Regular City Council Meeting

273 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI APRIL 15, 2025 The Tupelo City Council held its regular meeting in the Council Chambers in the City Hall building on Tuesday, April 15, 2025, at 6:00 p.m. The following Council Members attended: Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Buddy Palmer was absent. Council Member Travis Beard gave the invocation and Council Member Lynn Bryan led the pledge of allegiance. Council President Nettie Davis called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Gaston moved, seconded by Council Member Beard, to confirm the agenda, with the following addition: # 25 In the Matter of Change Order #2 for Veterans Park II Playground for Bid # 2024-060PR The vote was unanimous in favor. IN THE MATTER OF PROCLAMATION FOR NATIONAL PUBLIC WORKS WEEK Public Works Director Kelly Knight read and accepted a proclamation of May 18-24, 2025, as National Public Works Week. APPENDIX A PUBLIC RECOGNITION Council Member Chad Mims commended Public Works Director Kelly Knight on his experience and the great job he does. Council Member Rosie Jones also thanked Kelly Knight for always showing up when she calls. Council Member Travis Beard congratulated the Tupelo High School Boys and Girls Tennis Teams for winning the State Championship. Council Member Nettie Davis said there was a great attendance at the Supervisors’ Black Caucus held in Tupelo last week. She said the Link Centre received a grant to help renovate  274 their facility from T-Mobile. She thanked everyone who contributes to the success of the City of Tupelo. MAYOR'S REMARKS Mayor Todd Jordan said there was a great turnout at the Bud and Burgers event last weekend. IN THE MATTER OF PUBLIC HEARING FOR DEMOLITION No one appeared to speak concerning the properties presented: Address Parcel 2837 S Eason Blvd 113M0802400 508 Brown St 112A0400900 658 S Feemster Lake 112C0304900 2005 Wayne St 101B0214001 IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING No one appeared to speak concerning the properties presented: Address Parcel Southside Dr 113A0607700 402 Robins St 089J3112500 337 Rankin Blvd 077M3600500 CITIZEN HEARING STEVEN KOON – spoke concerning issues at Veterans Memorial Park and Chandler Park At this time, City Attorney Ben Logan gave an overview of the issues for the next 5 speakers. JANNA CROWE was unable to attend due to sickness but sent an email with her concerns. APPENDIX B The following each spoke about the location of a convenience store at Club Side. NANCY LEIGH MCDADE JOHN HINES JUDY JONES ROB CHAMBERS Council Member Chad Mims made the motion, seconded by Council Member Rosie Jones, to allow Mr. Chambers an additional 2 minutes to speak. The vote was as follows: AYE: Mims, Jones, Davis NAY: Beard, Gaston, Bryan. With the vote tied, Council Member changed his vote to AYE to allow Mr. Chambers two additional minutes.  275 IN THE MATTER OF A RESOLUTION FINDING AND DETERMINING THAT THE NOTICE OF PUBLIC HEARING ON THE PROPOSED THIRD AMENDED AND RESTATED URBAN RENEWAL PLAN OF THE CITY OF TUPELO, MISSISSIPPI, WAS DULY PUBLISHED AS REQUIRED BY LAW; ADJUDICATING INSUFFICIENT OBJECTION AT A PUBLIC HEARING ON THE THIRD AMENDED AND RESTATED URBAN RENEWAL PLAN; APPROVING AND ADOPTING SUCH THIRD AMENDED AND RESTATED URBAN RENEWAL PLAN; AND FOR RELATED PURPOSES This item was moved from the Study Agenda on April 1, 2025, Council meeting. Council Member Bryan moved, seconded by Council Member Beard, to approve the resolution ‘Finding and Determining that the Notice of Public Hearing on the Proposed Third Amended and Restated Urban Renewal Plan of the City of Tupelo, Mississippi, was Duly Published as Required by Law; Adjudicating Insufficient Objection at a Public Hearing on the Third Amended and Restated Urban Renewal Plan; Approving and Adopting Such Third Amended and Restated Urban Renewal Plan; and for Related Purposes’. Of those present, the vote was unanimous in favor. APPENDIX C IN THE MATTER OF PROPOSED AMENDEMENTS TO CHAPTER 4 OF THE DEVELOPMENT CODE This item was moved from the Study Agenda on April 1, 2025, Council meeting. Council Member Beard moved, seconded by Council Member Gaston, to table this item. Of those present, the vote was unanimous in favor. IN THE MATTER OF APPROVAL OF APRIL 1, 2025, COUNCIL MINUTES Council Member Beard moved, seconded by Council Member Bryan, to approve the minutes of the regular meeting of the City Council held on April 1, 2025. Of those present, the vote was unanimous in favor. IN THE MATTER OF BILL PAY Council Members Beard, Gaston, Davis and Bryan reviewed bills at 4:30 p.m. Council Member Gaston moved, seconded by Council Member Jones, to approve the payment of the checks, bills, claims and utility adjustments. Of those present, the vote was unanimous in favor. APPENDIX D IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Beard moved, seconded by Council Member Bryan, to approve the advertising and promotional items, as follows: ITEMS: Timmons Electric $245.27 Electrical work in Fairpark for the Time for Tupelo (Clean up Event)  276 Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF BUDGET AMENDMENT #5 FOR FY 2025 Council Member Bryan moved, seconded by Council Member Beard, to approve budget amendment #5 for fiscal year 2025. Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF RATIFYING DEVELOPMENT AND REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF TUPELO, MISSISSIPPI, LEE COUNTY MISSISSIPPI AND TARGET CORPORATION (TABLED AT APRIL 1, 2025, COUNCIL MEETING) Council Member Beard moved, seconded by Council Member Jones, to ratify the ‘Development and Reimbursement Between the City of Tupelo, Mississippi, Lee County Mississippi and Target Corporation’. Of those present, the vote was unanimous in favor. APPENDIX F IN THE MATTER OF PROPERTIES FOR DEMOLITION Council Member Bryan moved, seconded by Council Member Beard, to approve the properties on the demolition list, as follows: Address Parcel 2837 S Eason Blvd 113M0802400 508 Brown St 112A0400900 658 S Feemster Lake 112C0304900 2005 Wayne St 101B0214001 Of those present, the vote was unanimous in favor. APPENDIX G IN THE MATTER OF LOT MOWING Council Member Bryan moved, seconded by Council Member Beard, to approve the properties on the lot mowing list, as follows: Address Parcel Southside Dr 113A0607700 402 Robins St 089J3112500 337 Rankin Blvd 077M3600500 Of those present, the vote was unanimous in favor. APPENDIX H IN THE MATTER OF THE PLANNING COMMITTEE MEETING HELD ON MARCH 3, 2025  277 Council Member Jones moved, seconded by Council Member Mims, to approve the minutes of the Planning Committee meeting held on March 3, 2025. Of those present, the vote was unanimous in favor. APPENDIX I IN THE MATTER OF SURPLUS FOR TRADE - ONE MOTORCYCLE Council Member Beard moved, seconded by Council Member Bryan, to approve the surplus of a 2012 Harley Davidson Road King Police Model – VIN 1HD1FHM14CB653247, no longer in service with the Police Motorcycle Unit. This motorcycle is for trade on the purchase of a new 2025 Harley Davidson Electra Glide. The trade will be with Southern Thunder Harley Davidson in Southaven, MS. Of those present, the vote was unanimous in favor. APPENDIX J IN THE MATTER OF APPROVE ADDING SEIZED VEHICLE TO NMNU ASSET LIST Council Member Beard moved, seconded by Council Member Gaston, to approve the addition of a 2014 Jeep Grand Cherokee – VIN #1C4RJFDJ1EC316586, to the North MS Narcotic’s Asset List for undercover work. Of those present, the vote was unanimous in favor. APPENDIX K IN THE MATTER OF SURPLUS FOR FIRE DEPARTMENT Council Member Beard moved, seconded by Council Member Bryan, to approve the removal of certain assets from the Fire Department’s asset list, no longer needed by the City. Of those present, the vote was unanimous in favor. APPENDIX L IN THE MATTER AWARD OF BID #2025-010PW - REPLACEMENT BOOM FOR KNUCKLEBOOM TRUCK The city advertised for bids for bid # 2025-010PW – Removal of Existing Boom and Installation of New Boom for Knuckleboom Truck. One bid was received from Wren Body Works in the amount of $110,821.00. Council Member Beard moved, seconded by Council Member Gaston, to find the sole bid reasonable and award to Wren Body Works. Of those present, the vote was unanimous in favor. APPENDIX M IN THE MATTER OF CHANGE ORDER 2 FINAL CLOSEOUT APPROVAL FOR WEST BRISTOW STREET IMPROVEMENTS BID NO. 2024-005PW Council Member Gaston moved, seconded by Council Member Mims, to approve final closeout change order #2 for bid # 2024-005PW – West Bristow Street Improvements. This change order will decrease the contract price by $31,357.19 for a total of $1,192,990.69. Of those present, the vote was unanimous in favor. APPENDIX N  278 IN THE MATTER OF TUPELO SPORTS COUNCIL DONATING FUNDS TO THE CITY OF TUPELO FOR A STATIONARY BIKE Council Member Beard moved, seconded by Council Member Gaston, to accept the donation of $4,995.00 for the purchase of 5 stationary bikes at the Tupelo Aquatic Center. Of those present, the vote was unanimous in favor. APPEINDIX O IN THE MATTER OF APPROVAL OF THE TRAFFIC COMMITTEE MINUTES OF APRIL 3, 2025 Council Member Gaston moved, seconded by Council Member Mims, to approve the Traffic Committee minutes of April 3, 2025. Of those present, the vote was unanimous in favor. APPENDIX P IN THE MATTER OF CONVENTION AND VISITORS’ BUREAU BOARD MINUTES APRIL 1, 2025 Council Member Beard moved, seconded by Council Member Jones, to accept the minutes of the Convention and Visitors Bureau minutes of April 1, 2025. Of those present, the vote was unanimous in favor. APPENDIX Q IN THE MATTER OF REVIEW OF DECLARATION OF STATE OF LOCAL EMERGENCY CONCERNING MARCH 2025 SEVERE WEATHER Council Member Beard, seconded by Council Member Mims, to approve an order to extend the ‘Declaration of State of Local Emergency Concerning March 2025 Sever Weather. Of those present, the vote was unanimous in favor. APPENDIX R IN THE MATTER OF DONATED LEAVE REQUEST FOR SHELIA LOGAN Council Member Bryan moved, seconded by Council Member Jones, to approve the donation of leave to employee Shelia Logan, due to illness. Of those present, the vote was unanimous in favor. APPENDIX S IN THE MATTER OF ONE (1) YEAR EXTENSION OF SOLID WASTE COLLECTION AND DISPOSAL CONTRACT WITH WASTE MANAGEMENT OF MISSISSIPPI, INC. Council Member Gaston moved, seconded by Council Member Beard, to approve an ‘Order Agreeing to One-Year Renewal of Solid Waste Collection and Disposal Contract with Waste Management of Mississippi. Of those present, the vote was unanimous in favor. APPENDIX T 279 280  281 OFFICE OF THE MAYOR PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives, and; WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of the public works system and programs such as beautification, drainage, streets and highways, public buildings, and solid waste collection, and; WHEREAS, the health, safety, and comfort of the citizens of the City of Tupelo greatly depend on these facilities and services, and; WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction is vitally dependent upon the efforts and skills of public works staff, and; WHEREAS, the efficiency of the qualified and dedicated personnel who staff the City of Tupelo’s Public Works Department is materially influenced by the people's attitude and understanding of the importance of the work they perform; NOW, THEREFORE BE IT PROCLAIMED that I, Todd Jordan, Mayor of the City of Tupelo, do hereby proclaim the week of May 18-24, 2025, as National Public Works Week in Tupelo, Mississippi, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions that public works personnel make every day to our health, safety, comfort and quality of life; IN WITNESS WHEREOF, I have hereunto set my hand this 11th day of April 2025 and Seal of the City of Tupelo, Mississippi. ATTEST: Todd Jordan, Mayor Kim Hanna, City Clerk APPENDIX A  282 0123445 6789 78ÿ7ÿ9ÿ978ÿ78ÿ9ÿ978ÿ8 7ÿ!4"#ÿ$%"&21'#34()*44+&4,- ./1#ÿ012314543ÿ6789ÿ:; <7 ;=>>)ÿ?*#324ÿ$;=>>)+?*#324(21'#34,>+@4A- BCDÿFCGHIÿCJIKGÿLKIÿKMNOPÿJQCMÿRSTIDUKPCVWNXCCYTCMYÿZ[\]^ÿ̀abÿcadeÿdeÿdfgh]c\^c ijklÿnopqrstÿujuvjlwÿxÿ zÿkuÿwoll{ÿ|}k|ÿsttqjwwÿ~j|ÿujÿ€louÿvjsqÿ‚s|}ÿ{opÿ|}swÿjƒjqsq„ÿjljÿkljÿu{ÿqo|jwÿoqÿ‚}k|ÿzÿ‚kw osqÿ|oÿvlsqÿ|oÿ{oplÿk||jq|soqÿ|oqs}|„ÿ †}swÿkljkÿo€ÿntpvws‡jÿ‚kwÿˆoqj‡ÿrouujlrsktÿvp|ÿwjklk|jÿto|wÿkq‡ÿzÿ|}sq~ÿ‚jÿ‚jljÿj‰jr|sq wouj|}sqÿts~jÿ|}jÿ‡jq|sw|ÿo€€srjÿŠ‹xŒÿoq‡k{ÿ|oÿŽls‡k{ÿ|}k|ÿswÿktljk‡{ÿvpst|ÿsqÿ|}jÿwpv‡sƒswsoq„ÿ†}sw j‰sw|sqÿrouujlrsktÿvpst‡sqÿ}kwÿts||tjÿsukr|ÿoqÿ|}jÿqjs}vol}oo‡ÿolÿ|}jÿ|lk€€srÿolÿlojl|{ÿƒktpjw„ p|ÿs|ÿswÿu{ÿroqrjlqÿ|}k|ÿkÿkwÿw|k|soqÿ‚sttÿ}kƒjÿupr}ÿsukr|ÿoqÿ|}jÿqjs}vol}oo‡‘ÿ|lk€€srÿkq‡ lojl|{ÿƒktpjw„ÿ z|ÿswÿu{ÿpq‡jlw|kq‡sqÿ|}k|ÿ’ÿolÿ“ÿrouujlrsktÿto|wÿ‚jljÿ”osqj‡ÿ|oj|}jlÿxÿ‚kwÿ|}jÿˆoqsqÿolÿtkqqsq rouuswwsoqÿsƒjqÿqo|srjÿo€ÿ|}swÿlj•pjw|j‡ÿr}kqj–ÿ—jljÿqjs}volwÿolÿk‡”osqsqÿqjs}vol}oo‡wÿsƒjq qo|srj–ÿÿ—kwÿkq{oqjÿsƒjqÿqo|srjÿo€ÿkÿ}jklsqÿvj€oljÿkÿ”p‡jÿ‚}oÿwsqj‡ÿo€€ÿoqÿ|}jÿ”osqsqÿo€ÿ|}j to|w–ÿ—}k|ÿ”plsw‡sr|soqÿ‡s‡ÿkÿ”p‡jÿ}kƒjÿkq‡ÿ‡s‡ÿ|}jÿ”p‡jÿ~qo‚ÿ|}k|ÿ|}jÿplowjÿ‚kwÿ|oÿvpst‡ÿkÿkw w|k|soq–ÿ—kwÿ|}jljÿkq{ÿsq€oluk|soqÿsƒjqÿ|oÿ|}jÿ”p‡jÿljkl‡sqÿ|}jÿjroqou{ÿsukr|ÿ|oÿ|}jÿ}opwjwÿol |lk€€srÿsqÿ|}jÿkljk– Žolÿwk€j|{ÿroqrjlqw‘ÿ‚}k|ÿswÿ|}jÿ‡sw|kqrjÿqjj‡j‡ÿ€olÿkwÿ|kq~wÿ€louÿljws‡jq|sktÿlojl|{–ÿ —}k|ÿkvop|ÿts}|sqÿqjj‡j‡ÿkq‡ÿ}o‚ÿ|}k|ÿ‚sttÿk€€jr|ÿk‡”osqsqÿlojl|sjw–ÿ —kwÿ|}op}|ÿsƒjqÿ|oÿ|}jÿ}oplwÿkÿkwÿw|k|soqÿ‚opt‡ÿvjÿojqÿrouklj‡ÿ|oÿwpllopq‡sqÿo€€srjwÿkq‡ }o‚ÿ|}swÿ‚sttÿk€€jr|ÿqjs}volwÿkq‡ÿ|lk€€sr– ow|ÿsuol|kq|t{ÿ|oÿu{ÿ€kust{ÿkq‡ÿ|}jÿljws‡jq|wÿsqÿu{ÿqjs}vol}oo‡xÿswÿkÿ|lk€€srÿw|p‡{ÿlj•pslj‡ vj€oljÿk‡‡sqÿkÿkwÿw|k|soqÿ|}k|ÿ‚sttÿrjl|ksqt{ÿk‡‡ÿk‡‡s|soqktÿ|lk€€srÿ|oÿkÿroqjw|j‡ÿ˜ÿtkqjÿlok‡–ÿ—}{ ‚jljÿtkqwÿqo|ÿuk‡jÿ|oÿp‡k|jÿ™kr~woqÿš|ljj|ÿ›‰|jq‡j‡ÿlsolÿ|oÿktto‚sqÿ|}swÿlojl|{ÿ|oÿvj rouvsqj‡ÿkq‡ÿpwj‡ÿ€olÿkÿkwÿw|k|soqÿ|}k|ÿ‚sttÿrjl|ksqt{ÿsukr|ÿkttÿo€ÿpwÿ|}k|ÿpwjÿ™kr~woqÿš|ljj| ›‰|jq‡j‡ÿupt|stjÿ|sujwÿjƒjl{ÿ‡k{„ÿœo|ÿ|oÿujq|soqÿ|}k|ÿzÿ}kƒjÿktwoÿ}jkl‡ÿ|}jÿs‡jkÿswÿ|oÿ}kƒjÿot€ÿrkl|w kq‡ÿvs~jwÿkvtjÿ|oÿ|lkƒjtÿ|oÿwks‡ÿkwÿw|k|soqÿ€olÿwqkr~wÿkq‡ÿ‡lsq~wÿÿžjktt{‘ÿwoujoqjÿ|}sq~wÿoplÿr}st‡ljq rouj|sqÿ‚s|}ÿrklwÿoqÿ™kr~woqÿ›‰|jq‡j‡ÿswÿkÿoo‡ÿs‡jk–ÿÿ†}jÿot€ÿrkl|w‘ÿÿ”ojlwÿkq‡ÿvs~jlwÿoq Ÿplqjttÿkq‡ÿ—jw|ÿ™kr~woqÿrkpwjÿswwpjwÿqo‚„ÿzÿrkqqo|ÿsuksqjÿktto‚sqÿuoljÿ‚s|}op|ÿkÿvs~jÿolÿot€ÿrkl| tkqjÿkq‡ÿ|}swÿw}opt‡ÿvjÿ‡oqjÿlsolÿ|oÿk‡‡sqÿvpwsqjwwjwÿ|}k|ÿ‚sttÿk||lkr|j‡ÿ|}ju‘ÿjwjrsktt{ÿs€ÿr}st‡ljq kljÿsqƒotƒj‡„ÿ {ÿroqrjlqÿswÿ|}k|ÿ|}swÿkwÿw|k|soqÿ‚kwÿktto‚j‡ÿ|oÿvjsqÿroqw|lpr|soqÿ‚s|}op|ÿlojlÿqo|s€srk|soq‘ w|p‡sjwÿkq‡ÿ}jklsqwÿsƒjqÿ|oÿ|}jÿjotjÿsqÿ|}jÿkljkÿ|}k|ÿ‚sttÿvjÿljk|t{ÿk€€jr|j‡„ÿq‡ÿzÿ‚opt‡ÿkw~ÿ|}sw APPENDIX B 0123045ÿ71ÿ81ÿ9 7ÿ4ÿ3 0 ÿ71ÿ519ÿ74ÿ8193ÿ23745ÿ7 ÿ2 7413ÿÿ1 5ÿ39 8ÿ 283 ÿ7 3ÿ12ÿ43ÿ830ÿ1ÿ12ÿ7737413ÿ 33 ÿ19 ÿÿ"#$ÿ%&&'( ))*$('+$()') APPENDIX B  284 APPENDIX C  285 APPENDIX C  286 APPENDIX C  287 APPENDIX C  288 APPENDIX C  289 APPENDIX C  290 APPENDIX C  291 APPENDIX C  292 APPENDIX C  293 APPENDIX C  294 APPENDIX C  295 APPENDIX C  296 APPENDIX C  297 APPENDIX C  298 CHECK INFORMATION FOR COUNCIL MEETING April 15, 2025 FUND -CHECK NUMBERS POOL CASH ID-433029-433042; 432043-433401 EFT 500033534-50003567 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX D  299 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE April 15, 2025 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: Timmons Electric $245.27 Electrical work in Fairpark for the Time for Tupelo (Clean up Event) APPENDIX E  300 APPENDIX F  301 APPENDIX F  302 APPENDIX F  303 APPENDIX F  304 APPENDIX F  305 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE April 15, 2025 SUBJECT: IN THE MATTER OF REVIEW AND APPROVE PROPERTIES FOR DEMOLITION TN Request: Request: ADDRESS PARCEL 2837 SOUTH EASON BLVD 113M0802400 508 BROWN STREET 112A0400900 658 SOUTH FEEMSTER LAKE 112C0304900 2005 WAYNE STREET 101B0214001 APPENDIX G  306 APPENDIX G  307 APPENDIX G  308 APPENDIX G  309 APPENDIX G  310 APPENDIX G  311 APPENDIX G  312 APPENDIX G  313 APPENDIX G  314 APPENDIX G  315 APPENDIX G  316 APPENDIX G  317 APPENDIX G  318 APPENDIX G  319 APPENDIX G  320 APPENDIX G  321 APPENDIX G  322 APPENDIX G  323 APPENDIX G  324 APPENDIX G  325 APPENDIX G  326 APPENDIX G  327 APPENDIX G  328 APPENDIX G  329 APPENDIX G  330 APPENDIX G  331 APPENDIX G  332 APPENDIX G  333 APPENDIX G  334 APPENDIX G  335 APPENDIX G  336 APPENDIX G  337 APPENDIX G  338 APPENDIX G  ITEM # 2 & 11 Final Lot Mowing Report for 04/15/2025 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 48698 113A0607700 SOUTHSIDE DR GARRISON LARRY 916 GARFIELD TUPELO, MS 38801 JLB & GIDGET 2. 48719 089J3112500 402 ROBINS ST FRESH 829 N LAMAR BLVD SUITE 1 & 2053 SANFORD DR MT JULIET TN 37122 JLB PROPERTIES LLC 3. 48720 077M3600500 337 RANKIN HOLT PHYLLIS A 337 RANKIN TUPELO, MS 38804 JLB BLVD 4. 5. 6. 7. 8. 339 9. 10. 11. 12. APPENDIX H  340 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE April 15, 2025 SUBJECT: IN THE MATTER OF REVIEW AND APPROVE MINUTES FOR THE PLANNING COMMITTEE MEETING- TN Request: Approval of the minutes for the March 3, 2025 Planning Committee Meeting. APPENDIX I  341 MINUTES OF THE TUPELO PLANNING COMMITTEE CITY COUNCIL CHAMBERS | CITY HALL MARCH 3, 2025 Absence of Officers: The president, chairman, and vice chairman were absent, so there was a motion to elect acting officers. Elections: Leslie Mart was elected as acting chair of the meeting. Lindsay Leake was elected as the acting recording secretary. Opening of the Meeting: CALL TO ORDER: Ms. Mart called the meeting to order. Scott Davis led the invocation, and Patty Thompson led the Pledge of Allegiance. Committee Overview. Each member and staff member introduced themselves. Tanner Newman, Director of Development Services, Aaron Washington, Victor Flietas, Leslie Mart, Lindsay Leak, Patty Thompson, Scott Davis, Ben Logan, City Attorney, Mandolyn Shurden, Zoning Technician, and Pat Faulkner, City Consultant, were present. REVIEW NOVEMBER 4, 2024 MINUTES The minutes from the previous meeting were reviewed. Scott Davis made a motion to approve the minutes, seconded by Lindsey Leake. The motion passed unanimously. OPEN REGULAR SESSION: REPORT OF COUNCIL ACTION: Mr. Newman confirmed no updates from the City Council’s actions since the last meeting. OLD BUSINESS: None APPENDIX I  342 NEW BUSINESS: FLEXVAR25-01 for 499 South Gloster The Department of Development Services received an application for a flexibility variance to allow an additional freestanding sign at Midtown Point for Urologic and Cardiology Associates. Mr. Newman stated that the department reviewed the request and found unique circumstances. The Midtown Point property was originally developed as a commercial mall with specific sign restrictions. The property has limited frontage and unique difficulties in obtaining adequate sign exposure for its current tenants, particularly medical offices. The city recommends approval of the request, as it addresses these difficulties. Applicant #1 (Kyle Fallon, CEO of Urologic): Kyle discussed how the current signage is inadequate for wayfinding, especially when trees are in bloom, making the signage hard to see. Urologic and Cardiology practices, which serve a significant number of patients, struggle with location visibility. Mr. Fallon stated that the new sign would replace the current one, with added electricity for nighttime visibility. The sign would also benefit Cardiology Associates, who also face visibility issues. PUBLIC COMMENT: None. COMMITTEE DISCUSSION: Mr. Davis asked whether the sign would be for just Urologic or both Urologic and Cardiology. The applicant confirmed it would be for both. Mr. Flietas asked a question regarding the typical patient age group for Urologic services, and the applicant confirmed that most patients are 50+ years old and come from outside Lee County. There was further discussion about the sign’s location and landscaping from Ms. Mart and Mr. Leake, with the possibility of adding landscaping around the sign. Ms. Mart expressed support for matching the sign design with the existing Midtown Point sign to maintain uniformity. Ms. Mart and the committee also suggested that additional directional signage be added at a three-way stop on Robert E. Lee Extended to help guide visitors to the correct entrances. APPENDIX I  343 The motion was made by Victor Flietas to approve the variance with the following conditions: The sign design should match the existing Midtown Point sign. Directional signage should be placed around the intersection of Robert E. Lee Extended and Gloucester Street, approximately 4-6 feet in size, to assist visitors in finding the businesses. The motion was seconded by Lindsey Leake and passed unanimously. Tanner Newman advised the applicant of his next steps, which included working with Marilyn Vail to finalize sign specifications and coordinating with Chris Mills regarding the directional signage. TA25-01: Text amendment proposes adding golf driving ranges as a use by right in the Regional Commercial (RC) Zone District. Public Notice: A public notice for the proposed text amendment was issued by the Department of Development Services in the Northeast Mississippi Daily Journal. No responses were received from the public. Mr. Faulkner provided the staff analysis, emphasizing that the Regional Commercial zoning was originally designed for high-impact, car-oriented businesses in areas with strong transportation infrastructure. Over time, retail conditions have changed, and there’s a need to bring in more active and entertainment-based uses to keep the shopping district viable. A golf driving range, which doesn't currently exist in the area, is seen as a fitting addition that would attract people from the surrounding region. Mr. Newman stated that the motivation for the text amendment comes from an inquiry by a prospective developer looking to build a mini Top Golf facility. This development is very close to breaking ground, with the only hurdles being the text amendment and a utility easement. PUBLIC DISCUSSION: None COMMITTEE DISCUSSION: Mr. Newman asked Mr. Logan if there was anything he would like to add regarding the development. APPENDIX I  344 Mr. Logan responded by highlighting that the proposed changes certainly meet the legal requirements, particularly in terms of a "clear and convincing change in circumstances." He explained that when the development code was adopted in 2013, and even before that, with the comprehensive plan, the area in question was primarily undeveloped land. At that time, there was no road in place, and the land was either farmland or wooded, especially near the National Stage in the northern part of the area. Mr. Logan continued by emphasizing that the development and infrastructure being built in the area now constitute a significant change in circumstances. This, he noted, makes the proposed redevelopment both legal and appropriate. He also pointed out that, while the threshold for adding a new use to this area might seem high, it is nonetheless an appropriate use given the changes that have occurred in the region. He referenced the work done with TSC and the rezoning efforts along that corridor as further evidence of how the area is evolving. Ms. Mart had a concern about the proximity of the proposed golf driving range to residential areas, with potential concerns about lighting. Mr. Newman stated that the developer has agreed to maintain a substantial green buffer of existing trees and wooded areas to mitigate any impact on surrounding areas. Additionally, all lighting and other development requirements would be handled during the plan review process. Ms. Mart inquired whether the text amendment for the added line item would require any specific provisions, such as a statement regarding a buffer zone. Mr. Newman responded that the necessary buffer requirements are already addressed within the development code and building code. He clarified that this amendment is specifically a text amendment to the development code, allowing the proposed use (in this case, a driving range) to be permitted within the RC (Recreation and Conservation) zone. Mr. Newman further explained that while the text amendment changes the zoning district to allow this use, it does not equate to approval for this specific location or site. He emphasized that the vote tonight is strictly related to amending the zoning district to allow a driving range as a permitted use in that district, and all other development requirements would still apply. Motion to approve made by Scott Davis. The motion was seconded by Aaron Washington. The committee unanimously approved the text amendment. APPENDIX I  345 The next step is for the Department of Development Services to work with legal counsel to draft an ordinance for the City Council. The council will hold a public hearing before officially adopting the amendment into the development code. This is a relatively straightforward amendment that opens the door for new, active entertainment uses in the RC Zone and aligns with evolving trends in retail and commercial development. URBAN RENEWAL DISTRICT EXPANSION: Mr. Newman stated that the present amendment adds a 17-acre tract of land, located off South Spring Street, between two railroads and extending to Elizabeth Street. This area, which was once the site of a large complex of warehouses, has been vacant for some time. The structures that once stood here were ultimately demolished, leaving behind an underutilized space in the heart of our city. Mr. Newman said a new redevelopment concept has been proposed to revitalize this area and transform it into a vibrant mixed-use development. The vision includes both commercial and residential purposes, ensuring that the area serves as a hub for both business and community living. This project promises not only to breathe new life into this former industrial site but also to provide much-needed housing and commercial space to meet the growing needs of our city and as a part of this effort, Mr. Newman said they envision parks, walking trails, and public spaces that will create a balanced environment for residents and visitors alike. The redevelopment will also include infrastructure improvements, offering enhanced connectivity and access to surrounding areas. Mr. Newman asked Debbie Brangenberg to come to the podium to provide further details on this exciting development. Applicant #1) Debbie Brangenberg (254 S Front Street) Ms. Brangenberg presented a presentation of the development of Fairpark and where it began, and the improvements over the years to see the prosperity of the area and downtown. Ms. Brangenberg stated they have had the opportunity to amend and expand the Urban Renewal District, and the presentation gives more information on that and where they are, and the plans to go forward. Mr. Logan said the city council at the February 18th meeting declared certain real property to be blighted and suitable for an urban renewal project. Mr. Logan stated that this development represents a significant opportunity to enhance and develop the 17-acre tract of land located off South Spring Street, between two railroads and extending to Elizabeth Street. The process involves the third amendment to the urban renewal plan, a document that has evolved. This marks the first time an additional area has been added to the urban renewal plan. APPENDIX I  346 Mr. Logan stated a public hearing has been scheduled for April 1st to further discuss this development. In preparation for the hearing, they have directed that notice be published twice, and will allow a 30-day comment period. Additionally, asking for a finding tonight that the amended and restated urban renewal plan aligns with the city’s comprehensive plan. Mr. Logan stated as part of the resolution the committee received that the City Council has agreed that everything is correct about the resolution, except a correction needs to be made to Exhibit B, as it inadvertently suggests that future development may be financed using urban renewal bonds and while it is possible that bonds could be issued in the future, there are no current plans to do so. Mr. Logan said the amendment intends to reflect the city’s history of fiscal responsibility, particularly with projects like Phase 4 of the residential development, which has seen success in terms of building affordable yet quality homes. COMMITTEE DISCUSSION: Mr. Flietas asked the staff if the committee would be voting on two motions tonight. The first motion is whether the urban renewal plan is consistent with the general development plan for the city. Mr. Logan confirmed that this was correct. Mr. Flietas then asked if the second finding is related to the actual approval and passing of the resolution. Mr. Newman clarified that the second motion refers to the approval of the resolution itself. Mr. Newman explained that in the resolution, the reference to the proposed third amended and restated urban renewal plan indicates that it conforms to the comprehensive plan for the city’s overall physical development. Mr. Newman also noted that the resolution recommends approval of the urban renewal plan as it is presented. Mr. Newman stated that he would ask if, in this resolution, it would state exhibit A and needs to be amended as exhibit B. Mr. Newman stated that Mr. Lindsey Leake needs to be added as acting chair. Mr. Newman further emphasized that the resolution will cover the necessary findings required for both motions and the approval of the urban renewal plan. Ms. Mart inquired whether there would be additional walkways over the railroad, similar to what was done off Front Street toward the Ellen Building, and whether features like that would be incorporated into the project. Mr. Newman emphasized that such improvements would be beneficial and fine as part of the overall development. Mr. Newman responded affirmatively, explaining that there will be a preliminary plat presented to the planning committee for consideration. Mr. Newman said this plan will outline key infrastructure elements, including sidewalks and other pedestrian features. Mr. Newman also noted that the APPENDIX I  347 Greenway Trail is an integral part of this project, helping to enhance connectivity within the development. Mr. Newman added that the streets and infrastructure will be carefully planned and reviewed, and the committee will receive a formal request to approve the preliminary plat once it has been finalized. Mr. Flietas made a motion to approve the resolution of the City of Tupelo Planning Committee, recommending approval of the proposed third amended and restated urban renewal plan, with the amended Exhibit B, which includes changes to the language in paragraph six regarding financing, as proposed today. The motion was seconded by Scott Davis. The committee then voted unanimously to approve the motion. NEXT MEETING: Work session March 31st at 5:15 Public meeting April 7th at 6:00 Motion to adjourn made by Ms. Thompson, seconded by Mr. Flietas. APPENDIX I  348 AGENDA REQUEST TO: Mayor and City Council FROM: John Quaka, Chief DATE April 10, 2025 SUBJECT: IN THE MATTER OF SURPLUS FOR TRADE ONE MOTORCYCLE JQ Request: Please accept this letter of request to surplus 1 – 2012 Harley Davidson Road King Police Model VIN# 1HD1FHM14CB653247 for trade on the purchase of a new 2025 Harley Davidson Electra Glide. This trade will be completed with Southern Thunder Harley Davidson in Southaven, MS. The 2012 Harley Davidson Road King being traded has exceeded its service life and is no longer in service with the Police Motorcycle Unit. APPENDIX J  349 AGENDA REQUEST TO: Mayor and City Council FROM: Quaka, John, Chief DATE April 8th, 2025 SUBJECT: IN THE MATTER OF APPROVE ADDING SEIZED VEHICLE TO NMNU ASSET LIST. JQ Request: Please add the seized vehicle to NMNU asset list; 2014 Jeep Grand Cherokee; vin #1C4RJFDJ1EC316586. APPENDIX K  350 AGENDA REQUEST TO: Mayor and City Council FROM: Brad Robinson, Fire Chief DATE April 15, 2025 SUBJECT: IN THE MATTER OF SURPLUS FOR ITEMS FROM INVENTORY BR Request: Remove the following asset for surplus from the Fire Department, to sale to the Lee County Volunteer Fire Department for $1.00. This Fire Department lost a main Apparatus due to an accident last year.  1999 Emergency One (E-One) International American Eagle Pumper, Asset #G0547, VIN #1HTSDADROYH235655, purchase price $168,579.99. Remove the following assets from inventory to surplus, as junk. Value is the cost when purchased.  32” Hurst Light Spreader, Asset #981, purchased 6/30/2005, for $5,7424.00, Serial #N9914  Husrt Hydraulic Power Unit, Asset #980, purchased 6/30/2005, for $5,018.69, Serial #1025459  Hurst Ram, Jaws of Life, Asset #239, purchased 5/24/2005, for $2,895.20, Serial #14669  Hurst Spreader, Jaws of Life, Asset #2389, purchased 5/24/2005, for $5,724.00, Serial #11986  Hurst E-draulic Combi Tool, Asset #4677, purchased 5/16/2014, for $11,000.00, Serial #305348-04  351 AGENDA REQUEST TO: Mayor and City Council FROM: Kelly Knight, Public Works Director DATE April 9, 2025 SUBJECT: IN THE MATTER OF BID AWARD APPROVAL FOR REMOVAL OF EXISTING BOOM AND INSTALLATION OF NEW BOOM FOR KNUCKLEBOOM TRUCK 2025-010PW - KWK Request: We are requesting the approval to award Bid No. 2025-010PW Removal of existing Prentice Boom with Grapple and Installation of Serco Boom with Heiden Grapple for a knuckleboom truck. Sole Bidder – Wren Body Works Bid Amount - $110,821.00 APPENDIX M  352 CITY OF TUPELO Removal of Prentice Boom with Grapple and Installation of Serco Boom with Heiden Grapple Reverse Auction Bid Tabulation Friday, April 4, 2025 Start Date / Time April 4, 2025 10:00 AM US/Central End Date / Time April 4, 2025 10:30 AM US/Central Low Bid Summary VENDOR Best Bid Value Project Completion Time Project completion is estimated to be October - Wren Body Works $ 110,821.00 December 2025 due to current lead time from crane mfg. City of Tupelo- Boom Replacement APPENDIX M Page 1 of 1  353 APPENDIX M  354 APPENDIX M  355 APPENDIX M  356 APPENDIX M  357 APPENDIX M  358 APPENDIX M  359 APPENDIX M  360 APPENDIX M  361 APPENDIX M  362 APPENDIX M  363 APPENDIX M  364 APPENDIX M  365 APPENDIX M  366 APPENDIX M  367 APPENDIX M  368 APPENDIX M  369 APPENDIX M  370 APPENDIX M  371 APPENDIX M  372 APPENDIX M  373 AGENDA REQUEST TO: Mayor and City Council FROM: Kelly Knight, Public Works Director DATE April 10, 2025 SUBJECT: IN THE MATTER OF CHANGE ORDER 2 FINAL CLOSEOUT APPROVAL FOR WEST BRISTOW STREET IMPROVEMENTS BID NO. 2024-005PW - KWK Request: We are requesting the approval of Change Order 2 Final Closeout for West Bristow Street Improvements Bid No. 2024-005PW. Change Order price has reduced by $31,357.19 from $1,224,347.88 to $1,192,990.69 APPENDIX N  374 April 10, 2025 Mr. Kelly Knight Director, Public Works Dept. 604 Crossover Road Tupelo, Mississippi 38801 REFERENCE: RECOMMENDATION OF CHANGE ORDER NO. 2 (Final Closeout) WEST BRISTOW STREET IMPROVEMENTS Dear Mr. Knight: I am pleased to submit to you, along with the Mayor and City Council, the attached Change Order No. 2 (Final) for this project. The proposed change order is recommended to provide final reconciliation of actual contract quantities of the project as completed in the field and resulting adjustment of the final contract price. The attached change order is based on the final work that was provided / completed by James A. Hodges Construction for the referenced project. The total change is price is a DECREASE of the contract price of -$31,357.19 from $1,224,347.88 to $1,192,990.69. All work is complete and this will be the final contract total amount for this project. Thus, it is our recommendation that the City approve Change Order No. 2 (Final) for the referenced project and authorize the Mayor to execute the Change Order on behalf of the City of Tupelo. A final pay application has been sent along with this change order showing the remaining balance, including retainage, to be paid to the contract for final completion of the work. We appreciate the opportunity to be of service to you and to be involved with this project. Please let us know should have any questions or require additional information. Sincerely, DABBS CORPORATION Dustin D. Dabbs, PE President C: Mr. Don Lewis, COO, City of Tupelo Ms. Kim Hanna, CFO, City of Tupelo Mr. Ben Logan, City Attorney, City of Tupelo @dabbscorp OFFICE 662.840.4162 1005 N. Eason Boulevard MOBILE 601.927.4012 Tupelo, MS 38804 APPENDIX N  375 CONTRACT CHANGE ORDER DATE: 1/20/25 CHANGE ORDER NO. 2 CONTRACT FOR: W. BRISTOW STREET IMPROVEMENTS PROJECT NO.: BID NO. 2024-005PW OWNER: CITY OF TUPELO CONTRACTOR: JAMES A. HODGES CONSTRUCTION You are hereby requested to comply with the following changes from the contract plans and specifications: Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price UNIT C.O. ITEM DESCRIPTION UNIT PRICE QNTY. See attached breakdown for final itemized breakdown of quantities / pay items. $ 31,357.19 $ - NET CHANGE IN CONTRACT PRICE ($31,357.19) * NEW PAY ITEM This change order includes the adjustments to final quantities utilized in the field to complete the JUSTIFICATION FOR CHANGES: work as required and directed by the Owner. Final quantities have been adjusted based on completed work and the resulting changes in quantiies / total costs are represented for final closeout of the project. Original Contract Price: $ 1,184,564.88 Previous Change Order(s) Amount: $ 39,783.00 Current Contract Price: $ 1,224,347.88 The amount of the Contract will be DECREASED by the Sum Of: Dollars $ (31,357.19) The Contract Total Including this and previous Change Orders Will Be: Dollars $ 1,192,990.69 The Contract Period Provided for Completion Will Be (Increased) (Decreased) (Unchanged): 0 Days. This document will become a supplement to the contract and all provisions will apply hereto. Accepted (Owner) (Date) Recommended 4/10/25 (Owner's Architect/Engineer) (Date) Accepted (Contractor) (Date) APPENDIX N  376 CHANGE ORDER #2 (FINAL SUMMARY OF QUANTITIES) WEST BRISTOW STREET IMPROVEMENTS CONTRACTOR: JAMES A. HODGES CONSTRUCTION COMPANY CITY OF TUPELO, MISSISSIPPI ITEM CONTRACT FINAL CHANGE CONTRACT DESCRIPTION UNIT FINAL TOTAL NO. QNTY QNTY IN QNTY UNIT PRICE 1 MOBILIZATION LS 1 1 0 $63,295.90 $63,295.90 2 SAWCUTTING LF 550 350 -200 $8.00 $2,800.00 3 REMOVAL OF ASPHALT PAVEMENT SY 1050 1050 0 $9.00 $9,450.00 4 REMOVAL OF CONCRETE PAVEMENT SY 25 25 0 $12.00 $300.00 5 REMOVAL OF EXISTING CURB INLET EA 6 0 -6 $800.00 $0.00 6 COLD MILLING OF ASPHALT PAVEMENT (2" MAX) SY 11360 12460 1100 $2.25 $28,035.00 7 FULL DEPTH COLD MILLING (10.5" DEPTH) SY 9175 9175 0 $9.00 $82,575.00 8 REMOVAL OF CONCRETE CURB & GUTTER LF 3714 1453 -2261 $5.57 $8,093.21 9 EXCESS EXCAVATION CY 400 2911 2511 $20.00 $58,220.00 10 BORROW EXCAVATION CY 100 150 50 $40.00 $6,000.00 11 CRUSHED STONE BASE COURSE TONS 2750 6660 3910 $41.50 $276,390.00 12 CONCRETE DRIVEWAY PAVEMENT SY 85 108 23 $85.00 $9,180.00 13 CONCRETE CURB & GUTTER LF 3760 1453 -2307 $27.50 $39,957.50 14 REINFORCED CONCRETE CURB INLET, TYPE SS-2 EA 8 0 -8 $3,078.50 $0.00 15 15" HDPE DRAIN PIPE LF 166 0 -166 $30.00 $0.00 16 ASPHALT SURFACE COURSE, 9.5MM MIX TONS 2350 2316.4 -33.6 $164.70 $381,511.08 17 ASPHALT BASE COURSE, 19MM MIX TONS 1370 1370 0 $154.20 $211,254.00 18 THRMOPLASTIC STOP BARS EA 3 3 0 $900.00 $2,700.00 19 30 INCH STOP SIGN, WITH POST EA 3 3 0 $750.00 $2,250.00 20 SOLID SODDING SY 1000 600 -400 $3.89 $2,334.00 21 CONTINGENCY LS 1 0 -1 $100,000.00 $0.00 22 GEOTEXTILE FABRIC SY 0 2470 2470 $3.50 $8,645.00 TOTALS $1,192,990.69 APPENDIX N  377 AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, Director of Parks and Recreation DATE April 10, 2025 SUBJECT: IN THE MATTER OF TUPELO SPORTS COUNCIL DONATING FUNDS TO THE CITY OF TUPELO FOR A STATIONARY BIKE AF Request: The Tupelo Sports Council would like to donate $4,995 for 5 stationary bikes at the Tupelo Aquatic Center. APPENDIX O  378 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE April 9, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF THE TRAFFIC COMMITTEE MINUTES OF APRIL 3, 2025 JT Request: Attached for your review and approval are the Tupelo Traffic Committee summary and minutes from our meeting on April 3, 2025. APPENDIX P  379 Memo To: Tupelo City Council From: Tupelo Traffic Committee Subject: Review/Approve Traffic Committee Minutes of April 3, 2025 Date: April 9, 2025 Attached are the minutes of the Traffic Committee meeting on April 3, 2025. The following is a summary of their actions. Old Business None New Business 1. A request from Ms. Brittany Brown, 842 Chester Avenue, for the installation of speed tables. Action: Denied 2. A request from Mr. Alan Palmer, Tupelo Children’s Mansion, 1801 E Main Street, for the installation of a driveway warning signs north and south of their property at 276 Hillsdale Drive. Action: Approved 3. A request from Ms. Lindsey Chaney, 2086 Lake Circle Drive, for the installation of speed tables. Action: Postponed 4. A request from Ms. Carlee Morgan, NEMS Habitat for Humanity, 3294 S Green Street, for the installation of traffic calming measures on South Green Street. Action: Denied 5. A request from Ms. Mary Francis, 1249 N Coley Road, for a safety study at the intersection of Coley Road and Butler Road. Action: Postponed APPENDIX P  380 MINUTES OF THE TUPELO TRAFFIC COMMITTEE APRIL 3, 2025 A regular meeting of the Tupelo Traffic Committee was held on April 3, 2025, at 9:00 am in the council room on the 2nd floor of city hall. Members present were Mr. Dennis Bonds, Mr. Norman Cruse, Ms. Laura Kramer, Mr. Brent Spears and Mr. Barton Wynn and Mr. Mike Williams. Mr. Emmitt Foster and Officer Jeff Griffin were absent. Audience members were Mr. Johnny Timmons, Manager TW&L, Mr. Don Lewis, COO, Mr. Kelly Knight, Public Works Director, Mr. Brad Robinson, Fire Chief and Mr. Tyler Scott, Fire Marshall. Call to Order The meeting was called to order by Mr. Dennis Bonds. Old Business None New Business 1. A request from Ms. Brittany Brown, 842 Chester Avenue, for the installation of speed tables. Mr. Dennis Bonds noted that two speed tables are already installed on Chester Avenue and there is no room for another. He then made a motion to deny this request, which was seconded by Mr. Brent Spears. The motion passed unanimously. 2. A request from Mr. Alan Palmer, Tupelo Children’s Mansion, 1801 E Main Street, for the installation of a driveway warning signs north and south of their property at 276 Hillsdale Drive. Mr. Dennis Bonds made a motion to approve this request and work with Public Works for the correct signage. Ms. Laura Kramer seconded the motion and it passed unanimously. 3. A request from Ms. Lindsey Chaney, 2086 Lake Circle Drive, for the installation of speed tables. Mr. Dennis Bonds noted that this is the second request for speed tables on Lake Circle Drive. The first time, a speed study was conducted and, with the posted speed limit of 30 mph, the speed tables were not warranted. Mr. Mike made a motion to postpone this item and allow another speed study to determine if anything has changed and if the speed tables would now be warranted. Mr. Norman Cruse seconded the motion and it passed unanimously. 4. A request from Ms. Carlee Morgan, NEMS Habitat for Humanity, 3294 S Green Street, for the installation of traffic calming measures on South Green Street. Green Street is not eligible for speed tables since it is classified as a collector street. Therefore, Mr. Norman Cruse made a motion to deny this request. The motion was seconded by Mr. Brent Spears and it passed unanimously. APPENDIX P  381 Tupelo Traffic Committee Minutes April 3, 2025 Page 2 5. A request from Ms. Mary Francis, 1249 N Coley Road, for a safety study at the intersection of Coley Road and Butler Road. Mr. Dennis Bonds noted that this intersection does not meet any warrants for a traffic light – accidents, number of cars coming off of Butler Road, etc. Mr. Dennis Bonds then made a motion to postpone this item to allow other traffic calming measures to be considered – flashing yellow light, “Dangerous Intersection” sign, etc. Mr. Norman Cruse seconded the motion and it passed unanimously. With there being no further business, Mr. Norman Cruse made a motion to adjourn the meeting. MR. Barton Wynn seconded the motion and it passed unanimously. Submitted by: Pam Blassingame APPENDIX P  382 APPENDIX Q  383 AGENDA REQUEST TO: Mayor and City Council FROM: Stephen N. Reed, Assistant City Attorney DATE April 10, 2025 SUBJECT: IN THE MATTER OF REVIEW OF DECLARATION OF STATE OF LOCAL EMERGENCY CONCERNING MARCH 2025 SEVERE WEATHER SR REVIEW OF Request: Pursuant to Miss. Code Ann. § 33-15-17 (1972, as amended), emergency declarations shall expire after thirty days unless extended by order of the governing authorities. The emergency declaration approved by the City Council on March 18th concerning severe weather is set to expire on or about April 17th. A recommendation will be made at a later date on whether to extend or terminate the emergency declaration. APPENDIX R  384 APPENDIX R  385 APPENDIX R  386 AGENDA REQUEST TO: Mayor and City Council FROM: Don Lewis, Director DATE April 15, 2025 SUBJECT: IN THE MATTER OF DONATED LEAVE REQUEST FOR SHELIA LOGAN - DL Request: The Administration Department is requesting approval to donate leave to an employee that has a qualifying health condition under Policy # 315 of the City of Tupelo Handbook. The employee will be exhausting all of her earned accrued leave. Shelia Logan has had numerous back issues. She hasn’t been at work since April 1, 2025. We are requesting approval for employees to have the ability to donate a portion of their accrued leave in accordance to the Donation of Leave Policy to help this employee. Your consideration is greatly appreciated. APPENDIX S  387 AGENDA REQUEST TO: Mayor and City Council FROM: Ben Logan, City Attorney DATE April 10, 2025 SUBJECT: IN THE MATTER OF ONE (1) YEAR EXTENSION OF SOLID WASTE COLLECTION AND DISPOSAL CONTRACT WITH WASTE MANAGEMENT OF MISSISSIPPI, INC. Request: Miss. Code Anno. § 17-17-5 (1) allows municipalities to extend solid waste collection and disposal contracts by mutual consent of the parties in one-year increments up to four (4) additional years without advertising for proposals, as long as rate adjustments remain consistent with the existing contract and the total term of the contract does not exceed ten (10) years. The city’s August 1, 2019 solid waste collection and disposal contract with Waste Management expires August 1, 2025. The city and Waste Management have discussed the first of the allowed one year extension and mutually agree, subject to city council approval, to extend the contract. Rate adjustments for collection will remain consistent with the agreed CPI-adjustment in the original contract. Disposal fees related to increases in charges at the Lee County transfer station and tipping fees at the Three Rivers Solid Waste landfill will also be passed through to the contract rate, also consistent with contract terms. A brief discussion will be held at a work session or during pre-council Monday, April 14, 2031. APPENDIX T  388 APPENDIX T  389 APPENDIX T  390 AGENDA REQUEST TO: Mayor and City Council FROM: Ben Logan, City Attorney DATE April 10, 2025 SUBJECT: IN THE MATTER OF REAL ESTATE PURCHASE CONTRACT PART OF LOT 6, ACKIA GARDENS SUBDIVISION ON GEORGE STREET FROM MARTIN HERNANDEZ MORENO AND MARIA MARTINEZ MORALES Request: This real estate purchase has been discussed in a previous executive session. After discussions with the sellers, the contract is now ready for review and approval. BML APPENDIX U  391 APPENDIX U  392 APPENDIX U  393 APPENDIX U  394 APPENDIX U  395 APPENDIX U  396 APPENDIX U  397 AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, PR Director DATE April 14, 2025 SUBJECT: IN THE MATTER OF CHANGE ORDER 01 FOR VETERANS PARK II PLAYGROUND FOR BID#2024-060PR AF Request: Please approve change order 01 for $5,595.00 for Bid #2024-060PR Veterans Playground project for the following: Dirt Work $ 5,595 This will increase the project to $138,672.20. This will decrease the project $156.00 for a total of $2,036,992.00. APPENDIX V  398 APPENDIX V