the members of the committee. Patti Thompson asked if site plan approval was just the first step to get things started. Savely said yes Preliminary site plan approval simply says you accept the general layout not the detail which will be worked out prior to construction. Mart summarized that this is just about the major site plan and allowing more duplexes. Savely said yes. Mark Williams made a motion to approve. Pam Hadley seconded the motion with a unanimous vote to approve. Chair Leake then brought up FLEX23-06, Dynasty Event Center, Flexible Use Review for the Event Center use and a variance to allow beer and light wine sales closer than 100 ft to protected buildings in an MUR Zoning District. Leake asked for the staff analysis. Savely mentioned that Mr. Kenneth Mayfield had purchased the old Elks Lodge on Tolbert Street and wants to use it as an Event Center, which requires a Flexible Use Review and Approval at this location in the Park Hill Overlay District. A variance is required to allow the sale and consumption of beer and light wine within 100 feet of a protected building or residence. Gum Tree Park shares a property line. As a public park it is also a protected place. The city has agreed to waive that distance requirement. A very similar approval was granted in 2018 at this same location. Only one residence with located over 100 feet away. Since the commercial area of Tolbert has been put in place, the city is using the 100-foot commercial distance. Savely showed a list of area protected places all of which except the one residence are located more than 300 feet away, and two churches are more than 400 feet away. Thus, the City Park is the only structure playing into the variance, which has been waived. Mr. Kenneth Mayfield came to the podium to explain the project, the Event Center and the basement, where he plans to place a pizza business. The project is 80-90 percent complete. Park Hill APPENDIX F  298 Pizza is to be located on the bottom floor. A pavilion has been added at the rear of the facility outdoors. There would also be a meeting room with adequate bathrooms on the basement level with an almost one-million-dollar investment fully sprinkled. Weddings and events can be planned to occur here with over 10,000 square feet, dressing rooms. This not a night club but a place to have community event to be rented out for events also. A person who owns a house across the street is working together on some ideas to possibly have a business on the lower level and some residential areas on the second level. He hopes that the Park Hill overlay can be extended to further grow the area. Mayfield provided more details about the facility. Savely mentioned that the department has not reviewed the facility for use as a restaurant, so the action here tonight is just for considering the use as an event center and for the variance to allow beer and light wine sales. Pam Hadley asked what the hours of the facility would be. Mayfield responded maybe from 12 Noon to 11-12 at night, but nothing beyond midnight. Hildenbrand asked if there was a second floor. Mayfield said yes, about 800 square feet, but it was not usable for anything but storage. Mart asked about if they planned to add a sidewalk off of Tolbert. Mayfield said he had spoken to the mayor about that and that the mayor supported it and could maybe get a grant to help make that happen. With no other questions of Mr. Mayfield, Leake opened the floor for public input. With no one there to speak, he closed the public input portion and opened it up for discussion between committee members. Nolan asked if this required two separate motions. Mart made a motion to allow consumption of beer and light wine on premises under city guidelines. Mark Williams seconded the motion and it passed unanimously. Bentley Nolan then made a motion to approve the use of the facility as an event center, seconded by Pam Hadley, with the vote unanimous to approve. Leake asked Savely to explain next steps. Mr. Mayfield thanked the committee. Nettie Davis asked to speak. Davis gave a little history about that location and thanked the committee for their support. Leake asked if there were any items on the agenda for next month. Savely said none so far. She suggested due to staff going to the MML convention in Biloxi the week of June 25 th and the July 4th Holiday, that we move the work session to Wednesday, July 5 th and the regular July meeting to Monday, July 10th. June 19th is the deadline for the July agenda. Pattie Thompson made a motion to approve the proposed meeting schedule. Pam Hadley seconded and the motion passed unanimously. There being no further business, Lindsey Leake made a motion to adjourn which passed unanimously. APPENDIX F  299 APPENDIX G  300 APPENDIX G  301 APPENDIX G  302 APPENDIX G  303 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, DDS Director DATE SUBJECT: IN THE MATTER OF DEMOLITIONS LOCATED AT 117 & 117 ½ HIGHLAND DRIVE (PARCEL 077Q-36-085-00) (TABLED AT JUNE 20, 2023 MEETING) SR Request: This item was tabled at the June 20, 2023 meeting. APPENDIX H  304 APPENDIX H  305 APPENDIX H  306 APPENDIX H  307 APPENDIX H  308 APPENDIX H  309 APPENDIX H  310 APPENDIX I  311 APPENDIX I  312 APPENDIX I  313 APPENDIX J  314 APPENDIX J  315 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Director of Public Works DATE July 11, 2023 IN THE MATTER OF BID REJECTION FOR THE PACKAGE GENERATOR SYSTEM SUBJECT: INSTALLATION AND LABOR & MATERIAL FOR TUPELO CITY HALL 2023-018PW - CW Request: Request for Bid Rejection - Package Generator System Installation and Labor & Material for Tupelo City Hall – 2023-018PW The following 3 vendors submitted pricing – Timmons Electric $395,500.00 Warrington $328,359.00 Liberty Electric $330,493.00 **Reason for Rejection – All quotes submitted exceed the original estimated construction budget of $215,000. APPENDIX K  316 APPENDIX K  317 APPENDIX K  318 APPENDIX K  319 APPENDIX K  320 APPENDIX K  321 APPENDIX K  322 APPENDIX K  323 APPENDIX K  324 APPENDIX K  325 APPENDIX K  326 APPENDIX K  327 APPENDIX K  328 APPENDIX K  329 APPENDIX K  330 APPENDIX K  331 APPENDIX K  332 APPENDIX K  333 APPENDIX K  334 APPENDIX K  335 APPENDIX K  336 APPENDIX K  337 APPENDIX K  338 APPENDIX K  339 APPENDIX K  340 APPENDIX K  341 APPENDIX K  342 APPENDIX K  343 APPENDIX K  344 APPENDIX K  345 APPENDIX K  346 APPENDIX K  347 APPENDIX K  348 APPENDIX K  349 APPENDIX K  350 APPENDIX K  351 APPENDIX K  352 APPENDIX K  353 APPENDIX K  354 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Director DATE July 13, 2023 SUBJECT: IN THE MATTER OF BID APPROVAL FOR CITY PARK IMPROVEMENTS / ARPA DRAINAGE PROJECT BID NO. 2023-028PW JULY 2023 - CW Request: Request to approve the bid for the City Park Improvements / ARPA Drainage Project Bid No. 2023-028PW Eight bidders responded. We request to award the project to the lowest and best bidder – Hodges Construction - $ 317,693.75 APPENDIX L  355 July 13, 2023 Mr. Chuck Williams Director, Public Works Dept. 604 Crossover Road Tupelo, Mississippi 38801 REFERENCE: RECOMMENDATION OF AWARD OF CONTRACT CITY PARK DRAINAGE IMPROVEMENTS BID NO. 2023-028PW Dear Mr. Williams: I am pleased to submit to you, along with the Mayor and City Council, our conclusions and recommendations regarding the award of the construction contract for the referenced project. Bids were opened at Tupelo City Hall on Thursday, July 13, 2023 at 10:00 AM local time. This project includes the removal and replacement of existing drainage pipe and related infrastructure within City Park. As represented on the attached tabulation of bids (two pages), eight bids were received for this project that ranged from $317,693.75 - $527,141.25 for this project. The low bid was from James A. Hodges Construction, Inc. The bid was reviewed based on the bidding criteria established for the Project and it appears that the proper proposal documentation was submitted as required by the Contract Documents. Thus, it is our recommendation that the City award this contract in the amount of $317,693.75 to James A. Hodges Construction, Inc for the referenced project, and authorize the Mayor to execute the contract per the conditions set forth in the Contact Documents for this project. We appreciate the opportunity to be of service to you and to be involved with this project. Please let us know should have any questions or require additional information. Sincerely, DABBS CORPORATION Dustin D. Dabbs, PE President C: Mr. Don Lewis, COO, City of Tupelo Ms. Kim Hanna, CFO, City of Tupelo Mr. Ben Logan, City Attorney, City of Tupelo Mr. Alex Farned, Director, Parks & Recreation Mr. Dennis Bonds, PE, Director, Dev. Services Mr. Casey Rogers, ICM Attachment: Bid Tabulation @dabbscorp OFFICE 662.840.4162 1005 N. Eason Boulevard MOBILE 601.927.4012 Tupelo, MS 38804 APPENDIX L  356 BID TABULATION - BID NO. 2023-028PW CITY PARK DRAINAGE IMRPROVEMENTS SHEET 1 OF 2 CITY OF TUPELO, MISSISSIPPI BID DATE: 07/13/2023 HODGES CIG WEATHERS. PHILLIPS CONSTRUCTION CONTRACTORS CONSTRUCTION CONTRACTING BASE BID ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL DESCRIPTION UNIT QNTY. NO. COST COST COST COST COST COST COST COST 1 MOBILIZATION LS 1 $21,250.00 $ 21,250.00 $1,830.00 $ 1,830.00 $39,000.00 $ 39,000.00 $25,000.00 $ 25,000.00 2 CLEARING & GRUBBING LS 1 $5,000.00 $ 5,000.00 $1,830.00 $ 1,830.00 $1,070.00 $ 1,070.00 $10,000.00 $ 10,000.00 3 REMOVE & REPLACE CHAIN LINK FENCE LF 200 $19.50 $ 3,900.00 $7.32 $ 1,464.00 $24.00 $ 4,800.00 $30.00 $ 6,000.00 4 REMOVAL OF ASPHALT PAVEMENT SY 50 $20.00 $ 1,000.00 $20.74 $ 1,037.00 $30.00 $ 1,500.00 $33.00 $ 1,650.00 5 REMOVAL OF CONCRETE SIDEWALK SY 15 $20.00 $ 300.00 $20.74 $ 311.10 $100.00 $ 1,500.00 $110.00 $ 1,650.00 6 REMOVAL OF EXISTING CONCRETE INLETS EA 3 $2,000.00 $ 6,000.00 $915.00 $ 2,745.00 $1,900.00 $ 5,700.00 $550.00 $ 1,650.00 7 REMOVAL OF EXISTING RIP-RAP SY 30 $24.00 $ 720.00 $30.50 $ 915.00 $54.67 $ 1,640.10 $110.00 $ 3,300.00 8 REMOVAL OF 30" RCP LF 140 $18.00 $ 2,520.00 $36.60 $ 5,124.00 $40.89 $ 5,724.60 $50.00 $ 7,000.00 9 REMOVAL OF 42" RCP LF 485 $18.00 $ 8,730.00 $36.60 $ 17,751.00 $17.73 $ 8,599.05 $50.00 $ 24,250.00 10 ASPHALT PAVEMENT / WALKING TRACK TONS 15 $402.25 $ 6,033.75 $325.00 $ 4,875.00 $380.00 $ 5,700.00 $905.00 $ 13,575.00 11 CONCRETE SIDEWALK, MATCH EXISTING SY 20 $72.00 $ 1,440.00 $164.00 $ 3,280.00 $137.00 $ 2,740.00 $220.00 $ 4,400.00 12 SAWCUTTING LF 100 $10.50 $ 1,050.00 $18.30 $ 1,830.00 $11.00 $ 1,100.00 $10.00 $ 1,000.00 13 CRUSHED STONE SUB-BASE MATERIAL TONS 40 $52.50 $ 2,100.00 $67.00 $ 2,680.00 $78.50 $ 3,140.00 $60.00 $ 2,400.00 14 BORROW EXCAVATION CY 50 $24.00 $ 1,200.00 $25.00 $ 1,250.00 $30.00 $ 1,500.00 $25.00 $ 1,250.00 15 48" HDPE DRAINAGE PIPE LF 140 $132.00 $ 18,480.00 $284.00 $ 39,760.00 $170.71 $ 23,899.40 $205.00 $ 28,700.00 16 60" RCP DRAINAGE PIPE LF 485 $298.00 $ 144,530.00 $420.00 $ 203,700.00 $346.68 $ 168,139.80 $325.00 $ 157,625.00 17 REINFORCED CONCRETE INLET, PER PLANS EA 3 $12,980.00 $ 38,940.00 $13,688.00 $ 41,064.00 $12,111.00 $ 36,333.00 $10,500.00 $ 31,500.00 18 3' X 3' CAST IRON GRATE EA 3 $1,750.00 $ 5,250.00 $1,537.00 $ 4,611.00 $1,133.33 $ 3,399.99 $500.00 $ 1,500.00 19 CONCRETE, CLASS B CY 5 $1,500.00 $ 7,500.00 $366.00 $ 1,830.00 $885.00 $ 4,425.00 $1,500.00 $ 7,500.00 20 CONNECT TO EXISTING PIPES EA 5 $2,000.00 $ 10,000.00 $366.00 $ 1,830.00 $647.00 $ 3,235.00 $2,000.00 $ 10,000.00 21 SOLID SODDING SY 3000 $4.35 $ 13,050.00 $6.00 $ 18,000.00 $15.17 $ 45,510.00 $10.00 $ 30,000.00 22 TEMPORARY FENCING / BARRIER LS 1 $4,125.00 $ 4,125.00 $2,500.00 $ 2,500.00 $1,950.00 $ 1,950.00 $5,000.00 $ 5,000.00 23 EROSION CONTROL LS 1 $4,575.00 $ 4,575.00 $1,220.00 $ 1,220.00 $2,050.00 $ 2,050.00 $10,000.00 $ 10,000.00 24 IRRIGATION SYSTEM REPAIRS (AS REQ'D.) LS 1 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $ 317,693.75 $ 371,437.10 $ 382,655.94 $ 394,950.00 GRAND TOTAL Prepared By: APPENDIX L  357 BID TABULATION - BID NO. 2023-028PW CITY PARK DRAINAGE IMRPROVEMENTS SHEET 2 OF 2 CITY OF TUPELO, MISSISSIPPI BID DATE: 07/13/2023 TOWNES COLOM PAUL SMITHEY ENSCOR, LLC CONSTRUCTION CONSTRUCTION CONTRUCTION BASE BID ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL DESCRIPTION UNIT QNTY. NO. COST COST COST COST COST COST COST COST 1 MOBILIZATION LS 1 $31,927.55 $ 31,927.55 $7,800.00 $ 7,800.00 $35,000.00 $ 35,000.00 $21,300.00 $ 21,300.00 2 CLEARING & GRUBBING LS 1 $3,000.00 $ 3,000.00 $15,000.00 $ 15,000.00 $10,000.00 $ 10,000.00 $10,650.00 $ 10,650.00 3 REMOVE & REPLACE CHAIN LINK FENCE LF 200 $45.00 $ 9,000.00 $40.00 $ 8,000.00 $40.00 $ 8,000.00 $85.20 $ 17,040.00 4 REMOVAL OF ASPHALT PAVEMENT SY 50 $15.00 $ 750.00 $20.00 $ 1,000.00 $25.00 $ 1,250.00 $127.80 $ 6,390.00 5 REMOVAL OF CONCRETE SIDEWALK SY 15 $55.00 $ 825.00 $20.00 $ 300.00 $25.00 $ 375.00 $127.80 $ 1,917.00 6 REMOVAL OF EXISTING CONCRETE INLETS EA 3 $3,000.00 $ 9,000.00 $1,000.00 $ 3,000.00 $1,000.00 $ 3,000.00 $6,390.00 $ 19,170.00 7 REMOVAL OF EXISTING RIP-RAP SY 30 $40.00 $ 1,200.00 $10.00 $ 300.00 $50.00 $ 1,500.00 $10.65 $ 319.50 8 REMOVAL OF 30" RCP LF 140 $40.00 $ 5,600.00 $50.00 $ 7,000.00 $20.00 $ 2,800.00 $85.20 $ 11,928.00 9 REMOVAL OF 42" RCP LF 485 $60.00 $ 29,100.00 $50.00 $ 24,250.00 $30.00 $ 14,550.00 $106.50 $ 51,652.50 10 ASPHALT PAVEMENT / WALKING TRACK TONS 15 $350.00 $ 5,250.00 $300.00 $ 4,500.00 $450.00 $ 6,750.00 $372.75 $ 5,591.25 11 CONCRETE SIDEWALK, MATCH EXISTING SY 20 $54.00 $ 1,080.00 $150.00 $ 3,000.00 $145.00 $ 2,900.00 $170.40 $ 3,408.00 12 SAWCUTTING LF 100 $25.00 $ 2,500.00 $10.00 $ 1,000.00 $20.00 $ 2,000.00 $18.11 $ 1,811.00 13 CRUSHED STONE SUB-BASE MATERIAL TONS 40 $90.00 $ 3,600.00 $80.00 $ 3,200.00 $80.00 $ 3,200.00 $95.85 $ 3,834.00 14 BORROW EXCAVATION CY 50 $25.00 $ 1,250.00 $40.00 $ 2,000.00 $27.00 $ 1,350.00 $26.63 $ 1,331.50 15 48" HDPE DRAINAGE PIPE LF 140 $168.32 $ 23,564.80 $180.00 $ 25,200.00 $239.00 $ 33,460.00 $175.73 $ 24,602.20 16 60" RCP DRAINAGE PIPE LF 485 $361.98 $ 175,560.30 $430.00 $ 208,550.00 $484.00 $ 234,740.00 $378.08 $ 183,368.80 17 REINFORCED CONCRETE INLET, PER PLANS EA 3 $15,642.44 $ 46,927.32 $10,834.00 $ 32,502.00 $9,500.00 $ 28,500.00 $23,430.00 $ 70,290.00 18 3' X 3' CAST IRON GRATE EA 3 $2,000.00 $ 6,000.00 $1,500.00 $ 4,500.00 $1,500.00 $ 4,500.00 $1,597.50 $ 4,792.50 19 CONCRETE, CLASS B CY 5 $500.00 $ 2,500.00 $1,000.00 $ 5,000.00 $2,700.00 $ 13,500.00 $1,597.50 $ 7,987.50 20 CONNECT TO EXISTING PIPES EA 5 $500.00 $ 2,500.00 $1,000.00 $ 5,000.00 $1,000.00 $ 5,000.00 $3,195.00 $ 15,975.00 21 SOLID SODDING SY 3000 $6.00 $ 18,000.00 $7.00 $ 21,000.00 $10.00 $ 30,000.00 $14.91 $ 44,730.00 22 TEMPORARY FENCING / BARRIER LS 1 $1,500.00 $ 1,500.00 $3,500.00 $ 3,500.00 $10,000.00 $ 10,000.00 $6,390.00 $ 6,390.00 23 EROSION CONTROL LS 1 $4,800.00 $ 4,800.00 $2,500.00 $ 2,500.00 $15,000.00 $ 15,000.00 $2,662.50 $ 2,662.50 24 IRRIGATION SYSTEM REPAIRS (AS REQ'D.) LS 1 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $ 395,434.97 $ 398,102.00 $ 477,375.00 $ 527,141.25 GRAND TOTAL Prepared By: APPENDIX L  358 APPENDIX L  359 Minute Entry Sign Up Sheet Date: 7/13/2023 Time: 10:00 Bid # 2023-028PW Department: PW ----- Project: City Park Drainage Company Cc// APPENDIX L  360 APPENDIX L  361 APPENDIX L  362 APPENDIX L  363 APPENDIX L  364 APPENDIX L  365 APPENDIX L  366 APPENDIX L  367 APPENDIX L  368 APPENDIX L  369 CITY OF TUPELO, CITY OF TUPELO, MISSISSIPPI ROB LEAKE CITY PARK MISSISSIPPI DRAINAGE IMPROVEMENTS TUPELO, MISSISSIPPI TUPELO PUBLIC WORKS DEPT. CITY OF TUPELO, MISSISSIPPI OWNER INFORMATION MAY 2023 OWNER CITY OF TUPELO, MISSISSIPPI ROB LEAKE CITY PARK MAYOR TODD JORDAN INDEX TO DRAWINGS SHEET NO. TITLE CITY COUNCIL CHAD MIMS BUDDY PALMER DRAINAGE IMPROVMENTS LYNN BRYAN JANET GASTON TRAVIS BEARD ROSIE JONES NETTIE DAVIS CITY PUBLIC WORKS DEPARTMENT 604 CROSSOVER ROAD TUPELO, MS 38804 CITY PARKS & RECREATION DEPARTMENT 655 RUTHERFORD ROAD TUPELO, MS 38801 VICINITY MAP NTS NORTH CONTACT INFORMATION CHUCK WILLIAMS - PUBLIC WORKS DIRECTOR ALEX FARNED - PARKS & RECREATION DIRECTOR PREPARED BY: TUPELO PUBLIC WORKS DEPT. DON LEWIS - C.O.O. BEN LOGAN - CITY ATTORNEY KIM HANNA - C.F.O. MAY 2023 1050 N. EASON BLVD. TUPELO, MS 38801 (662) 841-0162 APPENDIX L  370 NOTES: 1. Existing Concrete Sidewalk shall be removed from City Park as required to complete the proposed drainage improvements. The limits of removal shall be minimized to only what is required for removal and replacement of pipe materials, installation of inlets and any necessary materials for proper grading and drainage. Removal of concrete sidewalk limits shall be approved by the Engineer prior to sawcutting and removal. CITY OF TUPELO, 2. Existing chain link fencing shall be removed and replaced from City Park area as required to complete the proposed drainage improvements. The limits of removal shall be minimized to only what is required for access and installation of the proposed drainage improvements. Removal limits shall be approved by the Engineer prior to removal. See notes in Section C of the Contract Documents regarding removal, stock piling of materials and replacement of the iron fencing. 3. The contractor shall be responsible for the hauling and removal of all demolished LEE COUNTY, MISSISSIPPI materials from the project site per the applicable pay items. The City of Tupelo shall provide areas for excess materials to be delivered and disposed. 4. The contractor shall develop an Erosion Control Plan, SWPPP and complete a Small Contractor Notice of Intent (SCNOI) prior to occurrence of the Notice to Proceed. The contractor will be responsible for the control of sediment within the project site. The contractor shall install and maintain appropriate erosion control measures to ensure that no sediment leaves the project site. All erosion control measures shall be in accordance with the contractor's Erosion Control Plan, SWPPP, and SCNOI documents. ROB LEAKE CITY PARK FILE PATH: Z:\Dabbs Corp\Tupelo, City of\ARPA Drainage Projects\Projects\City Park Drainage\Drawings\City Park Drainage.dwg DRAINAGE IMPROVEMENTS PREPARED BY: DRAWN: TC SCALE: 1" = 30' DRAWING REVISIONS SHEET TITLE: SHEET NO: NO. DATE REMARKS NO. DATE REMARKS 1050 N. EASON BLVD. TUPELO, MS 38804 EXISTING SITE CONDITIONS OFFICE: 601.927.4012 dabbscorp@gmail.com DESIGNED: DD DATE: 05/30/2023 DEMOLITION PLAN C1 CHECKED: DD PROJECT: 0 APPENDIX L  371 NOTES: 1. Pipe bedding materials required for HDPE pipe installation shall be absorbed into the unit price for HDPE pipe as listed on the bid form. No additional payment shall be made for the installation or materials required to install the HDPE drain pipe per the detials shown in the plans, provided by the manufacturer and as required by the technical specifications. CITY OF TUPELO, 2. The crushed stone materials for the pay item on the bid form shall be provided and utilized for sub-base materials for sidewalk / walking track replacement only. LEE COUNTY, MISSISSIPPI ROB LEAKE CITY PARK FILE PATH: Z:\Dabbs Corp\Tupelo, City of\ARPA Drainage Projects\Projects\City Park Drainage\Drawings\City Park Drainage.dwg DRAINAGE IMPROVEMENTS PREPARED BY: DRAWN: TC SCALE: 1" = 30' DRAWING REVISIONS SHEET TITLE: SHEET NO: NO. DATE REMARKS NO. DATE REMARKS 1050 N. EASON BLVD. TUPELO, MS 38804 PROPOSED DRAINAGE OFFICE: 601.927.4012 dabbscorp@gmail.com DESIGNED: DD DATE: 05/30/2023 LAYOUT PLAN C2 CHECKED: DD PROJECT: 0 APPENDIX L  372 CITY OF TUPELO, 1. Set the stakes 2. Excavate a 4" x 4" trench upslope 2. PLACE AND STAKE STRAW BALES. 1. EXCAVATE THE TRENCH. along the line of stakes. PLAN FLOW 4" BALE FLOW WIDTH FLOW 4" LEE COUNTY, MISSISSIPPI 3. Staple filter material to 4. Backfill and compact the A A stakes and extend it into excavated soil. B the trench. ELEVATION 3. WEDGE LOOSE STRAW BETWEEN 4. BACKFILL AND COMPACT THE POINTS A SHOULD BE HIGHER THAN POINT B BALES. EXCAVATED SOIL. CONSTRUCTION OF A STRAW BALE BARRIER PROPER PLACEMENT OF A FILTER BARRIER IN A DRAINAGE WAY NOT TO SCALE NOT TO SCALE CONSTRUCTION OF A SILT FENCE NOT TO SCALE A A B 200 Lb Riprap Req'd Compacted Soil to Prevent piping Filtered runoff Sediment-Laden Runoff ROB LEAKE CITY PARK 24" Points A should be higher than point B HAY BALE DITCH CHECK ELEVATION Staked and entrenched Hay bale RIPRAP DITCH CHECK ELEVATION Binding wire or twine Compacted Soil to FILE PATH: Z:\Dabbs Corp\Tupelo, City of\ARPA Drainage Projects\Projects\City Park Drainage\Drawings\City Park Drainage.dwg Prevent piping A Sediment-Laden 200 Lb Riprap Req'd DRAINAGE IMPROVEMENTS A Runoff Filtered runoff B Points A should be 6" higher than point B HAY BALE DITCH CHECK SECTION RIPRAP DITCH CHECK SECTION PREPARED BY: DRAWN: TC SCALE: 0:0 DRAWING REVISIONS SHEET TITLE: SHEET NO: NO. DATE REMARKS NO. DATE REMARKS 1050 N. EASON BLVD. TUPELO, MS 38804 OFFICE: 601.927.4012 dabbscorp@gmail.com DESIGNED: DD DATE: 05/30/2023 EROSION CONTROL DETAILS C3.1 CHECKED: DD PROJECT: 0 APPENDIX L  373 CITY OF TUPELO, LEE COUNTY, MISSISSIPPI Sawcutting Req'd 3" HMA, Min. Roadway Grade 6" Crushed Stone, Min. Ground Ex. Pavement Structure Depth Varies Varies Excavated Mat'l may be Varies used at Engineer's Excavated Mat'l may be Discretion. Crushed Stone used at Engineer's may also be used. Discretion HP-Storm Varies Springline Springline Varies ROB LEAKE CITY PARK Sand Bedding To Pipe Springline Pipe O.D. 4" Min. Sand Bedding 6" Min. Plus 2' To Pipe Springline Pipe O.D. Plus 2' HP-Storm PIPE INSTALLATION (NON-ROADWAY) HP STORM INSTALLATION (ROADWAY) FILE PATH: Z:\Dabbs Corp\Tupelo, City of\ARPA Drainage Projects\Projects\City Park Drainage\Drawings\City Park Drainage.dwg Not to Scale Not to Scale DRAINAGE IMPROVEMENTS PREPARED BY: DRAWN: TC SCALE: 0:0 SHEET TITLE: SHEET NO: NO. DATE REMARKS NO. DATE REMARKS 1050 N. EASON BLVD. TUPELO, MS 38804 OFFICE: 601.927.4012 dabbscorp@gmail.com DESIGNED: DD DATE: 05/30/2023 PIPE INSTALLATION DETAILS C3.2 CHECKED: DD PROJECT: 0 APPENDIX L  374 APPENDIX L  375 APPENDIX L  376 APPENDIX M  377 AGENDA REQUEST TO: Mayor and City Council FROM: Neal McCoy, Director DATE JULY 12, 2023 SUBJECT: IN THE MATTER OF CVB INT’L TRAVEL OCTOBER 20-23, 2023 NM Request: Approval for Extension International Travel for Jennie Bradford Curlee APPENDIX N  378 July 7, 2023 Mayor Todd Jordan Mr. Travis Beard, Council President Mr. Lynn Bryan Ms. Nettie Davis Ms. Janet Gaston Ms. Rosie Jones Mr. Chad Mims Mr. Buddy Palmer Mayor Jordan and City Council, I am requesting approval for an extension of international travel for Jennie Bradford Curlee. You approved her travel for Brand USA Travel Week UK & Europe October 16-20, 2023 in London, England. She has been invited to participate in the Joker Travel Event consumer show and blues concert, sponsored by Visit Mississippi, October 20-23, 2023, in Brussels and Mechelen, Belgium. This is the largest travel show in Belgium focused on travel to North America. The maximum per diem rate is $134 and the additional travel cost for this portion of the trip is $1,000. This trip will be covered in the travel budget as a regular expense so we are just requesting approval to extend her international travel. Sincerely, Neal McCoy Executive Director APPENDIX tupelo.netN P.O. Drawer 47 • 399 East Main St. • Tupelo, MS 38802 • #MyTupelo  379 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE July 12, 2023 SUBJECT: IN THE MATTER OF BAD DEBT WRITE-OFF JANUARY 2022 – JUNE 2022 JT Request: Review and approve the attached bad debt write-off for Tupelo Water & Light Department. The bad debt amount represents 0.07% of the total revenue for the period of January 2022 thru June 2022. APPENDIX O  380 APPENDIX O  381 APPENDIX O  382 APPENDIX O  383 APPENDIX O  384 APPENDIX O  385 APPENDIX O  386 APPENDIX O  387 APPENDIX O  388 APPENDIX P  389 APPENDIX P  390 APPENDIX P  391 APPENDIX P  392 APPENDIX P  393 APPENDIX P  394 APPENDIX Q  395 APPENDIX Q  396 APPENDIX Q  397 APPENDIX Q  398 APPENDIX Q