Main Street Board Meeting

MINUTES MAIN STREET/DDA MONTHLY BOARD MEETING ● Date & Time: October 16, 2024, 4:00 PM ● Location: Burke Day Public Safety Building, Conference Room, 78 Van Horne Ave ● Present: Charissa Murray, Tim Arnold, Maggie Wright, Rachel Jones, Cassidi Kendrick, Ansley Howze, Sarah Bernzott, Ricardo Ochoa, Robbyn Childs, Dillon Patel ● Absent: Kelly Swope ● Observers: Ruthie Wilson (Forever Tybee) Call to Order: The meeting was called to order by Maggie Wright at 4:00 PM. Approval of Minutes The minutes from the July 17, 2024, and August 24, 2024, meetings were reviewed and approved. ● Motion to approve: Charissa ● Second: Rachel Administrative Updates Board Position Nomination: ● A nomination committee was formed to fill a vacant board position. ● Motion to approve the nomination committee: Dillon ● Second: Ricardo ● Committee Members: Robbyn, Charissa, Cate, and Dillon ● The committee will review three applicants and make a recommendation before the December Council meeting. The meeting to finalize their recommendation must be held before November 20. Upcoming Committee Meetings: ● Promotions: November 14, 4:00 PM ● Economic Vitality: November 6, 4:00 PM ● Organization: November 13, 10:00 AM ● Design: November 12, 2:00 PM Quorum and Attendance Policy: ● Cassidi reminded board members of the importance of achieving a quorum at all meetings to ensure effective decision-making. ● Attendance via call-in does not count toward quorum requirements, as per the bylaws. Rachel confirmed that attendance policies are outlined in the board’s bylaws. Staff Report (Maggie Wright) ● Holiday Market: ○ Vendor finalization is ongoing with over 50 responses received for 30 available spaces. ○ Planning continues for children’s activities. ○ Volunteers and sponsors are still needed. ● Locals Discount Card: Progress updates shared. ● Lunch and Learn: Holiday Storefront Decorating Lunch and Learn was held on October 9. ● Merchant Meeting: Scheduled for October 22 at 5:00 PM at the Guardhouse. ● Financial Reports: Included in the meeting packet for review. ● Banners: New banners were installed on Friday. Committee Reports ● Promotions (Cate): ○ Labor Day Beach Bash Recap: Overview of event highlights and feedback received. ○ Holiday Market Planning: ■ Concerns were raised about cornhole placement. The move to the pier received negative feedback; a review was needed to address community preferences for regulation bags and boards. ■ A Pet Parade is being organized (Cassidi). ■ Entertainment is still pending confirmation. ○ Change of Promotions Committee meeting time to 4:00 PM approved. ● Design (Maggie): ○ August 13: ■ Replaced string lights and banners.  ■ Installed two bike racks. ■ Initiated Christmas décor planning. ■ Decided to repurpose old banners for use around the island. ○ September 10: ■ Discussed and approved murals and incentives through grants (e.g., the Park of Seven Flags project). ■ The wayfinding plan is completed but requires funding. ■ Landscaping improvements around the pier discussed; the possibility of placing the dolphin bike rack near the pier. ■ Seal coating of Tybrisa Street was identified as a needed improvement. ● Economic Vitality (Tim): ○ Recycling Initiatives: Interest in expanding recycling for aluminum and plastic. Tomeka filed a grant application to support the initiative (details pending). ○ A meeting is scheduled for November 4 with the City Manager and DPW to explore additional grant opportunities. ○ Turtle-Friendly Restaurant Program: The proposed expansion is to be reviewed and approved at the November meeting. ● Organization (Ansley): ○ Holiday Market: ■ The committee is recruiting sponsors and volunteers ■ T-shirts for volunteers are finalized. ○ Locals Discount Card: ■ Businesses must sign up by November 15. A new vendor will offer a cost- effective option, and the card will double as a nonprofit fundraiser. ○ Merchant Meetup: Scheduled for October 22, 5:00 PM at the Guardhouse. ■ PowerPoint Presentation has been finalized to highlight Main Street’s accomplishments and ongoing projects. Upcoming Events ● Trunk or Treat: Friday, October 25 ● Witchy Soirée: Saturday, October 26 ● Walk MADD: Saturday, October 26, Tybrisa Parking Lot ● Tour de Art: Saturday, November 16 ● Holiday Market: Saturday, November 30 Adjournment ● Motion to adjourn: Charissa ● Second: Cate ● The meeting was adjourned with unanimous approval.