3-22-19 Marine Science Center Ad Hoc Committee

Tybee Island Marine Science Center ad hoc Committee Final Minutes March 22nd, 2019 Attendees: Wanda Doyle, Shawn Gillen, George Shaw, Maria Procopio, Craig Clements, Karen Robertson, Matthew Schivera, Matthew Leib, Tom Olson, Chad Zittrouer Shawn called the meeting to order. Shawn called for a motion to approve the minutes from the March 1, 2019 meeting. Wanda made a motion. Maria seconded. The minutes were approved. Update on Project Craig advised the committee of the series of change orders. The committee accepted two of them that were within the spending authority of the City Manager (Shawn) and were necessary. He stated he met with West and Kern and went through the balance of the change orders and determined that most of them were things that were added to GMP1 that should actually be part of the GMP2 scope. Matt Lieb discussed project updates; • 26 columns completed, 19 are formed up, rebar for 8. By end of next week 60% of columns will be complete. • No issues with construction. • The only safety concern is that of pedestrian traffic in parking lot. • DPW needs to get spoils now if they want them. The committee discussed the need for additional pedestrian controls in parking lot; • Ask Visit Tybee to put out consistent reminders of the safety issues in North Beach. • Use of Jersey Barricades and signage • Shawn and Matt to get meeting with DPW and Parking to look at opening north crossover. Matthew Schivera discussed the project schedule updated 3/22/19. • Continuing with column installation. • Wall installation. • Need permit issued by 4/9/19. George stated that the building plans will be in the hands of the County by the end of the day, 3/22/19. Schivera discussed current pricing exercises; • WCC pricing the 80% set of plans provided by Kern on 2/20/19. Schivera suggested that the committee meets Friday, April 12 for a budget review. The committee agreed to meet April 12 at 10:30 for budget review. The TIMSC Ad Hoc Committee meeting time will be changed from 10:00 am to 10:30 am. The next meeting is scheduled for April 26 at 10:30 am. Schivera discussed document control; • Working with Kern on hold downs and the PT slab to wrap up submittals. • RFI out for Podium Shoring due 3/24. • Change Order for Structural Revisions which is a credit of $16,042.88. Shawn will approve and send notification to Council and Committee. Shawn will follow up on payment application. Solar Panels Maria stated that the Tybee Island Marine Science Foundation is planning on procuring funding for solar panels or the flat solar mats. Wanda raised concerns of aesthetic impact of solar panels. The committee discussed the building design. Chad Zittrouer advised that funding has to be considered for the entire component that has to be tied in to the electrical system to make that happen. Solar panels will be added to the agenda for the April 26th meeting. Comments Wanda raised a question about pricing for recreational pieces stating that is $500k of the budget. Maria stated that she has interviewed two firms and has two more. She suggested hiring Sottile to do the design and West to do the construction for the Dune Habitat and use outside firms for the other pieces. She will have additional information at the next committee meeting on April 26. The committee discussed upcoming events. The committee discussed public relations. • Shawn stated he will be the point of contact. • PR meeting will be scheduled for Tuesday, March 26 at 2:30 pm. The meeting will be held at the Burke Day Public Safety Building Conference Room. The meeting was adjourned.