Special Emergency Meeting and Budget Workshop

Special Emergency City Council Minutes, June 5, 2019 Mayor Buelterman called Special Emergency Meeting to order at 2:00PM on June 5, 2019. Those present were Julie Livingston, Monty Parks, Wanda Doyle, Shirley Sessions and Barry Brown. Also attending were Dr. Shawn Gillen, City Manager; George Shaw, Director, Community Development; Angela Hudson, Finance Director and Janet LeViner, Clerk of Council. John Branigin was excused. Consideration of Bids, Contracts, Agreement and Expenditures TIC Proposal to retrieve the equipment in the marsh of North Beach on Tybee Island. $19,200.00. Mayor Buelterman explained the agenda item as this is a proposal to remove the City equipment that is in the marsh at North Beach. TIC’s agreement is in the amount is $19,200. Mayor Buelterman stated he spoke with Mr. Hughes and it is their belief the City's insurance will cover the charges as well as the vehicles minus the deductable. Dr. Gillen confirmed TIC will be in place on Thursday, June 6, 2019 at 5:00AM and the backhoe will be removed first. Mayor Buelterman asked if Dr. Gillen has received written authorization from GaDNR. Dr. Gillen stated he has not received as of yet but Ms. Barreiro is reviewing the proposal. Mayor Buelterman requested the proposed motion include the requirement of written authorization from GaDNR. Ms. Hudson requested the departments to pay for this as the Department of Public Works does not have money in their budget to cover half of the expense. Dr. Gillen recommended the charges come from the Tybee Island Police Department. Ms. Livingston confirmed once the insurance check is received, the TIPD budget will be reimbursed. Ms. Hudson confirmed. Shirley Wright asked what rules are in place that relate to rules and expectations for City employees on or off duty regarding the use of City property. Dr. Gillen stated staff cannot use city vehicles for personal recreational purposes. The officer involved was on duty and had authorization from DPW. The policy will be reviewed to ensure there is a check-in and check-out policy. Ms. Wright confirmed there is an ongoing investigation and the report will be made public once completed. Dr. Gillen confirmed. Ms. Wright asked if there is a communications plan for weekends when an incident of this nature occurs. Dr. Gillen confirmed and stated he should have sent a press release on Sunday rather than Monday morning but he wanted to ensure he had all the information. John Jarka confirmed with Mayor Buelterman the public will be made aware of the events. Mayor Buelterman confirmed. Barry Brown made a motion to approve the TIC Agreement to include written approval from GaDNR and the expense coming from the TIPD budget. Wanda Doyle seconded. Vote was unanimous to approve, 5-0. Mayor Buelterman then moved to the Budge Workshop. Wanda Doyle made a motion to adjourn. Barry Brown seconded. Vote was unanimous, 4-0 as Monty Parks left the workshop early due to a previous commitment. Meeting adjourned at 4:35PM. ______________________________ Janet R. LeViner, CMC Clerk