October Council Meeting

Twin Valley City Council Minutes | October 2024 | Page 1 MONDAY, OCTOBER 14, 2024 – TWIN VALLEY CITY COUNCIL REGULAR MONTHLY MEETING Twin Valley Community Center – 7:00 PM MEMBERS: Mark Askelson, Paul Bekkerus, Michael Bolton, Mike Lampton ABSENT: Tracy Christianson OTHERS: Kris Carlson, Ben Fall, Erick Delong, Prestin Douville, Jess Riepe, Toni Nysetvold PURSUANT DUE TO CALL and notice thereof the Twin Valley City Council held its regular monthly meeting on Monday, October 14, 2024. Mayor Bolton called the meeting to order at 7:00PM. MONTHLY BUSINESS Minutes—MA/ML-m/s/p to approve September minutes as written. Disbursements—ML/PB-m/s/p to approve disbursements totaling $1,194,098.50. A full copy of claims and payroll disbursements is available at the Clerk’s office. ULTEIG/PROJECT UPDATE—Kris Carlson from Ulteig updated Council on the ongoing sewer/ponds project. Digging in town is completed and cleanup is underway. Propery owners in the affected area can expect to see the grass re-seeded in the spring. Expects to transfer sewer to the new collection line by the end of the week. Project is on schedule and under budget at this time. COMMUNITY—Building Permit—PB/MA-m/s/p to approve a building permit request for 212 Norman Ave NW to install a 6’ tall wooden fence. POLICE DEPARTMENT—Sheriff Fall updated Council on what contracted services would look like for the City of Twin Valley and suggested up to 40 hours per week due to the volume of calls. With a transfer of governmental property for the current City owned Police equipped pickup, the proposed amount for 2080 hours of patrol service would be $159,265.60/annual. After a four-year term, this would be increased by roughly $13,000 annually to account for vehicle replacement. Cost of living adjustments would also be in place yearly. Specified that there would not be police enforcement of local ordinances that are regulatory in nature, however anything that also falls under State Statute would still be enforceable. Discussed what to do with the current Community Service Officer position. Council agreed that they would like to continue to have this position in some capacity, with supervisory and procedural changes; a new position/job description will need to be created. Askelson expressed concerns with additional billing charges and experiences other neighboring towns have had with contracted services through the sheriff’s department. Bolton suggested keeping the current Police budget for the City as is and assessing future City police needs after a contract is in place. Fall will draft a contract for the Council to review before the November meeting for continued discussion. LIQUOR—Gross sales for September $47,803.48, ATM revenue $539. Nysetvold updated Council on previous and upcoming events. Receiving a donation from the Twin Valley American Legion for $600 to go towards the purchase of a new handheld POS. MA/PB-m/s/p to approve $500 donation to Gary Cares for the Imagination Library. PUBLIC WORKS—No general report given. Resolution to authorize and provide for the incurrence of indebtedness for an additional $770,000 in funding necessary to complete the ongoing Sewer/Ponds project, as previously discussed and approved, was presented to Council for official approval. Councilmember Askelson motioned to approve, seconded by Councilmember Bekkerus the following resolution was introduced and passed. RESOLUTION 2024—15 A RESOLUTION AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AND/OR EXTENDINGS ITS LOCAL GOVERNMENT FACILITY TO SERVE AN AREA LAWFULLY WITH IN ITS JURISDICTION TO SERVE. 1  Twin Valley City Council Minutes | October 2024 | Page 2 WHEREAS, it is necessary for the City of Twin Valley to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of Seven Hundred Seventy Thousand & 00/100 pursuant to the provisions of MN Statutes Chapter 475, 444 and Sec, 115.46. Upon a roll call vote taken thereon the following voted in favor of said resolution: Mark Askelson, Paul Bekkerus, Michael Bolton & Mike Lampton; and the following voted against: None. WHEREUPON said resolution was duly adopted this 14th day of October, 2024. ___________________________________________________ _____________________________________________________ RACHEL JOHNSON, CLERK-TREASURER MICHAEL BOLTON, MAYOR A full copy of which is available for review in the City Clerk’s office. ML/MA-m/s/p to approve Payment request #2 from Sellin Brother’s amounting to $545,471.60, and to approve request for funding from MNRWA interim financing to cover payment. EDA/PARKS—Discussed concerns over vandalism of the Lincoln Ave park bathrooms. Committee will be looking into parks improvements for this area. R. Kuball, owner of 107 Main Ave W, otherwise known as the bakery building, has previously reached out to Mayor Bolton, inquiring if the City would be interested in accepting this building as a donation. Discussed possible options for the building should this come to fruition. City staff have not heard anything further from Kuball at this time. FIRE/RESCUE—Lampton reported 5 fire calls and 24 rescue calls for the last month. The department has had discussions regarding a possible merge of the Twin Valley and Gary Rescue squads due to lack of coverage in the area due to lack of local volunteers. Department is looking into switching from the current paging and maps system, Active911, as there have been issues. ADMIN—Council given Financial statement ending 09/30/2024 for review. Current investment report reviewed. Clerk Johnson requested Council look at existing General Fund reserves, to earmark for a specific purpose. Updated Community Center Rental Agreement and Policy and Procedures distributed to Council for review and approval. Update includes language to the agreement, changes to the fee schedule, and an added security deposit requirement. Motion by Councilmember Lampton, second by Councilmember Bekkerus, the following resolution was passed and adopted. RESOLUTION 2024—16 A RESOLUTION UPDATING AND ADOPTING THE COMMUNITY CENTER RENTAL AGREEMENT/POLICY AND PROCEDURES FOR USE OF THE TWIN VALLEY COMMUNITY CENTER Upon a roll call vote taken thereon the following voted in favor of said resolution: Mark Askelson, Paul Bekkerus, Michael Bolton & Mike Lampton; and the following voted against: None. WHEREUPON said resolution was duly adopted this 14th day of October, 2024. ___________________________________________________ _____________________________________________________ RACHEL JOHNSON, CLERK-TREASURER MICHAEL BOLTON, MAYOR A full copy of the policy and resolution available in the Clerk’s Office. Clerk requested Council approval to return the two “short term” Wimmer cabin rentals to full time rental units, due to the number of people on the current waiting list and lack of regular nightly use. ML/PB-m/s/p to approve. ML/PB-m/s/p not to waive tort limits for the upcoming League of Minnesota Cities liability insurance renewal. Meeting adjourned 8:40PM, ML/PB-m/s/p. Attest: Signed: RACHEL JOHNSON, CLERK TREASURER MICHAEL BOLTON, MAYOR ****** ****** ****** ****** ****** 2