1-14 Infrastructure Committee

City of Tybee Island Infrastructure Committee Draft Minutes - January 14th, 2021 In Attendance: Shawn Gillen, Alice Jonsson, George Shaw, Monty Parks, Walter Hattrich, Barry Brown, Danny Carpenter, Pete Gulbronson. Call to Order: Shawn Gillen called the meeting to order at 10:02 AM. 1. Draft Minutes from 12-10 – George Shaw made the motion to approve. Peter Gulbronson seconded. Motion approved. 2. SE Bathroom – Peter Gulbronson went over plans for the bathrooms. (The plans were shown on the screens in the courtroom.) Can’t be flush to the ground. The posts will be counted as the ‘impact area’. The buildings can be lowered a small amount that is, as of yet, to be determined. Shawn Gillen will meet with the neighbors next week. The big question is where the dune line is. If the DNR doesn’t approve any of it, we would need to find a new location. Shawn Gillen – the costs should be roughly the same. 3. Old Marine Science Center – City Manager Gillen will be taking Barry Brown and Monty Parks on a tour of the Old Marine Science Center on 1-14-21. Todd Smith is assessing our electronic needs. We are shooting for having the building functioning for us before 100 days from now,  roughly, which is the start of the season. The group discussed myriad aspects of the upgrading. Shawn Gillen would like to use Greenline Architecture Firm because they are familiar with the area and have successfully worked with us. 4. Capital Improvement Plan: Shawn Gillen would like to create a five-year- CIP Plan. Then every January we can go over it. 5. Make TS Chu a Public Street: Shawn Gillen – Some residents spoke with Shawn Gillen. He instructed the residents how to communicate their wishes to the City. Shawn Gillen - The water and sewer costs are not additional costs to us. Those would be in the CIP regardless. Shawn Gillen asked Peter Gulbronson what the added cost would be for storm water and paving. Peter Gulbronson - roughly $125,000.00 per road. Izlar – Shawn Gillen asked Peter Gulbronson – right now we are patching it. Peter Gulbronson has a break-out of the costs he will provide the committee this week. Barry Brown would like to do all three streets at once. Barry Brown asked Peter Gulbronson to look into what a small paver would cost and will bring it back to the committee by Feb. Peter Gulbronson would like to check out what’s under the roads before we pave them in order to be practical. While we are tearing it up let’s see what might need to be fixed.  Barry Brown agrees. Shawn Gillen and Barry Brown discussed myriad aspects of costs and how to pay for any work done- financing, for example. Shawn Gillen made clear that the water and sewer portion of the work done on the street would come from the Water and Sewer Fund, not from the General Fund. We will be taking on some of the costs anyway. Shawn Gillen will update Barry Brown after discussions with the TS Chu residents. Barry Brown wants the residents to all be in agreement before the city begins the work. 6. Current Projects Update: Shawn Gillen would like to begin the budget process in the Infrastructure Committee. Shawn Gillen would like to dive into a five-year CIP Plan that covers the things that the Infrastructure Committee typically covers: water and sewer projects, street paving, (let’s layout the streets we are going to pave in the next five years, for example). And then every year in January we will update it and we can knock things off the list. We need to put money into the buildings every year that are listed in the Building Assessment, and things like the Old Marine Science Center and the Marsh Hen Trail. Battery Park – Shawn Gillen – we are working with the Tybee MLK group to restart an upgrade to that park, per the city’s resolution for racial equity create some type of permanent display about the Lazaretto and the history behind that. We can work with whomever owns the property, if it’s the Federal Gov.  Tree trimming: Shawn Gillen - that’s part of the Operational Budget, for example, we need to make sure we are getting enough money in there for projects like this. Alice Jonsson will bring the printed Building Assessment Spreadsheet and make sure it’s in the packet. Peter Gulbronson will bring a printed Draft CIP and the water and sewer costs - and will send an electronic version to the committee and for the packet. Peter Gulbronson should include the costs for DPW equipment in this one. Cover both projects and capital. Stan Bearden needs to prepare a map and list of all of the urgent the sanitary and sewer line needs to bring for the next Infrastructure meeting. (And waterlines.) The group wants another Infrastructure on January 28th, 2021. Marsh Hen Trail – Peter Gulbronson needs the permit extended from DNR – no timeline yet. Hopefully they can get it into the April or May meeting. He will report back to the committee at the next meeting or at the February meeting. Peter Gulbronson - Soil analysis done on the fields – they said by May we could possibly have grass with some work – need to add lime and a preemergent get some organic material in there and would need to add topsoil. There is a plan for it to be done. Barry Brown – When can we put a fence all the way around the pool? (In Jaycee Park.) Peter Gulbronson – that would be a DNR question. Peter Gulbronson will have an answer by February 2021 about the fence. Peter Gulbronson – I brought a map with the locations of the tide-flexes on the outfalls, as requested. Map has all locations and sizes. We have two more to install this year. Crossovers – Peter Gulbronson – The decking is raised at 8th St. and they are working on the railings. Next is to extend East Gate and North Beach Center – raise them and make sure they reach the sand. Working on the ADA crossovers first. Barry Brown asked about the progress with Mr. Davis’ situation. Shawn Gillen - We’ll talk to the DNR about other options. We will bring to Council two options that have a chance of being approved, on January 28th, 2021. The permit would be good for five years and we could possible get the permit in the fall of 2021. Barry Brown motion to adjourn. Pete Gulbronson seconded. Meeting adjourned at 11:05. Jan. 28th will be the next meeting. Plan for 90 min 120 min.