Public Arts Advisory Committee - Regular Meeting

CITY OF TWENTYNINE PALMS PUBLIC ARTS ADVISORY COMMITTEE AGENDA CITY HALL 6136 ADOBE ROAD, Twentynine Palms, CA 92277 www.29palms.org Wednesday, March 15, 2023 AGENDA 5:30 P.M. CALL TO ORDER ROLL CALL: 1 Swearing in of the new PAAC members PUBLIC COMMENTS 2 This is the time for the public to address the PAAC on any items not on the agenda. Speakers are limited to three (3) minutes. 3 City Report BUSINESS 4 Meeting Minutes 3 - 11 Public Arts Advisory Committee - Special Meeting - 11 Jan 2023 - Minutes - Pdf Public Arts Advisory Committee - Regular Meeting - 22 Feb 2023 - Minutes - Pdf Public Arts Advisory Committee - Special Meeting - 06 Mar - Minutes - Pdf 5 Visitor Center Exhibitions 6 City Council meeting follow-up 7 Creative Corp Grant 8 Youth in the Arts and APP forms and guidelines review Page 1 of 11  9 Groundwork Arts /Arts in the 29 Palms Schools/ Prop 28 Funding Impact 10 Ethics and Grant Submission 11 Assignment of Terms (whose term is up in 2024, and whose term is up in 2026) REPORTS, REQUESTS, AND COMMUNICATIONS FUTURE ITEMS 12 Public Art and Mural Inventory ADJOURNMENT: It is the intention of the City of Twentynine Palms to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 367- 4890 (facsimile). Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of Community Development or the office of the City Clerk, 6136 Adobe Road, from 7:00 a.m. until 6:00 p.m. Monday through Thursday, except legal holidays. The Invocation is given per Policy 10-01, and does not reflect the views of the City but rather is an expression of speech by a private citizen making the presentation. Telephone inquiries may be made at (760) 367-6799. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Twentynine Palms at, or prior to, the public meeting. This notice of agenda is hereby certified to have been posted on or before 5:30 p.m., March 9,2023. Cindy Villescas CMC, City Clerk Time/Date Page 2 of 11  TWENTYNINE PALMS CITY COUNCIL Public Arts Advisory Committee - Regular Meeting MINUTES 6136 Abode Road, Twentynine Palms, CA 92277 www.29palms.org January 11, 2023 CALL TO ORDER The meeting was called to order at 5:30 ROLL CALL: Valerie Mead, Anna Stump, Cindy Bernard PUBLIC COMMENTS 1. This is the time for the public to address the PAAC on any items not on the agenda. Speakers are limited to three (3) minutes. Brandon Kennedy spoke about the proposed mural at the skate park. 2. City Report Director Gardner notified the PAAC that Pat Flanagan gave a presentation to the City Council on January 10, 2023 on the history of the PAAC. 3. TBID Report No report provided. BUSINESS 4. Mission Statement The PAAC held a discussion on revisions to the proposed Mission Statement. Member Stump moved and Member Mead seconded to except the proposed changes. 3-0 approved. CARRIED. 5. Recruitment of New Members Chair Bernard requested that the Art in Public Places logo be placed on advertisement for new members and that a resume should be attached. Member Stump moved and Member Mead seconded. 3-0 approved. CARRIED. Page 1 of 3 Page 3 of 11  Public Arts Advisory Committee - Regular Meeting January 11, 2023 6. Schedule of Art Shows and Themes of 2023 The PAAC had a discussion on the date and time of the meetings and agreed on the third Wednesday of the month at 5:30 PM. Member Stump moved and Member Mead seconded to postpone this item to the January 18, 2023, meeting. 3- 0 approved. CARRIED. Time of Meeting Chair Bernard moved and Member Stump seconded. 3-0 approved. CARRIED. 8. PAAC Staff Member Responsibilities The PAAC postponed this item the meeting of January 18, 2023. Cindy Bernard moved, and Anna Stump seconded. 3-0 approved. CARRIED. 9. Budget Discussion a) Short Term b) Long Term /Strategic Planning The PAAC had a discussion on budget amendments for the FY 22/23 budget and the proposed budget for FY 23/24. Member Mead moved and Member Stump seconded to accept the recommendations on the budget. 3-0 approved. CARRIED. 10. Public Art Inventory This item was postponed to the January 18, 2023 meeting. Chair Bernard moved, and Member Mead seconded. 3-0 approved. CARRIED. REPORTS, REQUESTS, AND COMMUNICATIONS Chair Bernard reported that she spoke with the FPPC regarding 700 forms, that she had a meeting with City Manager Luckino and that she attended the City Council meeting of January 10, 2023. Director Gardner reminded the PAAC to complete the required training items Page 2 of 3 Page 4 of 11  Public Arts Advisory Committee - Regular Meeting January 11, 2023 FUTURE ITEMS Proposed mural at the skate park. ADJOURNMENT: Chair Bernard adjourned the meeting at 7:30. Respectfully submitted, Diane Olsen Page 3 of 3 Page 5 of 11 Page 6 of 11  TWENTYNINE PALMS PUBLIC ARTS ADVISORY COMMITTEE REGULAR MEETING MINUTES 6136 Adobe Road, Twentynine Palms, CA 92277 www.29palms.org February 22, 2023 CALL TO ORDER The meeting was called to order at 5:35 PM. ROLL CALL: The following members were present: Anna Stump, Cindy Bernard, Kat Talley Jones, Kate Short 1. Swearing in of the new PAAC members Members Kat Talley Jones and Kate Short were sworn in by the City Clerk. PUBLIC COMMENTS 2. This is the time for the public to address the PAAC on any items not on the agenda. Speakers are limited to three (3) minutes. Councilmember Scott congratulated the new PAAC members. 3. City Report Director Gardner gave a report on the wayfinding discussion from the Planning Commission meeting of February 21, 2023. 4. TBID Report No report provided. BUSINESS 5. Creative Corp timeline The PAAC held a discussion on the timeline for filing for the Creative Corp grant application. The deadline for grant submittal is May 01, 2023. Received information and discussed. Brandon Kennedy mural proposal Member Stump made a motion and Member Short seconded to postpone the item to a future meeting. 4-0 approved. Page 1 of 3 Page 7 of 11  Public Arts Advisory Committee - Regular Meeting February 22, 2023 CARRIED. Ground Squirrel mural Member Stump moved and Member Short seconded to postpone the item to a future meeting. 8. Mission Statement The PAAC held a discussion on proposed on revisions to the mission statement regarding the number of members and art events. Member Stump moved and Member Short seconded to approve the changes to the budget. 4-0 approved. CARRIED. Youth in Arts and Community Grant applications Member Stump moved and Member Talley-Jones seconded to postpone the item to a future meeting. 4-0 approved. CARRIED. 10. Action 29 and PAAC roles and responsibilities LeeAnn Clark provided a history of the Action 29 committee. The PAAC had a discussion on the number of murals in the City and on the maintenance and responsibility of the murals. Carrie Wilson spoke about the removal of a mural on purchased property. 11. Budget Revisions The PAAC had a discussion about changes to the budget in regards to a community arts program and Youth in the Arts. Member Talley-Jones moved and Member Short seconded to recommend to the City Council the budget revisions as proposed. 4-0 approved. CARRIED. 12. Responsibilities of contracted assistant / personnel The PAAC had a discussion on the responsibilities of program and event coordination of proposed contract personnel. REPORTS, REQUESTS, AND COMMUNICATIONS 13. Reports on meetings attended Chair Bernard met with Council Members Bilderain and Klink for committee member selection and attended the listening sessions for the Creative Corp grant. Page 2 of 3 Page 8 of 11  Public Arts Advisory Committee - Regular Meeting February 22, 2023 FUTURE ITEMS National Park Visitor Center art exhibitions Next meeting date ADJOURNMENT: The meeting adjourned at 7:18 PM. Page 3 of 3 Page 9 of 11 Page 10 of 11  TWENTYNINE PALMS PUBLIC ARTS ADVISORY COMMITTEE - SPECIAL MEETING MINUTES 29 Palms Visitor Center, 73484 29 Palms Hwy., Twentynine Palms, CA 92277 www.29palms.org March 6, 2023 CALL TO ORDER The meeting was called to order at 5:00 PM. ROLL CALL: Members Stump, Bernard and Talley-Jones were present. Member Short was available by phone. Swearing in of new PAAC member PUBLIC COMMENTS This is the time for the public to address the PAAC on any items not on the agenda. Speakers are limited to three (3) minutes. BUSINESS 3. Creative Corp Grant The committee members presented concepts for the Creative Corp grant proposal. Chair Bernard read a letter from Ryan Heffington and Member Short read a letter into the record. The PAAC had a discussion on the grant parameters and management and production of events. Member Talley-Jones moved, and Chair Bernard seconded to implement the workshop platform for the grant proposal. 4-0 approved. CARRIED. REPORTS, REQUESTS, AND COMMUNICATIONS-NONE FUTURE ITEMS-NONE ADJOURNMENT: The meeting adjourned at 6:00 PM Page 1 of 1 Page 11 of 11