Main Street Board Meeting

MINUTES MAIN STREET/DDA MONTHLY BOARD MEETING ● Date & Time: November 18, 2024, 4:00 p.m. Location: Burke Day Public Safety Building, Conference Room, 78 Van Horne Ave ● Members Present: Kelly Swope, Charissa Murray, Tim Arnold, Maggie Wright, Cassidi Kendrick, Ansley Howze, Sarah Bernzott, Ricardo Ochoa, Dillon Patel ● Absent: Cate Campbell ● Observers: Ruthie Wilson (Forever Tybee) Call to Order ● Kelly called the meeting to order at 4:09 p.m. Approval of Minutes ● The minutes from the October 16, 2024 meeting were reviewed and approved. ○ Motion to approve: Charissa ○ Second: Sarah Chair Update ● Board Member Nominations: ○ Four applications were received for the Main Street board vacancies: Ansley Howze, Brett Loehr, Joy Horn, and Jane Hall. ○ The nominating committee recommended Ansley Howze for the voting position and Brett Loehr, Joy Horn, and Jane Hall for the ex-officio positions. ■ Motion to approve: Sarah ■ Second: Ricardo ○ New board members will be voted on by the City Council at the December 12 meeting and start their term in January. Staff Report: Maggie  ● Training: Maggie reminded board members to complete training to maintain certification; 5 hours required. Financial Update ● Ricardo provided the financial update. ○ Beginning balance: $24,736.28 ○ Ending balance: $25,924.02 ○ Expenses mainly for the holiday market and tree lighting. ● Kelly requested financial reports for individual events and to create event-specific budgets. Upcoming Events Volunteers are needed for various roles at the upcoming events: ● Holiday Market: Volunteers for kids’ activities, set up, and breakdown. ● Christmas Parade: Additional volunteer help is needed. Upcoming Meetings: ● Design Committee: 12/10/24, 2:00 p.m. ● Organization Committee: 12/12/24, 10:00 a.m. ● EV Committee: 12/4/24, 4:00 p.m. ● Promotion Committee: 12/12/24, 4:00 p.m. ● Board Meeting: 12/18/24, 4:00 p.m. Committee Reports Promotions - Maggie ● Holiday Events: ○ Holiday Market: ■ 46 vendors confirmed for the holiday market. ■ Eric Thomas will host a cornhole tournament, need 10 more sets of boards. ■ The Pet Parade will take place from 1:30-2:30 p.m. ■ The Grinch will be making an appearance.  ■ Event sponsors: Kelly and Company, Tybee Art Gallery, Tybee Island Farmers Market, and Riptide Bar and Grill ○ Parade: Applications for the Christmas Parade are open. ○ Polar Plunge: T-shirt design has been finalized and planning is underway. ○ New Year’s Eve: Fireworks planned for midnight. Design - Dillon ● Contractor secured for wrapping palms for the holidays. ● Review of light strand inventory and follow-up with contractor. ● Installation of Christmas décor scheduled for this Wednesday. ● Discussion on relocating bike racks and trash cans along Butler Avenue and at the 7 Flags area. ● Request for a list of completed tasks and outstanding items. Economic Vitality - Tim ● Turtle Friendly Business Program: ○ Timeka has found grants for a recycling program. ○ Public Works will supply recycling bins for aluminum. ○ Looking for businesses to pilot the program. ○ City manager spoke with Savannah about glass recycling. ○ Motion to move forward with the Turtle Friendly Business Program: Charissa. ○ Second: Ricardo. ○ All in favor. ● Kelly's Event Idea: Organizing an event to teach businesses about the importance of being turtle-friendly, with Sysco interested in bringing vendors. Organization - Ansley ● Ansley reported that the Merchant Meeting went well and thanked those that were in attendance. ● Maggie is recruiting volunteers for the holiday market through social media and the committee is helping through outreach to organizations. ● Locals Discount Card: Card valid from Jan 1 - Dec 31 with 12 participating businesses. ● Volunteer Appreciation Event: Scheduled for Jan 21 at the Guard House with awards.  ● New Residents Guide: Still in progress. ● Fundraising: ○ The committee would like to buy the rights to the mural on Tybrisa Street by Sky Benson to use for Main Street merchandise to fundraise. ○ Motion to purchase the design rights for $2,000: Dillon. ○ Second: Ricardo. ○ All in favor. Upcoming Events ● Holiday Market: 11/30/24, 12:00 p.m. - 6:00 p.m. ● Tree Lighting Ceremony: 11/30/24, 6:00 p.m. - 8:00 p.m. ● Christmas Parade of Lights: 12/6/24, 6:30 p.m. ● Tybee Tour de Art: 12/14/24, 12:00 p.m. - 5:00 p.m. Adjournment ● The meeting was adjourned at 4:47 p.m. ● Motion: Charissa ● Second: Ricardo ○ All in favor.