Regular City Council Meeting

237 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI JANUARY 7, 2025 The Tupelo City Council held its regular meeting in the Council Chambers in the City Hall building on Tuesday, January 7, 2025, at 6:00 p.m. The following Council Members attended: Chad Mims, Lynn Bryan, Travis Beard, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Nettie Davis was absent. Council Member Lynn Bryan gave the prayer, and Council Member Travis Beard led the pledge of allegiance. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Palmer moved, seconded by Council Member Bryan, to approve the agenda and agenda order, as presented. Of those present, the vote was unanimous in favor. PUBLIC RECOGNITION Council Member Beard asked that everyone remember Nettie Davis in prayer. Council Member Gaston shared that Elvis Presley’s 90th birthday is tomorrow and events are planned to celebrate at the EP birthplace. MAYOR'S REMARKS Mayor Todd Jordan said the New Year’s Eve event was a success in Tupelo. We had good weather for the event, but inclement weather is expected in the next few days. He asked that everyone stay safe and wished a Happy New Year to all. IN THE MATTER OF APPROVAL OF MINUTES OF DECEMBER 17, 2024 REGULAR MEETING AND DECEMBER 26, 2024 SPECIAL MEETING Council Member Beard moved, seconded by Council Member Palmer, to approve the minutes of the December 17, 2024 regular meeting and the December 26, 2024 special meeting. Of those present, the vote was unanimous in favor. IN THE MATTER OF BILL PAY Council Members Beard, Gaston and Palmer reviewed bills at 4:30 p.m. Council Member Mims moved, seconded by Council Member Palmer, to approve the payment of the checks, bills, claims and utility adjustments. Of those present, the vote was unanimous in favor. APPENDIX A  238 IN THE MATTER OF SURPLUSING COMPUTER AND ELECTRONIC EQUIPMENT TO BE DESTROYED Council Member Beard moved, seconded by Council Member Mims, to approve the surplus of police department computer and electronic equipment no longer usable or needed by the City of Tupelo. These items will be surplused for destruction. Of those present, the vote was unanimous in favor. APPENDIX B IN THE MATTER OF AWARD OF BID #2024-068PD – 7 DODGE CHARGER POLICE VEHICLES The City advertised and accepted bids for Bid #2024-068PD – 7 Dodge Charger Police Vehicles. Council Member Mims moved, seconded by Council Member Bryan, to find the single bid commercially reasonable, solicited in accordance with the public purchasing laws and to award the bid to Jim Shorkey Auto Group for $257,796.00. Of those present, the vote was unanimous in favor. APPENDIX C IN THE MATTER OF AWARD OF BID #2024-060PR FOR VETERANS PARKS PLAYGROUND The City advertised and accepted bids for Bid #2060-PR – Veterans Parks Playground. Two bids were received with the lowest and best being from Struthers Recreation in the total amount of $133,074.00 including alternate #1. Council Member Palmer moved, seconded by Council Member Jones, to award to the lowest and best bid, Struthers Recreation, in the amount of $133,074.00. Of those present, the vote was unanimous in favor. APPENDIX D IN THE MATTER OF BAD DEBT WRITE-OFF JULY 2023 – DECEMBER 2023 Council Member Beard moved, seconded by Council Member Mims, to approve writing off to the bad debt file the attached list of Water and Light Collections accounts. The total bad debt amount represents 0.09% of the total revenue for the period of July 2023 thru December 2023. Efforts will continue to collect these accounts even though they have been transferred to this accounting classification. Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF APPROVAL OF THE TRAFFIC COMMITTEE MINUTES OF DECEMBER 12, 2024 Council Member Bryan moved, seconded by Council Member Mims, to approve the Traffic Committee minutes of December 12, 2024. Of those present, the vote was unanimous in favor. APPENDIX F IN THE MATTER OF DEVELOPMENT CODE AMENDMENTS TA-23-01 This item stayed on the table. EXECUTIVE SESSION 239  240 CHECK INFORMATION FOR COUNCIL MEETING January 7, 2025 FUND -CHECK NUMBERS POOL CASH ID-430834-430837; 430838 - 431117 EFT 50003336-50003359 TWL ADJUSTMENTS 1-66 ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX A  241 AGENDA REQUEST TO: Mayor and City Council FROM: John Quaka, Chief DATE December 17, 2024 SUBJECT: IN THE MATTER OF SURPLUSING COMPUTER AND ELECTRONIC EQUIPMENT TO BE DESTROYED JQ Request: Please accept this letter of request to surplus the below attached assets to be destroyed. Each item is dated, damaged, and no longer providing any service to the City of Tupelo. Dell Optiplex 3020 Asset # 16125 Lenovo Computer Tower Asset # 15248 HP Computer Tower Asset # 15074 Lenovo Computer Tower Asset # 16876 Custom Tower Asset # 16060 Lenovo Computer Asset #14048 Panasonic Tough Book Asset #14494 HP Computer Asset #15070 Lenovo Computer Asset # 14796 Lenovo Computer Asset # 16694 Lenovo Computer Asset # 16695 IBM Monitor Asset # 10213 Canon EOS Camera Asset # 12876 Microsoft Surface Pro Asset # 16560 Microsoft Surface Pro Asset # 16561 Microsoft Surface Pro Asset # 16571 Apple Ipad Asset # 15170 ASUS Computer Asset # 15763 HP Computer Asset # 14968 Stalker Hand Radar Asset # 05291 HP 6978 Printer S/N: TH17J6N1PB HP 6968 Printer S/N: TH77H1N159 APPENDIX B  242 AGENDA REQUEST TO: Mayor and City Council FROM: John Quaka, Chief DATE December 27, 2024 SUBJECT: IN THE MATTER OF ACCEPTING BID #2024-068PD – 7 DODGE CHARGER POLICE VEHICLES JQ Request: Please accept this letter of request to accept Bid # 2024-068PD from Jim Shorkey Auto Group. Jim Shorkey Auto Group placed a bid to supply seven (7) New 2023 Dodge Charger (PPV’s) meeting the specifications and requirements supplied in the reverse auction. It has also been acknowledged to meet the delivery requirements for these vehicles. This bid in the amount of $257,796.00 was the only bid placed during this auction. All supporting documents are attached. APPENDIX C  243 APPENDIX C  244 APPENDIX C  245 APPENDIX C  246 APPENDIX C  247 APPENDIX C  248 APPENDIX C  249 REQUEST FOR *Unpriced Technical Proposals* To provide SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) FOR TUPELO POLICE DEPARTMENT Bid # 2024-068PD A Reverse Auction for The City of Tupelo, Mississippi Publication Dates: November 20, 2024 and November 27, 2024 Un-Priced Responses Due: December 13, 2024, at 2:00 PM Reverse Auction: December 20, 2024, at 10:00 AM APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 1  250 ADVERTISEMENT FOR PROPOSALS Notice is hereby given that the City of Tupelo will receive unpriced technical proposals to prequalify vendors for: SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) FOR TUPELO POLICE DEPARTMENT Bid # 2024-068PD The deadline for receipt of unpriced technical proposals is December 13, 2024, at 2:00 PM, local time. Unpriced proposals, including the Specification Response Form and all other documents, shall be submitted electronically at www.centralbidding.com. Pursuant to MS Code 31-7-13 and House Bill 1109, this commodity will be procured through a multi-step procurement process, including a Reverse Auction. In Phase One, unpriced technical proposals are evaluated for potential acceptability based upon pre-determined criteria. In Phase Two, only those bidders whose technical proposals are determined acceptable shall be invited to provide priced bids for consideration. The City of Tupelo encourages vendor participation in this multi-step process. Complete instructions are provided in the specifications package. Specifications and detailed instructions regarding the bid process may be obtained by visiting the website www.centralbidding.com. Specification response forms, along with all other required information detailed in the bid instructions should be submitted no later than 2:00 PM on December 13, 2024, per the detailed bid instructions. Unpriced Specification Response submissions will be evaluated, and vendors meeting the required specifications will be invited to participate in the Electronic Reverse Auction process on December 20, 2024, at 10:00 AM. The City of Tupelo reserves the right to extend the auction date if necessary, to complete the pre- qualification process. Pricing will only be accepted from qualified bidders during the reverse auction process. For questions related to the electronic bidding process, please call Central Bidding at 225-810-4814. The City of Tupelo is an equal opportunity employer and hereby notifies all bidders that it will affirmatively ensure that, in any contract entered unto pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, age, disability or national origin in consideration for an award. The City of Tupelo reserves the right to reject any and or all bids, waive technicalities, informalities or irregularities in the bids received, solicit new bids or to choose that bid which is deemed to be in the best interest of the City of Tupelo. Traci Dillard Controller Publishing Dates: November 20, 2024 and November 27, 2024 APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 2  251 INFORMATION FOR BIDDERS SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) FOR TUPELO POLICE DEPARTMENT Bid # 2024-068PD I. General Bidder Requirements/Information The City of Tupelo is looking to purchase: SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) FOR TUPELO POLICE DEPARTMENT The City of Tupelo will accept un-priced proposals for pre-qualification until December 13, 2024, at 2:00 PM, local time. The unpriced specification responses may be submitted electronically at www.centralbidding.com. The responses will be evaluated, and vendors meeting the required specifications will be invited to participate in the online reverse auction process on December 20, 2024, at 10:00 AM, local time. All unpriced proposals must be equal in performance and quality to the specifications. 1. The City of Tupelo reserves the right to reject any and all bids, to waive any informalities in the bid, or award the bid to whomsoever they may choose. 2. The specifications, as stated, are minimum requirements and may be exceeded by the bidder. Additional consideration may be given for exceeding the minimum requirements and all bids will be evaluated against the specifications set forth in this bid package. 3. A manufacturer’s part or item numbers may be shown only to describe the item and to determine the level of acceptable quality. Other manufacturer’s “equal” items may be bid. The acceptance of “equal” items lies with the City of Tupelo whose decision shall be final. All items shall be delivered FOB to the location specified on the purchase request in Tupelo, Mississippi. 4. All bid prices shall be net, FOB destination, with transportation charges prepaid by vendor. 5. Delivery will be a consideration in the awarding of this bid. 6. The burden of proof of specifications is the responsibility of the bidder. 7. The City of Tupelo will reject any and all bids that include an escalation charge or clause (including fuel surcharges). II. BID PROCESS THIS IS A MULTI-STEP PROCUREMENT PROJECT TO BE COMPLETED IN TWO SEPARATE PHASES. Phase One is the solicitation and receipt of unpriced technical proposals for consideration. Deadline for receipt of technical proposals is December 13, 2024, at 2:00 PM CST. Phase Two is the Reverse Auction Event in which bidders will provide priced bids for the items requested, based upon their approved technical proposal. If your unpriced technical proposal is approved as acceptable, you will be invited to enter the Reverse Auction Event and assigned a username and password for access to the online bidding site by Central Bidding. Central Bidding can be contacted at www.centralbidding.com or by calling 225-810-4814. The reverse auction will begin on December 20, 2024, at 10:00 AM CST. III. SUBMISSION OF UNPRICED TECHNICAL PROPOSALS There are several documents to submit in order to be considered for invitation to participate in the Reverse Auction and possible award on this product. Proposals shall contain all documentation as listed in the instructions to bidders. It is understood that bidders who submit proposals have read, understood and accepted these specifications as written, and by submitting a proposal, agree to meet the specifications as written. APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 3  252 Proposal modifications, alterations or corrections received after the closing time specified shall not be considered. Proposals must remain valid for a minimum of sixty (60) days from the opening date. The City of Tupelo is a Tax-Exempt Government Entity. APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 4  253 To be considered, unpriced technical proposals must be signed by an owner or authorized officer or manager of the bidding company. It is the bidder’s responsibility to ensure timely and complete proposals are received with all required documentation included. Late and/or incomplete proposals will not be considered. If you are selected to receive an invitation to provide priced bids, complete instructions for submitting priced bids shall be provided in the invitation. IV. QUESTIONS Failure to examine any specifications and instructions will be at the bidder’s risk. All procedural and technical questions, or if the attached specifications are incomplete, not clear, or not standardized, shall be made in writing, and addressed to the following: General questions regarding this request should be directed to Traci Dillard, Controller, at the City of Tupelo Finance Department, 71 East Troy Street, Tupelo, MS 38804. The phone number is 662-841- 6456. Email: traci.dillard@tupeloms.gov For questions concerning the technical specifications, prospective bidders may contact Patrick Johnson at the City of Tupelo Police Department at 662-841-6542 or patrick.johnson@tupeloms.gov. For questions related to the electronic bidding process, please call Central Bidding at 225-810-4814. No oral explanations by any member of the City of Tupelo nor City of Tupelo staff will be binding. Receipt of addenda must be acknowledged in writing. Submitting vendors shall be responsible for ensuring that they have received any and all addenda. V. INSTRUCTIONS FOR ELECTRONIC SUBMISSIONS The following information applies to all proposals. The documents listed below must be included in your unpriced response. The preferred method for receiving responses is via electronic submission at www.centralbidding.com. UNPRICED PROPOSAL SUBMISSION BY ELECTRONIC MEANS: Log in www.centralbidding.com and preform the following steps: A. Find the reverse auction you wish to take part in by doing one of the following: a. Search for the title of the auction via the Search bar on the main Central Bidding page. b. Click on the “Bids by Agency” icon on the main page, then select the City of Tupelo’s page from the list, then click on the title of the auction in their list. B. Once you have found and are viewing the reverse auction listing, select the Place a Solicitation button. C. On the next page, enter all required by the owner of the auction (PDF files are recommended). D. Select the Next button to be taken to a preview screen of the information you’re submitting. E. Enter your private key (Central Bidding password) into the Password field, then click the Submit button. F. Once submitted and the solicitation period has ended, the owner of the reverse auction will review all solicitations, and all approved bidders will be able to take part in the reverse auction process once it begins. Note: If your solicitation was approved, you will be sent an approval email as soon as it has been approved. APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 5  254 The following items should be included in the electronic submission: 1. Submission Cover Letter (Form A) 2. Completed Response Form (Form B) 3. Product Brochures 4. Warranty Information 5. Any other information the vendor would like for the City of Tupelo to consider. VI. PROPOSAL OPENING Proposal openings, whether electronic or traditional paper method, shall be conducted any time after they are received. From that point forward, proposals will be considered under advisement. The City of Tupelo may conduct written or oral discussions with potential bidders. Pricing will only be accepted through the Reverse Auction process by vendors that are approved through the multi-step process. Un-priced proposal openings shall be conducted any time after they are received. From that point forward, unpriced proposals will be considered under advisement. The City of Tupelo may conduct written or oral discussions with potential bidders. The City of Tupelo reserves the right to determine responsive offers or proposals, waive minor informalities in the process, reject any and all offers or proposals, and to invite priced bids from those companies believed most advantageous to The City of Tupelo. It is understood that bidders who submit proposals have read, understood and accepted these specifications as written, and by submitting a proposal, agree to meet the specifications as written. Proposal modifications, alterations or corrections received after the closing time specified shall not be considered. Proposals must remain valid for a minimum of 60 days from the opening date. The City of Tupelo is a Tax-Exempt Government Entity. If you are selected to receive an invitation to provide priced bids, complete instructions for participation in the reverse auction and submitting priced bids shall be provided in the invitation. VII. REVERSE AUCTION Vendors submitting their unpriced proposals before the bid deadline and meeting the minimum specifications will be invited to participate in the Online Reverse Auction. The reverse auction will begin on December 20, 2024, at 10:00 AM CST. Full instructions regarding registering for the reverse auction will be included in the invitation. The Online Reverse Auction is an auction event in which bidders submit pricing in a decreasing manner. In the City of Tupelo Reverse Auctions, all bidders will be able to see and consider their competitors’ bids and decide if additional bidding is necessary on their part. There is no advantage for a bidder to wait until near closing time of the auction to place a bid. Any bid placed during the last 5 minutes of the bidding time window will cause an automatic 5-minute extension of time. Each additional bid after that will cause another 5-minute extension, and will continue until 5 minutes have gone by without a bid. At that point, the system will shut down and the auction will end. More information regarding the live Reverse Auction event will be provided in the invitation to participate APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 6  255 *FORM A* Submission Cover Letter for Unpriced Technical Proposals SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) FOR TUPELO POLICE DEPARTMENT Bid # 2024-068PD The undersigned proposes to provide equipment as per the specifications provided by the City of Tupelo and the subsequent proposal from the bidder named below: If, after reviewing all vendor submissions, the City of Tupelo decides to invite (your company name) to submit priced bids, we agree to participate in the reverse auction, which will take place on December 20, 2024, at 10:00 AM. We understand that detailed instructions regarding the reverse auction process will be emailed to all approved vendors. It is understood that we have only one opportunity to submit an unpriced technical proposal. We affirm that we have read and understood this request for unpriced technical proposals and understand that Phase Two must be completed before the items are awarded. We understand that any missing information or documents required by the BID may be cause for rejection of the proposal. We acknowledge that the City of Tupelo has the sole discretion and authority to determine whether our proposed commodity meets the specifications issued and if it will meet the requirements and needs of the City of Tupelo. We understand that the City of Tupelo may or may not invite our participation in Phase Two (REVERSE AUCTION – Priced Bids) of this procurement. If we are invited by the City of Tupelo to participate in Phase Two (REVERSE AUCTION – Priced Bids) of this procurement, the invitation should be directed to: Printed Name Title Company Name Email Phone APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 7  256 *FORM B* SPECIFICATION RESPONSE FORM SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) FOR TUPELO POLICE DEPARTMENT Bid # 2024-068PD The undersigned proposes to furnish SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) for the Tupelo Police Department, which meet the specifications provided. The undersigned certifies that the minimum specifications, terms, and conditions contained in this BID have been considered and understood. By submitting a response, I/We do certify that the commodities offered do meet the specifications contained in this Invitation to Bid. Please check ‘✔’ each line item – confirming specifications listed will be met. SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) MINIMUM SPECIFICATIONS ACKNOWLEDGE ITEM Specifications modeled after DODGE CHARGER PPV V8 YES NO VARIANCE ENGINE: 5.7L V8 HEMI MDS VVT 1.1 COLOR: BLACK 1.2 DRIVETRAIN: REAR WHEEL DRIVE FUNCTIONAL SAFETY FEATURES ADVANCED MULTI STAGE FRONT AIRBAGS SUPPLEMENTAL FRONT SEAT MOUNTED SIDE AIR BAGS 1.3 SUPPLEMENTAL SIDE CURTAIN FRONT AND REAR AIR BAGS PARKVIEW REAR BACK UP CAMERA PARK SENSE REAR PARK ASSIST SYSTEM 2.62 REAR AXLE RATIO 220MM REAR AXLE DODGE CLEAN AIR SYSTEM ELECTRONIC POWER STEERING ELECRONIC STABILITY CONTROL ALL SPEED TRACTION CONTROL HILL START ASSIST RAIN BRAKE SUPPORT READY ALERT BRAKING POLICE ABS 4 WHEEL HEAVY DUTY DISC BRAKES SECURE PARK 220 AMP ALTERNATOR 800 AMP MAINTENANCE FREE BATTERY SPOT LAMP WIRING PREP COLUMN MOUNT AUTOMATIC SHIFT LEVER HEAVY DUTY SUSPENSION PERFORMANCE EXHAUST LOAD LEVELING AND HEIGHT CONTROL ENGINE HOUR METER SEVERE DUTY ENGINE COOLING TIRE PRESSURE MONITORING DISPLAY PUSH BUTTON START SPEED CONTROL HIGH SPEED ENGINE CONTROLLER • APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 8 1.4 DODGE CLEAR AIR SYSTEM ELECTRONIC POWER STEERING  257 SEVEN (7) NEW DODGE CHARGER PPV (V8 RWD) MINIMUM SPECIFICATIONS ACKNOWLEDGE ITEM VARIANCE YES NO 1.4 INTERIOR FEARTURES UCONNECT 4 WITH 7INCH TOUCH SCREEN DISPLAY GOOGLE ANDROID AUTO APPLE CARPLAY INTEGRATED VOICE COMMAND RE-MAPPABLE STEERING WHEEL BUTTONS RED / WHITE FRONT DOME LAMP 6-WAY POWER DRIVER SEAT MINI FLOOR CONSOLE BLACK VINYL FLOOR COVERING TILT / LIMITED TELESCOP STEERING COLUMN LAST CALL UNDERHOOD PLAQUE 1.4 EXTERIOR FEATURES 18 INCH X 7.5 INCH STEEL WHEELS P225/60/18 BSW PERFORMANCE TIRES BI-FUNCTION LED PROJECTOR HEADLAMPS FULL SIZE SPARE TIRE ACOUSTIC WINDSHIELD ACOUSTIC FRONT DOOR GLASS POWER MIRRORS WITH MANUAL FOLD AWAY 1.5 OPTIONAL EQUIPMENT CUSTOMER PREFERRED PACKAGE 26A DEACTIVATE REAR DOORS / WINDOWS DOOR / WINDOW ACTIVATION KIT POWER HEATED MIRRORS WITH MANUAL FOLD AWAY EXTERIOR MIRRORS WITH HEATING ELEMENT ENTIRE FLEET ALIKE KEY (FREQ 2) BLACK LEFT SPOT LAMP LED SPOT LAMPS SECURITY ALARM APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 9  258 GENERAL BIDDER’S REQUIREMENTS ACKNOWLEDGE MINIMUM SPECIFICATIONS YES NO VARIANCE Delivery - The successful bidder will deliver fully assembled vehicles to Tupelo Police Department within _15_ days of the date of the City’s acceptance of the lowest and best bid. The Bidder is to notify the City of Tupelo of any delays in delivery extending beyond two (2) weeks from the Final Anticipated Delivery Date stated in this document. Failure to coordinate major delays in delivery with the City of Tupelo designated personnel shall release the City of Tupelo of this purchase order contract. All items must be as specified or approved equal by the City of Tupelo. SPECIFICATION RESPONSE FORM CHECKLIST Please include all below documents in order for your Specification Response Form to be considered: ACKNOWLEDGE ITEM YES NO VARIANCE Vehicle Specifications Included Form A (Submission Cover Letter) Included Form B (Specification Response Form) Included Written Warranty Information/Service Information Included: If your product meets specifications and you are approved to participate in the reverse auction, you will be given full details regarding participation in the reverse auction. If you will require technical assistance for the submission of the specification response or the reverse auction process, this will require you to either contact City of Tupelo at 662-841-6456 or traci.dillard@tupeloms.gov at least one day prior to the specification response deadline or the reverse auction date. VEHICLE INFORMATION Make/Model Year: Color Engine APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 10  259 BIDDER INFORMATION Company Physical Address Billing Address City State Zip Phone Email Authorized Agent Name Title Signature APPENDIX 2024-068PD CITY OF TUPELO- SEVEN (7) NEW DODGE CHARGERS PPV (V8 RWD)C 11  260 AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, Director DATE January 2, 2025 SUBJECT: IN THE MATTER OF AWARD OF BID #2024-060PR FOR VETERANS PARKS PLAYGROUND AF Request: Bids were received for the Veterans Park Playground, as follows: Struthers Recreation . $112,188.00 Alt 1 $20,886.00 Innovative Recreation. $118,701.00 Alt 1 $38,256.00 Please approve the lowest bid of Struthers Recreation. in the amount of $112,188.00 and Alternate #1 $20,886.00 for a total of $133,077.00. Legal has approved. Attachments 1. Recommendation Letter 2. Bid tab APPENDIX D  261 APPENDIX D  262 APPENDIX D  263 APPENDIX D  264 APPENDIX D  265 APPENDIX D  266 APPENDIX D  267 APPENDIX D  268 APPENDIX D  269 APPENDIX D  270 APPENDIX D  271 APPENDIX D  272 APPENDIX D  273 APPENDIX D  274 APPENDIX D  275 APPENDIX D  276 APPENDIX D  277 APPENDIX D  278 APPENDIX D  279 APPENDIX D  280 APPENDIX D  281 APPENDIX D  282 APPENDIX D  283 APPENDIX D  284 APPENDIX D  285 APPENDIX D  286 APPENDIX D  287 APPENDIX D  288 APPENDIX D  289 APPENDIX D  290 APPENDIX D  291 APPENDIX D  292 APPENDIX D  293 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE January 2, 2025 SUBJECT: IN THE MATTER OF BAD DEBT WRITE-OFF JULY 2023 – DECEMBER 2023 JT Request: Review and approve the attached bad debt write-off for Tupelo Water & Light Department. The bad debt amount represents 0.09% of the total revenue for the period of July 2023 thru December 2023. APPENDIX E  294 APPENDIX E  295 APPENDIX E  296 APPENDIX E  297 APPENDIX E  298 APPENDIX E  299 APPENDIX E  300 APPENDIX E  301 APPENDIX E  302 APPENDIX E  303 APPENDIX E  304 APPENDIX E  305 APPENDIX E  306 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE January 2, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF THE TRAFFIC COMMITTEE MINUTES OF DECEMBER 12, 2024 JT Request: Attached for your review and approval are the Tupelo Traffic Committee summary and minutes from our meeting on December 12, 2024. APPENDIX F  307 Memo To: Tupelo City Council From: Tupelo Traffic Committee Subject: Review/Approve Traffic Committee Minutes of December 12, 2024 Date: January 2, 2025 Attached are the minutes of the Traffic Committee meeting on December 12, 2024. The following is a summary of their actions. Old Business 1. A request from Mr. Joel Driskell, 1478 Orleans Place, Tel. 662-871-3465, jdriskell48@gmail.com, for the installation of some traffic calming measures along Butler and Purnell Roads (installation of a guard rail at 1478 Orleans Place, directly across from Purnell Road). Action: Denied 2. A request from Councilwoman Nettie Davis, Ward 4, to make the intersection of Franklin and Broadway Streets a four-way stop. Action: Denied 3. A request from Ms. Jessica Peralta, 615 S. Church Street, Tel. 662-523-6890, jessperalta@gmail.com, for the installation of speed tables along S. Church Street between Carnation Street and Chestnut Street. Action: Denied (Local Road) 4. A request from Ms. Lauren Steward, 433 N. Church Street, Tel. 662-842-9262, laurenkitchens@gmail.com, for the installation of “No Parking” signs in front of her residence. Action: Approved New Business 1. A request from Greater Elevation Ministry, 1169 Hillsdale Drive, Tel. 662-231-9000 pattie_tidycleanup@yahoo.com, for the installation of speed tables on Hillsdale Drive in the vicinity of the church. Action: Denied (Local Road) APPENDIX F  308 Tupelo City Council January 2, 2025 Page 2 2. A request from Harvester Square Homeowner’s Association for additional speed tables. Action: Tabled 3. A request from Belledeer Homeowner’s Association for updated speed tables in their area. Action: Approved APPENDIX F  309 MINUTES OF THE TUPELO TRAFFIC COMMITTEE DECEMBER 12, 2024 A regular meeting of the Tupelo Traffic Committee was held on December 12, 2024, at 9:00 am in the council room on the 2nd floor of city hall. Members present were Mr. Dennis Bonds, Mr. Norman Cruse, Officer Jeff Griffin, Mr. Brent Spears and Mr. Barton Wynn. Ms. Laura Kramer, Mr. Mike Williams and Mr. Emmitt Foster were absent. Audience members were Mr. Johnny Timmons, Manager TW&L, Mr. Don Lewis, COO, Mr. Kelly Knight, Public Works Director and several citizens. Call to Order The meeting was called to order by Mr. Dennis Bonds. Old Business 1. A request from Mr. Joel Driskell, 1478 Orleans Place, Tel. 662-871-3465, jdriskell48@gmail.com, for the installation of some traffic calming measures along Butler and Purnell Roads (installation of a guard rail at 1478 Orleans Place, directly across from Purnell Road). Mr. Dennis Bonds stated that he has studied this area, spoken with legal and admin, and there are no further measures that the city can take. Mr. Dennis Bonds made a motion to deny this request. Mr. Brent Spears seconded the motion and it passed unanimously. 2. A request from Councilwoman Nettie Davis, Ward 4, to make the intersection of Franklin and Broadway Streets a four-way stop. Mr. Dennis Bonds stated that a traffic count has been conducted at this intersection and it does not meet the required warrants for a four-way stop as set forth in the MUTCD. Mr. Norman Cruse made a motion to deny this request. The motion was seconded by Officer Jeff Griffin and approved unanimously. 3. A request from Ms. Jessica Peralta, 615 S. Church Street, Tel. 662-523-6890, jessperalta@gmail.com, for the installation of speed tables along S. Church Street between Carnation Street and Chestnut Street. Mr. Dennis Bonds noted that Church Street is classified as a local road and does not qualify for speed tables. Mr. Norman Cruse made a motion to deny this request, which was seconded by Mr. Barton Wynn. The motion passed unanimously. 4. A request from Ms. Lauren Steward, 433 N. Church Street, Tel. 662-842-9262, laurenkitchens@gmail.com, for the installation of “No Parking” signs in front of her residence. Mrs. Steward was present to discuss this item. She informed the committee that the people who live across the street from her house, park on the opposite side of the street, blocking the view from her driveway and sometimes blocking the driveway and preventing her family from being able to pull out or into their home. Mr. Norman Cruse made a motion allowing Dennis Bonds to work with APPENDIX F  310 Tupelo Traffic Committee Minutes December 12, 2024 Page 2 the Public Works Department to come up with a solution and implement it to solve the problem. Officer Jeff Griffin seconded the motion and it passed unanimously. New Business 1. A request from Greater Elevation Ministry, 1169 Hillsdale Drive, Tel. 662-231-9000 pattie_tidycleanup@yahoo.com, for the installation of speed tables on Hillsdale Drive in the vicinity of the church. Mr. Dennis Bonds noted that Hillsdale Drive is classified as a local road and does not qualify for speed tables. He then made a motion to deny this request, which was seconded by Mr. Norman Cruse. The motion passed unanimously. 2. A request from Harvester Square Homeowner’s Association for additional speed tables. Since the first set of speed tables were recently installed, Mr. Norman Cruse made a motion to table this item and see how effective the current speed tables are. Mr. Brent Spears seconded the motion and it passed unanimously. 3. A request from Belledeer Homeowner’s Association for updated speed tables in their area. Mr. Dennis Bonds made a motion to approve this item, but noted that the updated (not additional) speed tables will be added at the end of the speed table list. Mr. Norman Cruse seconded the motion and it passed unanimously. With there being no further business, Mr. Norman Cruse made a motion to adjourn the meeting. Officer Jeff Griffin seconded the motion and it passed unanimously. Submitted by: Pam Blassingame APPENDIX F