Jan 10 Infrastructure Committee

INFRASTRUCTURE COMMITTEE MEETING CORRECTED NOTES CITY OF TYBEE ISLAND Burke Day Public Safety Building Conference Room 78 Van Horne January 10, 2019 5:30 pm Attendees: Shawn Gillen, Ricky Stewart, George Shaw, Wanda Doyle, Shirley Sessions, Monty Parks, Bubba Hughes, Chief Bryson, Jason Buelterman, Janice Hayden **DVD from January 10, 2019 was inaudible** Old Business: Updates on Projects: Backflow Preventers/ Storm Outfalls & Backflow Ricky advised that five were installed on this round for last year’s budget cycle. He will make recommendations. Engineering and construction has to be done. He will look at T&H evaluations. Last year’s budget was just completed. Gym Roof Ricky advised that Roof Professionals base bid is $48,600. They did not add bid alternate to replace portion over admin office. The bid was low. He advised that the membrane needs to be replaced over the admin portion of roof and the remainder could be repaired. We need to reseal joints, replace gable portion and ridge cap. The total price including alternate bid is $62,000, Metal Crafts. Wanda asked about talking to EOM to do abatement? How long after the contract is awarded will the work begin? Ricky replied that numbers have not gone through and they may not include having HVAC lifted for pan under HVAC. There may be an additional cost for the crane. It also has to go to council for approval at the end of the month or in February. He stated that the process is on the second go around. The contractor came in October and the pre-bid took place in December. Greenline estimated $385,000 and took a year. Ricky advised that the A quorum of city council members may be present which would constitute a meeting. Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912-472-5080 promptly to allow the City to make reasonable accommodations for those persons.  mold has been looked at and that we have a firm to look at every building. It will be on agenda to approve. Monty advised that there could be a special council meeting to approve contract. Storm Water Modeling at Bright Street/N. Campbell The funding is in CIP. Ricky reached out to T & H to find out who does the work. Bubba stated that he thinks Thomas and Hutton does design only. Monty stated it would be better if work could be done in house. If water is over HWY 80 it will flood anyway. Marsh Hen Trail Grant Ricky advised that the grant application is due next week and is ready except needing a letter from the Mayor. He stated we are asking for the full grant amount for both. 80% $1.08 million, 20% $270,000 from city. The plan is to use crush and run everywhere except 1,000 foot marsh area. Jason Buelterman asked how long the permit was for. Ricky replied that GDOT approved the permit as it was previously written. Ricky explained the plans for the sidewalk. He stated that GDOT is fine with the changes to curb and sidewalk. Monty asked when the fence will be built. Bubba replied that we are waiting on metes and bounds. Ricky advised once there is grant notification the turnaround should be quick. Monty requested that the fence be built ASAP. Bubba stated that we need to get deeds. Sewer Line Under House on 17th Street Terrace Ricky advised plans have to be redesigned and he intends to do so before April. We currently have 10 yr. old plans but they are not for construction. He will need to re-do. Status of Bid on Water Lines on East Side of Butler Ricky advised that water lines will terminate at the end of each street. A quorum of city council members may be present which would constitute a meeting. Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912-472-5080 promptly to allow the City to make reasonable accommodations for those persons.  Wanda suggested if there is not a bid we can evaluate to see if it can be done in house. South End Showers Ricky stated that one is functioning and one has odor. He will do drawing. Dune Restoration Project Ricky advised that we opened bids and received four. Two were not good. TIC was for $942,000. He stated that recommendation will be made to council and Bubba will look at it. If it goes accordingly we can start after MLK. Ricky advised that there are two changes. One is to move the access to 18th. Strand will not be closed at 17th and 18th. Tybrisa will be moved to 17th first. Ricky stated he will re- do 17th and 18th cross overs. We are closing access only. He said that we filed for DNR permit and meeting is on February 22. He stated that we will keep 17th and move it 65 feet. Ricky stated that we cannot put seating back in. DNR advised by definition cross overs can’t have benches. 19th will be landscaped. The Critz run will not be impacted. Ricky stated that he talked to the CORPS and they do not have approvals to renourish beyond 19th and around to Chatham. One option is to stock pile sand at 19th and move it ourselves. LMIG Paving Schedule Ricky advised that he submitted the paving list last month. The question is to mill or not to mill. If we mill it will cut the number of streets we can pave. We are on schedule. Old Hwy 80 will be paved at 3 inches New Business: Fencing/Landscaping Buffer at DPW: Ricky advised this is not currently in the budget. Wanda asked if we were trying to get other things done. We can add it on the next budget cycle. Ricky will talk to complainant. Shawn recommended talking about parking lots. Ricky advised that DNR is giving us permission to extend the sidewalks on the seaward side from 16th to 19th on Strand. We can gain 36 parking spots. The 14th street lot conceptually gains 32 additional lots A quorum of city council members may be present which would constitute a meeting. Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912-472-5080 promptly to allow the City to make reasonable accommodations for those persons.  Shirley made a motion to adjourn the meeting. Monty seconded the motion. The meeting was adjourned. A quorum of city council members may be present which would constitute a meeting. Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912-472-5080 promptly to allow the City to make reasonable accommodations for those persons.