Regular City Council Meeting

211 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI APRIL 1, 2025 The Tupelo City Council held its regular meeting in the Council Chambers in the City Hall building on Tuesday, April 1, 2025, at 6:00 p.m. The following Council Members attended: Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palme, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Nettie Davis asked Kelly Knight to give the invocation and Council Member Janet Gaston led the pledge of allegiance. Council President Nettie Davis called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Palmer moved, seconded by Council Member Beard, to confirm the agenda, as presented. The vote was unanimous in favor. IN THE MATTER OF PROCLAMATION FOR NATIONAL JUNIOR AUXILIARY WEEK Mrs. Allie West and Mrs. Kelly Mathis accepted a proclamation from Mayor Todd Jordan declaring the week of April 6-12, 2025, as National Junior Auxiliary Week. APPENDIX A PUBLIC RECOGNITION Council Members Chad Mims and Janet Gaston wished everyone running for office in tonight’s election good luck. Council Member Rosie Jones thanked all the department heads for what they do. Council Member Travis Beard mentioned the two events held last weekend – Vietnam Memorial Ceremony and the Cherry Blossom Festival. Council Member Nettie Davis also wished the best for those running for office and for the City of Tupelo. MAYOR’S REMARKS Mayor Todd Jordan said that Bud and Burgers has been postponed to April 11, due to the possibility of bad weather. He also wished everyone good luck tonight. IN THE MATTER OF A PUBLIC HEARING CONCERNING THE THIRD AMENDED AND RESTATED URBAN RENEWAL PLAN OF THE CITY OF TUPELO, MISSISSIPPI No one appeared concerning this public hearing.  212 IN THE MATTER OF PUBLIC HEARING FOR TO CONSIDER PROPOSED AMENDMENTS TO CHAPTER 4 OF THE DEVELOPMENT CODE No one appeared concerning this public hearing. IN THE MATTER OF APPROVAL OF MINUTES FOR MARCH 18, 2025, MEETING Council Member Bryan moved, seconded by Council Member Beard, to approve the minutes of the March 18, 2025, regular Council meeting. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Council Members Beard, Gaston and Palmer reviewed bills at 4:30 p.m. Council Member Beard moved, seconded by Council Member Gaston, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX B IN THE MATTER OF NEW BANK ACCOUNTS-TIF BONDS 2024 Council Member Gaston recused herself before any discussion of this item. Council Member Beard moved, seconded by Council Member Bryan, to approve an ‘Order of the Governing Authorities of the City of Tupelo, Mississippi Authorizing the Opening of a New Account of Cadence Bank for the Placement of Proceeds from the Issuance of Series 2025 Tax Increment Limited Obligation Bonds (Tupelo Commons Project)’. Of those present in the meeting, the vote was unanimous in favor. APPENDIX C Council Member Gaston rejoined the meeting. IN THE MATTER OF REJECTION OF BID NO. 2025-009PW COLEY ROAD CURB & GUTTER (MCCULLOUGH BLVD TO RIDGEWAY DRIVE) City Engineer Dennis Bonds requested that the Council reject all bids on Bid 2025- 009PW – Coley Road Curb and Gutter (McCullough Blvd to Ridgeway Drive). The bidders failed to attend the required pre-bid meeting, therefore making it impossible to open the bids. Council Member Bryan moved, seconded by Council Member Palmer, to reject this bid. The vote was unanimous in favor of rejecting the bid. APPENDIX D IN THE MATTER OF APPROVAL OF SUMMARY CHANGE ORDER FOR MCCULLOUGH BLVD IMPROVEMENTS BID NO 2024-007PW Council Member Beard moved, seconded by Council Member Mims, to approve final summary change order for Bid # 2025-007PW – McCullough Blvd Improvements. This change order is an increase of $16,697.37 making a final contract price of $629,462.85. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF APPROVAL OF CONTRACT FOR BID # 2025-007FD – CONSTRUCTION OF FIRE STATION #5  213 Council Member Bryan moved, seconded for Council Member Beard, to approve a contract for bid # 2025-007FD – Construction of Fire Station #5 with Southland Construction, Inc. in the amount of $4,196,306.00. This bid was awarded at the March 18, 2025, Council meeting. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF SURPLUS FIXED ASSET ITEMS FOR AUCTION MAY 2025 Council Member Palmer moved, seconded by Council Member Gaston, to approve the surplus of items no longer needed for use by the City of Tupelo Park and Recreation Department, as listed in APPENDIX G, for auction. The vote was unanimous in favor. IN THE MATTER OF REQUEST FOR APPROVAL OF SURPLUS ITEMS Council Member Palmer moved, seconded by Council Member Gaston, to approve the surplus of items no longer needed for use by the Tupelo Water & Light Department, as listed in APPENDIX H, for auction. The vote was unanimous in favor. IN THE MATTER OF APPROVAL OF CHANGE ORDER # 1 FOR THE TWL VERONA LS/GSL & FEEMSTER LAKE GSL REPLACEMENT (BID NO. 2024- 046WL) ARPA Council Member Beard moved, seconded by Council Member Bryan, to approve change order #1 for ARPA Bid # 2024-046WL – Verona LS/GSL & Feemster Lake GSL Replacement. This change order increases the contract time by 60 days. The vote was unanimous in favor. APPENDIX I IN THE MATTER OF APPROVAL OF CHANGE ORDER # 2 FOR THE TUPELO SWPS SEWER LINE (BID NO. 2024-036WL) ARPA Council member Bryan moved, seconded by Council Member Beard, to approve change order #2 for ARPA Bid # 2024-036WL – Tupelo SWPS Sewer Line. This change order increases the contract amount by $11,947.00 for a contract amount of $1,129,924.05. The vote was unanimous in favor. APPENDIX J IN THE MATTER OF RATIFYING DEVELOPMENT AND REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF TUPELO, MISSISSIPPI, LEE COUNTY MISSISSIPPI AND TARGET CORPORATION Council Member Bryan moved, seconded by Council Member Jones, to table this item. The vote was unanimous in favor. IN THE MATTER OF A RESOLUTION FINDING AND DETERMINING THAT THE NOTICE OF PUBLIC HEARING ON THE PROPOSED THIRD AMENDED AND RESTATED URBAN RENEWAL PLAN OF THE CITY OF TUPELO, MISSISSIPPI, WAS DULY PUBLISHED AS REQUIRED BY LAW; ADJUDICATING INSUFFICIENT OBJECTION AT A PUBLIC HEARING ON THE THIRD AMENDED AND RESTATED URBAN RENEWAL PLAN; APPROVING AND ADOPTING SUCH THIRD AMENDED AND RESTATED 214  215 OFFICE OF THE MAYOR PROCLAMATION the Junior Auxiliary of Tupelo, Mississippi, a chapter of the 90-year-old National Association of Junior Auxiliaries, Incorporated, represents a serious endeavor on the part of women to be active and constructive participants in the community and to assume responsible leadership in meeting community needs; and the mission of the National Association of Junior Auxiliaries is to encourage member chapters to render charitable services which are beneficial to the general public, with particular emphasis on children, and to cooperate with other organizations performing similar services; and the Junior Auxiliary of Tupelo, Mississippi, has actively worked to perform the mission of the National Association of Junior Auxiliaries in this community since 1951, and we appreciate its efforts. that I, Todd Jordan, Mayor of the City of Tupelo, Mississippi, do hereby designate the week of April 6-12, 2025, as in Tupelo, Mississippi, sponsored by the National Association of Junior Auxiliaries, and urge all citizens, civic and fraternal groups, news media, and other community organizations to join in the salute to Junior Auxiliary volunteers who have been an important presence in this community. I have hereunto set my hand and caused the seal of the city of, Tupelo, Mississippi to be affixed this the 1st day of April in the year of our Lord 2025. ATTEST: Todd Jordan, Mayor Kim Hanna, City Clerk APPENDIX A  216 CHECK INFORMATION FOR COUNCIL MEETING April 1, 2025 FUND -CHECK NUMBERS POOL CASH ID-432649-432357; 432358-433028 EFT 500033503-50003533 TWL ADJUSTMENTS 1-157 ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX B  217 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE November 5, 2024 SUBJECT: IN THE MATTER OF NEW BANK ACCOUNTS-TIF BONDS 2024 KH Request: To open a new bank account for the purpose of issuing bonds under the Tupelo Commons TIF Plan and Development agreement. These funds will be maintained separately and be used to reimburse the Developer for funds spent on the public infrastructure located within the specified TIF district. The new bank accounts will be opened at Cadence Bank. The account title will be ”City of Tupelo 2024 Tupelo Commons TIF Bonds.” ITEMS: Resolution APPENDIX C  218 APPENDIX C  219 APPENDIX C  220 APPENDIX C  221 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE March 18, 2025 SUBJECT: IN THE MATTER OF REJECTION OF BID NO. 2025-009PW COLEY ROAD CURB & GUTTER (MCCULLOUGH BLVD TO RIDGEWAY DRIVE) DRB Request: DRB  I RESPECTFULLY REQUEST THE MAYOR AND CITY COUNCIL REJECT THE ABOVE REFERENCED BID. BIDS WERE NOT OPENED BECAUSE PROSPECTIVE BIDDERS DID NOT ATTEND THE MANDATORY PRE-BID MEETING HELD ON MARCH 6, 2025. THIS PROJECT WILL BE READVERTISED. APPENDIX D  222 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE 3/26/2025 SUBJECT: IN THE MATTER OF APPROVAL OF SUMMARY CHANGE ORDER FOR MCCULLOUGH BLVD IMPROVEMENTS BID NO 2024-007 PW DRB Request: Approval of the attached Summary Change Order in the amount of $6,288.96 McCullough Blvd Improvements – Summary Change Order – This project was completed and final quantities were calculated. All 41 Pay Items were adjusted as warranted through the course of the project. Key Pay Item changes: Removal of Asphalt Pavement was DECREASED by $595.49 Removal of Curb & Gutter was INCREASED by $920.00 Thermoplastic Legend, White, was DECREASED by $1,115.76 Granular Material (Crushed Stone) was INCREASED by $10,648.80 9.5mm, MT Asphalt Pavement was INCREASED by $1,233.27 Combined, all Job Pay Item changes result in a net INCREASE in the amount of $16,697.37 New Contract Price including this Change Order is $629,462.85 See the attached Final Summary Change Order for a complete list of all job increases / decreases. APPENDIX E  223 APPENDIX E  224 APPENDIX F  225 APPENDIX F  226 APPENDIX F  227 APPENDIX F  228 APPENDIX F  229 APPENDIX F  230 APPENDIX F  231 APPENDIX F  232 APPENDIX F  233 APPENDIX F  234 APPENDIX F  235 APPENDIX F  236 APPENDIX F  237 APPENDIX F  238 APPENDIX F  239 APPENDIX F  240 APPENDIX F  241 APPENDIX F  242 APPENDIX F  243 APPENDIX F  244 APPENDIX F  245 APPENDIX F  246 APPENDIX F  247 APPENDIX F  248 APPENDIX F  249 APPENDIX F  250 APPENDIX F  251 APPENDIX F  252 APPENDIX F  253 APPENDIX F  254 APPENDIX F  255 APPENDIX F  256 APPENDIX F  257 APPENDIX F  258 APPENDIX F  259 APPENDIX F  260 APPENDIX F  261 APPENDIX F  262 APPENDIX F  263 AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned DATE March 25, 2024 SUBJECT: IN THE MATTER OF SURPLUS FIXED ASSET ITEMS FOR AUCTION MAY 2025 AF Request: We are asking the Mayor and City Council to please remove the following items off the fixed assets due these items being auctioned off. 1999 f-350 Bucket Truck (PR) 1 1DWF36S2XED73469 Asst #2737 Chainsaw-24” Bar & Chain 04-440160 Asst #1039 Mower, Infield finisher 13164 Asst #2634 Mower, 3300 LCD Toro S250000152 Asst #928 Workman Utility Vehicle 200000216 Asst #G05658 2001 Dodge Truck (PR 21) 1B7HC16Z01S748503 Asst #G05662 Cub Cadet 4x4 1E298G40017 Asst #3266 Projector, 1800LUM w/Case 41D036763 Asst #G06134 Samsung TV 65” 095N3CEM802438H Asst #6930 APPENDIX G  264 APPENDIX G  265 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE March 4, 2025 SUBJECT: IN THE MATTER OF REQUEST FOR APPROVAL OF SURPLUS ITEMS JT Request: I respectfully request your approval to surplus the following items: Description  Water Pump, S/N WB20XT4A  Blue Air Jack, ID # 01231  Red Floor Jack, No Vin or ID #  2007 Ford F-150 Pick Up Truck, VIN 1FTRF12267NA50859 (Unit 25)  2011 Ford F-350 Pick Up Truck, VIN 1FD8W3ATXBEB91195 (Unit 43)  2012 Ford F-150 Pick Up Truck, VIN 1FTMF1CF3CFA45911 (Unit 47)  2014 Ford F-150 Pick Up Truck, VIN 1FTMF1CM8EFA94976 (Unit 40) After declaration as surplus, these items will be sold thru the city auction in May 2025. Thank you for your cooperation. APPENDIX H  266 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE March 25, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF CHANGE ORDER # 1 FOR THE TWL VERONA LS/GSL & FEEMSTER LAKE GSL REPLACEMENT (BID NO. 2024-046WL) ARPA JT Request: Approval of the attached change order: TWL Verona LS/GSL & Feemster Lake GSL Replacement – Enscor, LLC – Change Order # 1 - This change order allows a time extension of sixty (60) days due to delayed control panel delivery. The new project completion date will be May 31, 2025 (from April 1, 2025). APPENDIX I  267 APPENDIX I  268 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE March 25, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF CHANGE ORDER # 2 FOR THE TUPELO SWPS SEWER LINE (BID NO. 2024-036WL) ARPA JT Request: Approval of the attached change order: Tupelo SWPS Sewer Line – L&M Contractors, LLC – Change Order # 2 - This change order shows $11,947.00 added to the contract amount for work not set out in the original scope of the project, but was necessary to accommodate site conditions. An unmarked 4” pressure sewer line was damaged and repaired and silt fencing, required by MDOT, was installed where work took place outside of their ROW. This change order brings the contract total to $1,129,924.05. APPENDIX J  269 APPENDIX J  270 APPENDIX J  271 APPENDIX J  272 APPENDIX J